example.com · 2 Table of Contents . 1 PURPOSE AND PERFORMANCE SUMMARY 4. 1.1 PURPOSE OF THE REPORT 4. 1.2 SUMMARY OF PERFORMANCE IDP AND SDBIP 4. 1.2.1 Performance on scorecard targets

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ANNEXURE A

FIRST QUARTER PERFORMANCE RESULTS

FOR

2014/15 FINANCIAL YEAR

OCTOBER 2014

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Typewritten Text

ANNEXURE A

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Table of Contents

1 PURPOSE AND PERFORMANCE SUMMARY 4

1.1 PURPOSE OF THE REPORT 4

1.2 SUMMARY OF PERFORMANCE IDP AND SDBIP 4

1.2.1 Performance on scorecard targets 4

1.2.2 Summary of Capital Project Performance 5

2 FIRST QUARTER ACHIEVEMENT AGAINST THE ANNUAL IDP TARGETS 8

3 FIRST QUARTER ACHIEVEMENT AGAINST THE SDBIP 11

3.1 PERFORMANCE AGAINST THE CORPORATE SCORECARD 11

3.2 PERFORMANCE AGAINST THE REGIONAL SCORECARD 38

3.3 PERFORMANCE ON CAPITAL PROJECTS 41

3.3.1 LIST OF PROJECTS PLANNED TO BE COMPLETED IN 2014-15 FY 41

3.3.3 LIST OF PROJECTS THAT ARE RUNNING BEYOND THE PROJECTED COMPLETION DATES 46

4 HIGHLIGHTS 48

4.1 SERVICE INFRASTRUCTURE AND PROGRAM MANAGEMENT CLUSTER 48

4.1.1 Service Infrastructure Department 48

4.1.2 Housing and Human Settlement Department 49

4.1.3 Transport 49

4.2 OPERATIONS CLUSTER 51

4.2.1 Sports and Recreational Services 51

4.2.2 Environmental Management 52

4.2.3 Health and Social Development 52

4.3 STRATEGY DEVELOPMENT AND IMPLEMENTATION CLUSTER 53

4.3.1 Economic Development 53

4.3.2 City Strategies and Performance Management 57

4.4 POLITICAL SUPPORT OFFICES 58

4.4.1 Office of the Executive Mayor (including Research and Innovation) 58

4.5 GOVERNANCE, LEGISLATIVE AND CENTRAL SERVICES CLUSTER 59

4.5.1 Metro Police Services 59

4.5.2 Corporate and Shared Services 63

4.5.3 Group ICT 63

4.5.4 Emergency Services 64

4.6 TSHWANE ENTITIES 67

4.6.1 Tshwane Economic Development Agency (TEDA) 67

4.6.2 Housing Company Tshwane (HCT) 67

4.7 SERVICE DELIVERY AND TRANSFORMATION MANAGEMENT 68

4.7.1 Region 1 68

4.7.2 Region 2 72

4.7.3 Region 3 72

4.7.4 Region 4 75

4.7.5 Region 5 78

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4.7.6 Region 6 79

4.7.7 Region 7 81

4.8 OFFICE OF THE CITY MANAGER 83

MAMELODI ELECTIONS 83

SAULSVILE ELECTIONS 84

5 EVALUATION OF THE SDBIP AND IDP 84

6 CONCLUSION 85

List of tables

TABLE 1 SUMMARY OF PERFORMANCE ON THE IDP AND SDBIP SCORECARDS 4

TABLE 2: SUMMARY OF CAPITAL PROJECTS PERFORMANCE 5

TABLE 3: DEPARTMENTAL MILESTONE ANALYSIS 5

TABLE 4: SUMMARY OF SERVICE DELIVERY PROJECTS PERFORMANCE 7

TABLE 5: FIRST QUARTER ACHIEVEMENT AGAINST THE IDP TARGETS 8

TABLE 6: SUMMARY OF SDBIP PERFORMANCE 11

TABLE 7: FIRST QUARTER ACHIEVEMENT AGAINST THE SDBIP TARGETS 13

TABLE 8: SUMMARY OF REGIONAL SCORECARDS PERFORMANCE 38

TABLE 9: FIRST QUARTER ACHIEVEMENT AGAINST THE CONSOLIDATED REGIONAL SCORECARD TARGETS 39

TABLE 10: PROGRESS ON PROJECTS TO BE COMPLETED IN FY 2014/15 41

TABLE 11: PROGRESS ON BACKLOG ERADICATION PROJECTS 42

TABLE 12: PROJECTS RUNNING BEYOND PROJECTED COMPLETION DATES 46

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1 PURPOSE AND PERFORMANCE SUMMARY

1.1 PURPOSE OF THE REPORT The purpose of this report is to comply with Section 52 (d) of the Municipal Finance Management Act (MFMA).

Section 52 (d) of the Municipal Finance Management Act states:

“The Mayor of a municipality must within 30 days of the end of each quarter, submit a report to Council on the implementation of the budget and the financial state of the Municipality”.

The first quarter report focuses on the Municipality’s service delivery performance based on the integrated development plan (IDP); and budget and implementation of the Service Delivery budget Implementation Plan (SDBIP).

1.2 SUMMARY OF PERFORMANCE IDP AND SDBIP

1.2.1 Performance on scorecard targets The report provides first quarter performance results as reported by departments, regions and municipal entities. The table below presents a summary of performance as at the end of quarter one for financial year 2014/15.

Table 1 Summary of performance on the IDP and SDBIP scorecards

Target/ Plan level

Nr of targets for 2014/15 Nr of targets achieved Nr of targets not achieved Nr of targets not scored

IDP City Scorecard

27 9 11 71

SDBIP Corporate Scorecard

82 44 15 232

SDBIP Regional Scorecard3

21 8 13 0

1 The IDP contains annual targets. Not all annual targets could be assessed quarterly, therefore were not scored. The detailed SDBIP extracts

show progress on these indicators however. 2 All targets that are not applicable to quarter 1 (including annual targets) 3 The summary is based on the consolidated regional scorecard figures

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1.2.2 Summary of Capital Project Performance The City is implementing 129 projects with a total budget of R4, 167,986,756. The projects breakdown is as follows:

Capital funded from operating – 24 projects. This projects aim to achieve the procurement of office essentials such as furniture, computers, large appliance, etc.

Institutional projects – 10 projects. These are projects that support the service delivery within the City such as information & communication technology, expansion of buildings, insurance replacements, purchasing of special vehicles, etc.

Strategic Objective 1 (SO 1) – 68 projects. These are projects that support the strategic objectives of the City. The City will focus on providing basic services to areas that are without these. The National government categorizes water, sanitation, waste removal, electricity, roads and storm water as basic services.

Strategic Objective 3 (SO3) – 27 projects. The provision of social services and amenities is important to ensure sustainable communities to restore people’s dignity

This report analyses performance of projects on SO1 and SO3 as these project impact on service delivery.

Table 2: Summary of Capital Projects Performance

Total projects

Non-financial milestones Financial Performance

Total Milestones Achieved

Total Milestones Not Achieved

Total Projects Not reported

Q1 projections

Q 1 Expenditure

129 58 40 31 419,178,299 786,639,061

Source: Finance Deviation report as at 1 October 2014

Progress against non-financial milestones on projects is analysed per department below. Items highlighted are sub-projects.

Table 3: Departmental milestone analysis

Cluster Total Projects Total Non financial Milestones Achieved

Total non financial Milestones Not Achieved


% Performance

Political

Office of the CM 7 1 0 6 14%

Office of the CM-Tsosoloso sub-projects 10 0 0 10

Office of the EM 1 0 0 1 0%

Research & Innovation 1 1 0 0 100%

Office of Speaker 1 0 0 1 0%

Office of Chief Whip 1 0 0 1 0%

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% Performance

Total 114 2 0 9 18%

Governance, Legislative & Central Services

Group Audit & Risk 3 0 2 1 0%

Group Financial Services 1 0 1 0 0%

Metro Police Services 2 1 1 0 50%

Corporate & Shared Services 1 1 0 0 100%

Group Legal Services 1 1 0 0 100%

Group ICT 4 4 0 0 100%

Emergency Services 2 2 0 0 100%

Total 14 9 4 1 64%

Operations

Sports & Recreational Services 5 2 3 0 40%

Environmental Management 13 3 6 4 23%

Service Delivery & Transformation 1 0 0 1 0%

Health & Social Development 9 3 6 0 33%

Total 28 8 15 5 29%

Infrastructure & Program Management

Service Infrastructure 1 1 0 0 100%

Service Infrastructure: EED 23 17 6 0 74%

Service Infrastructure: Water & Sanitation 14 2 2 10 14% Service Infrastructure: Water & Sanitation (Programme sub-Projects) 38 3 6 29

Transport 22 15 5 2 68%

Transport: TRT 1 0 0 0 0%

Transport: TRT-sub projects 36 15 8 13

Housing & Human Settlement 8 1 5 2 16%

Housing & Human Settlement (Programme sub-projects)

45 9 33 3

Total 695 36 18 14 52%

Strategy Development & Implementation

4 This excludes the sub-projects

5 Excluding water and sanitation, Housing and TRT sub projects

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% Performance

City Planning & Development 1 1 0 0 0%

Economic Development 3 1 2 0 33%

City Strategies & Performance Management

1 1 0 0 100%

Communications, Marketing & Events 1 0 0 1 0%

Tshwane Convention Visitors Bureau 1 0 0 1 0%

Total 7 3 2 2 0%

Grand Total 1296 58 40 31 41%

Table 4: Summary of Service Delivery Projects Performance

Strategic Objective Total projects Milestones Achieved

Milestone Percentage Achieved

Institutional 10 6 60%

SO1 68 35 51%

SO3 27 8 30%

6 Excludes subprojects highlighted above

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2 FIRST QUARTER ACHIEVEMENT AGAINST THE ANNUAL IDP TARGETS

The table below provides details on achievements against the IDP targets as at the end of quarter one for financial year 2014/15. It must be noted that the IDP does not have quarterly targets, but progress is tracked quarterly against the annual targets in terms of the SDBIP quarterly targets that drive specific IDP outcomes.

Table 5: First quarter achievement against the IDP targets

Outcome indicator 5 Year Target Target

Q1SDBIP Actual Q1 SDBIP Target IDP (FY2014/15)

Actual IDP YTD- progress

towards annual target

% of households with access to water (metered connections) 78.77 750 1308 78.44 78.78

% of total household in formalised areas with access to weekly waste removal services 100 712919 2085882 100 97.53

% of households with access to sanitation 77.85 0 0 77.76 78.16

% of households with access to electricity 68.3 1550 5469 77.84 67.03

% reduction of non-revenue water (NRW) 2.5 23.2 23.55 23.20

% average of annual non-revenue energy (NRE) 10 Annual <10

% of required municipal storm water drainage network provided 47.23 7.8 9.5 46 46.52

% of roads provided to the required standard (km) 30.3 0 0.1 28.35 27.93

% of competed TRT Bus way lanes constructed 100 2.5 7.1 53.8 20.88

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% of households in informal settlements with access to basic services 86 86073 871482 86.2 172.68

% of informal households that benefited from formalisation 32.7 2000 2372 15.82 38.67

Nr of planned Community Residential Units completed 622 0 0 0 241

Nr of new income earning opportunities facilitated by the city 178000 15000 13907 41750 13907

Rand value investment attracted to the city (Annual) R18.2bn 0 0 R1.8bn 0

Number of SMMEs and entrepreneurs supported by the city 13823 865 1995 10573 15842

Nr of preschool children supported through the ECD programme 30000 0 14200 13660

% achievement of the child health index 87 100 347.14 100 116.03

Nr of new indigent households supported by the City through its social packages 10000 1500 1866 115872 107022

% reduction in backlog of recreational facilities and amenities (Annual) 100 0 Annual

Number of parks developed in line with 2 parks per ward (Annual) 87 0 4 12 4

% reduction in safety incidents (Annual) 5 3815 1763 Annual 83.34

% increase in interventions to root out crime and related incidents (Annual) 3 666 735 Annual <1 (75.56)

% of functional ward committees 80 80 250 80 83.33

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Unqualified Audit Opinion achieved Achieve Unqualified Audit Opinion Unqualified Audit Opinion

% financial targets met (regulated targets=cost coverage, debt coverage and % service debtors to revenue) 100 100 166.67 100 66.67

% employee satisfaction rating 82 0 82 0

% of broadband infrastructure roll out 100 100

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3 FIRST QUARTER ACHIEVEMENT AGAINST THE SDBIP

This section reports on all the SDBIP indicators, as well as the capital projects, whereas the section above reported on only those SDBIP indicators that directly drive the IDP outcome targets. The SDBIP consists of two scorecards; the corporate scorecard and the regional scorecard.

3.1 Performance against the Corporate Scorecard The table below presents a summary of achievement per department on the SDBIP targets for the first quarter of 2014/15 financial year.

Table 6: Summary of SDBIP performance

Department Nr of targets for 2014/15

Nr of targets not applicable

to Q1

Nr of targets applicable for

Q1

Nr of targets achieved

Nr of targets not achieved

Corporate and Shared Services

3 2 1 1 0

Emergency services 3 0 3 3 0

Group Audit & Risk 1 0 1 1 0

Group Financial Services

3 0 3 3 0

Group ICT 3 0 3 2 1

Group Legal Services 1 0 1 1 0

Tshwane Metro Police 3 0 3 3 0

Water and Sanitation 8 2 6 3 3

Energy and Electricity 7 1 6 5 1

Housing and Human Settlements

14 7 7 6 1

Transport 2 1 1 1 0

Tshwane Rapid Transit 3 0 3 1 2

Environmental Management

2 2 0 N/A N/A

Health and Social Development

7 1 6 4 2

Sports and Recreation 2 2 0 N/A N/A

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Department Nr of targets for 2014/15

Nr of targets not applicable

to Q1

Nr of targets applicable for

Q1



Office of the Executive Mayor

5 0 5 5 0

Office of the Speaker 2 0 2 1 1

Office of the Chief Whip

1 0 1 1 0

Economic Development

4 1 3 2 1

Tshwane Convention & Visitors Service Bureau

2 2 0 N/A N/A

Tshwane Economic Development Agency

2 0 2 1 1

Service Delivery and Transformation Management

2 0 2 0 2

Office of the City Manager

2 2 0 N/A N/A

Total 82 23 59 44 15

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The table below provides details on achievements against the SDBIP corporate scorecard targets as at the end of quarter one for financial year 2014/15.

Table 7: First quarter achievement against the SDBIP targets

ID IDP REF

Department/Owner KPI Target Q1

Actual Q1 Annual Target

Reasons for non performance Mitigation plan

1.1.1.2 1.1.1.2 Service Delivery Coordination & Transformation

Nr of hh with access to weekly kerbside

removal (240l & 85l)

712919 695294 712919

1.1.2.1 1.4.1.1 Housing and Human Settlement

Nr of hh in informal settlements with

access to rudimentary water

services

58147 145247 58147 145 247 Households were provided 100% with

rudimentary services through chemical toilets and Jojo tanks

1.1.2.2 1.1.1.1 Water & Sanitation Nr of hh provided with a full serviced

water meter connection

750 1308 3000 515 households provided with a full serviced water meter connection in Sept2014. It

must noted that 677 new water meter connections installed

during Qtr1 through IDP Project 710878V (Mayoral Special

Project) in Nellmaphuis Ext21, but these figures will only be

reported on once all the signed happy letters has been received and verified.

None required. More application

driven connections

installed than planned and the

Nelmapius project is ahead

of schedule.

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ID IDP REF




1.1.2.3 1.1.1.3 Water & Sanitation Nr of hh provided with a sanitation

service (flush toilets)

0 0 0 According to the initial project programming and SDBIP no

sanitation services were scheduled to be installed in this

financial year. But due to the urgent requirement for the

provision as sanitation services two projects were activated and it is expected that 1,912 households will be provided

with this service in the Winterveldt area (1,000 UDS

toilets) and to Ekangala Block A and F (estimated at 912 flush

toilets in Qtr4).

None required

1.1.2.4 1.1.1.4 Energy & Electricity Nr of electricity connections provided in

formalised areas ( including ESKOM

areas )

550 836 3200 224 cot +119 eskom

1.1.2.5 Energy & Electricity Nr of hh as approved by Health

and Social development

department that received free

100kwh per month as per the approved applicable electricity

tariff

67200 62070 78000 172 new indigents collected

1.1.2.6 1.1.1.4 Energy & Electricity Nr of completed houses electrified to eradicate backlogs

(EFA) including

1000 4633 16200 1565 Brazaville electrification, CoT 224 AND 119 Eskom

Target exceeded

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ID IDP REF




ESKOM areas (formal infill and

informal)

1.1.2.7 Energy & Electricity Nr of high mast lights installed

5 13 45 Target achieved

1.1.2.8 Energy & Electricity Nr of street lights installed

500 593 4000 Target achieved


Nr of hh in informal settlements with

access to rudimentary sanitation (

Chemical Toilets )



1.1.4.1 Service Delivery Coordination & Transformation

Nr of informal settlements

provided with weekly minimal waste removal

services

149 139 149

1.2.1.1 Water & Sanitation Length (m) of new water pipelines

installed (bulk and network)

3000 8417 14000 According to project reporting a total of 3,685m of new water

pipes installed in Sept2014. 8,417m installed in Qtr1.

During the submission of the SDBIP targets the projections and

project programming for

Phase 2 of IDP Project 710878V (Mayoral Special

Project) implemented in

Nellmaphuis Ext21 was not available yet –

and was therefore not

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ID IDP REF




included. This project progress

is ahead of schedule 5,651m

of new water network pipes

were installed to date.

1.2.1.2 Water & Sanitation Length (m) of new water pipelines

upgraded (bulk and network)

4100 0 28238 No upgrades completed in Sept2014, mainly due to the

delay with the appointment of the H&S Agent on IDP710023,

710024 and 710026 and because the way leave

application is also not finalised yet. Construction commenced

on the other contributing projects but not all the pipes

have been tested and certified it could not be included in the

Sept2014 reporting as planned.

Construction commenced on

the other contributing

projects but not all the pipes have been tested and certified it could

not be included in the Sept2014 reporting as

planned.

1.2.1.3 Water & Sanitation Length (m) of new sewer pipelines

installed (bulk and network)

0 0 7000 According to the project programming and SDBIP no

installations scheduled for this period.

Construction only scheduled for

Qtr3.

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ID IDP REF




1.2.1.4 Water & Sanitation Length (m) of sewer pipelines upgraded (bulk and network)

2245 0 14236 No installations completed in Qtr1 although construction was

scheduled to commence in Sept2014 mainly because the

appointment letter for IDP 712121D was only received on

30June2014 – construction expected to commence in Qtr2.

And because the design drawings for IDP 712121G had to be resubmitted and is now being checked for approval. It is foreseen that construction will only commence in Qtr2.

It is foreseen that construction will only commence in Qtr2 once the administrative compliance has been completed

and after the design drawings

has been approved.

1.2.1.5 Housing and Human Settlement

Nr of reservoirs constructed

0 1


Km new water infrastructure ( bulk

& network ) annually developed

0 0 4.6


Km new sewer infrastructure (bulk & network) annually

0 0 3.5

1.3.1.1 1.2.1.1 Water & Sanitation % reduction in non-revenue water from

24.05% to 23.55 (0.5%)

23.8 23.2 23.55 NRW for this period is 23.2%. None required.

1.3.1.2 Energy & Electricity Nr of CoT buildings retrofitted with energy efficient

lighting

6 33 30

1.3.1.3 Energy & Electricity % average of annual non-revenue energy

of total energy distributed

10

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ID IDP REF




1.3.1.4 Water & Sanitation Nr of water conservation

campaigns conducted in all

regions of the City

60 224 270 During Sept2014 a total of 61 campaigns hosted throughout

the city of which 30 was community/ councillors

workshop and 31 educational sessions at schools.

224 campaigns hosted in Qtr1.

1.3.1.5 Office of the Executive Mayor

Nr of sustainability projects

conceptualised and piloted

4 4 10

1.3.1.6 Environmental Management

Services

The number of Waste facilities that

are fenced, have functional weigh

bridges (in the case of Landfill sites),

functional information

management systems and access

control

0 0 5 Purchase Order for Soshanguve entrance given to Service

Provider. Building plans and quotations for Ga-Rankuwa

Landfill site entrance received and submitted to Finance for

WBS creation

Work on Landfill Sites is in process

1.4.1.1 1.3.1.3 Roads and Transport Department

Km of Tshwane Rapid Transport

busway lanes constructed

2.5 7.1 11.1 Practical completion of the works on Kotzé Street to

University Road was achieved on 23 September 2014 after

which a snag list was compiled for the contractor to attend to

within 28 days of the inspection.

Not applicable

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ID IDP REF




1.4.1.2 Roads and Transport Department

Nr of trunk stations provided

6 0 12 Line 1A - On the closing date four tenders were received by

SANRAL who are the Implementing Agent for the

station. The tender evaluation was completed however

SANRAL is currently conducting a due diligence on the lowest

tender. The planned commencement date is end of October 2014. Line 2A - During

this month the contractor slipped further behind

programme and failed to meet all completion dates. The

following progress was achieved per station: Nana Sita

1-80%; Nana Sita 2-59%; Sunnyside 1-87%; Sunnyside 2-

95%; Sunnyside 3-68%; and Loftus -56%.

Weekly meetings chaired by the DCM are held between CoT,

SANRAL and the Contractor.

1.4.1.4 Roads and Transport Department

Nr of feeder stops provided

11 0 41 A report incorporating additional routes was approved

by the Project Steering Committee and was tabled at

Infrastructure Cluster Committee. The report will

only serve at Mayco during the month of October 2014.


Total length of roads in the

proclaimed areas provided to the full level of service (km)

0 0.1 43.5

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ID IDP REF





Km of new roads and storm water

drainage provided to townships that

are being formalized

7.65 0 58.7 0 Km's of roads completed for September 2014


Total length of storm water

drainage system in the proclaimed

areas provided to the full level of

service (km)

7.8 9.5 37.6


???????? No water connections completed

in September

2014

7464


Nr of stands in formalized

settlements provided with sewer

connections

no sewer connections completed

for September

2014

7464


Nr of title deeds issued as a

percentage of the title deeds received

80 263 80 275 Title deeds handed over and 0 title deeds received in

Sept 14


% of households in informal

settlements with access to basic

services (Through rudimentary

chemical toilets and



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ID IDP REF




Jojo tanks)


Nr of informal hh that benefited from

formalization

2000 2372 15000 1272 benefited from Kudube unit 8 (Formalisation task

team) and 400 benefited from Machaka view to Refilwe

Manor (Relocations) total for the quarter is 2372


Nr of informal settlements

formalized (service stands plus un-

serviced)

2 2 15 Kudube unit 8 (unserviced) and Machaka view (Serviced

stands)


Nr of community residential units developed (CRU)

Saulsville:delays in

delivery of material on site due to

NUMSA strike.

MAMELODI HOSTEL:All

foundations in 8 blocks completed

and top structure at

20%

28


Nr of new housing units (top

structures) constructed

0 0 278 Awaiting funding continuation from Province

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ID IDP REF




2.1.1.1 2.1.1.1 Economic Development

Nr of new income earning

opportunities facilitated by the

City

15000 13907 40000 T&I: The number of new income opportunities

facilitated by the city targets an investment pipeline in excess of R763 975 billion. The Trade and Investment Section's staff

facilitated interventions such as the Rainbow Junction, Tshwane

Solar Geyser project, the International Convention Centre, The Big Tree Mall

project, Symbio City (Forever Prosper), Maleshata

Investments and Hudu Consulting (a paraffin stove

manufacturing facility) in order to further increase the number of new income opportunities

that could facilitate job creation. EPWP: 2 724 new work opportunities were

created in August 2014. The September 2014 reports are

due on 7 October 2014.

None

2.1.1.2 TEDA Nr of new income earning

opportunities facilitated by TEDA

60 0 250 Currently targeting local investors to identify

investments being undertaken as well as ascertain TEDA

investment promotion support

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ID IDP REF





Rand value of investment

facilitated by the City

0 0 1800000000

T&I: The Rand value of investment facilitated by the

city targets an investment pipeline in excess of R763 975

billion. The Trade and Investment Section's staff

facilitated interventions such as the Rainbow Junction, Tshwane

Solar Geyser project, the International Convention Centre, The Big Tree Mall

project, Symbio City (Forever Prosper), Maleshata

Investments and Hudu Consulting (a paraffin stove

manufacturing facility) in order to further increase the Rand

value of investment facilitated by the city.

None

2.1.2.1 Tshwane Convention &

Business visitors Services Bureau

% increase in number of business tourists visiting the

City

0 10

2.1.2.2 Tshwane Convention &

Business visitors Services Bureau

% increase in number of leisure

tourists visiting the City

0 6.5


Support through mentorship/training

to the Tshepo 10 000 cooperatives in

105 wards

40 46 264 Since the beginning of the 2014/15 financial year, an

additional 6 co-operatives were supported (added towards the

end of August 2014).

None

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ID IDP REF





Nr of SMME and entrepreneurs

supported by the City

750 1859 3800 BSO: 50 beneficiaries attended the Business Orientation

Training at Olievenhoutbosch on 4 September 2014; 44

beneficiaries received business information at a Public Open Day at Hammanskraal on 18

September 2014; 57 beneficiaries in Cullinan

(Refilwe) attended the Business Orientation Training at the

Refilwe community hall on 25 September 2014; 116

beneficiaries attended the Business Information Road show (BIR) that was held in

Winterveldt on 26 September 2014 and 295 beneficiaries were assisted with business

information at the SEDA (Small Enterprise Development

Agency) offices in September 2014.

None

2.2.1.2 2.2.1.1 TEDA Nr of SMME and entrepreneurs

supported by the TEDA

75 90 300

3.1.1.1 3.1.1.1 Health & Social Development

Nr of pre-school pupils benefiting

from the City's ECD programme annual

0 4200


% of PHC fixed clinics implementing PMTCT programme

100 200 100

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ID IDP REF




3.1.1.3 Health & Social Development

Nr of healthy living initiatives

implemented as per programme plan

1 2 4


% achievement immunisation coverage for

children under 1yr age

85 75.13 85


% pregnant women testing for HIV

91 99.83 91


Nr of qualified indigent households

registered

2000 2329 8000


Nr of indigent households exited

from indigent register

500 463 2000

3.3.1.1 3.3.1.2 Sport & Recreational Services

Nr of new libraries constructed

(Annual)

0 0 1

3.3.1.2 3.4.1.2 Environmental Management

Services

Nr of parks developed in line

with the 2 parks per ward programme

annually

0 4 12 4 Parks developed: Region 2: Erf 2363, Soshanguve V; Region

3: Erf 9151, Atteridgeville, Ward 68; Region 4: Jacaranda

Park Erf 1322, Laudium; Region 5: Erf 476/R. Dinokeng

3.3.1.3 3.3.1.2 Sport & Recreational Services

Nr of new recreational

facilities constructed

(Annual)

0 0 2 progress report attached annual target

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ID IDP REF




3.4.1.1.1 3.5.1.1 Emergency Services Reduction in number of fire

incidents

1672 563 4283 All fire incidents were attended to on request in the

CoT(outcome reduction in safety incidents) - protection of lives and lively hood. Mitigation against the 10 disaster risks of the city. Reporting will be done in terms of the national norms and standards category A, B, C,

D and E of which E is critical. Fire Brigade mitigation against

risk are as follows: (i) It is evident that fire education

given by our members is starting to bear some fruits, as

we are seeing a significant decrease in fire incidents

compared to previous years (ii) Training of the community by the Fire Brigade members, on how to deal with fire incidents

and how to prevent it is still continuing. Fire Safety

Operational Performance during September 2014. Events

that took place in the city during September 2014. The

Fire Safety section was performing fire safety

measures during the events that took place within the City

during the month of September 2014. All applications for

temporary structures that were submitted were scrutinized,

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ID IDP REF




inspected and approved. Fire Safety officers were on standby

on some events that took place. The events are as follows: SA Idols State

Theatre,Mamelodi Sundown’s vs Orlando Pirates

Loftusversveld,Choral Music Festival Hartfield Arena,

Tribute Concert Moretele Park, Summer Spring Bash Bundu

Inn, Seven Drummies Jorettes TUT, Spar Woman Race

Supersport Park, Blue Bulls vs Western Province

Loftusversveld,Mamelodi Sundown’s vs Amazulu

Loftusversveld,Hatfield Carnival Hatfield Christian school, Blue Bulls vs Lions Loftusversveld,

Ring Fund Raiser TUT,Mahatma Gandhi Peace Walk Lyttleton

Primary, Yearly Birthday choose Life for Christ, Lentedag

Pretoria Botanical garden, Readathon Eskia Mphahlele

Library, Wreath Laying Ceremony Bokenhoutkloof

police College, Provincial Active Aging Pildich Stadium, Ou

Voetpad Marathon 16 Miler TUT, Jacaranda Walk Union

Building, Supersport vs Platinum stars Lucas Moripe, Mayhem road Race Mahem

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ID IDP REF




Race Track, Lente Makinti Wierda Park Laer skool,

Provencal gymstrada Eldoraigne, Heroes

Hammanskraal, African Aerospace Display Waterkloof

Airbase, SOD Turning Ceremony Freedom Park, Pick n Pay woman’s walk TUT, Bulls vs Sharks Loftusversveld, Befit & fab Expo Heart field Arena, Tswaing Heritage Celebration Soutpan, Clover Irene Spring

Race Irene Village Mall, Family Fun Day Centurion Rugby Club,

World restoration service Pildich stadium, Interfaith

Church University of Pretoria, Miss Medunsa Beauty Pageant

Medunsa, Annual Tshwane Summer Event Tshwane Events Centre, Indigent Games Festival

Tshwane Events Centre, Handing Over of Houses Lady

Selbourne, Disability Recreational sports festival Block X Soshanguve, Nissan

Ceremonial Handover of houses Garankuwa Extension ext 10, Graduation Ceremony

Pretoria West and Home Makers SA Parkview shopping

complex. Areas that were visted by Fire Safety Officers during September 2014 as

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ID IDP REF




action plan to mitigate against fires and do assessments:

Industrial areas visited by fire safety officers: Faith Wheels Waltloo and all are In Order,

NJR Steels and all are found to be In Order, Hydro Holding

Silverton all are In Order and AA Bricks Sunderland Ridge : Not In Order issued a notice (Fire Fighting equipment not maintained). Rational design that were evaluated during

September 2014 : Soshanguve Block JJ Clinic, Jubilee Mal Temba, Menlyn Shopping

Centre, Tiegerpoort Warehouse and Forest Hill Mall All places

visited not complying was issued with noncompliance

letters, notices or section 56.

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ID IDP REF




3.4.1.1.2 3.5.1.1 Emergency Services Reduction in number of rescue

incidents

1550 1156 6203 It should be noted that although there is a set target, it

is difficult to determine how many rescue incidents might

occur during the month. Rescue incidents are attended

to as per received incident requests. Actual rescues are extrication of victims from

entrapment by using hydraulic and mechanically motorized equipment. The department

reported previously on all transport related incidents.

However, the department will transfer the transport related incidents attended to, into the

safer city feedback of which Metro Police will have a key

role to play in decreasing transport related incidents, as they are the custodians of the

safer city initiative.

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ID IDP REF




3.4.1.1.3 3.5.1.1 Emergency Services Reduction in number of specialised

humanitarian and disaster incidents

593 44 2375 Specialised and humanitarian incidents are attended to as

per received incident requests, and the Fire Brigade Services

attended to all incidents as per requests received (100%). The

department implemented several measures as mitigations

to ensure that reduction in safety incidents is achieved.

These mitigations are against the 10 disaster risks of the city. Reporting will also be done in terms of the national norms and standards Category A, B,

and E of which E is critical. Specialised and Humanitarian

incidents were mitigated through the establishment of

the Specialist Task force from 1 July 2012. The Specialist task

force is responsible for specialized hazardous

substance incidents for example fuel tankers, fuel depots and chemical spills.

They are also responsible for train accidents, diving

incidents, floods and swift water rescue. A disaster is when the City's resources

cannot cope with the situation. According to the Disaster

Management Act, a 'disaster' means a progressive or sudden,

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ID IDP REF




widespread or localised, natural or human-caused

occurrence which- (a) causes or threatens to cause- (i) death,

injury or disease; (ii) damage to property, infrastructure or the environment; or (iii) disruption of the life of a community; and

(b) is of a magnitude that exceeds the ability of those

affected by the disaster to cope with its effects using only their

own resources. A Localised incident that requires relief

assistance is any event, confined or restricted to a

particular location, which is not part of the standard operation of a service. On the Corporate SDBIP reporting is therefore

done in terms of response and relief that was provided during

Localised Incidents. The Emergency Services also

embark on monthly awareness and training campaigns to

make the community aware of how to react during a disaster or localised incident. Localised

Incidents are attended to as per requests received. The

Disaster Management Division responded to the eight (8) Localised Incidents during

September 2014. 1. Shack fire

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ID IDP REF




at Zithobeni , region 7, ward 104 (01/09/2014); 2. Shack fire at Ekangala Section I, region 7,

ward 104 (02/09/2014); 3. Shack fire at 4027 Serurubele Str, Ext 23 Olievenhoutbosch,

region 4 (03/09/2014); 4. House fire at 249 Westproper Hammanskraal, region 2, ward 49 (12/09/2014); 5. Shack fire at 3714 Tambooi Stinkwater,

region 2, ward 13 (14/09/2014); 6. House fire at Stand No: CM 408 & CM 410, Olievenbosch, region 4, ward 77 (09/09/2014); 7. Shack fire at Zithobeni Ext 10, region 7,

ward 102 (01/09/2014) and 8. Shack fire at Ext 10 Zithobeni,

region 7, ward 102 (15/09/2014)"

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ID IDP REF




3.4.1.2 3.5.1.2 Tshwane Metro Police

Nr of Roads Policing Operations / Interventions

executed in order to comply with the road safety plan (Road Policing)

182 197 728


Nr of Crime intervention

operations executed to contribute to the decrease in crime

throughout Tshwane (inclusive

of all 105 wards)

370 376 1480


Nr of Regional multi-disciplinary By-Law Policing

Operations executed to

contribute to a reduction in By-Law

Transgressions

114 162 456

3.4.1.5 Group Legal Services % cases successfully prosecuted on the court roll (by-laws)

87 95.33 87 Target Achieved No Mitigation Plan


Nr of GEYODI programmes

implemented by the City

2 5 7

4.1.1.1 4.1.1.1 Office of the Speaker

% of ward committee trained on identified core

skills

80 66.67 80 The ward committee training was cancelled due to the court case on the establishment of

ward committees.

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ID IDP REF




4.1.1.2 4.1.1.1 Office of the Speaker

% of planned ward committee

meetings scheduled in accordance with

the approved programme

80 100 80


Nr of stakeholder engagements held

3 3 15

4.2.1.1 Office of the City Manager

Nr of Annual AG issues resolved ( Based on the AG

Final Management Letter)

OPCA Technical Steering

Committee sits every

second Thursday to resolve all findings in

the Manageme

nt Letter

94 issues raised by the AG

resolved

Annual Indicator

4.2.1.2 Group Audit & Risk % of strategic risks mitigated against

the approved Strategic Risk

Register

100 100 100

4.4.1.3 Office of the Chief Whip

Nr of Caucus, Bulletins published

to improve access to information by

Councilors

1 2 4 The office produce a bulletin on a quoterly basis. the office was able to achive the target


Nr of IGR engagements held /

attended

3 12 12

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ID IDP REF





Nr of strategic International

Relations engagements convened to

promote investment in the City

1 5 6

4.6.1.3 Office of the City Manager

Unqualified Audit Achieved (Annual)

OPCA Technical Steering

Committee sits every

second Thursday to resolve all findings in

the Manageme

nt Letter

Unqualified Audit Opinion

for 2013/14FY

Annual Indicator

5.1.1.1 5.1.1.1 Group Financial Services

% Cost Coverage ratio

0.25 0.56 1


% Debt Coverage 3.75 4.24 15


% Service Debtors to revenue

27 38.08 25

6.1.1.1 Corporate & Shared Services

% of remuneration budget spent on

paying the skills levy as per the skills act

(Annual Target)

0 0 1 Performance on track.Total amount of R13 793 305.66 was spent to date which equates to 1% of remuneration budget on implementing the WSP 2014.

None, Performance on

track


% of employees from previously disadvantaged

groups appointed as per the approved EE

62 100 Performance on track, List of new appointments

The alignment of EE target with

recruitment and promotions with

appointment

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ID IDP REF




plan (Annual)


% Compliance to OHS requirements (Audit indicators)

100 100 100 Target achieved. monthly None, target achieved

6.2.1.1 Group ICT Nr of e-services implemented

1 1 4

6.2.1.1 6.1.2.1 Group ICT Km of Broadband infrastructure rolled

out

100 400

6.2.1.3 Group ICT Nr of new WIFI sites identified and

deployed

50 233 200

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3.2 Performance against the Regional Scorecard This section reports on the consolidated regional scorecard contained in the SDBIP. The seven regional scorecards as contained in the regional IDP are reported on in detail, in the business plan report submitted to Mayoral Committee.

The table below presents a summary of achievement per region on the regional scorecards targets for the first quarter of 2014/15 financial year.

Table 8: Summary of regional scorecards performance

Region Nr of targets for 2014/15

Nr of targets not applicable to Q1

Nr of targets applicable for Q1



Nr of targets not scored

Region 1 17 1 16 3 13 0

Region 2 17 0 17 12 5 0

Region 3 21 2 19 17 2 0

Region 4 17 0 17 8 9 0

Region 5 17 0 17 10 6 17

Region 6 17 0 17 8 9 0

Region 7 17 1 16 9 7 0

7 One KPI not scored because Region 5 did not receive any illegal land use complaints during quarter 1

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The table below provides details on achievements against the consolidated regional scorecard targets as at the end of quarter one for financial year 2014/15.

Table 9: First quarter achievement against the consolidated regional scorecard targets

ID IDP REF KPI Target Q1 Actual Q1 Annual Target % Achieved

1 Nr of informal settlements provided with weekly minimal waste removal services

149 139 149 93.29

2 1.1.1.2 Nr of hh with access to weekly kerbside removal (240l & 85l) 712919 695294 712919 97.53

3 % of reported illegal dumping incidents reported that are resolved

90 73.62 90 81.80

4 % of customer complaints or queries regarding cemeteries resolved

85 86.90 85 102.24

5 % of maintained as per OM Plan developed and semi-developed parks, Council facilities, Resorts, Swimming Pools and traffic islands Road reserves and Public open space Zoned as undeveloped parks and Spruit areas

100 95.52 100 95.52

6 % of maintenance as per OM Plan of Cemeteries 100 98 100 98.00

7 % of complaints/reported incidents received for illegal use of land and illegal advertising responded to

90 71.59 90 79.54

8 % of horticulture complaints/incidents resolved 95 98.33 95 103.51

9 # of regional specific library development programmes implemented

68 101 269 148.53

10 % maintenance programmes as per OM plan of all SRAC facilities, e.g. Libraries / Arts and Culture/ Sport & Recreation

100 93.10 100 93.10

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ID IDP REF KPI Target Q1 Actual Q1 Annual Target % Achieved

11 # of new memberships 12295 14333 52480 116.57

12 % of customer Interactions resolved within 7 working days. 85 95.29 85 112.10

13 % of compliance to the Batho Pele Blue Print per quarter 100 88.93 100 88.93

14 % adherence to the planned maintenance schedule (SAP PM) 25 72.71 100 150.00

15 % of km gravel roads bladed. (reactive maintenance - N&S) 80 66.53 80 83.16

16 % of Roads re-gravelled as per routine maintenance plan 80 29.66 80 37.08

17 % of complaints reacted to <2 days for dangerous road user situation

100 82.14 100 82.14

18 % of primary production infrastructure developed (Layer houses & livestock handling facility)

100 33.33 100 33.33

19 % Primary production infrastructure developed & operational 100 22.22 100 22.22

20 # of beneficiaries of training and capacity building 20 157 60 150.00

21 # of hectares cultivated 20 225 1000 150.00

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3.3 Performance on Capital Projects

3.3.1 LIST OF PROJECTS PLANNED TO BE COMPLETED IN 2014-15 FY The table below lists progress on projects that are planned to be completed and handed over to the community in this financial year.

Table 10: Progress on projects to be completed in FY 2014/15

Department Project Name Project Number

Region Projected Start Date

Projected Completion Date

Q1 progress report

Service Infrastructure: Water & Sanitation

Replacement & Upgrading: Redundant Bulk Pipeline Infrastructure -

711335S Tshwane wide

Jan-13 Jul-14 Not reported


Laudium/Atteridgeville HL reinforcing pipework, chamber and bridge, FCV

711335U 3 Sep-13 Sep-14 Not reported


Bulk Water pipe reinforcement at Klipgat, Mabopane and Winterveldt

711335V 1 Oct-12 Aug-14 Not reported


Klipfontein Reservoir pipework

712534R Aug-07 Sep-14 Not reported

Transport Mabopane Station Modal Interchange

710657 1 Nov-11 Jun-15 All services within the facility have been installed. 30% of the earthworks (southern taxi rank and bus rank) have been completed

Transport Upgrading of Maunde 712544 3 Jul-12 Dec-14 Report not submitted

Transport Collector Road Backlogs: Mamelodi

712521 6 Feb-13 Aug-14 0.965 walkways paved and 0.540km road paved

Transport Real Rover Road To Serapeng Road

710936 6 Jan-12 Aug-14 0.15 km Road

Transport - TRT

Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-3 (Louis Trichardt Street to Rainbow Junction)

712591B 3 Mar-13 Sep-14 80% Completion of Roads and Ancillary works

Transport - TRT

Construction of TRT Infrastructure on Line

712591C 3 Mar-13 Sep-14 85% Completion of Roads and Ancillary

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Region Projected Start Date


Q1 progress report

1A: CBD to Rainbow Junction Section 1A-2 (Venter Street to Louis Trichardt)

works

Transport - TRT

Construction of TRT Infrastructure on Line 2A: CBD to Hatfield (Nana Sita Rd - Kotze Rd - Hatfield loop)

712591I 3 Jan-13 Aug-14 Practical completion reached

3.3.2 LIST OF PROJECTS ADDRESSING BACKLOG ERADICATION The table below provides progress on backlog eradication projects.

Table 11: Progress on backlog eradication projects


Project Main Deliverable this FY

Target Area Progress achieved

Housing & Human Settlement

Project Linked Housing - Water Provision

710863 7646 Connections & 10km bulk

Fortwest 4 & 5

Lotus Garden

Kirkney/Andeon

Kopanong Ext 1

Kudube 9

Lady Selbourne

Riamapark

Mabopane EW

Nelmapius Ext 24

Olievenhouthoek 42

Refilwe Manor Ext 9

Soutpan

Themba View

Winterveldt

Zandfontein

Zithobeni 8 & 9

Zithobeni Heights

0 Connections achieved

The department has reported progress in terms of the reticulation done but the length of pipeline installed in not stated in:

Kudube 9

Refilwe Manor Ext 9

Themba View

Zithobeni 8 & 9

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Woodlands


Sewerage - Low Cost Housing

710864 7646 Connections & 10km bulk

Fortwest 4

Kirkney/Andeon

Kopanong Ext 1

Kudube 9

Lady Selbourne

Riamapark

Mabopane EW

Nelmapius Ext 24

Olievenhouthoek 42

Refilwe Manor Ext 9

Soutpan

Themba View

Winterveldt

Zandfontein

Zithobeni 8 & 9

Zithobeni Heights

Mamelodi Erf 29355

Woodlands

0 Connections achieved

The department has reported progress in terms of the reticulation done but the length of pipeline installed in not stated in:

Kudube 9

Themba View Ext 1

Zithobeni 8 & 9

Mamelodi Erf 29355


Roads & Stormwater - Low Cost Housing

710865 Construction of 10km roads & stormwater

Winterveldt

Garankuwa 10

Soshanguve Block T

Mamelodi Erf 29355

Soshanguve Block V Ext 1

Thorntree View

The department has reported progress in terms of the construction of roads & stormwater but the total km constructed is not stated in:

Thorntree View

Housing & Human

Project Linked Housing - Acquisition Of

710868 Acquire 3 land parcels

Donkerhoek Report not submitted

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Settlement Land Stinkwater

Land upstream

Service Infrastructure: Electricity & Energy

Electricity for All 710178 18 000 connections

Tshwane wide 3 797 household connections completed and energized


Electrification of Winterveld

712492 1 300 connections

Winterveldt Construction progress is 85% complete. Feeder Line to Eskom connection point has been completed and awaits commissioning


Communication Upgrade: Optical Fibre net

710325 8 km Optical Fibre net

Tshwane wide Place order for FOX cards


Strengthening 11kV Cable network

710480 10 km Cable network

Tshwane wide Analysing Winter Load Report for action plan


Strengthening 11kV Overhead Network

710481 15 km Overhead Network

Tshwane wide Analysing Winter Load Report for action plan


Substations 710484 2 new satellite substation

Refurbish 5 existing substations

Tshwane wide Analysing Township development's reports and drawing up action plan to carry out work


Tshwane Public Lighting Program

710556 45 highmasts

4 000 street lights

Tshwane wide 10 highmasts

593 street lights


Pre-paid Electricity Meters

711862 25 000 meters installed

Tshwane wide 6663 Prepaid devices received


New Connections

712483 1 730 residential connections

170 non-residential connections

Tshwane wide 579 Residential connections

65 non-residential connections

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Energy Efficiency and Demand Side Management

712688 8 000 in Municipal buildings

Tshwane wide Replaced 5 000 lights


Lengthening Of Network & Supply Pipelines

710023 400 metres Tshwane Wide Construction can only commence once the OHS Agent has been appointed.


Water Supply To Agricultural Holdings

710025 2 500 metres Tshwane Wide Work not planned for this quarter


Replacement Of Worn Out Network Pipes

710026 11 500 metres Tshwane Wide Report not submitted


Extension of Zeekoegat WWTW

710411B Complete Waste water treatment plant

Zeekoegat Electrical and Mechanical contractors progressing well. Most of the civil engineering works completed on stage 2. Tenders for stages 3 and 4 closed in June2014 – currently in administrative compliance.


Refurbishment of Water Networks and Backlog Eradication

710878E 6 042 metres Multi Regions Report not submitted


Backlog eradication: Provision of Communal Standpipes and Water Networks and House Connections at informal Settlements Informal Settlements (Mayoral Special Commitments l Projects )

710878Z 3 100 bulk pipeline installed

Phase1: Phomolong, Phase2 Nellmapius Ext 21 and Phase 3: Garankuwa Ext 14.

Report not submitted

Service Infrastructure: Water &

Bulk Water pipe reinforcement

711335V Complete bulk pipeline

Klipgat, Mabopane and Winterveldt

Report not submitted

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Sanitation


Replacement of Sewers

711404 7 000 metres Region 1 Report not submitted


Moreletaspruit: Outfall sewer

712121D 5 651 metres Moreletaspruit Report not submitted


Silverlakes outfall sewer

712121G 1 902 metres Silverlakes Report not submitted

3.3.3 LIST OF PROJECTS THAT ARE RUNNING BEYOND THE PROJECTED COMPLETION DATES The table below lists projects that are currently in implementation beyond the projected completion date.

Table 12: Projects running beyond projected completion dates


Projected Start Date


Percentage Achieved to date 2013-14

Q1 Progress


Extension of Ekangala WWTW

710411J Feb-09 Dec-13 65% Consultant busy with inception report, prelim design and detail designs.



710878C Jul-11 Jul-12 65% Report not submitted



710878E Jan-08 Jun-13 40% Report not submitted


Backlog eradication: Provision of Communal Standpipes and Water Networks and

710878Z Jul-06 Jul-13 90% Report not submitted

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Projected Start Date


Percentage Achieved to date 2013-14

Q1 Progress

House Connections at informal Settlements Informal Settlements Phase1: Phomolong, Phase2 Nellmapius Ext 21 and Phase 3: Garankuwa Ext 14. (Mayoral Special Commitments l Projects )


Rietspruit outfall Sewer Upgrade

712121E Jun-13 Jun-14 10% Report not submitted


Reservoir Extensions - Grootfontein

712534U Jun-13 Jun-14 10% Report not submitted


Reservoir Extensions (Mooikloof Reservoir and Feeder Pipeline)

712534D Aug-07 Jun-13 11% Final Design report approved


Reservoir Refurbishment

712534H Jul-09 Jun-14 9% Final Design report approved

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4 Highlights

4.1 SERVICE INFRASTRUCTURE AND PROGRAM MANAGEMENT CLUSTER

4.1.1 Service Infrastructure Department

Electrification for All During Q1, EED has provided 2232 electricity connections through electrification of Soshanguve Ext 6 and in region 1, ward 90 and Brazzaville phase 2 in region 3, ward 48. A total of 593 streetlights have been installed in Soshanguve South Ext 5, Soshanguve, Montana, Hammanskraal, Mamelodi, Ekangala and Refilwe in region 1,2,5 and 6 and 13 high mast lights in Lethabong, Refilwe and Fountains. These infrastructure were installed in regions 1,2,3,5,6 and 7 wards 5,11,36,14,23, 74,75,90,99,100,103 and 104 All lighting installations and their design and construction comply with the requirements of the relevant Standards.

Fountains high mast

Door to door campaign on water leaks at Ekangala section D and RDP held on 22 July 2014 The campaign assists the municipality to identify households without water meters and those whose maters are not working properly. The campaign was a success even though a lot of house owners were not at home.

Door to door campaign on read a water meter at ward 99/100 in Refilwe on 20 August 2014 In joining the Nation in the commemoration of Women’s Month, Water and Sanitation Education Team under the theme: “Celebrating Women’s Achievements in the 20 Years freedom and Democracy”

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embarked on READ A WATER METER campaign where 52 community members participated in the campaign and 137 households were reached.

Read a water meter campaign in Refilwe on 22/08/2014

4.1.2 Housing and Human Settlement Department

The f Machaba informal settlement was cleared.

A title deed issuing event was held in region 7, at Zithobeni and Rethabiseng on Saturday the 06th and Sunday the 07th of September 2014.

4.1.3 Transport

Mayor unveils new state of the art buses

The introduction of the 44 buses forms part of the 120 new buses that have been procured by Tshwane Bus Service (TBS). “The delivery of this first batch of buses is a milestone as it will see our passenger customers experiencing comfort en route to their destination. It is my supreme pleasure to highlight that some of the new buses will be wheelchair-friendly, a requirement from the Department of Transport to fully comply with the Universal Access Public Transport Policy,” said Ramokgopa. TBS has embarked on a process to implement a turnaround strategy for the bus service. The primary aim of the turnaround strategy was to deal with internal constraints and unfavourable practices inhibiting the provision of acceptable services to the public, customers and the city.

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Sky bridge regenerates the CBD

The 1 050 square meter sky bridge currently being built over Lilian Ngoyi Street to link the north and south blocks of the Bloed Street Mall is set to benefit commuters, shoppers and informal traders. It will also offer extra space and safe walking between the two blocks. This upgrade in the northern part of the inner city will enable the Bloed Street Mall to accommodate many taxis. In turn, this will reduce the number of taxis holding or ranking on the streets and ultimately improve traffic flow on Bloed and Boom Street.

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4.2 OPERATIONS CLUSTER

4.2.1 Sports and Recreational Services

Provincial Social Cohesion summit: Delegates attended the Provincial Social Cohesion summit that seeks to strengthen and deepen our democracy and building a cohesive society in Gauteng.

1. Global Softech Sixes

The City partnered with Titans in implementing Global Softech Sixes. This was an international tournament featuring six countries which were South Africa, Zimbabwe, Kenya, Tanzania, Namibia and Uganda. It presented the City to showcase its world class infrastructure and excellent hospitality. The tournament was broadcasted live on SuperSport channel.

2. GRULAC 2014 Football Tournament

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Fourteen South American Embassies has established a U/13 football tournament which took place on 23 August 2014 at the University of Pretoria. The Department collaborated with the embassies in identifying primary schools from the disadvantaged areas. The embassies provided soccer kits to the participating schools including the meals for the entire day. The City of Tshwane has adopted this programme and it will partner with the embassies in implementing it on an annual basis.

3. Pheli Runathon

The Pheli runathon is a community initiated programme that was presented to the department to partner with. The Aerobics Marathon in conjunction with Pheli Runnerthon Club, presented the 5km Fun Run and the aerobics marathon on 2 August in Atteridgeville. Pheli – Runnerthon has created a need for a recreational activity whereby families enjoy exercising together. The programme promotes not only a healthy lifestyle but also creates social cohesion amongst the communities. Attendance on the day was around 300 participants comprising of male and female athletes.

4.2.2 Environmental Management

The Department has rolled out 5 827 x 240ℓ bins to households in Mamelodi, Ga-Rankuwa, Mabopane, Mamelodi East and Ekangala.

A total of 36 City buildings are currently separating waste paper at source.

The Freshmark system at the Fresh Produce Market was functional and available for trading 100% of the time.

Six updates have been drafted for publishing on the corporate mailing system in the form of smiley messages.

The Department has completed 3 parks namely: Region 2: Erf 2363, Soshanguve V Region 3: Erf 9151, Atteridgeville, Ward 68 Region 4: Jacaranda Park, Erf 1322, Laudium.

4.2.3 Health and Social Development Highlight Narrative

1 42 SOP’s written for Pharmacy Related processes and procedures in line with ISO9001 requirements.

The SA Pharmacy Council requires any Pharmacy to have the minimum of 26 SOP’s. The breakdown of all processes within the Pharmaceutical Service provisioning required an addition of 16 more SOP’s in order to be ISO9001 compliant.

2 TB Cure rate is stable above the National target: 85%. For Q4 COT was at 86.6%.

The performance is maintained through Quarterly TB Record Audits to correct TB Register entries

3 Containment of communicable diseases by investigating all notified communicable diseases and giving prophylaxis to prevent spread of the diseases.

Active Surveillance of priority medical conditions through weekly reports from all facilities

4 Successful conduction of immunisation outreach by Clinic Operations to improve immunisation coverage

Regions plan these outreach activities by identifying their high risk areas with low coverage

5 Improvement in personnel capacity 166 of the approved 214 Indigent volunteers have been employed since August 2014.

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Highlight Narrative

The Indigent Programme Management section is benefitting from support offered by Department of Infrastructure Development in the form of the deployed mentorship learners.

6 Indigent registration Road Shows have been held in Regions 1 and 7

Road shows took place in Ekangala Region 7 and Mabopane as well as Soshanguve in Region 1. Evaluation road show has also taken place in Region 1, Soshanguve.

4.3 STRATEGY DEVELOPMENT AND IMPLEMENTATION CLUSTER

4.3.1 Economic Development Highlight Narrative

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Highlight Narrative

1. Investment pipeline:

Business Process Outsourcing and Offshoring (BPO & O)

Menlyn Maine

Paraffin stove manufacturing (Hudu Consulting)

Brick manufacturing

Procter & Gamble

Community farming project

Interest was shown by Bold Technologies in the BPO&O project and the matter was referred to the relevant staff of the Sector Support and Analysis Division for further attention.

Investor interest shown in the project and referred to the project owner for possible follow up. The project owner will keep the Trade and Investment staff informed of further developments.

An application requesting assistance has been received and follow-up meetings are being scheduled. A meeting took place; however, it appears that the company is looking at setting up in Wadeville, as they have been offered a number of incentives to set up there.

An application requesting assistance has been received and further information is awaited. Follow-up communications are in place.

Various meetings have taken place regarding the possible location of a production and storage facility and Tshwane is one of three possible venues within Gauteng. A final decision on location is awaited shortly.

Representatives from the HM Pitje Foundation and Tshwabac have been in contact and further discussions are scheduled to address the community farming project in the Soshanguve area.

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Highlight Narrative

2. Investment aftercare:

Region 4 (Regional Service Delivery Committee)

Rosslyn copper cable thefts

(AIDC/BMW/CCBC)

AIDC

July 2014: a meeting took place and a number of issues relating to the level of services rendered in industrial estates, specifically in Sunderland Ridge, were discussed. A number of specific issues were also communicated, per email, to the Chairperson, indicating certain unsatisfactory services in the area.

August 2014: the monthly meeting was cancelled, however, a site inspection of Sunderland Ridge was undertaken and problem areas have been identified and forwarded to the regional office for attention.

September 2014: the monthly meeting was postponed, due to a lack of attendance by relevant parties. Discussions were held with various regional representatives (including Customer Care) and an email containing the problem areas was forwarded for urgent attention, based on the pre-meeting inspection of Sunderland Ridge.

July 2014: the Rosslyn business community (via BMW South Africa Pty (Ltd), the Automotive Industry Development Centre (AIDC) and the Capital City Business Chamber (CCBC)) again approached the Trade and Investment staff to facilitate the re-activation of a working Committee to address the problems being experienced, as a result of the theft of copper cables in the area. A meeting took place on 21 July 2014, attended by the above parties, as well as representatives from Metro Police and the Energy and Electricity Division. A number of decisions were taken and the Metro Police will facilitate an internal working group, which will strategise how to deal with cable theft in the Rosslyn area.

August 2014: despite a number of emails in follow-up to the meeting of 21 July 2014, it appeared that the Metro Police have not complied with the requests/tasks.

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Highlight Narrative

Siyangena (Danville X17)

Nestlé

September 2014: Commander Opperman (Projects and Diplomatic Services) has been commissioned to oversee the project and a meeting took place on 18 September 2014 where the ground work was discussed, to enable the establishment of a working group to investigate and compile proposals as to how best to address the cable theft and related problems throughout the CoT.

The AIDC recently raised a number of issues relating to, inter alia:

1. Rates and taxes;

2. Transfer of land earmarked for phases 3 and 5 of the Automotive Supplier Park; and

3. Bulk infrastructure to phases 3, 4 and 5 to facilitate expansion.

Awaiting an official communiqué to enable the Trade and Investment staff to take the matter up with the various internal stakeholders.

July 2014: the proclamation of Danville X17 took place on 17 June 2014 (Provincial Gazette 155), however, the developers still require certain documentation to commence development and the Trade and Investment staff was requested to intervene. The City of Tshwane legal staff is in consultation with external legal practitioners to finalise the registration of servitudes, where after all stumbling blocks should be resolved.

August 2014: The Trade and Investment staff is facilitating the registration of the properties on the City of Tshwane systems, in order to enable the services Divisions to proceed with bulk service installations. There are also issues with lost plans and approvals that are being facilitated.

September 2014: The Trade and Investment staff is involved on an ongoing basis with

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Highlight Narrative

RusselStone

various issues being experienced by the developer. These include aspects such as workforce unrest, building plan approvals, service delivery to the site, etc. The Annexure T and Section 82 certificate were secured.

Nestlé has again approached the City of Tshwane regarding the earlier problems relating to an access road and electrical supply. Region 4 is attending to the issues and a meeting has been scheduled where all relevant CoT stakeholders will be present. The access road issue is a provincial matter and has been raised at a provincial working group meeting.

The Energy and Electricity Division has indicated that part of the electrical outage problems has been addressed, but long term solutions require significant funding, which has not been provided. Region 4 will be taking this matter up with the relevant Deputy City Manager.

RusselStone is experiencing regular water supply problems, especially over weekends, which has a significant influence on their production and bottom line earnings. It appears that besides general maintenance issues, there is also the problem of inflow monitoring, to ensure that there is a constant inflow of water into the storage facility. The alternative is that the storage capacity is insufficient and needs attending to.

Both the regional representative and the Director responsible for bulk infrastructure have been informed of the problem.

4.3.2 City Strategies and Performance Management

The quarter four report for 2013/14 was approved by council and delivered to all stakeholders within the prescribed legislative framework.

The annual performance report served at MayCo on 20 August and was approved. The report was submitted to Auditor – General as per legislative requirements.

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The Integrated Development Plan (IDP) and Medium Term Revenue Expenditure Framework (MTREF) process plan was completed and approved by council on 28 August 2014.

The department put together 18 months plan for reporting by the departments emanating from the Lekgotla presentations of 14 – 16 August 2014.

Business plans were approved by MayCo. The quality of some improved as a result of processes by CSPM.

Revised the project plans framework to align to the strategic documents of the City.

Three management meetings of the department were held on 23 July, 01 September and 29 September 2014.

The interviews for the position of Senior Specialist: IDP; Senior Specialist: SDBIP and Business Planning and Secretary were conducted on 25 July, 12 August and 12 September 2014 respectively. The appointment letter for SS: IDP has already been issued to the successful candidate and the remaining two to be issued in October 2014.

4.4 POLITICAL SUPPORT OFFICES

4.4.1 Office of the Executive Mayor (including Research and Innovation) During the period under review, the City handed over wheel chairs to the disabled members of the community.

The Performance Monitoring and Evaluation unit performed on -site inspections on the Executive Commitments pronounced by the Executive Mayor on the State of the Capital City Address and reported the finding to both Top Management and Mayco.

Maunde Road TRT Station

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4.5 GOVERNANCE, LEGISLATIVE AND CENTRAL SERVICES CLUSTER

4.5.1 Metro Police Services

Employee of the month awards (July and August 2014) The Tshwane Metro Police Department has introduced the employee of the month awards to formally recognise employees for outstanding performance. The winners of each month will ultimately be competing for “Employee of the Year”. This endeavor is aimed at building morale and professionalism, and promoting hard work. Below is the picture taken during the August ceremony:

67 Minutes on Mandela day The department's units undertook some activities to give back to the community. Some of the shelters that were visited on the day were Tshedimosetso Youth Centre where the building was renovated, the City of Tshwane shelter at 2 Struben Street where there was a clean-up campaign and donations of blankets, mattresses and toys, as well as a drug awareness talk at Circle of Life in Eersterust.

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Women’s month commemoration This year the TMPD and other stakeholders such as Gauteng Traffic and the South African Police Service engaged in several activities to commemorate the annual celebration. On 1 August 2014, 45 learners from 8 different schools around Tshwane participated in a road safety debate at the TMPD headquarters hall. The event was a success. The successful learners will go to the provincial competitions.

Outreach was done at Ekuphumuleni Old Age Home, Sizanani Home and Phumula Old Age home situated at Ekangala. These homes were visited on 20 August 2014 to donate groceries, bread, vegetables, sanitary towels, toys, clothes and soups.

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An operation manned by women of the RAF,SAPS, Gauteng Traffic and Community Safety was executed at the R101 Bon Accord where 46 arrests were made, from illegal immigrants to possession of drugs and stolen property. A total of 122 AARTO notices were also issued. The officers also had a search operation at Gatang Secondary School and Mamelodi High School. Dagga was found outside the class and suspects were taken in for questioning. After the search learners were educated about road safety, the roles played by the Road Aaccident Fund (RAF) in cases of road accidents and the dangers of drug use.

On 11 August 2014 there was a successful learner transport operation at Ga-Rankuwa, where 262 AARTO fines were issued ,16 vehicles were discontinued, 1 arrest was made, 80 road safety pamphlets were issued, 30 drivers were educated on road safety issues and scholar patrol monitoring was also implemented at two schools.

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Africa Public Service Day at Jubilee Mall

In commemoration of the Africa Public Service Day, the Tshwane Metro Police engaged in an exhibition at Jubilee Mall in Hammanskraal to promote departmental services to the community. The target audience was the community of Hammanskraal, with the aim of educating them that the Tshwane Metro Police is not only a traffic-issuing organisation, but a public service entity that was established to focus on safety and security matters in Tshwane, hence the slogan “Your Safety our Priority”. Services such as specialised policing, road policing, transgressions, licensing, the academy and the emergency numbers were highlighted to the people visiting the mall. The community was encouraged to use the Hammanskraal Region 1, Sector 1 office and report any crime-related issues or complaints.

Ad Hoc Successes • The TMPD is the first Metro Police Department that has successfully recruited 2200 students to

become fully fledged Metro Police Officers in 2015.

• The Deployment of additional Speed Cameras for moving violations (high speed driving) are also showing tremendous success for example on average daily a minimum of 6000 violations are captured.

• The deployment of MVR (high speed vehicles that records moving violations) is also increasingly showing success.

• TMPD has a reduction in Civil Claims through obtaining court orders for evictions.

• The TMPD results on “Operation I Can” to clean the Inner City for example the removal of illegal advertising, enforcement on illegal trading and removal of illegal taxi holding areas are also showing various success to assist the City with its pedestrianisation model.

• The department also experiences a reduction in IOD’s during riots as a direct result of members that received training on crowd management by SAPS.

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4.5.2 Corporate and Shared Services

Highlight Narrative

1 Centralised Corporate Employee Relations Management Services allows for fairness and consistency in dealing with discipline in the City

DC Unit email address is being utilised by all City Departments and the Division has noted that departments are referring more matters than was done in the previous years

2 Corporate Employee Relations Management Roadshows

Roadshows on all centralised labour relation matters have been conducted with all City Departments and Regions. Roadshows will be now rolled out to Deputy Directors, Functional Heads and Senior Administrative Officers

3 Approval of the EE Plan after an intervention of the EE Section (Economic Development)

DEEF members were taken through the dispute resolution procedure contained in the EE Plan and amendments were made accordingly.

5 New Batho Pele template developed for departments and regions to use for the 1

st quarter of 2014/15.

A special mention of thanks to Mr Paul Kruger who assisted this section with the development of the new Excel spreadsheets. He went the extra mile above and beyond his normal duties to assist this section.

The template will assist the regions and departments to institutionalise Batho Pele in an easier more effective way. The template was shortened to create a better understanding of Batho Pele.

4.5.3 Group ICT

Installation of Wi-Fi in the city During this phase the Group ICT Department installed internet access points to 220 sites, which included 213 schools in Mamelodi, Attridgeville, Soshanguve, Mabopane and Garankuwa, 7 Pilot sites (listed below) and 20 hotspots for Tribeone Dinokeng concerts.

7 Pilot sites for public internet access are as follows:

Mamelodi Community Centre

Tshwane North College

Tshwane University of Technology in Soshanguve

University of Pretoria Hatfield

Church Square

Union Building lawns area

City Hall

Training of end users For quarter 1, department trained more people than expected on SAP training such as payroll data capturer, training and event management, business master data etc.

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4.5.4 Emergency Services Highlight Narrative

Fire Brigade Services

During quarter one 2014, the Fire Safety Officers visited the industrial areas for assessment. Some of the industrial visited by the officers are as follows:

All Fire Safety Officers were trained on section 56 by the municipal prosecutors Legal requirement as per Criminal procedure Act 51 of 1977

Food Corp 164 Block N Mabopane and all were found to be in order

Astra was issued with 508-JR 88 Notice 40455 for obstructions of fire fighting equipment, poor housekeeping and neglected to service fire fighting equipment.

De Lux Cleaning 101 Koedoespoort Industrial, 49 Eland Street and all were found to be in order

The following National Key Point which are Onderstepoort Biological and Department of Science and Technology. The inspectors found that all was in order

Fire Safety Officers participated in the Operation I Can on 7 August 2014.

ISO 9001 quality management

Training of ISO Champions:

2 persons attended module 2 of ISO 9001 at SABS

1 person attended Module 1 of ISO 9001 at SABS

310 persons trained internally on ISO 9001

Emergency Medical Services

EMS assisted Ekurhuleni Municipality and Gauteng Provincial Government to relocate 345 patients safely from old Natalspruit hospital to new Natalspruit hospital.

Received 4 response cars and 4 logistic support vehicles Nissan NP200

Assisting Lebone and Military AEA students with road practicals

8 ambulance were delivered and waiting for stretchers

Medical waste contract GT/GDH/168/2014, description: health care risk waste management service in the Gauteng province has been approved for the period from 01 September 2014 to 31 August 2017.

Awareness Training conducted to 310 EMS personnel including Sup and officers

Special events

The department assisted with various events that were hosted in the CoT, and some of the events are as follows:

Feast of clowns- at Burgers park

Special service –Dagama str , Daspoort

Marikana commission at Centurion council chamber

Redbull X Fighters- at the Union building

Women’s day culture at Union building

Arms procurement commission at Sammy marks

During Q1, 347 410 00 spectators attended special events in the city. ESD were on standby to provide medical resources, health and safety were provided during the those events.

Bundu inn – music explosion

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Highlight Narrative

Plot 149 soutpan- heritage celebration

Specialist Task Force As part of the effort to reduce the 10 identified risks to the city, STF

conducted 3 Road Blocks aimed at reducing the risks associated with the transportation of Hazardous materials within and the CoT jurisdiction.

13 STF personnel members completed the Law Enforcement Course. The acquisition of this qualification will capacitate said members to assist Fire Safety to enforce by-laws, thus ensuring a safer environment.

Fire Safety Training conducted by CoT ESD Fire Safety at Innesdal Emergency Services Station and completed by 6 STF personnel members

CoT ESD STF members conducting a road block evaluating vehicles and drivers involved in the transportation of Dangerous Goods in conjunction with TMPD

As part of the mitigation measures aiming to reduce the impact of the 10 identified risks to the CoT, STF personnel members are busy training for the coming summer-rain related water-borne emergencies associated with floods:

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STF members in action. Trained hard in order to fight easy during real-time water-borne emergencies.

Rescue personnel attended a structure collapse in Pretoria West during August 2014

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Disaster Management Interventions As part of the safer city strategy the department engaged in various disaster activities. The following need to be highlighted in terms of the department interventions:

1. Disaster Management responded to the various fire incidents during quarter one. 2. The Disaster Management conducted various training programmes during quarter.

3. The Disaster Management facilitated various awareness campaigns.

4. Disaster Management Centre activated the Disaster Operations Centre to deal with the earth tremor that affected most of the provinces including the City of Tshwane and also during the Industrial Fire in Pretoria West

Emergency Services Department with stakeholders, namely; PDMC, PIER, and Metro Police, Working on Fire, Outsurance, Legal Aid, and Silverton SAPS held a successful women’s month event at Meyers Park NG Kerk where domestic workers were empowered about their safety

4.6 TSHWANE ENTITIES

4.6.1 Tshwane Economic Development Agency (TEDA) Tshwane Economic Development Agency hosted the inaugural TEDA Export Awareness Seminar.

4.6.2 Housing Company Tshwane (HCT) With the recent Conditional Accreditation by SHRA, the entity has been able to submit project for preparation and packaging to the Social Housing Regulatory Authority (SHRA), a process to prepare projects for funding in the following financial year.

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4.7 SERVICE DELIVERY AND TRANSFORMATION MANAGEMENT

4.7.1 Region 1 Strategic Objective Highlight Narrative

Customer Care Walk-In Centre

1. Promote Good Governance and Active Citizenry

Awareness Roadshow Campaign

Customer Care Section hosted the first Regional Awareness Road Show Campaign at Soshanguve Crossing. This campaign focused on promoting customer care centres within the Region.

2. Promote Good Governance and Active Citizenry

Consumer Education Information Session

The Section participated in a Consumer Education Information Session at Mabopane Secondary School in respect of Public Service Month.

Health, Social Development & Sport & Recreational Services

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Strategic Objective Highlight Narrative

3. Ensure Sustainable, Safer Cities and Integrated Social Development

128 Children benefitted from the revamping of Tshedimosetso Centre for Orphans and Vulnerable Children (OVC).

Ga-Rankuwa – Zone 16

Social Development facilitated for partnership between business and City of Tshwane (CoT) Department Metro Police to engage in a joint venture in the refurbishing of the centre and donating food for the centre.


120 Parents benefitted from the workshop facilitated by Social Development on parenting and moral regeneration.

The workshop was aimed at amongst other; providing skills to young parents on live skills programmes, drug and substance abuse by teenagers, teenage pregnancy, HIV and AIDS.


200 women benefitted from a seminar facilitated by Social Development and Tshwane North Outreach Development Centre on victim empowerment during women’s month.

Social Development and Tshwane North Outreach Development Centre invited motivational speakers and surviving victims of abuse to share their experiences with other women. The aim was to raise awareness of the dangers of not reporting abusive partners and other related challenges.

Before renovations

After renovations

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Casual Day Celebration 05 September 2014

The purpose of the day was to promote awareness and fundraising for people with disabilities through selling of stickers. Casual Day Celebration was held on the 05 September 2014 at O a Kgona Disability Centre-Soshanguve Block F East with postgraduate students from University of Pretoria and beneficiaries of the Centre. The Centre has managed to fundraise by selling the stickers. The beneficiaries performed songs for the students and also shared meals with the students.


Disability awareness on the 08 August 2014

The event was held on the 08 August 2014 at Are Tshwaraneng Centre in Soshanguve. The purpose of the event was to educate people with disabilities and caregivers about the resources available for people with disabilities.


Provincial golden games were attended at Pilditch Stadium on 12 September 2014

120 elderly people from Soshanguve and Winterveldt - Region 1, participated in Golden Games to promote healthy lifestyle. Department of Social Development (Provincial), sports and Recreation and Age in Action hosted the event.


Music Festival was attended at Suurman (Hammanskraal) 29 August 2014

120 elderly people from Soshanguve and Winterveldt - Region 1 participated in the music festival. The purpose for the event was to create an enjoyable environment for elderly persons. Department of Social development (Provincial) hosted the event.

Transport Services

Victim empowerment seminar

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10. Promote Shared Economic Growth and Job Creation

Operationalisation of Tshepo 10 000 Co-Operatives

Induction and demonstration on maintenance activities was conducted with three Co-Operatives.

Water and Sanitation

11. Provide Basic Services, Roads and Storm water

Replacement of 200mm Ø x 41m length, 6m deep sewer pipe in Ga-Rankuwa Zone 15

Repetitive blockages occurred in this relatively deep sewer line. This section of pipe line was replaced and is now operating without problems.

12. Provide Basic Services, Roads and Storm water

Rerouting of a sewer 160mm sewer line in Soshanguve-K to relieve under capacity on adjacent sewer network

A sewer pipe line of approximately 30 m was rerouted to accommodate overflows that result from storm water ingress. The success of this will be tested with the first rains.

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4.7.2 Region 2 Nr Highlight Narrative

1 Increase in number of visitors to Wonderboom Nature Reserve

Wonderboom Nature Reserve had 4 639 visitors, Progressive is 4 639, with income of R 152 416.00, Progressive is R 152 416.00.

2 Alien invasive species controlled on Council properties. Alien Invasive species were controlled on the Magaliesberg, at Twee-Riviere Nature Area, Wonderboom Nature Reserve and Road Reserves (Alien plant control register available).

3 Friends Group Activities (community based groups) Various friends groups do project on nature reserves, at TweeRiviere feeding of animals.

4 Intervention on Food safety awareness conducted at SAPS Academy in Hammanskraal after receiving a complaint from management.

To educate the food handlers on basic food safety preparation to reduce food borne diseases and to instil the application of food, personal and environmental hygiene practices, and to ensure that food handlers comply to all legislations governing food.

5 Introduce and register Mom to Connect at Doornpoort Clinic Connecting the moms telephonically to the clinic and remain in contact for the 1

st child

year.

6 67 minutes for Mandela. Members of the Overkruin Community Library supported 67 minutes for Mandela by packing away of library material.

7 Women’s Month Celebration (Girl Power) To share information with young women regarding women’s month. Women’s wellness, teenage pregnancies were some of the issues discussed and they were encouraged to visit the library more often and to get more information.

8 Stakeholders meeting 16 August 2014 To inform the sport stakeholders regarding the safety at Sport and Recreation events act.

9 22 highmast lights were repaired where the highmasts needed to be lowered to rectify problems

Wards 8, 13, 14, 49, 73, 74, 75, 76 and 95

4.7.3 Region 3 Division Strategic

objective Highlight Narrative

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Division Strategic objective

Highlight Narrative

Customer Care Walk-in Centre’s

Strategic Objective 4: Foster Participatory democracy and Batho Pele Principles through a caring, accessible and accountable service

Upgrading of first floor in BKS building

Urban Management

Strategic Objective 3

Alien invasive species controlled on Council properties.

Groenkloof Nature Reserve; The western and northern mountain slopes are heavily invested with Lantana spp. A new block was started on top of mountain adjacent to the block that was finished the previous month. Denel Nature Reserve: The last large Black Wattle and Blue gum species will be cut down and removed in the next four months as well as follow up spraying of regrowth. Currently we are busy with the project of the removal of these species. About 521m2 removed this month


Horse riding 212 people went on horse rides during Q1

There are 14 horses that is stabled at DLS Nature Reserve that we use for outrides on Groenkloof Nature Reserve, 212 people went on out rides, and pony rides for children from July until September 2014. We use the horses to do patrols in the nature reserve as well; for fence patrols and to check for poaching.


Allocations to beneficiaries

53 beneficiaries` were allocated to the Danville project, of which two beneficiaries are from the Road Reserve informal settlement and 51 from the Database.


Shack marking and registration

Shack marking and registration completed and ten chemical toilets were delivered to the community. Extra chemical toilets needed.


The application and screening process has been completed successfully

The applications were completed and we had 322 total numbers of applicants meeting the criteria. The final criterion was set with the affected stakeholders and we are ready to allocate. There is a problem with the price as the community feels R850.00 is too expensive and it’s unaffordable. The matter was discussed with the Housing ED who is going to discuss with the MMC housing and SED and then give feedback to the forum of the outcome.


Public consultation We had a successful consultation with the community of Saulsville hostel and the attendance was very good. The consultation was held on the 17th August 2014.

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Highlight Narrative

Issues raised by the community on the policy was on the succession plan that the policy was not clear and it did not talk to succession of family units so they wanted it to be clear and give different scenarios that are applicable.


One thousand one hundred and fifty three (1153) subsidy applications and Deeds of Sale completed by Bagale Consulting (PRT) for the Lady Selbourne project. Five Hundred and Four (504) beneficiaries have been approved on the HSS system.

Premier and MEC Launch and Handover of Project for Phase 1 to ten (10) approved beneficiaries to be held on Saturday, 20 September 2014.

Energy & Electricity

Ensure quality and sustainable infrastructure to communities

Streetlight intervention through Departmental sponsored Operation Khanyisa

Engagement with other regions

Economic growth and developments that leads to sustainable job creations

Identification of Establishment Fault Reporting Centers in Saulsville and Lotus Gardens

Identification of report centers

Water & Sanitation (Water Distribution)

Ensure quality and sustainable infrastructure to communities

Reduction in the number of outstanding complaints has been affected in the area of responsibility of one of the sections responsible for the maintenance of the water reticulation system

The number of outstanding complaints in this section was reduced from close to 200 at the end of June 2014, to less than 40 by the middle September 2014. This outstanding achievement was brought about by the extraordinary dedication and hard work of the involved foreman, and his artisans and their teams.

Roads & Transport

Provide and maintain Transport Infrastructure to facilitate safe and sustainable communities

61% of complaints reacted to within the targeted reaction time of two days to ensure dangerous road conditions that could contribute or cause accidents and claims against CoT are made

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Highlight Narrative

safe.

Health & Social Development and Sports & Recreation

Integrated social services for sustainable communities

Several events and programmes were hosted in Region 3 during this quarter at several Sport and Recreational facilities

Pilditch Stadium: RWS Church, Brooklyn City College Training, Supersport Soccer Game, WRS, GN Masters, AGN Athletics league, Boisa Institute of SA, GUFS Games, AGN Athletics, SACCSA Athletics. Korfball park: Int. Korfball Training camp, Trampoline Prov. Championships, Tampoline Zone Circle Champs, Coaching clinics, Zanshin Karate Junior Tournament, PSI Inndoor Hockey Tournament. Lucas Moripe Stadium: PSL Games, Atteridgeville Community Centre: Township Road Shows, Women’s Dialogue,Robotics Competition. Mbolekwa Soccer: Pheli-Run-a-thon marathon, Coaching clinic powered by Powerade and Ambassodor Neil Tovy.Little Maestro Youth Development Schools League in partnership with SSU. Mbolekwa Hall: National Science Week, Imbeleko Women’s Organisational Inaugural Congress, Commemoration of Steve Biko, Athletes Awards. Mlambo Hall:Alzheimer and eldery patient food scheme distribution, Tshepo 10 000.


Events hosted at the Pretoria Art Museum during this quarter.

One of the highlights during this quarter was the hosting of the SASOL NEW Signature Art Exhibition at the Pretoria Art Museum which took place on 3 September 2014.


Melrose House Award. Another highlight was the TripAdvisor Award (Certificate of Excellence) 2014 that was awarded to Melrose House. This prestigious award is based on the quality of reviews and opinions earned on TripAdvisor over the past year.


Fort Klapperkop -The East Fort excavations exhibition is hosted at Fort Klapperkop from July – December 2014 which is also a highlight of the quarter. -The Veteran Car Display was hosted on 10 August 2014 at Fort Klapperkop.


1 Strategic Objective 3 Immunisation outreach to improve immunization coverage of children in Region 4

Outreach planned to Mooiplaas informal settlement to improve immunization coverage and ensure that children are protected against disease

2 Strategic Objective 5 Spring treatment on bowling greens General workers performed a task that would be performed by contractors thus saving council money.

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3 Strategic Objective 3 Mandela Day Celebrations in Olievenhoutbosch and Mooiplaats

Opening of Toy library

Partnership development

Outreach projects in different communities

4 Strategic Objective 1

Temper proof meter box Tamper Proof meter boxes installed to minimize vandalism and illegal connections.

5 Strategic Objective 3 Implementation of the Customer Care walk-in Centre Script

With the goal on continuously improving services, effective communication plays and essential role. A standard script which guides Consultants during customer interaction was discussed with staff and implemented at the Centurion walk in Centre in September.

6 Strategic Objective 3 Income received from nature reserves, recreational activities and resorts.

Monthly visitors and income received. Number of visitors 13450

Income received R405’356.50

Immunization outreach at Mooiplaas informal settlement on 20 September 2014 Clinic staff from Region 4 arranged for an outreach campaign in Mooiplaas informal settlement to improve the immunization status of the children.

621 Road to Health Immunization booklets were checked, children were weighed and immunization were given to children that were due

Highlights Sports Recreation, Arts & Culture


1

Sustainable communities with healthy and safe environment and integrated services

Readathon event: Introducing the library to toddlers aged 3-6

Reading and literacy Promotion

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4.7.5 Region 5 Delivered on relocating Machaka View to Refilwe Manor Residents of the informal settlement Machaka View have been relocated to Refilwe Manor (Ext 9) and relocation was concluded on 12 September 2014. Machaka View has been fenced off.

Picture of where Machaka View informal settlement used to be. The area is fenced off to avoid invasion of land.

The new township Refilwe Manor

RIMS- agreed to assist with manpower for now, therefore re-gravelling of roads has commenced in Elandshoek next to Ptn. 86

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BEFORE AFTER BUT IN PROGRESS

67 Minutes for Madiba Day: Electrification of 104 Crossroad. Refilwe

4.7.6 Region 6 Key Performance Area Highlight Narrative

1 To ensure that the various Town Planning Schemes as well as Outdoor Advertising By-Laws applicable in the area of jurisdiction of the CoT are adhered to.

Various illegal businesses were closed or is in the process to be closed as a result of enforcement done by the Land-use Compliance Section.

Enforcement of by-laws lead to reduction in the number of contraventions in Region 6.

2 To ensure that the various Town Planning Schemes as well as

Several applications for rezoning or consent-use are in the process

Compliance to Town Planning Schemes by means of rezoning and

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Key Performance Area Highlight Narrative

Outdoor Advertising By-Laws applicable in the area of jurisdiction of the CoT are adhered to.

to comply with the applicable Town Planning Scheme as a result of enforcement done by the Land-use Compliance Section.

consent use.

3 To ensure that the various Town Planning Schemes as well as Outdoor Advertising By-Laws applicable in the area of jurisdiction of the CoT are adhered to (Reading and literacy development).

Several operations/joint operations with other Departments/Sections were conducted with the view to ensure public awareness.

Joint operations conducted to raise public awareness.


Several court actions were taken to ensure compliance.

Court actions taken ensured compliance.


Several properties are now being rated on a higher scale as a result of enforcement by the Land-use Compliance Section.

Improved accuracy in rates and taxes due to re-valuation of property.


Illegal advertising posters are, in conjunction with City Planning and Development, removed on an ongoing basis.

Illegal advertising removed on an ongoing basis.

7 % of maintenance as per OM Plan of Cemeteries.

The utilization of CB 211/2012 to cut grass and deployment of Vat Alles workers to clear and clean the cemeteries.

Compliance to the standard maintenance requirement such as grass cutting, clearing and cleaning of ablution block, weeding of floor beds, litter picking and rubble removal, etc.

8 % of customer complaints or queries regarding cemeteries resolved.

Turnaround time to complaints or queries received within seven (7) working days.

Complaints and queries attended to as per seven (7) days turnaround policy.

9 % increase in use of recreation, facilities (target= 100%) 3(k) i # of visitors to Nature Reserves, recreation resorts and Swimming Pools within the region.

The target for the quarter two was 11000 visitors, however 40629 visitors were hosted.

Target exceeded on number of visitors to Swimming pools as well as Nature Conservation areas Activities offered:

Daily visitors

Game drives

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Key Performance Area Highlight Narrative

Target: 44000 per year Hiking trails

Overnight chalets

Hall and lapa bookings

Hikes

Horse rides

10 Increased access to libraries.

# of regional specific library development programmes implemented.

Target for quarter is 1 programme, however the total number of 37 achieved.

Library staff are encouraged to present as many programmes as possible to establish and maintain a culture of reading and learning.

11 % increase in access to library services.

# of new memberships

Target for the quarter is 2500, however the target achieved for quarter one is 4348.

All library users are encouraged to join the library and in order to do so we continuously display themes relevant to current local and international events and host programmes to encourage the youth to become members. More and more people visit the libraries to use the computers that are available for the public, free Wi-Fi, and to sit and study in a quiet environment.


1 SO1: Provide Basic Services, Roads and Storm water

Bulk Water services

Water distribution

Wastewater collection

Bronkhorstspruit WTW is blue drop certified for the excellent water purification management.

No. of pipes repaired Region 7 during Q1 of 2014/15 = As per attached time sheets No. of meters repaired in Region 7 during Q1 of 2014/15 = As per attached time sheets

Number of Blocked sewers unblocked in Region 7 during Q1 of 2014/15 = As per attached time sheets

No Water/low pressure = As per attached time sheets

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2 SO7: Organisational Development and Transformation

Training 1 Employee attending ABET training 4 Employees attended IMQS training 2 personnel attended Firs Aid Training 2 personnel attended SAP training

3 SO3 Ensure Sustainable, Safer cities and Integrated Social Development

Phase 1 of the Berm Strip section at Regional Cemetery completed

We have now received applications from the public to start putting up head stones at Regional Cemetery.

4 SO3 Ensure Sustainable, Safer cities and Integrated Social Development

Discovery of a new cemetery We have discovered a new cemetery next to Hoerskool Erasmus which could be one of the Oldest Cemeteries in the Region

5 Sustainable communities with clean, healthy and safe environments and integrated social service

Youth Month – 28 June 2014

Hosted a Youth month celebration event on the 28 June 2014 at Bronkhorstspruit Sports Centre and the following areas were reached: Rethabiseng, Ekangala, Zithobeni, Sokhulumi and Bronkhorstspruit Sports Centre. The following sporting codes were played: Netball 4 (Four Teams) Sokhulumi won first price, Rethabiseng second price and Darkcity Third price, Male Soccer 5 (Five Teams), Female Soccer 2 (Two Teams) Zithobeni won First Price and Rethabiseng won second price. Volley ball 2 (Two Teams) Zithobeni first price and Rethabiseng second price

6 To ensure good governance, financial viability and optimal institutional transformation with capacity to execute its mandate.

Arts & Culture Youth Month Programme

The function was held on the 28th

June 2014 at BHS Sport Centre. The following groups participated:

Sokhulumi Boys [ Ndebele Music]

Zithobeni DLG [Bhujwa Dance ]

Ekangala Double Poison [ Bhujwa Dance ]

Zithobeni HFM [ Bhujwa Dance ]

Ekangala Hot Floor [ Kwasa Dance ]

All participants were given

89

83


Medals as a sign of appreciation for their participation

7 Sustainable communities with clean, healthy & safe environments and integrated social services

Special Events:

World No Tobacco Day Celebration, 11 July 2014 in Bronkhorstspruit

KwaSimkhulu Commemoration event in Belfast (06 September 2014)

Initiation school by-laws public participation process, in Bronkhorstspruit (19 September 2014)

Approximately 100 people reached during exhibition for education and the dissemination of information on the effects of smoking

Monitoring of catering services

24 food samples taken as a control measures

26 community members attended

Training of five food handlers on basic food hygiene

8 Strategic Objective 1 Special programmes Assessment of informal settlements 7 informal settlements

surveyed in Sokhulumi, Roodepoort, Ekangala, Rethabiseng and Zithobeni

4.8 Office of the City Manager

MAMELODI ELECTIONS

The Mamelodi election took place on Sunday 21 October 2013 at Mini-Munitoria in Mamelodi. A

marquee tent was pitched and used as a voting station. Voting commenced at 08:00 and closed at

17:00. Counting of the first set of ballot boxes commenced at 15:30. The rest of the ballot boxes were

counted after closing. All the elected candidates were alphabetically listed and submitted to Housing

for screening in terms of Gauteng Rental Housing Act, 1999 (Act no 50 of 1999). Consequent to the

above, City of Tshwane Department of Housing and Human Settlement has accordingly made public

announcement of the results. Forty nine electoral staff worked on Sunday 20 October 2013. Training

took place at the voting station on Saturday 19 October 2013.

90

84

Other staff involved at the venue was from Emergency Services and Metro Police.

SAULSVILE ELECTIONS

The Saulsville election took place on Sunday 1 December 2013 at Saulsville Council offices. Voting

commenced at 07:00 and closed at 17:00. Counting of the first set of ballot boxes commenced at 12:00.

The rest of the ballot boxes were counted after closing. All the elected candidates were alphabetically

listed and submitted to Housing for screening in terms of Gauteng Rental Housing Act, 1999 (Act no 50

of 1999). Consequent to the above, City of Tshwane Department of Housing and Human Settlement has

accordingly made public announcement of the results. Twenty five electoral staff worked on Sunday 1

December 2013. Training took place at the voting station on Saturday 30 November 2013.

Other staff involved at the venue was from Housing, Emergency Services and Metro Police.

5 Evaluation of the SDBIP and IDP Technical errors were identified on the approved SDBIP and regional IDPs, some of which impact on the

IDP. The technical errors are recommended to be addressed as per section 54 of the MFMA. A detailed

report in this regard, is attached in the annexure from the office responsible for the IDP and SDBIP

development.

91

85

6 Conclusion The purpose of this report was to review the progress of the city on its approved IDP, SDBIP and Regional Scorecards for the first quarter of 2014/15 financial year. Pre-audit results show 47.6% achievement of SDBIP targets and 33% achievement of IDP targets against the planned targets for the year.

Areas of under-performance will be assessed by the administration with clear corrective actions/ measures to be put in place to ensure planned targets are realised by year end.

92

Annexure A- Appendix 1: Reported capital projects

performance

Table of Contents

TABLE 1: DETAILED FINANCIAL PERFORMANCE PER DEPARTMENT ON CAPITAL PROJECTS 3

TABLE 2AUDIT AND RISK - CAPEX TSHWANE WIDE 14

TABLE 3 CITY STRATEGY & PERFORMANCE MANAGEMENT - TSHWANE WIDE (CAPEX) 17

TABLE 4 CORPORATE & SHARED SERVICES - CAPEX TSHWANE WIDE 17

TABLE 5 ECONOMIC DEVELOPMENT - CAPEX REGION 3 18

TABLE 6 ECONOMIC DEVELOPMENT - CAPEX REGION 7 18

TABLE 7 ECONOMIC DEVELOPMENT - CAPEX TSHWANE WIDE 18

TABLE 8 EMERGENCY SERVICES - CAPEX REGION 4 19

TABLE 9 EMERGENCY SERVICES - CAPEX REGION 6 19

TABLE 10 ENVIRONMENTAL MANAGEMENT - CAPEX MULTI-REGIONS 20

TABLE 11 ENVIRONMENTAL MANAGEMENT - CAPEX REGION 1 21



TABLE 14 ENVIRONMENTAL MANAGEMENT - CAPEX TSHWANE WIDE 24

TABLE 15 FINANCE - CAPEX TSHWANE WIDE 24

TABLE 16 HEALTH AND SOCIAL DEVELOPMENT - CAPEX MULTI-REGIONS 25

TABLE 17 HEALTH AND SOCIAL DEVELOPMENT - CAPEX REGION 1 25





TABLE 22 HEALTH AND SOCIAL DEVELOPMENT - CAPEX TSHWANE WIDE 28

TABLE 23 HOUSING & HUMAN SETTLEMENTS - CAPEX MULTI-REGION 28

TABLE 24 HOUSING & HUMAN SETTLEMENTS - CAPEX REGION 3 46

TABLE 25 HOUSING & HUMAN SETTLEMENTS - CAPEX REGION 6 46

TABLE 26 INFORMATION AND COMMUNICATION TECHNOLOGY - CAPEX TSHWANE WIDE 47

TABLE 27 LEGAL SERVICES - CAPEX TSHWANE WIDE 48

TABLE 28 METRO POLICE - CAPEX REGION 3 48

TABLE 29 OFFICE OF THE CITY MANAGER - CAPEX REGION 3 51

TABLE 30: RESEARCH & INNOVATION - CAPEX TSHWANE WIDE 52

TABLE 31 SERVICES INFRASTRUCTURE - CAPEX TSHWANE WIDE 53

TABLE 32 SERVICES INFRASTRUCTURE (ENERGY & ELECTRICITY) - CAPEX MULTI-REGION 53

TABLE 33 SERVICES INFRASTRUCTURE (ENERGY & ELECTRICITY) - CAPEX REGION 1 55



TABLE 36 SERVICES INFRASTRUCTURE (ENERGY & ELECTRICITY) - CAPEX TSHWANE WIDE 56

TABLE 37 SERVICES INFRASTRUCTURE (WATER& SANITATION) - CAPEX MULTI-REGION 64

TABLE 38 SERVICES INFRASTRUCTURE (WATER& SANITATION) - CAPEX TSHWANE WIDE 70

TABLE 39 SPORTS, RECREATION, ARTS & CULTURE - CAPEX MULTI-REGIONS 71

TABLE 40 SPORTS, RECREATION, ARTS & CULTURE - CAPEX REGION 5 72

TABLE 41 SPORTS, RECREATION, ARTS & CULTURE - CAPEX REGION 7 73

TABLE 42 TRANSPORT DEPARTMENT - CAPEX REGION 1 73


93

marieb1

Typewritten Text

ANNEXURE B

Page 2 of 86





TABLE 48 TRANSPORT DEPARTMENT - CAPEX TSHWANE WIDE 79

TABLE 49 TRANSPORT DEPARTMENT (TRT) - CAPEX MULTI-REGIONS 80

94

This appendix contains extracts of projects reports as reported by departments on the reporting system (QPR) by 2 October 2014 for the period July 2014-September

2014.

Table 1: Detailed financial performance per department on capital projects

Source: Finance Deviation report Q-Drive as at 1 October 2014

Department Project Name Project Number Funding Source

WBS Level 3 Current Budget 2014/15

Cumulative Expenditure Projection

Cumulative Actual

Cumulative Committed

Audit & Risk Insurance Replacements (CTMM Contribution)

712449 015 9.712449.1.015 8,000,000

1,333,332

180,222

168,604

Audit & Risk Insurance Replacements 712450 015 9.712450.1.015 5,000,000

833,332

-

1,588,436

Audit & Risk Capital Funded from Operating 712923 007 9.712923.1.007 500,000

83,334

-

-

Total 13,500,000

2,249,998

180,222

1,757,040

City Planning & Development Capital Funded from Operating (City Planning & Development)

712751 007 9.712751.1.007 500,000

-

45,272

190,432

Total 500,000

-

45,272

190,432

City Strategies & Performance Management

Capital Funded from Operating 712929 007 9.712929.1.007 300,000

-

38,033

10,557

Total 300,000

-

38,033

10,557

Communications, Marketing and Events

Capital Funded from Operating 712928 007 9.712928.1.007 300,000

-

-

-

Communications, Marketing and Events

Upgrading of Offices/ Convention Visitors Services Bureau

712966 015 9.712966.1.015 1,500,000

500,000

-

-

Total 1,800,000

500,000

-

-

Corporate & Shared Services Capital Funded from Operating 712753 007 9.712753.1.007

1,000,000 -

33,690

447,557

95

Page 4 of 86




Cumulative Actual


Total 1,000,000

-

33,690

447,557

Economic Development Capital Funded from Operating 712754 007 9.712754.1.007

500,000 -

-

-

Economic Development Marketing & Trading Stalls - Bronkhorstspruit

712902 015 9.712902.1.015 1,000,000

-

-

-

Economic Development Marketing & Trading Stalls- Laudium

712962 015 9.712962.1.015 1,000,000

-

-

-

Total 2,500,000

-

-

-

Emergency Services Establishment/Construction of Fire House Heuweloord

710566 015 9.710566.1.015 20,000,000

6,000,000

7,564,263

152,889

Emergency Services Capital Funded from Operating 712765 007 9.712765.1.007

3,036,756 -

1,349,104

-

Total 23,036,756

6,000,000

8,913,367

152,889

Financial Services Capital Funded from Operating 9.712755.1.007

500,000 125,000

500,000

125,000 -

-

Financial Services Capital Funded from Operating 9.712755.1.012

250,000 -

250,000 -

-

-

Total 750,000

125,000 750,000

125,000

-

Health & Social Development Upgrading of Clinic Dispensaries 712278 015 9.712278.1.015

2,000,000

100,000 -

-

Health & Social Development Multipurpose Development Centres

712681 015 9.712681.1.015 500,000

-

-

-

Health & Social Development Upgrading of ECD centres and Day care Centre

712691 015 9.712691.1.015 6,000,000

2,000,000

-

-

Health & Social Development Capital Funded from Operating 712756 007 9.712756.1.007

500,000 -

-

-

96

Page 5 of 86




Cumulative Actual


Health & Social Development Installation of generators in all LG clinic

712835 015 9.712835.1.015 1,000,000

500,000

-

439,025

Health & Social Development New Soshanguve Clinic 712967 015 9.712967.1.015

10,000,000

3,333,332

1,375,052

31,497

Total 20,000,000

5,933,332

1,375,052

470,522

Housing & Human Settlement Project Linked Housing - Water Provision

710863 005 9.710863.2.005 330,269,592

16,988,966

15,252,182

5,962,557

Housing & Human Settlement Sewerage - Low Cost Housing 710864 005 9.710864.2.005

326,272,683

13,089,397

5,070,028

5,962,557

Housing & Human Settlement Roads and Stormwater - Low Cost Housing - Project Linked Housing

710865 005 9.710865.2.005 71,915,450

4,794,364

-

-

Housing & Human Settlement Project Linked Housing - Acquisition of Land

710868 005 9.710868.2.005 109,347,039

-

29,952,000

-

Housing & Human Settlement Winterveld Land Management Plan

711489 015 9.711489.2.015 13,000,000

-

-

-

Housing & Human Settlement Capital Funded from Operating 712757 007 9.712757.1.007

500,000

83,334 -

-

Total 851,304,764

34,956,061

50,274,210

11,925,114

Information & Communication Technology

One Integrated Transaction Processing System

710213 015 9.710213.1.015 14,300,000

3,500,000

-

-


E-Initiatives supporting the Smart City

712554 015 9.712554.1.015 30,000,000

-

-

-


Disaster Recovery System Storage

712950 015 9.712950.1.015 30,000,000

-

-

-


BPC and SCOA 712961 015 9.712961.1.015 17,500,000

2,916,666

-

-

Total 91,800,000

6,416,666

-

-

97

Page 6 of 86




Cumulative Actual


Legal Services Capital Funded from Operating 712924 007 9.712924.1.007

500,000 -

2,000

118,147

Total 500,000

-

2,000

118,147

Metro Police Services Purchasing of Policing Equipment 712500 015 9.712500.1.015

4,000,000

1,333,332 -

996,407

Metro Police Services Capital Funded from Operating 712752 007 9.712752.1.007

5,000,000

833,332 -

2,775,241

Total 9,000,000

2,166,664

-

3,771,648

Office of the Chief Whip Capital Funded from Operating 712931 007 9.712931.1.007

500,000

83,334 -

-

Total 500,000

83,334

-

-

Office of the City Manager Implementation of Tsosoloso Programme

712533 003 9.712533.1.003 150,000,000

17,543,000

47,891,739

1,149,759

Office of the City Manager Capital Funded from Operating 712758 007 9.712758.1.007

500,000

83,334 -

-


500,000

83,334 -

-


500,000

83,334

63,904 -


500,000

83,334 -

-

Office of the City Manager City Hall Renovations 712960 015 9.712960.1.015

42,700,000

7,116,666

17,191,245

8,559,503

Office of the City Manager Tshwane House 712965 015 9.712965.1.015

20,000,000

6,666,666

13,237,966 -

Total 214,700,000

31,659,668

78,384,854

9,709,262

98

Page 7 of 86




Cumulative Actual


Office of the Executive Mayor Capital Funded from Operating 712930 007 9.712930.1.007

300,000 -

8,514

-

Total 300,000

-

8,514

-

Office of the Speaker Capital Funded from Operating 712772 007 9.712772.1.007

500,000

83,334 -

-

Total 500,000

83,334

-

-

Research and Innovation Capital Funded from Operating 712927 007 9.712927.1.007

300,000 -

-

-

Total 300,000

-

-

-

Service Delivery & Transformation Management

New Gazankulu clinic 710204 015 9.710204.1.015 10,000,000

200,000

-

-


Development of Parks and Traffic Islands (Backlog & New)

710348 016 9.710348.1.016 20,000,000

-

1,586,168

6,303,983


Redevelopment of Hostels: Saulsville (Phase 3b and 4a)

711712 015 9.711712.2.015 25,000,000

4,000,000

-

-


Redevelopment of Hostels: Mamelodi

711713 015 9.711713.1.015 25,000,000

4,000,000

-

-


Upgrade and extension of Zithobeni Clinic

712683 015 9.712683.1.015 10,000,000

200,000

580,638

10,500


Replacement of Rayton Clinic 712684 015 9.712684.1.015 500,000

-

-

-


Development of Tshwane North Cemetery

712809 015 9.712809.1.015 5,000,000

-

-

4,996,718


Bulk Containers (Metsweding) 712830 015 9.712830.1.015 1,300,000

-

-

-


241 Litre Containers (Metsweding)

712831 015 9.712831.1.015 4,300,000

-

1,999,720

999,804

99

Page 8 of 86




Cumulative Actual



Upgrading of Zithobeni Sport Stadium

712883 015 9.712883.1.015 30,000,000

-

-

-


Upgrade Refilwe Stadium 712916 015 9.712916.1.015 20,000,000

-

-

-


Capital Funded from Operating 712926 007 9.712926.1.007 3,750,000

2,166,666

209,090

135,295


Cullinan Library Park 712936 015 9.712936.1.015 20,000,000

5,000,000

2,426,393

-


Greening Sportfields 712941 015 9.712941.1.015 22,000,000

1,000,000

286,027

-

Total 196,850,000

16,566,666

7,088,036

12,446,300

SI: Electricity Upgrading/Strengthening of Existing Network Schemes

710005 016 9.710005.1.016 4,000,000

666,670

232,395

125,529

SI: Electricity Payments to Townships for Reticulated Towns

710006 016 9.710006.1.016 3,500,000

583,332

150,336

-

SI: Electricity Sub Transmission System Equipment Refurbishment

710163 015 9.710163.1.015 10,000,000

1,666,666

-

-

SI: Electricity 11kV Panel Extension in Substations

710164 015 9.710164.1.015 8,500,000

1,416,666

-

-

SI: Electricity Electricity for All 710178 005 9.710178.2.005

260,000,000

43,333,332

66,714,132

5,693,812

SI: Electricity Electricity for All 710178 006 9.710178.2.006

32,000,000

5,333,332

19,998,000 -

SI: Electricity Communication Upgrade: Optical Fibre Net

710325 015 9.710325.1.015 10,000,000

1,666,666

1,900,000

198,388

SI: Electricity Strengthening of 11kv Cable Network

710480 015 9.710480.1.015 15,000,000

2,500,000

525,198

612,448

SI: Electricity Strengthening of 11kv Overhead Network

710481 015 9.710481.1.015 15,000,000

2,500,000

-

9,011,215

100

Page 9 of 86




Cumulative Actual


SI: Electricity Substations 710484 015 9.710484.1.015

4,000,000

666,666

811,750

2,509,261

SI: Electricity Tshwane Public Lighting Programme

710556 005 9.710556.2.005 25,000,000

4,166,666

1,418,963

18,523,802

SI: Electricity Tshwane Public Lighting Programme

710556 015 9.710556.2.015 15,000,000

2,500,000

752,785

820,000

SI: Electricity Network Control System Extension

711706 015 9.711706.1.015 10,000,000

1,666,666

-

-

SI: Electricity Pre-paid Electricity Meters 711862 015 9.711862.1.015

25,000,000

4,166,666 -

-

SI: Electricity Replacement of Obsolete and Non Functional Protection Equipment

712006 015 9.712006.1.015 2,500,000

416,666

-

-

SI: Electricity New Bulk Electricity Infrastructure

712279 015 9.712279.1.015 130,000,000

21,666,666

-

15,000,000

SI: Electricity New Connections 712483 016 9.712483.1.016

20,000,000

3,333,332

4,530,458

1,917,170

SI: Electricity Electrification of Winterveldt 712492 015 9.712492.1.015

15,000,000

2,500,000 -

-

SI: Electricity Energy Efficiency and Demand Side Management

712688 008 9.712688.1.008 10,000,000

1,666,666

7,900,000

-

SI: Electricity Capital Funded from Operating 712759 007 9.712759.1.007

3,000,000

500,000 -

-

SI: Electricity Replacement of Obsolete Protection and Testing Instruments

712861 015 9.712861.1.015 1,000,000

-

-

-

SI: Electricity Rooiwal Power Station Refurbishment

712862 015 9.712862.1.015 8,000,000

1,333,332

-

-

SI: Electricity Laudium Secondary Network Upgrade Project

712871 015 9.712871.1.015 2,500,000

416,666

-

96,233

101

Page 10 of 86




Cumulative Actual


SI: Electricity Tshwane Electricity Control Room Reconfiguration

712872 015 9.712872.1.015 5,000,000

833,332

-

-

SI: Electricity Substation Peripheral Equipment Programme

712906 015 9.712906.1.015 6,000,000

1,000,000

-

-

SI: Electricity Electricity vending infrastructure 712908 015 9.712908.1.015

2,500,000

416,666 -

-

Total 642,500,000

106,916,654

104,934,017

54,507,858

SI: Water Township Water Services Dev: Tshwane Contributions

710022 016 9.710022.1.016 2,171,429

361,904

-

-

SI: Water Lengthening of Network and Supply Pipelines

710023 016 9.710023.1.016 5,000,000

833,332

-

-

SI: Water Upgrading of Networks where Difficulties Exist

710024 016 9.710024.1.016 3,000,000

-

36,784

46,670

SI: Water Water Supply to Agricultural Holdings

710025 016 9.710025.1.016 3,000,000

-

-

-

SI: Water Replacement of Worn Out Network Pipes

710026 016 9.710026.1.016 15,428,571

2,571,428

19,015

94,503

SI: Water Replacement, Upgrade, Construct Wwtw Facilities

710411 005 9.710411.1.005 44,000,000

23,800,000

40,425,323

-

SI: Water Replacement, Upgrade, Construct Wwtw Facilities

710411 015 9.710411.1.015 101,992,062

16,998,676

7,787,255

-

SI: Water Refurbishing of Water Networks and Backlog Eradication

710878 005 9.710878.2.005 177,546,236

29,591,038

32,128,697

1,510

SI: Water Refurbishing of Water Networks and Backlog Eradication

710878 015 9.710878.2.015 36,509

-

-

-

SI: Water Replacement and Upgrading: Redundant Bulk Pipeline Infrastructure

711335 015 9.711335.1.015 59,500,000

9,916,666

9,476,035

-

SI: Water Replacement of Sewers 711404 015 9.711404.2.015

5,071,429 -

-

-

102

Page 11 of 86




Cumulative Actual


SI: Water Reduction Water Losses: Water Networks

711542 016 9.711542.1.016 4,000,000

666,666

814,041

-

SI: Water Moreletaspruit: Outfall Sewer 712121 015 9.712121.1.015

16,500,000

3,524,000

10,590

458,622

SI: Water Re-estab;ishment of WWC operational depots

712123 015 9.712123.1.015 2,500,000

416,666

-

-

SI: Water Reservoir Extensions 712534 015 9.712534.1.015

57,500,000

9,583,332

12,397,148

470,601

SI: Water Bulk Sewer Supply- Franspoort 712876 005 9.712876.1.005

1,500,000

250,000 -

-

Total 498,746,236

98,513,708

103,094,888

1,071,906

Sports and Recreation Capital Funded from Operating 712773 007 9.712773.1.007

4,500,000

200,000 -

-

Sports and Recreation Capital Funded from Operating 712773 013 9.712773.1.013

3,129,000

521,500 -

-

Total 7,629,000

721,500

-

-

Transport Contributions: Services for Township Development

710115 015 9.710115.1.015 3,000,000

-

-

-

Transport Traffic Calming and Pedestrian Safety for Tshwane

710229 015 9.710229.2.015 10,000,000

-

783,296

937,182

Transport Traffic Lights/Traffic Signal System

710395 015 9.710395.1.015 5,000,000

-

-

2,754,990

Transport Mabopane Station Modal Interchange

710657 015 9.710657.2.015 18,000,000

1,285,714

231,492

16,710,000

Transport Real Rover Road to Serapeng Road

710936 015 9.710936.2.015 8,000,000

-

4,477,167

665,199

Transport Hartebeest Spruit: Canal Upgrading

711265 015 9.711265.1.015 3,000,000

-

1,210,248

160,366

103

Page 12 of 86




Cumulative Actual


Transport Doubling of Simon Vermooten 711800 002 9.711800.1.002 136,000,000

10,000,000

13,305,915

67,658,031

Transport Internal Roads: Northern Areas 711863 005 9.711863.2.005 97,599,000

25,000,000

51,917,430

42,082,570

Transport Internal Roads: Northern Areas 711863 015 9.711863.2.015 301,651,000

-

85,332,128

119,362,919

Transport Flooding Backlogs: Sosh & Winterveldt Area

712220 005 9.712220.1.005 26,000,000

10,000,000

14,397,930

5,574,007

Transport Flooding Backlogs: Sosh & Winterveldt Area

712220 015 9.712220.1.015 127,349,000

-

1,448,321

-

Transport Flooding Backlogs: Mamelodi, Eersterust & Pta Eastern Area

712223 015 9.712223.1.015 19,000,000

500,000

4,865,390

6,134,610

Transport Flooding backlog: Network 5A, Matenteng

712506 015 9.712506.1.015 2,000,000

-

-

-

Transport Flooding Backlogs: Soshanguve South & Akasia Area

712513 015 9.712513.1.015 18,000,000

500,000

2,429,556

10,970,444

Transport Flooding Backlog: Network 2B, Ramotse

712515 015 9.712515.1.015 800,000

-

-

-

Transport Collector Road Backlogs: Mamelodi

712521 015 9.712521.1.015 17,500,000

3,000,000

4,995,099

8,304,901

Transport Upgrading of Maunde 712544 015 9.712544.1.015 6,000,000

6,000,000

-

-

Transport CBD and Surrounding Areas (2010SWC) HOV / BRT Lanes on Corridors to North and Hatfield

712591 002 9.712591.1.002 731,571,000

50,000,000

245,829,428

350,419,824

Transport Capital Funded from Operating 712760 007 9.712760.1.007 3,000,000

-

422,671

173,000

Transport Upgrading of Road from gravel to tar in Ekangala Ward 8,9 & 12

712895 015 9.712895.1.015 3,000,000

-

-

-

Transport Rainbow Junction and Rehabilitation of the Apies River

712920 015 9.712920.1.015 10,000,000

-

-

-

104

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Cumulative Actual


Transport Upgrading of roads and stormwater systems in Refilwe

712944 015 9.712944.1.015 1,000,000

-

-

-

Transport Upgrading of roads and stormwater systems in Rayton

712945 015 9.712945.1.015 1,000,000

-

620,838

-

Transport Upgrading of roads and stormwater systems in Cullinan

712946 015 9.712946.1.015 1,000,000

-

-

-

Transport Upgrading of Garsfontein road 712956 018 9.712956.1.018 12,000,000

-

-

-

Total 1,561,470,000

106,285,714

432,266,908

631,908,043

105

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QPR EXTRACT FOR CAPEX PROJECTS Abbreviations and colour coding used in the report

M1 Month 1 of the quarter (July 2014)

M2 Month 2 of the quarter (August

2014)

M3 Month 3 of the quarter

(September 2014);

Q Quarterly

Table 2Audit and Risk - CAPEX Tshwane Wide

Project Milestones Work Done Reason not completed/ over achieved

Achieved Month

Achieved YTD

Mitigation plan Risks Identified

Risk Mitigation

712449 (015) Insurance replacements(CTMM Contribution)

(M1)Replacement of capital assets. (M2)Replacement of capital assets (M3)None (Q)Replacement of capital assets.

(M1)None (M2)Replacement of capital assets for which the claims were settled by the Insurer (M3)Replacement of capital assets for which the claims were settled by the Insurer (Q)Replacement of capital assets for which the claims were settled by the Insurer

(M1)Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the procurement process and the award of the tender in the financial year in which the claim was settled (M2)Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the

(M1)Target not achieved (M2)Target not achieved (M3)Target not achieved (Q)Target not achieved



(M1)Budget constraints, insufficient funds to proceed with the procurement of the capital assets (M2)Budget constraints, insufficient funds to proceed with the procurement of the capital assets (M3)Budget constraints, insufficient


106

Page 15 of 86


Achieved Month

Achieved YTD


Risk Mitigation

procurement process and the award of the tender in the financial year in which the claim was settled (M3)Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the procurement process and the award of the tender in the financial year in which the claim was settled (Q)Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the procurement process and the award of the tender in the financial year in which the claim was settled


funds to proceed with the procurement of the capital assets (Q)Budget constraints, insufficient funds to proceed with the procurement of the capital assets


712450 (015) Insurance replacements

(M1)Replacement of vehicles (M2)Replacement of vehicles (M3)None (Q)Replacement of vehicles.

(M1)No procurement done (M2)No procurement done (M3)No procurement done (Q)No procurement done

(M1)Reinstatement be regarded as emergency replacements. Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender was




(M1)Budget constraints, insufficient funds to proceed with the procurement of the vehicles (M2)Budget constraints, insufficient funds to


107

Page 16 of 86


Achieved Month

Achieved YTD


Risk Mitigation

awarded in the same financial year (M2)Reinstatement be regarded as emergency replacements. Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender was awarded in the same financial year (M3)Reinstatement be regarded as emergency replacements. Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender was awarded in the same financial year (Q)Reinstatement be regarded as emergency replacements. Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender was awarded in the same financial year


proceed with the procurement of the vehicles (M3)Budget constraints, insufficient funds to proceed with the procurement of the vehicles (Q)Budget constraints, insufficient funds to proceed with the procurement of the vehicles


108

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Table 3 City Strategy & Performance Management - Tshwane Wide (CAPEX)


Achieved Month

Achieved YTD Mitigation plan Risks Identified

Risk Mitigation

712929 (007) Capital Funded from Operating

(M1)Seek quotations and WBS numbers (M2)Purchase requisition and order creation (M3)Delivery of furniture and office equipment (Q)None

(M1)None (M2)quotations were sourced from service providers and WBS obtained (M3)Received the procured office equipment (Projectors and external hard drives) (Q)The procured office equipment (Projectors and external hard drives) were received and paid for in the quarter.

(M1)Still awaiting for quotations (M2) (M3) (Q)

(M1)Target not achieved (M2)Target Achieved (M3)Target Achieved (Q)Target Achieved

(M1) (M2)Target Achieved (M3)Target Achieved (Q)Target Achieved

(M1)Fast-track getting quotations (M2) (M3) (Q)

(M1)No risk (M2)No risk (M3)No risk (Q)No risk

(M1) (M2) (M3) (Q)

Table 4 Corporate & Shared Services - CAPEX Tshwane Wide


Achieved Month

Achieved YTD

Mitigation plan Risks Identified Risk Mitigation


(M1)WBS (M2)WBS (M3)Office furniture, office machinery, electrical appliances, machinery (Q)Office furniture, office machinery, electrical appliances, machinery

(M1)In the process of WBS creation. Departmental needs were already prioritised. List was submitted to asset control: (Me A. Bantjes) for verification of capital items. Currently awaiting her approval before list can be send through to W. Rademeyer (M2)WBS'S were finalised. Divisions were granted 4 weeks from the 11th of August 2014 to purchase their items. There is already R282 000 shown on committed amounts (M3)WBS was created for the division. PRs and POs were created to start the purchase for furniture, printers and other office equipment (Q)

(M1)None (M2)None (M3)The items were ordered and not yet delivered. Funds were committed as projected (Q)

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)


(M1)None (M2)None (M3)Divisions were given time up until end of Sept 2014 to do purchases themselves, where after the MOAS section will take over. As well as follow up with suppliers to speed up delivery of items (Q)

(M1)Divisions in past struggled to purchase their items due to a lack of staff and or knowledge. (M2)Divisions are granted time until 12 September 2014 to purchased their items. If not, the MOAS SECTION will do it on their behalf. (M3)Divisions struggle to initiate the purchase process due to inexperience or lack of trained staff (Q)

(M1)Divisions are granted time until 31 August 2014 to purchased their items. If not, the MOAS SECTION will do it on their behalf. (M2)Divisions in past struggled to purchase their items due to a lack of staff and or knowledge. (M3)Division given time up to end of Sept 2014 to do purchase themselves, thereafter the MOAS section will take over. (Q)

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Table 5 Economic Development - CAPEX Region 3


Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation

712962 (015) Marketing & Trading Stalls- Laudium

(M1)Consultation (M2)Appointment of Community Liaison Officer, EPWP workers and the contractor (M3)Refurbished roofing (Q)Refurbished roofing

(M1)consultation with service provider (M2)A service provider was appointed on 11 August 2014. A site meeting was conducted on 18 August 2014 to finalise the costing and consult with the traders. (M3)The WBS numbers were approved by staff from the Group Financial Services Department on 18 September 2014. (Q)NA

(M1)None (M2)None (M3)None (Q)None

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target Achieved





Table 6 Economic Development - CAPEX Region 7


Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation

712902 (015) Marketing & Trading Stalls- Bronkhorstspruit

(M1)Consultation (M2)Appointment of Community Liaison Officer, EPWP workers and the contractor (M3)Refurbishment of existing stalls (Q)Project plans.

(M1)consultation with service provider (M2)A service provider was appointed on 11 August 2014. A site meeting was conducted on 18 August 2014 to finalise the costing and consult with the traders. (M3)On 19 September 2014, WBS numbers were created and it was approved by staff from the Group Financial Services Department on 22 September 2014. (Q)NA







Table 7 Economic Development - CAPEX Tshwane Wide


Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation

712754 (007) Capital Funded From Operating

(M1)Obtain information on additional needs from the various Offices, Units and Divisions within the Department and provide specifications on needs to

(M1)Obtained information on needs. (M2)Obtained information on needs from the various Offices,


(M1)Target Achieved (M2)Target Achieved





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Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation

Procurement (M2)Process purchase requisitions and purchase orders (M3)Process payments (Q)Process payments

Units and Divisions within the Department. (M3)Quotations were obtained for all requested needs. (Q)Obtained information on needs and obtained quotations for it.

(M3)Target Achieved (Q)Target Achieved


Table 8 Emergency Services - CAPEX Region 4


Achieved Month

Achieved YTD

Mitigation plan

Risks Identified Risk Mitigation

710566 (015) Establishment/Construction Fire House Heuweloord

(M1)Installation of 2nd phase electrical work, plumbing, HVAC, hot water 2nd fix, fire protection, 2nd coat paint, paving preparations (M2)Continuation with of the fire protection installation, 2nd coat paint and paving preparations. (M3)Commence construction of carports, paving and kerbs (Q)Construction of Station

(M1)Project on schedule with regards to the installation of 2nd phase electrical work, plumbing, HVAC, hot water 2nd fix, fire protection, 2nd coat paint, paving preparations (M2)Project on schedule with regards to the continuation of the fire protection installation, 2nd coat paint and paving preparations (M3)Construction of carports, paving and kerbs in progress (Q)Project on track as per the planned project milestones.




(M1)No deviation from planned milestones. (M2)No deviation from planned milestones. (M3)No deviation from planned milestones. (Q)No deviation

(M1)No risk could be identified for the month of July. (M2)No risk could be identified for the month of August. (M3)No risk could be identified for the month of September. (Q)No risks for quarter 1


Table 9 Emergency Services - CAPEX Region 6


Achieved Month

Achieved YTD


712765 (007) Capital from funding operations

(M1)Request for quotations (M2)Request for quotation and

(M1)Bunker gear was purchased for firemen. This item is on tender and

(M1)None (M2)None (M3)No bunker gear for sizes



(M1)None (M2)None (M3)Delivery of bunker gear will

(M1)Tender CB48/2014 still due for technical evaluation. This tender makes provision for TETRA radios to be purchased for the

(M1)Intervention by the Chief of Emergency Services Department will be requested.

111

Page 20 of 86


Achieved Month

Achieved YTD


process requisitions (M3)Issue purchase orders and delivery of goods (Q)Issue purchase orders and delivery of goods

therefore no quotations requested. (M2)Bunker gear was purchased for firemen. This item is on tender and therefore no quotations requested. (M3)None (Q)The majority of bunker gear purchased as per the available stock.

requested at the Supply Chain Management Store. (Q)None

(M3)Target not achieved (Q)Target Achieved

(M3)Target not achieved (Q)Target Achieved

be in October 2014. (Q)None

Emergency Services Department. Currently this process is being delayed at Supply Chain Management. (M2)Tender CB48/2014 still due for technical evaluation. This tender makes provision for TETRA radios to be purchased for the Emergency Services Department. Currently this process is being delayed at Supply Chain Management. (M3)Tender CB48/2014 still due for technical evaluation. This tender makes provision for TETRA radios to be purchased for the Emergency Services Department. Currently this process is being delayed at Supply Chain Management. (Q)Tender CB48/2014 still due for technical evaluation. This tender makes provision for TETRA radios to be purchased for the Emergency Services Department. Currently this process is being delayed at Supply Chain Management.

(M2)Intervention by the Chief of Emergency Services Department requested. Awaiting feedback (M3) Committee was appointed to evaluate tender CB48/2014. Date for evaluation still to be determined. (Q) Committee was appointed to evaluate tender CB48/2014. Date for evaluation still to be determined

Table 10 Environmental Management - CAPEX Multi-Regions


Achieved Month

Achieved YTD


711562 (015) Atmospheric Pollution Monitoring Network

(M1)Planning & Procurement of AQ equipment (M2)Installation of Air Quality analyser (M3)Installation of Air Quality analyser

(M1)Requested quotations received and busy with WBS creation (M2)Quotation received and awaiting approval for WBS creation from Group Financial Services

(M1) (M2) (M3) (Q)

(M1) (M2)Target Achieved (M3)Target Achieved (Q)


(M1)No mitigation needed at this stage (M2)Early procurement and quick response from SCM

(M1)All air quality equipment will be imported (M2)All Air Quality equipment is imported. Delay from Supply Chain Management

(M1)No mitigation needed at this stage (M2)Early procurement and quick response from SCM

112

Page 21 of 86


Achieved Month

Achieved YTD


(Q)Two Air Quality analyzers installed

(M3)Purchase Order released to the Service Provider (Q)

(M3)Early processing of invoices after installation of equipment (Q)

(M3)Contract comes to an end on 30 November 2014. All Air Quality Equipment is imported (Q)

(M3)Early processing of invoices after installation of equipment (Q)

Table 11 Environmental Management - CAPEX Region 1


Achieved Month

Achieved YTD


712809 (015) Development of Tshwane North Cemetery

(M1)Project registration with finance (M2)Architectural Plans & consultation (M3)Guardhouse, admin office, municipal engineer services, construction of access- & internal roads, traffic impact study. (Q)Construction of admin offices and ablution facility. Construction of care cater house.

(M1)Service Provider started with the surveying, site clearance and preparation of 20ha (M2)Project registered and waiting for approval (M3)Commence with 20ha parameter fencing (Q)

(M1) (M2) (M3) (Q)



(M1)None (M2)Acceleration of registration is of importance (M3)Meeting with Councillor and disgruntled members of the community to unlock problems (Q)

(M1)None (M2)Delay with regard to the administrative processes of the new registration methods (M3)Stoppage of works by disgruntled community members (Q)

(M1)None (M2)Acceleration of registration is of importance (M3)Meeting with Councillor and disgruntled community members to unlock the problems (Q)



Achieved Month

Achieved YTD


710276 (007) Upgrading and Extension of Facilities

(M1)Define scope of work for approval (M2)Approval of scope of works and obtain costing estimates of works (M3)Obtain formal quotations of

(M1)Scope of works finalized (M2)Bill of Quantities completed (M3)Scope approved. Requisitions created

(M1) (M2) (M3) (Q)


(M1) (M2) (M3) (Q)

(M1)Acceleration of orders. After hours work (M2)Acceleration of orders. After hours work

(M1)Weather conditions. Availability of material (M2)Weather conditions.

(M1)Acceleration of orders. After hours work (M2)Acceleration of orders. After hours work

113

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Achieved Month

Achieved YTD


works to be executed from approved vendors (Q)Approval of scope of works; appointment of service providers and commencement of works

(Q) (M3)Acceleration of orders. After hours work (Q)

Availability of material (M3)Weather conditions. Availability of material (Q)

(M3)Acceleration of orders. After hours work (Q)

710420 (007) Reparation & Resurfacing of Roads

(M1)Identify priority areas to be addressed (M2)Approval of scope of works by market management. Commence to obtain quotations (M3)Receive and approve quotations for the resurfacing of approved areas. (Q)Priority areas identified and approved. Obtain quotations for areas. Approval by management regarding the location for resurfacing

(M1)Priority areas identified and approved (M2)Scope completed. Obtained quotations (M3)Quotations received and approved (Q)

(M1) (M2) (M3) (Q)


(M1) (M2) (M3) (Q)

(M1)Acceleration of orders. After hours work (M2)Acceleration of orders. After hours work (M3)Acceleration of orders. After hours work (Q)

(M1)Weather conditions. Availability of materials (M2)Weather conditions. Availability of materials (M3)Weather4 conditions. Availability of material (Q)

(M1)Acceleration of orders. After hours work (M2)Acceleration of orders. After hours work (M3)Acceleration of orders. After hours work (Q)

712585 (007) Upgrading and Extension of Office Block

(M1)Commence with the upgrading of 2nd floor; Strip and remove all existing infrastructure on floor; commence with installation of new electrical and mechanical network on floor as well as dry walls. (M2)Complete upgrading of 2nd floor. Practical completion of 2nd floor. Commence with the upgrading of the ground floor; Strip and remove all existing infrastructure on floor; commence with installation of new electrical and mechanical network on floor as well (M3)Practical completion of the ground floor. Commence with external works such as the painting of the external surfaces. (Q)Completion of the last floor that of the ground floor of the

(M1)Delays experienced with the delivery of electrical power skirting due to the NUMSA strike. All other items 95% completed on floor 2. Electrical installation delayed with 3 weeks (M2)2nd floor completed. Ground floor 45% completed. In process of finalizing payment invoices (M3)Ground Floor 98% completed. Busy with snag listing (Q)

(M1) (M2) (M3) (Q)


(M1) (M2)Target Achieved (M3) (Q)

(M1)Commence with ground floor (M2)Commence with ground floor (M3)Commence with ground floor (Q)

(M1)Availability of material (M2)Availability of material (M3)Availability of material (Q)

(M1)Commence with ground floor (M2)Commence with ground floor (M3)Commence with ground floor (Q)

114

Page 23 of 86


Achieved Month

Achieved YTD


agent building. Practical completion reached and snag lists completed.

712868 (007) Upgrading of the market trading system

(M1)Clarification of roles and responsibilities of Project Steering Committee (M2)Improve and formalise management arrangements (M3)1) Formation of project steering committee and charter (Q)The latter entails the creation of the overarching Reference Framework for the holistic through-life management of ICT (High level- First Order). Audit report that will focus primarily on the strong and weak points of the current and available ICT strategy

(M1)First meeting held with UP and roles finalized (M2)First meeting held with UP and roles finalized. Report compiled and submitted to EAC for approval (M3)Report to utilize the MoU with UP still with EM for signature (Q)

(M1) (M2) (M3) (Q)



(M1)Approval of scope and responsibilities (M2)Approval of scope and responsibilities (M3)Approval of scope and responsibilities (Q)

(M1)Availability of resources. Changes in scope (M2)Availability of resources. Changes in scope (M3)Availability of resources. Changes in scope (Q)

(M1)Approval of scope and responsibilities (M2)Approval of scope and responsibilities (M3)Approval of scope and responsibilities (Q)



Achieved Month

Achieved YTD


712830 (015) Bulk containers Motsweding

(M1)Requisition/Order (M2)Requisition/Order (M3)Approval of requisitions (Q)Creating orders.

(M1)Audit completed (M2)Audit is underway (M3)Audit still underway (Q)

(M1) (M2) (M3) (Q)



(M1)Project funds movement request to be submitted (M2)None (M3)None (Q)

(M1)Project funds to be moved to another project (M2)None (M3)None (Q)

(M1)Project funds movement request to be submitted (M2)None (M3)None (Q)

712831 (015) 240 Litre Container Metsweding

(M1)Requisition/Order (M2)2800 x 240L containers(Green bins) (M3)3800 x 240L containers (Q)Place an order for the containers : Agree on a delivery schedule with Supplier

(M1)Purchase order for 2820 x Green bins has been issued (M2)2820 x 240 litre green containers ordered. Waiting for delivery. 3874 x 240 litre charcoal containers requested. Waiting for order numbers.

(M1) (M2) (M3) (Q)



(M1)None (M2)Ensuring the supplier adheres to specifications (M3)Ensure that the Supplier adheres to

(M1)None (M2)Bins delivered not meeting the specifications (M3)Bins delivered not meeting the specifications. A sample of the green 240 litre

(M1)None (M2)Ensuring the supplier adheres to specifications (M3)Ensure the Suppliers adheres to

115

Page 24 of 86


Achieved Month

Achieved YTD


(M3)2 820 x 240 litre green containers ordered, awaiting delivery. Batches of 360 x 240 litre green containers were delivered. 3 874 x 240 litre charcoal containers ordered and delivered (Q)

specifications (Q)

containers were taken to SABS for testing. Completed (Q)

specifications (Q)

Table 14 Environmental Management - CAPEX Tshwane Wide


Achieved Month

Achieved YTD Mitigation plan

Risks Identified

Risk Mitigation

712750 (007) Capital Funded From Operating

(M1)Identify needs (M2)Waiting for quotations (M3)None (Q)None

(M1)Needs identified (M2)Wall unit, chair, and steel cabinets purchased (M3)Wall unit, chairs, and steel cabinets purchased (Q)

(M1) (M2) (M3) (Q)



(M1)None (M2)None (M3)None (Q)



Table 15 Finance - CAPEX Tshwane Wide


Achieved Month


Risks Identified

Risk Mitigation

712755 (007)Capital Funded from Operating

(M1)Determine the needs per division (M2)None (M3)None (Q)New furniture, laptops and desktops

(M1)Got procurement plan per division. (M2) Created WBS for items to be procured this financial year (M3) Created WBS for items to be procured this financial year (Q)

(M1)Work completed. (M2) (M3) (Q)

(M1)Target Achieved (M2)Target not achieved (M3)Target not achieved (Q)Target not achieved

(M1)Target Achieved (M2) (M3) (Q)

(M1)None (M2) (M3) (Q)

(M1)None (M2) (M3) (Q)

(M1)None (M2) (M3) (Q)


(M1)None (M2)None (M3)None (Q)New furniture, laptops and desktops

(M1)Got procurement plan per division. (M2) Created WBS for items to be procured this financial year (M3) Created WBS for items to be procured this financial year

(M1) (M2) (M3) (Q)

(M1)Target not achieved (M2)Target not achieved (M3)Target not achieved

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

116

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Achieved Month


Risks Identified

Risk Mitigation

(Q) (Q)Target not achieved

Table 16 Health and Social Development - CAPEX Multi-Regions


Achieved Month

Achieved YTD


Risk Mitigation

712691 (015) Upgrading of ECD centres and Day Care Centre

(M1)Phase1: To receive the contract data and BoQ (M2)To finalise all prices and receive completed BoQ (M3)Submission of guarantee by Contractor. Approval of guarantee and signing of contract. Site hand over to contractor to start construction (Q)Construction to start at Jaubulani ECD centre

(M1)Architectural Presentations (M2)Finalizing designs and the bill of quantities (M3)Finalised designs and the bill of quantities (Q)Finalised designs and the bill of quantities

(M1)Architectural drawings in process of completion (M2)Consortium progressing slowly (M3)Consortium progressing slowly (Q)Consortium progressing slowly

(M1)Target not achieved (M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M1)Target not achieved (M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M1)Acceleration plan (M2)Acceleration plan (M3)Acceleration plan (Q)Acceleration plan



712835 (015) Installation of generators in all LG clinics

(M1)Procure for FF Ribeiro- and Mamelodi Wes Clinic (M2)Procure for FF Ribeiro- and Mamelodi Wes Clinic (M3)Procure for FF Ribeiro- and Mamelodi Wes Clinic (Q)To procure the generators FF Ribeiro- and Mamelodi West clinic

(M1)Meeting arranged to clarify the price increase (M2)procuring (M3)Awaiting delivery and installation, procuring for Phagameng not FF Ribeiro (Q)Awaiting delivery and installation

(M1)non-approval of increase (M2)project on target (M3)Awaiting delivery and installation (Q)Awaiting delivery and installation



(M1)negotiating (M2)N/A (M3) (Q)

(M1)price increase not approved (M2)None (M3)None (Q)

(M1) (M2)None (M3)None (Q)

Table 17 Health and Social Development - CAPEX Region 1


Achieved Month Achieved YTD Mitigation plan

Risks Identified

Risk Mitigation

712967 (015) New Soshanguve Clinic

(M1)Earthworks (M2)Earthworks (M3)Earthworks completed (Q)Construction

(M1)Busy with earthworks (M2)Busy with earthworks (M3)Earthworks completed

(M1)Project on target (M2)project on target (M3)project on target (Q)project on target

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved

(M1)N/A (M2)n/a (M3) (Q)

117

Page 26 of 86


Achieved Month Achieved YTD Mitigation plan

Risks Identified

Risk Mitigation

(Q)Earthworks completed

(Q)Target Achieved

(Q)Target Achieved



Achieved Month

Achieved YTD


710204 (015) New Gazankulu Clinic

(M1)To appoint Contractor (M2)To receive appointment letter (M3)Submission of guarantee by Contractor. Approval of guarantee and signing of contract. Site hand over to contractor to start construction (Q)Earthworks completed Start foundation

(M1)Market analysis done, awaiting consideration by BAC (M2)Bid awaiting evaluation for the appointment of the contractor (M3)Awaiting adjudication for the appointment of contractor (Q)Awaiting adjudication for the appointment of contractor

(M1)No contractor appointed yet (M2)Extended delays in SCM (M3)Extended delays in allocation of tenders to bid committee (Q)Extended delays in allocation of tenders to bid committee

(M1)Target not achieved (M2)Target not achieved (M3)Target not achieved (Q)Target Achieved

(M1)Target not achieved (M2)Target not achieved (M3)Target Achieved (Q)Target Achieved

(M1)Finalize appointment of a contractor (M2)Finalize appointment of a contractor (M3)Finalize appointment of a contractor (Q)Finalize appointment of a contractor

(M1)Insufficient budget (M2)Insufficient budget (M3)Insufficient budget (Q)Insufficient budget

(M1)Request additional budget (M2)Request additional budget (M3)Request additional budget (Q)Request additional budget



Achieved Month


Risk Mitigation

712684 (015) Replacement of Rayton Clinic

(M1)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M2)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M3)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the

(M1)Request was made to SRAC to use as and when panels (M2)In the process of appointing professionals (M3)In the process of appointing professionals (Q)In the process of appointing

(M1)project on target (M2)project on target (M3)Project on target (Q)delay in SCM

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target not achieved

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target not achieved

(M1)N/A (M2)N/A (M3)N/A (Q)SCM officials to assist with allocation of professionals

118

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Achieved Month


Risk Mitigation

approved “As and When" tender (Q)Turnkey appointment completed

professionals



Achieved Month


Risk Mitigation

712278 (015) Upgrading Of Clinic Dispensaries

(M1)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M2)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M3)Letter of appointment. Submission of guarantee by Contractor. Approval of guarantee and signing of contract. Site hand over to contractor to start construction (Q)

(M1)Request was made to SRAC to use as and when panels (M2)in process of appointing professional (M3)in process of appointing professional (Q)in process of appointing professional

(M1)Project on target (M2)Project on target (M3)Delays from SCM (Q)Delays from SCM

(M1)Target Achieved (M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M1) (M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M1)N/A (M2)N/A (M3)SCM officials to assist with allocation of professionals (Q)SCM officials to assist with allocation of professionals





Achieved Month

Achieved YTD


712683 (015) Upgrade and extension of Zithobeni Clinic

(M1)Earthworks (M2)Earthworks (M3)Earthworks completed (Q)Earthworks completed Start foundation

(M1)Busy with earth works (M2)Busy with earth works (M3)Busy with earth works (Q)Busy with earth works

(M1)project on schedule (M2)project on schedule (M3)Ground water problem identified on excavation and on-going community stakeholder differences impacting negatively on the project as contractor was stopped from working (Q)Ground water problem identified on excavation and on-going community stakeholder differences



(M1)N/A (M2)N/A (M3)A subsoil drainage system has been proposed and approved. (Q)A subsoil drainage system has been proposed and approved.

(M1)None (M2)none (M3)Ground water problem identified on excavation and on-going community stakeholder differences impacting negatively on the project as contractor was stopped from working (Q)Ground water problem identified on excavation and on-going community stakeholder differences

(M1)None (M2)none (M3)Subsoil drainage system has been proposed and approved, Meetings held with PSC and key stakeholders to seek solutions. (Q)Subsoil drainage system has been proposed and approved, Meetings held with PSC and key stakeholders to

119

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Achieved Month

Achieved YTD


impacting negatively on the project as contractor was stopped from working

impacting negatively on the project as contractor was stopped from working

seek solutions.

Table 22 Health and Social Development - CAPEX Tshwane Wide


Achieved Month

Achieved YTD


Risk Mitigation

712681 (015) Multipurpose Development Centres

(M1)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M2)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (M3)To appoint professionals from the approved “As and When” tender. To appoint the contractor from the approved “As and When" tender (Q)Phase 1 Administrative phase to appoint service providers on already approved tenders (Turnkey appointment) Phase 2: construction phase to start

(M1)Request was made to SRAC to use as and when panels (M2)In the process of appointing professionals (M3)In the process of appointing professionals (Q)In the process of appointing professionals

(M1)Project on target (M2)project on target (M3)Delays in SCM (Q)Delays in SCM

(M1) (M2)Target Achieved (M3)Target Achieved (Q)Target not achieved

(M1) (M2)Target Achieved (M3)Target Achieved (Q)Target not achieved

(M1)N/A (M2)N/A (M3)Meetings with Acting ED: SCM and SCM officials to assist with allocation of professionals (Q)Meetings with Acting ED: SCM and SCM officials to assist with allocation of professionals


(M1)Specifications (M2)Quotations (M3)7 day advertisements (Q)7 day advertisements

(M1)Specifications received from CB55/2011 (M2)quotation processes started (M3)Procurement in process (Q)Procurement in process

(M1)Project on target (M2)Project on target (M3)Project on target (Q)Project on target



(M1)N/A (M2)N/A (M3)N/A (Q)N/A



Table 23 Housing & Human Settlements - CAPEX Multi-region

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Achieved Month Achieved YTD Mitigation plan Risks Identified Risk Mitigation

710863 (005) Project Linked Housing - Water Provision

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Approval of designs by functional divisions

710863A (005) Project Linked Housing - Water Provision Fortwest 4&5

(M1)Planning and design (M2)Designs preparation (M3)Designs approval (Q)Approval of designs by functional divisions

Jul - All planning work completed, awaiting province to give go ahead in constructing their land and site handover. Aug – Project ready for implementation, awaiting province to give go ahead in constructing their land and site hand over. Sept –Project ready for implementation, awaiting province to give go ahead. City and Province (SED & RH) have been requested to write joint report on what really transpired with the City’s allocation. Report to be submitted to HoD & MEC.

Poor performance of

contractors; Timeous

delivery of

equipment &

material, Quality of

workmanship, Rain

delays, Poor / lack of

communication to

relevant stakeholders

710863B (005) Project Linked Housing - Water Provision Fortwest 4&5 Bulk water reservoir for Fort West and Lotus Garden


Jul – None Aug – None Sept – None

Jul – Delays on the finalisation of appointment of contractor. Aug – Land belongs to National, appointed contractor will be compensated.

(M3)Target Target not achievedt achieved (Q)Target Target not achievedt achieved


Jul – Supply Chain Management (SCM) fast tracking issuing of appointment letter. Province has been requested to feedback on the issuing of compensation letter. Aug – Negotiations by

Poor performance of


delivery of equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

121

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Sept – Land belongs to National, appointed contractor will be compensated.

province with national is in progress. Sept – Awaiting signed letter from SCM

710863C (005) Project Linked Housing - Water Provision Kirkney/Andeon


Jul – None Aug – EIA scoping & screening is in progress, geo-tech phase 1 and TIA in progress. UDF to be submitted end October 2014. Sept – EIA scoping & screening is in progress, geo-tech phase 1 and TIA in progress. UDF to be submitted end October 2014.

Jul – project still under planning. Aug – Project still under planning. All services designs still outstanding. Sept - None



Jul – None Aug – Fast-tracking approval of outstanding plans. Sept - None

Poor performance of




workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863D (005) Project Linked Housing - Water Provision Kopanong Ext1

(M1)Appointment of Contractor and service provider for the designs (M2)Designs preparation (M3)Designs approval (Q)Service stands (water)

Jul – None Aug – None Sept –None

Jul – Delays in the finalisation of appointment of contractor. Aug – Waiting for the letter of appointment for the contractor from SCM. Sept - Waiting for the letter of appointment for the contractor from SCM.



Jul – Request SCM fast tracking of issuing of appointment letter. Aug – Reminder have been sent to Acting ED: SCM.

Poor performance of




workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863E (005) Project Linked Housing - Water Provision Kudube Ext9

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Service stands (water)

Jul – Laying of water pipes and backfilling. Aug – Laying of water pipes and backfilling. Sept – Laying of

Jul – High water table, electrical poles in the way of development. Aug - High water table, electrical poles in the way of development.

(M3)Target Achieved (Q)Target achieved

(M3)Target Achieved (Q)Target achieved

Jul – Increased resources and working on weekends. Aug - Increased resources and working on weekends..

Poor performance of


delivery of

equipment &


workmanship, Rain


(M1) (M2) (M3) (Q)

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water pipes, excavations and backfilling.

Sept – High water table, rock outcrop, electrical poles in the way of development.

Sept – Increasing resources on site.

communication to


710863F(005) Project Linked Housing - Water Provision Lady Selborne


Jul – None Aug – None Sept –Meeting arranged with province during the first week of September 2014.

Jul – Project still under planning. Aug – Land claims issues. Sept – Re-opening of the land claims process; new land claims have been received.



Jul – None Aug – Meeting arranged with Province during the first week of September 2014. Sept – Regular meetings with the Land Claims Department and Province in order to map a way forward.

Poor performance of




workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863G (005) Project Linked Housing - Water Provision Lotus Garden (Riamapark)



Jul – Delays on the finalisation of appointment of contractor. Aug – Land belongs to National, appointed contractor will be compensated. Sept - Land belongs to National, appointed contractor will be compensated.



Jul – SCM fast tracking issuing of appointment letter. Province has been requested to feedback on the issuing of compensation letter. Aug – Negotiations by province with national is in progress. Sept – Awaiting signed letter from SCM.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863H (005) Project Linked Housing - Water Provision Mabopane EW

(M1)Appointments of service provider, agreements - 0.2% (M2)Design submission, approvals - 0.6% (M3)Site establishment, appointment of labour force - 2%


Jul – Project still under planning. Aug – Waiting for the letter of appointment for the contractor from SCM. Sept - Waiting for the letter of appointment



Jul – None Aug – Reminders have been sent to Acting ED: SCM Sept – Regular follow-ups with Acting ED: SCM

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to

(M1) (M2) (M3) (Q)

123

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(Q)Approval of designs by functional divisions

for the contractor from SCM.


710863I (005) Project Linked Housing - Water Provision Nelmapius Ext 24

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Pipes laid - 10%


Jul – Delays on the finalisation of appointment of contractor. Aug – Waiting for the letter of appointment for the contractor from SCM. Sept - Waiting for the letter of appointment for the contractor from SCM.



Jul – Request SCM fast tracking of issuing of appointment letter. Aug – Reminders have been sent to Acting ED: SCM Sept – Reminders have been sent to Acting ED: SCM.

Poor performance of contractors; Timeous delivery of equipment & material, Quality of workmanship, Rain delays, Poor / lack of communication to relevant stakeholders

(M1) (M2) (M3) (Q)

710863J (005) Project Linked Housing - Water Provision Olivenhoutbosch 42

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q) Pipes laid - 10%

Jul – Letter confirming availability of funds issued to the contractor on the 10 July 2014. Aug – Revised ROD received on the 29 August 2014. Sept –Revised township layout plan submitted on the 19 September 2014 for approval. Contractor on site.

Jul – None Aug – Delay on the approval of the ROD. Sept – None



Jul – None Aug – Contractor requested to add resources and work on weekends to catch up.


(M1) (M2) (M3) (Q)

710863K (005) Project Linked Housing - Water Provision Refilwe Manor Ext 9


Jul – Water main section 01. Aug – Site clearing, grubbing and chalk marking for relocations, water trenching, water

Jul – Contractor experienced plenty of hard rock on site which slowed the progress down substantially. Aug - Contractor

Jul – Target achieved Aug – Target not achieved Sept - Target achieved

Jul – 46% Aug – 6% Sept – 26%

Jul – Contractor increased resources and work on weekends Aug - Contractor increased resources and work on

Poor performance of


delivery of

equipment &


workmanship, Rain


(M1) (M2) (M3) (Q)

124

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main section 2, backfilling and compaction. Sept – Re-chalking, clearing and grubbing for relocation (473 stands), water reticulation, water main section 3 and water main section 4, backfilling, compaction.

experienced plenty of hard rock on site which slowed the progress down substantially. Sept - None

weekends Sept - None

communication to


710863L (005) Project Linked Housing - Water Provision Soutpan


Jul – None Aug – None Sept – None. Meeting arranged with province first week of September 2014. Province has advised the City to remove the project from the current financial year (2014/15) targets because the court has ruled in favour of the residents that should they be evicted, province must provide alternative land. The challenge experienced by province is that the is no suitable land currently that they can relocate the illegal occupants to.

Jul – Project still under planning. Aug – Bulk services required, site is illegally occupied. Water designs not yet approved. Sept – Bulk services required. Site is illegally occupied.

Jul – Target achieved Aug – Target not achieved Sept – Target not achieved

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Meeting has been arranged with province first week of September 2014. Shack marking to be conducted/

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863M (005) Project Linked Housing - Water

(M1)Excavation, trenching (M2)Pipes laid - 7%

Jul – Excavations, laying of pipes, water valves & other

Jul – Contractor is lagging behind the programme due to

Jul – Target achieved Aug – Target

Jul - 83% Aug – 15%

Jul – Contractor requested to add resources and work on

Poor performance of


(M1) (M2) (M3)

125

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Provision Themba View

(M3)Pipes laid - 10% (Q)Pipes laid - 10%

fittings, backfilling. Aug – Excavations, laying of pipes, water valves & other fittings, backfilling, water valves and other fittings. Sept - Excavations, laying of pipes, water valves & other fittings, backfilling, water valves and other fittings.

late/non-delivery of sewer pipes and fittings. Aug – Contractor is experiencing cash flow challenges. Sept – Contractor is experiencing cash flow challenges, progress is extremely slow due to non-availability of pipe fittings to complete house connections, excessive underground water between MH15 and MH23.

achieved Sept – Target not achieved

Sept – 7%

weekends to catch up. Aug – Contractor requested to add resources and work on weekends to catch up. Sept – Meeting has been arranged with contractor in order to map a way forward.



workmanship, Rain


communication to


(Q)

710863N (005) Project Linked Housing - Water Provision Winterveld


Jul – None Aug – None Sept – Legal department has given a go ahead for the department to proceed with the project. Contractor expected to be on site on 1st week of October 2014.

Jul – Delays in the finalisation of appointment of contractor. Aug – Waiting for Legal to advice on the appointment/contract. Sept – None

Jul – Target not achieved Aug – Target not achieved Sept – Target not achieved

Jul – 0% Aug – 0% Sept – 0%

Jul – Legal has been requested to advice on the appointment/contract. Aug – Legal has been requested to advice on the appointment/ contract. Sept – None

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863O (005) Project Linked Housing - Water Provision Woodlands

(M1)Designs preparation (M2)Designs approval (M3)Pipes at 7% (Q)Pipes at 7%

Jul – None Aug – None Sept - None

Jul – Project still under planning. Aug – Project has been cancelled, contractor has been shifted to Zithobeni heights.

Sept - Project has been cancelled, contractor has been

Jul – Target not achieved Aug – Target not achieved Sept - Target not achieved

Jul – 0% Aug – 0% Sept – 0%



(M1) (M2) (M3) (Q)

126

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shifted to Zithobeni heights.

710863P (005) Project Linked Housing - Water Provision Zandfontein



Jul – Project still under planning. Aug- Awaiting approval of ROD and traffic impact study. Sept - Awaiting approval of ROD and traffic impact study.

Jul – Target achieved Aug – Target achieved Sept - Target not achieved

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Construction expected to commence February 2015. Sept – Construction expected to commence February 2015.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863Q (005) Project Linked Housing - Water Provision Zithobeni 8&9


Jul – Site establishment, setting out and exposing of existing services, excavations, laying of water pipes, backfilling. Aug – Laying of water pipes, backfilling and hydrant. Sept – Laying of water pipes, backfilling and hydrant.

Jul – None Aug – Constant political interference. Sept – Relocation of residents within the project to create space for the contractor to continue with installation of services. Finding additional space for the relocation is still a challenge.


Jul – 25% Aug – 18% Sept – 18%

Jul – None Aug – Ad hoc meetings held with concerned groups to iron out differences. Sept – Region 7 requested to assist with finding additional space.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710863R (005) Project Linked Housing - Water Provision Zithobeni Heights


Jul – None. Aug – Upgrade on water treatment waist plant. Sept – Upgrade on water treatment waist plant.

Jul – Project still under planning. Aug – None Sept – None.


Jul – 0% Aug – 15% Sept – 15%


Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

127

Page 36 of 86



710864 (005) Sewerage Low Cost Housing

(M1)Appointment of Contractor and service provider for the designs (M2)Designs preparation (M3)Designs approval (Q)Procurements process including issuing of tender documents to the potential bidders.

710864A (005) Sewerage Kirkney/Andeon

(M1)Planning and design (M2)Designs preparation (M3)Designs approval (Q)Provision of sewer services to housing developments including sewer connections

Jul – None Aug – EIA scoping & screening is in progress, geo-tech phase 1 and TIA in progress. UDF to be submitted end October 2014. Sept – EIA scoping & screening is in progress, geo-tech phase 1 and TIA in progress. UDF to be submitted end October 2014.

Jul – project still under planning. Aug – Project still under planning. All services designs still outstanding. Sept - None

Jul – Target achieved Aug – Target achieved Sept – Target achieved

Jul - 0% Aug - 0% Sept - 0%

Jul – None Aug – Fast-tracking approval of outstanding plans. Sept - None


(M1) (M2) (M3) (Q)

710864B (005) Sewerage Fortwest 4


Jul - All planning work completed, awaiting province to give go ahead in constructing their land and site handover. Aug – Project ready for implementation, awaiting province to give go ahead in constructing their land and site hand over. Sept –Project ready for implementation, awaiting province to give go ahead. City and Province (SED & RH) have been


Jul – Yes Aug – Yes Sept – Yes

Jul - 0% Aug – 0% Sept – 0%

Jul - None Aug – None Sept – None


(M1) (M2) (M3) (Q)

128

Page 37 of 86



requested to write joint report on what really transpired with the City’s allocation. Report to be submitted to HoD & MEC.

710864C (005) Sewerage Kopanong Ext1

(M1)Appointment of Contractor and service provider for the designs (M2)Designs preparation (M3)Designs approval (Q)Provision of sewer services to housing developments including sewer connections


Jul – Delays in the finalisation of appointment of contractor. Aug – Waiting for the letter of appointment for the contractor from SCM. Sept - Waiting for the letter of appointment for the contractor from SCM.

Jul – No Aug – No Sept - No

Jul – 0% Aug – 0% Sept – 0%

Jul – Request SCM fast tracking of issuing of appointment letter. Aug – Reminder have been sent to Acting ED: SCM.


(M1) (M2) (M3) (Q)

710864D (005) Sewerage Kudube 9

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid 10% (Q)Provision of sewer services to housing developments including sewer connections

Jul – Laying of sewer pipes and backfilling. Aug – Laying of sewer pipes, backfilling and manholes. Sept – Laying of sewer pipes, backfilling and manholes.

Jul – High water table, electrical poles in the way of development, rock outcrop on the sewer lines and blasting is not an option as construction is happening close to big structures. Aug – High water table, electrical poles in the way of development, rock outcrop on the sewer lines and blasting is not an option as construction is happening close to big structures. Sept – High water

Jul – 16% Aug – 16% Sept – 7%

Jul – Increased resources on site. Aug – Increased resources and working on weekends. Sept – Increasing resources on site.

(M1) (M2) (M3) (Q)

129

Page 38 of 86



table, electrical poles in the way of development, rock outcrop on the sewer lines and blasting is not an option as construction is happening close to big structures.

710864E (005) Sewerage Lady Selborne


Jul – None Aug – None Sept –Meeting arranged with province during the first week of September 2014.

Jul – Project still under planning. Aug – Land claims issues. Sept – Re-opening of the land claims process; new land claims have been received.

Jul – Yes Aug – No Sept - No

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Meeting arranged with Province during the first week of September 2014. Sept – Regular meetings with the Land Claims Department and Province in order to map a way forward.

Poor performance of




workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710864F (005) Sewerage Lotus Garden (Riamapark)



Jul – Delays on the finalisation of appointment of contractor. Aug – Land belongs to National, appointed contractor will be compensated. Sept - Land belongs to National, appointed contractor will be compensated.


Jul – 0% Aug – 0% Sept – 0%

Jul – SCM fast tracking issuing of appointment letter. Province has been requested to feedback on the issuing of compensation letter. Aug – Negotiations by province with national is in progress. Sept – Awaiting signed letter from SCM.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710864G (005) Sewerage Temba View Ext1

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Provision of sewer services to housing

Jul – Excavations, laying of pipes, backfilling, pressure tests/commissioning. Aug – Excavations,

Jul – Contractor is lagging behind programme due to late/non-delivery of sewer pipes and fittings.

Jul – Yes Aug – Yes Sept - Yes

Jul – 17% Aug – 15% Sept – 15%

Jul – Contractor requested to add resources and work on weekends to catch up. Aug – Contractor

(M1) (M2) (M3) (Q)

130

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developments including sewer connections

laying of pipes, backfilling, pressure tests/commissioning. Sept – Excavations, laying of pipes, backfilling, pressure tests/commissioning.

Aug – Contractor is experiencing cash flow problems. Sept – Contractor is experiencing cash flow challenges, progress is extremely slow due to non-availability of pipe fittings o complete house connections, excessive underground water between MH15 and MH23.

requested to add resources and work on weekends to catch up. Sept – Meeting has been arranged with contractor to map a way forward.

710864H (005) Sewerage Mabopane EW

(M1)Appointment of Contractor and service provider for the designs (M2)Designs preparation (M3)Designs approval (Q)Provision of sewer services to housing developments including sewer connections


Jul – Project still under planning. Aug – Waiting for the letter of appointment for the contractor from SCM. Sept - Waiting for the letter of appointment for the contractor from SCM.

Jul – No Aug – No Sept – No

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Reminders have been sent to Acting ED: SCM Sept – Regular follow-ups with Acting ED: SCM


(M1) (M2) (M3) (Q)

710864I (005) Sewerage Olievenhoutbosch Ext42

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Provision of sewer services to housing developments including sewer connections

Jul – Letter confirming availability of funds issued to the contractor on the 10 July 2014. Aug – Revised ROD received on the 29 August 2014. Sept –Revised township layout plan submitted on the 19 September 2014 for

Jul – None Aug – Delay on the approval of the ROD. Sept – None


Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Contractor requested to add resources and work on weekends to catch up.


(M1) (M2) (M3) (Q)

131

Page 40 of 86



approval. Contractor on site.

710864J (005) Sewerage Mamelodi Ext5 Erf29355


Jul – The contractor is practically complete with sewer and they have pressure tested the line. They are busy attending to areas that leak during testing before they could commission the lines. Aug – The contractor is practically complete with sewer and they have pressure tested the line. They are busy attending to areas that leak during testing before they could commission the lines. Sept – The contractor is practically complete with sewer and they have pressure tested the line. They are busy attending to areas that leak during testing before they could commission the lines.

Jul – Delays due to NUMSA strike and delivery of materials. Aug – Delays due to NUMSA strike and delivery of materials. Sept - None

Jul – Yes Aug – Yes Sept - Yes

Jul – 15% Aug – 5% Sept – 0%

Jul – None Aug – Increased resources and working on weekends. Sept – None


(M1) (M2) (M3) (Q)

710864K (005) Sewerage Nelmapius Ext 24

(M1)Excavation, trenching (M2)Pipes laid - 7% (M3)Pipes laid - 10% (Q)Provision of sewer services to housing developments


Jul – Delays on the finalisation of appointment of contractor. Aug – Waiting for the letter of appointment


Jul – 0% Aug – 0% Sept – 0%

Jul – Request SCM fast tracking of issuing of appointment letter. Aug – Reminders have been sent to Acting ED: SCM

Poor performance of contractors; Timeous delivery of equipment & material, Quality of workmanship, Rain delays, Poor / lack of

(M1) (M2) (M3) (Q)

132

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including sewer connections

for the contractor from SCM. Sept - Waiting for the letter of appointment for the contractor from SCM.

Sept – Reminders have been sent to Acting ED: SCM.

communication to relevant stakeholders

710864L (005) Sewerage Woodlands



Jul – Project still under planning. Aug – Project has been cancelled, contractor has been shifted to Zithobeni heights. Sept - Project has been cancelled, contractor has been shifted to Zithobeni heights.


Jul – 0% Aug – 0% Sept – 0%



(M1) (M2) (M3) (Q)

710864M (005) Sewerage Zandfontein



Jul – Project still under planning. Aug- Awaiting approval of ROD and traffic impact study. Sept - Awaiting approval of ROD and traffic impact study.

Jul – Yes Aug – Yes Sept - No

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Construction expected to commence February 2015. Sept – Construction expected to commence February 2015.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710864N(005) Sewerage Zithobeni 8 & 9


Jul – Site establishment, setting out and exposing of existing services, excavations, laying of water pipes, backfilling. Aug – Laying of water pipes, backfilling and

Jul – None Aug – Constant political interference. Sept – Relocation of residents within the project to create space for the contractor to continue with

Jul – Yes Aug – No Sept – Yes

Jul – 25% Aug – 18% Sept – 18%

Jul – None Aug – Ad hoc meetings held with concerned groups to iron out differences. Sept – Region 7 requested to assist with finding additional

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to

(M1) (M2) (M3) (Q)

133

Page 42 of 86



hydrant. Sept – Laying of water pipes, backfilling and hydrant.

installation of services. Finding additional space for the relocation is still a challenge.

space. relevant stakeholders

710864O (005) Sewerage Zithobeni Heights


Jul – None. Aug – Upgrade on water treatment waist plant. Sept – Upgrade on water treatment waist plant.

Jul – Project still under planning. Aug – None Sept – None.

Jul – Yes Aug – No Sept – No

Jul – 0% Aug – 15% Sept – 15%


Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710864P (005) Sewer Low-cost housing bulk Winterveld



Jul – Delays in the finalisation of appointment of contractor. Aug – Waiting for Legal to advice on the appointment/contract. Sept – None


Jul – 0% Aug – 0% Sept – 0%

Jul – Legal has been requested to advice on the appointment/contract. Aug – Legal has been requested to advice on the appointment/ contract. Sept – None

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710864Q (005) Sewer Low-cost housing bulk Refilwe Manor


Jul – Water main section 01. Aug – Site clearing, grubbing and chalk marking for relocations, water trenching, water main section 2, backfilling and compaction.

Jul – Contractor experienced plenty of hard rock on site which slowed the progress down substantially. Aug - Contractor experienced plenty of hard rock on site which slowed the progress down

Jul – Yes Aug – No Sept - Yes

Jul – 46% Aug – 6% Sept – 26%

Jul – Contractor increased resources and work on weekends Aug - Contractor increased resources and work on weekends Sept - None

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

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Sept – Re-chalking, clearing and grubbing for relocation (473 stands), water reticulation, water main section 3 and water main section 4, backfilling, compaction.

substantially. Sept - None

710864R (005) Sewer Low-cost housing bulk Soutpan


Jul – None Aug – None Sept – None. Meeting arranged with province first week of September 2014. Province has advised the City to remove the project from the current financial year (2014/15) targets because the court has ruled in favour of the residents that should they be evicted, province must provide alternative land. The challenge experienced by province is that the is no suitable land currently that they can relocate the illegal occupants to.

Jul – Project still under planning. Aug – Bulk services required, site is illegally occupied. Water designs not yet approved. Sept – Bulk services required. Site is illegally occupied.

Jul – Yes Aug – No Sept – No

Jul – 0% Aug – 0% Sept – 0%

Jul – None Aug – Meeting has been arranged with province first week of September 2014. Shack marking to be conducted/

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710865 (005) Roads & Stormwater - Low Cost Housing

(M1)Construction clear and curb, box cut, storm water drainage excavation - 7% (M2)Construction clear and curb, box cut, storm water drainage excavation - 6 % (M3)Construction -road bed, sub base, concrete floor for stormwater drainage, 9 % (Q)Construction –road bed, sub base, concrete floor for storm water drainage

135

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710865A (005) Roads & Stormwater - Winterveld

(M1)Construction clear and curb, box cut, storm water drainage excavation - 3% (M2)Construction clear and curb, box cut, storm water drainage excavation - 6 % (M3)Construction -road bed, sub base, concrete floor for stormwater drainage, 9 % (Q) 10 km of roads and stormwater drainage.


Jul – Delays on the finalisation of appointment of contractor. Aug – Waiting for legal to advice on the appointment/contract. Sept - None


Jul – 0% Aug – 0% Sept – 0%

Jul – Request SCM fast tracking of issuing of appointment letter. Aug – Legal has been requested to advice on the appointment/contract. None

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710865B (005) Roads & Stormwater - Garankuwa Ext10

(M1)Construction clear and curb, box cut, storm water drainage excavation - 3% (M2)Construction clear and curb, box cut, storm water drainage excavation - 6 % (M3)Construction -road bed, sub base, concrete floor for stormwater drainage, 9 % (Q) 10 km of roads and stormwater drainage.


Jul – Delays on the finalisation of appointment of contractor. Aug – Group Legal dealing with the Termination of the project. Sept – Court papers have been prepared and affidavits signed by City Manager. Papers to be issued in court, awaiting confirmation of date from the Legal Department.


Jul – 0% Aug – 0% Sept – 0%

Jul – Request SCM fast tracking of issuing of appointment letter. Aug - Request Group Legal to fast track finalisation of this matter. Sept – None

Structures on the

way of development;

Rain delays; Poor /

lack of

communication to


(M1) (M2) (M3) (Q)

710865C (005) Roads & Stormwater - Soshanguve Block T

(M1)IPW, Site establishment, Appointment of labour force/ contractor/s - 2 %

Jul – Appointment of contractor letter issued on the 10 July 2014.

Jul – None Aug – Waiting for approval of designs.


Jul – 0% Aug – 0% Sept – 0%


Poor performance of


delivery of

equipment &

(M1) (M2) (M3) (Q)

136

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(M2)Appointment of service provider to designs the road and stormwater (M3)Preparation of designs (Q) 10 km of roads and stormwater drainage.

Aug – None Sept - None

Sept – Waiting for approval of designs.


workmanship, Rain


communication to


710865D (005) Roads & Stormwater - Mamelodi Erf 29355

(M1)Construction clear and curb, box cut, storm water drainage excavation - 7% (M2)Construction clear and curb, box cut, storm water drainage excavation - 15 % (M3)Construction clear and curb, box cut, storm water drainage excavation - 15 % (Q) 10 km of roads and stormwater drainage.

Jul – Appointment of contractor letter issued on the 10 July 2014. Aug – Box cutting, roadbed, subbase Sept – Kerbing, laying in-situ edge beams, hauling.

Jul – None Aug – Delays in delivery of material on site due to NUMSA strike. Sept – Community protest in the area.


Jul – 0% Aug – 5% Sept – 25%

July – None Aug – Increased resources on site. Sept – Increased resources on site.

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710865E (005) Roads & Stormwater - Soshanguve Block V Ext1

(M1)IPW, Site establishment, Appointment of labour force/ contractor/s - 2 % (M2)Appointment of service provider to designs the road and stormwater (M3)Preparation of designs (Q) 10 km of roads and stormwater drainage.


Jul – Delays on the finalisation of appointment of contractor. Aug – None Sept - None


Jul – 0% Aug – 0% Sept – 0%

Jul – Request SCM fast tracking of issuing of appointment letter Aug – None Sept - None

Poor performance of


delivery of

equipment &


workmanship, Rain


communication to


(M1) (M2) (M3) (Q)

710865F (005) Roads & Stormwater -

(M1)Construction clear and curb, box

Jul – Internal roads: Layers, stormwater;

Jul – None

Jul – Yes

Jul – 26%

Jul – None

Poor performance of (M1) (M2)

137

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Thorntreeview cut, storm water drainage excavation - 7% (M2)Construction clear and curb, box cut, storm water drainage excavation - 6 % (M3)Construction -road bed, sub base, concrete floor for stormwater drainage, 9 % (Q) 10 km of roads and stormwater drainage.

K6intersection: Layers and stormwater. Aug – K6 intersection: Layers, kerbs, stormwater. Sept – Internal roads: Road signs & markings. K6 intersection: Layers, kerbs, stormwater, asphalt, road signs & markings.


Aug – Yes Sept - Yes

Aug – 56% Sept – 95%



delivery of

equipment &


workmanship, Rain


communication to


(M3) (Q)

Table 24 Housing & Human Settlements - CAPEX Region 3


Achieved Month

Achieved YTD


711712 (015) Redevelopment of Hostels Saulsville

(M1)Audit report on damages (M2)0 (M3)0 (Q)Preparation of Designs and approvals

Jul – Site establishment, foundations, brickworks, plastering, carpentry, electrification, earthworks, paving. Aug – Painting, ceiling, kerbing, roofing, earth works, paving. Sept – plumbing, glazing, carpentry & joinery, electrical installation, tiling, roofing.

Jul – Delays in delivery of material on site due to NUMSA strike. Aug – Delays in delivery of material on site due to NUMSA strike. Sept – The previous delay in sourcing material due to the strike has impacted negatively on progress.

Jul – No Aug- No Sept – No

Jul – 2% Aug – 1% Sept – 2%

Jul – Contractor working on weekends to complete project. Aug – Contractor working on weekends to complete project. Sept – Contractor working on weekends to complete project.


Table 25 Housing & Human Settlements - CAPEX Region 6

138

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Achieved Month

Achieved YTD


711713 (015) Redevelopment of Hostels : Mamelodi

(M1)Work at 2% (M2)Work at 5% (M3)Work at 7% (Q)Preparation of Designs and approvals

Jul – construction stopped due to political/community unrests. Aug – construction stopped due to political/community unrests Sept – construction stopped due to political/community unrests

Jul – Project stopped due to political/community unrests. Aug – Project stopped due to political/community unrests. Sept – Project stopped due to political/community unrests.


Jul – 0% Aug – 0% Sept – 0%

Jul – Political intervention Aug – Political intervention Sept – Political intervention


Table 26 Information and Communication Technology - CAPEX Tshwane Wide


Achieved Month

Achieved YTD

Mitigation plan


710213 (015) One Integrated Transaction Proc Sys

(M1)None (M2)Putting Customer Relation Management (CRM) on Governance Risk and Compliance (GRC) system (M3)None (Q)Putting Customer Relation Management (CRM) on Governance Risk and Compliance (GRC) system

deliverables signed-off in

September and related

invoices received

Target achieved

Target achieved

(M1)Lack of resources with the necessary skills on the side of the SAP projects implementation partner (M2) (M3) (Q)

(M1)SAP implementation partner to provide resources with the necessary skills (M2) (M3) (Q)

712554 (015) E-Initiative Supporting the Smart City

(M1)None (M2)None (M3)Implementation of various E-solutions automating processes in CoT and with Customers externally (Q)Implementation of various E-solutions automating processes in CoT and with Customers externally

Addendum signed on 23

September 2014. ESS

delivered

Target achieved

Target achieved

(M1)Low adoption of the initiatives by the public (M2) (M3) (Q)

(M1)Marketing campaign (M2) (M3) (Q)

712950 (015) Disaster Recovery System Storage

(M1)None (M2)Design the system (M3)IT storage systems and equipment provided as per Departmental user requirements

SAP DR plan done,

generator and 2 UPS

commissioned and fire

suppression and

Target achieved

Target achieved

(M1)Budget constrains due to high demand to computer equipment (M2) (M3)

(M1)Allocate proportion budget per Department to manage as such (M2)

139

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Achieved Month

Achieved YTD

Mitigation plan


(Q)Design system detection system being

installed

(Q) (M3) (Q)

712961 (015) BPC and SCOA

(M1)None (M2)None (M3)Automated processes to check master data when loading files Automatic update of master file. Integration with ECC or SAP BW and all other modules of SAP. (Q)Automated processes to check master data when loading files Automatic update of master file. Integration with ECC or SAP BW and all other modules of SAP.

Deliverables signed-off in

September and related

invoices received

Target achieved

Target achieved

Table 27 Legal Services - CAPEX Tshwane Wide


Achieved Month


Risk Mitigation

712924 (007) Capital funded from Operating

(M1)Procurement of Furniture and other office equipments (M2)Procurement of Furniture and other office equipments (M3) (Q)

(M1)Procurement starts in September 2014 (M2)Procurement starts in September 2014 (M3) (Q)

(M1)Procurement starts in September 2014 (M2)Procurement starts in September 2014 (M3) (Q)

(M1)Target Achieved (M2)Target Achieved (M3) (Q)


(M1)Monitor Performance (M2)Monitor Performance (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

Table 28 Metro Police - CAPEX Region 3


Achieved Month

Achieved YTD


712500 (015) Purchasing of policing equipment

(M1)Submission of report to the EAC to deviate from the supply chain Management Processes in term of

(M1)Report for the procurement of Tetra Communication Submitted to Departmental report committee. Internal purchase request for the

(M1) (M2)Report not approved (M3)Report not approved (Q)Report not approved

(M1)Target Achieved (M2)Target not achieved (M3)Target

(M1)Target Achieved (M2)Target not achieved (M3)Target

(M1) (M2)Executive Management Intervention (M3)Executive Management

140

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Achieved Month

Achieved YTD


Section 110 of the MFMA to procure Tetra Radios from a tender of another organ of state. Creation of internal purchase request for the procurement of Shotguns (M2)Creation of purchase requisitions and purchase orders for the procurement of Shotguns and vehicle/fleet equipment Creation of internal purchase request for the procurement of Tetra Radios on approval of report by EAC (M3)Submission of Purchase orders to service provider for the procurement of shotguns and vehicle/fleet equipment Creation of purchase requisitions and purchase orders for the procurement of Tetra Radios (Q)Tender process to procure shotguns Deviation report to utilise a tender from another organ of state to procure Tetra communication Board quotation for

procurement of shotguns completed. (M2)Purchase requisition created and purchase order submitted to service provider for the procurement of Shotguns (M3)Purchase orders for the procurement of Shotguns submitted to service provider, delivery to occur October/November. Report for the procurement of Tetra Radio equipment not approved (Q)Purchase orders for the procurement of Shotguns submitted to service provider, delivery to occur October/November. Report for the procurement of Tetra Radio equipment not approved

not achieved (Q)Target not achieved

not achieved (Q)Target not achieved

Intervention (Q)Executive Management Intervention

141

Page 50 of 86


Achieved Month

Achieved YTD


the procurement of fleet machinery

712752 (007) Capital funded from Operations

(M1)Creation of internal purchase request for the procurement of speed law enforcement cameras CB123/2013 Creation of purchase requisitions and purchase orders Awaiting DEC, BAC and EAC for CB 55/2013 The Manufacturing, Supply, Delivery, Offloading And Comm (M2)Submission of Purchase orders to service provider for the procurement of Speed law enforcement cameras. Awaiting letter of acceptance for: The Manufacturing, Supply, Delivery, Offloading And Commissioning Of Mobile Offices And Classrooms upon receipt (M3)Awaiting delivery of cameras Creation of internal purchase request for The Manufacturing, Supply, Delivery, Offloading And Commissioning Of Mobile Offices And

(M1)Internal purchase request completed for the procurement of speed cameras. (M2)Purchase requisition created for the procurement of speed law enforcement cameras. Awaiting purchase order from SCM. Tender for the procurement of mobile offices and classrooms cancelled by BEC. Tender to be re-advertised. (M3)Awaiting delivery of speed law enforcement cameras (Q)Awaiting delivery of speed law enforcement cameras

(M1)Delay in SCM process delayed project as a whole (M2)Delay in SCM process delayed project as a whole (M3)CB 55/2013 - The manufacturing, supply, delivery, offloading and commissioning of mobile offices and classrooms cancelled by BEC on 14 July 2014. Original tender documentation amended in accordance with instruction. Cancellation of this tender delay project as a whole for a period of 9 – 12 months (Q)CB 55/2013 - The manufacturing, supply, delivery, offloading and commissioning of mobile offices and classrooms cancelled by BEC on 14 July 2014. Original tender documentation amended in accordance with instruction. Cancellation of this tender delay project as a whole for a period of 9 – 12 months




(M1)None (M2)The cancelation of CB55/2013 For the procurement of Mobile offices and classrooms by the BEC will delay this project as a whole. No estimation on when the new tender will be awarded. (M3)CB 55/2013 - The manufacturing, supply, delivery, offloading and commissioning of mobile offices and classrooms cancelled by BEC on 14 July 2014. Original tender documentation amended in accordance with instruction. Cancellation of this tender delay project as a whole for a period of 9 – 12 months (Q)CB 55/2013 - The manufacturing, supply, delivery, offloading and commissioning of mobile offices and classrooms cancelled by BEC on 14 July 2014. Original tender documentation amended in accordance with instruction. Cancellation of this tender delay project as a whole for a period of 9 – 12 months

(M1)None (M2)Due to the timeframe to advertise and award a tender this department can only attempt to speed up the SCM Process (M3)Due to the timeframe to advertise and award a tender this department can only attempt to speed up the SCM Process (Q)Due to the timeframe to advertise and award a tender this department can only attempt to speed up the SCM Process

142

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Achieved Month

Achieved YTD


Classrooms upon receipt of LoA (Q)Placement of purchase orders for the procurement of speed law enforcement Cameras CB123/2013 Placement of orders for Mobile offices and classrooms CB 49/2013

Table 29 Office of the City Manager - CAPEX Region 3


Achieved Month

Achieved YTD


712960 (015) City Hall Renovations

Evacuation Accessories installation Surveillance Accessories installation Acoustic and Audio Accessories installation IT Accessories installation Floor Covering, Plastic Lining..Etc. Ironmongery Finishes Glazing(tops, shelves, doors) Paintwork

South Wing: Ceilings,

painting, petitioning

of walls, upgrading of

electrical, air-

conditioning

installation,

passenger lift

refurbishment and

mechanical upgrade,

tiling of floors, walls

and toilets.

Completed scope of

work: Paving, fire

detection, sprinkle

system, granite

pressure wash and

bullet proof windows

on the second floor.

Target

Achieved Target

Achieved

712965 (015)

143

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Achieved Month

Achieved YTD


Tshwane House

(Q) Commercial close with approval of Council at its meeting of 24 July and financial close following within three or four days

Table 30: Research & Innovation - CAPEX Tshwane Wide


Achieved Month

Achieved YTD



(M1) (M2) (M3) (Q)

(M1)No purchased required Budget for Furniture R50000; Budget for It Equipment R25000;Budget for Office Equipment R20000;Budget for Equipment for Tshwane creativity space R200000; Budget for Buffers R5000; (M2)No purchases done or required. Budget for Furniture R50000; Budget for It Equipment R25000;Budget for Office Equipment R20000;Budget for Equipment for Tshwane creativity space R200000; Budget for Buffers R5000; (M3)No purchases done or required. Budget for Furniture R50000; Budget for It Equipment

(M1) (M2) (M3)No expenditure at this stage. (Q)


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

144

Page 53 of 86


Achieved Month

Achieved YTD


R25000;Budget for Office Equipment R20000;Budget for Equipment for Tshwane creativity space R200000; Budget for Buffers R5000; (Q)

Table 31 Services Infrastructure - CAPEX Tshwane wide


Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation


(M1)Tender for the supply of computers and electrical tools (surge generators, crimpers) in place. Placing orders based on request received and follow up (M2)Placing orders based on request received and follow up (M3)Procurement of electrical tools and provision of quality power supply (Q)None

(M1)Busy compiling Departmental needs analysis (M2)Finalising Departmental needs analysis and preparing order sheets (M3)Processing and creation WBS for orders (Q)Process all request/applications received to purchasing IT equipments; furniture & other moveable assets required as the support function in order to provide quality power supply

(M1)Awaiting finalisation of Departmental needs assessment (M2)Awaiting needs analysis process to be completed (M3)Processing WBS of ordered equipment (Q)Expenditure is demand driven generated. Processing WBS of ordered equipment




Table 32 Services Infrastructure (Energy & Electricity) - CAPEX Multi-Region


Achieved Month

Achieved YTD


710178 (005) Electricity for All

(M1)Planning and ordering of material (M2)Project Design and Ordering of material (M3)Install 500 connections for

(M1)Planning underway and materials being received (M2)400 household connections

(M1)Delivery of material bit slow than envisaged. (M2)On Track (M3)On Track (Q)On Track

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target

(M1)Follow up and tracking progress with relevant parties (M2)N/A (M3)N/A (Q)N/A

(M1)Delayed awarding of tender (M2)Unavailability of material in stores and late delivery of material. (M3)None (Q)None

(M1)expedite SCM processes (M2)Continuous follow ups with SCM and suppliers. (M3)N/A (Q)N/A

145

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Achieved Month

Achieved YTD


households (Q)Project Planning which include designs, ordering of material and stakeholder consultation.

completed and energized (M3)Installed 1832 connections for households (Q)2232 household connections completed and energized

Achieved Achieved

710178 (006) Electricity for All

(M1)Ordering of material and planning (M2)Project Design and Ordering of material (M3)Install 500 connections for households (Q)Project Planning which include designs, ordering of material and stakeholder consultation.

(M1)Planning underway and material ordered (M2) construction of the backbone network, 90% completed. (M3)1565 connections completed and energized (Q)Project planning and design completed. 1565 connections completed and energized

(M1)On schedule (M2)On Track (M3)On Track (Q)On track






712872 (015) Tshwane Electricity Control Room Reconfiguration

(M1)None (M2)Removal of the Mimic tiles (M3)Purchasing of the video wall equipments (Q)Tender in process. Awaiting adjudication

(M1)Tender served at BEC committee on 28 July 2014. (M2)Tender at BAC stage (M3)Tender served at BAC (Q)Tender in process. Awaiting finalisation

(M1)Risk will be if the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M2)Risk will be if the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M3)Risk will be if the Tender is not awarded within the first quarter of



(M1)Top Management intervention and expedite the process (M2)Top Management intervention and expedite the process (M3)Top Management intervention and expedite the process (Q)Top Management

(M1)If Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M2)None (M3)None (Q)If Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure.

(M1)Top management intervention and expedite the process (M2)N/A (M3)N/A (Q)Top management intervention and expedite the process

146

Page 55 of 86


Achieved Month

Achieved YTD


the current financial year. The project might delay implementation and expenditure. (Q)Risk will be if the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure.

intervention and expedite the process

Table 33 Services Infrastructure (Energy & Electricity) - CAPEX Region 1


Achieved Month

Achieved YTD


Risk Mitigation

712492 (015) Electrification of Winterveld

(M1)Order and receive materials (M2)Project Design and Ordering of material (M3)Project Design and Ordering of material (Q)Project Design and Ordering of material

(M1)Material ordered and delivery a bit slow than anticipated (M2)Material deliveries in progress as planned. Construction of feeder line from Eskom connection point/substation in progress. (M3)Construction progress is 85% complete. Feeder Line to Eskom connection point has been completed and awaits commissioning (Q)Construction progress is 85% complete. Feeder Line to Eskom connection point has been completed and awaits commissioning

(M1)On schedule (M2)On track (M3)On Track (Q)On track however the creation of WBS is being delayed by non-availability of the registered Project Manager.



(M1)N/A (M2)N/A (M3)N/A (Q)The new Project Manager is being role mapped.

(M1)None (M2)None (M3) (Q)

(M1)N/A (M2)N/A (M3) (Q)



Achieved Month

Achieved YTD

Mitigation plan


710163 (015) Sub Transmission System Equipment Refurbishment

(M1)Ordering of Equipments (M2)Ordering of Equipments

(M1)10% of Equipments ordered and still awaiting of awarding of Tenders

(M1)On track (M2)Expenditure progressing as planned




(M1)Delay in SCM process in awarding Tender (M2)None

(M1)Top Management to intervene and expedite the process (M2)N/A

147

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Achieved Month

Achieved YTD

Mitigation plan


(M3)Ordering of Equipments (Q)Manufacturing of Equipment

(M2)60% of equipment ordered (M3)100%of equipment ordered (Q)100%of equipment ordered

(M3)Expenditure progressing as planned (Q)Expenditure progressing as planned



(M3)None (Q)None

(M3)N/A (Q)N/A



Achieved Month

Achieved YTD


Risk Mitigation

712871 (015) Laudium Secondary Network Upgrade Project

(M1)Do Survey of L/T area's (M2)Prepare upgrading instructions (M3)Construction on site (Q)Construction

(M1)Planning (M2)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015 (M3)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015 (Q)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015

(M1)Planning Completed (M2)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015 (M3)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015 (Q)Awaiting Switchgear panels to be delivered and expected delivery date is December 2014/ January 2015



(M1)Regular engagement with suppliers regarding the manufacturing progress of the panels (M2)Regular engagement with suppliers regarding the manufacturing progress of the panels (M3)Regular engagement with suppliers regarding the manufacturing progress of the panels (Q)Regular engagement with suppliers regarding the manufacturing progress of the panels

Table 36 Services Infrastructure (Energy & Electricity) - CAPEX Tshwane Wide


Achieved Month

Achieved YTD


710005 (016) Upgrading/Strengthening of Networks Schemes

(M1)Handle all application received (M2)Handle all application received (M3)Handle all

(M1)Instructions to upgrade network completed for all applications received and paid

(M1)Fewer than expected applications received. Application dependant project

(M1)Target Achieved (M2)Target Achieved (M3)Target


(M1)Close monitoring of budget spending pattern and reprioritize funds.



148

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Achieved Month

Achieved YTD


application received (Q)Handle all application received

for. (M2)Instructions to upgrade network completed for all applications received and paid for. (M3)Completed instructions to upgrade network for all applications received and paid for. (Q)Completed instructions to upgrade network for all applications received and paid for.

(M2)Fewer than expected applications received. Application dependant project (M3)This project is application driven. The shortage of material also affects the expenditure. (Q)This project is application driven. The shortage of material also affects the expenditure

Achieved (Q)Target Achieved


(M2)Close monitoring of budget spending pattern and reprioritize funds. (M3)Close monitoring of budget spending pattern and reprioritize funds. (Q)Close monitoring of budget spending pattern and reprioritize funds.

710006 (016) Payments to Townships for Reticulated Towns

(M1)Handle all application received (M2)Handle all application received (M3)Handle all application received (Q)Handle all application received

(M1)Received one application and completed request. Awaiting payment (M2)Instructions to upgrade network completed for all applications received and paid for. (M3)Received two applications (Q)Processed all applications received

(M1)Achieved (M2)Achieved (M3)Application Driven and lack of material in Tshwane stores. (Q)Application Driven and lack of material in Tshwane stores.



(M1)N/A (M2)N/A (M3)Top Management engaging suppliers directly to fast-track delivery (Q)Top Management engaging suppliers directly to fast-track delivery

(M1)Application driven project (M2)Application driven project (M3)Unavailability of material from Tshwane Stores (Q)Unavailability of material from Tshwane Stores

(M1)Closely monitor budget and reprioritize (M2)Closely monitor budget and reprioritize (M3)Procurement Office fast racking delivery of cables (Q)Procurement Office fast racking delivery of cables

710164 (015) 11kV Panel Extension In Substations

(M1)Place order for panels (M2)Finalisation of order for panels (M3)Place orders for panels (Q)Place orders for panels

(M1)Placed orders for panels. Awaiting delivery (M2)Finalisation of orders for Switchgear panels to be delivered and expected delivery date is December





(M1)None (M2)Late delivery of panels (M3)None (Q)None

(M1)N/A (M2)Check with the supply regarding the manufacturing progress of the panels (M3)N/A (Q)N/A

149

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Achieved Month

Achieved YTD


2014/ January 2015 (M3)Substation panel ordered (Q)100% of panels ordered

710325 (015) Communication Upgrade: Optical Fibre net

(M1)Place order for Base stations (M2)Finalisation of order (M3)Place order for FOX cards (Q)Place order

(M1)Placed orders and installed 4km of fibre km (M2)Orders for High sites Containers received (M3)Received delivery of orders (Q)Received delivery of all orders

(M1)Awaiting delivery of material (M2)target received (M3)On track (Q)On track



(M1)Constant engagement with supplier to fast-track delivery (M2)N/A (M3)N/A (Q)N/A

710480 (015) Strengthening 11kV Cable network

(M1)Busy with winter load report (M2)Busy with winter load report (M3)Completion of winter load report (Q) Winter load report

(M1)Busy with planning and project identification and prioritization. Also gathering info (wish list) from depots. (M2)Analysing Winter Load Report for action plan (M3) (Q)

(M1)On track (M2)On track (M3) (Q)



(M1)N/A (M2)N/A (M3) (Q)


(M1)N/A (M2)N/A (M3) (Q)

710481 (015) Strengthening 11kV Overhead Network

(M1)Busy with winter load report (M2)Busy with winter load report (M3)Completion of winter load report (Q) Winter load report

(M1)Planning completed (M2)Analysing Winter Load Report and drawing action plan (M3) (Q)

(M1)On schedule (M2)On schedule (M3) (Q)



(M1)N/A (M2)N/A (M3) (Q)


(M1)N/A (M2)N/A (M3) (Q)

710484 (015) Substations (M1)Inputs from township developments (M2)Inputs from township developments (M3)Request with available land. Refurbish 1

(M1)Processing inputs from Township Developments (M2)Analysing Township development's reports and drawing up action plan to

(M1)On track (M2)On Schedule (M3) (Q)



(M1)N/A (M2)N/A (M3) (Q)


(M1)N/A (M2)N/A (M3) (Q)

150

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Achieved Month

Achieved YTD


substation (Q) Refurbish 1 substation

carry out work (M3) (Q)

710556 (005) Tshwane Public Lighting Program

(M1)200 Streetlights and 5 High Mast Lights (M2)200 streetlights and 5 high masts (M3)200 streetlights and 4 high masts (Q)200 streetlights and 4 high masts

(M1)None. Awaiting material delivery (M2)107 Streetlights and 3 High Masts (M3)200 streetlights and 7 high masts (Q)307 streetlights and107 high masts

(M1)Delay in delivery of material (M2)Unavailability of material in stores and late deliveries. Cables currently available are prioritising urgent maintenance jobs. (M3)Unavailability of transformers, cables and other critical material in stores (Q)Unavailability of transformers, cables and other critical material in stores



(M1)Constant engagement with supplier to fast-track delivery (M2)Continuous follow ups with SCM and suppliers. (M3)Continuous follow ups with SCM and suppliers. (Q)Continuous follow ups with SCM and suppliers.

710556 (015) Tshwane Public Lighting Program

(M1)100 Streetlights and 2 High Mast Lights (M2)100 streetlights and 2 high masts (M3)100 streetlights and 0 high masts (Q)200 streetlights and 4 high masts

(M1)92 Streetlight lights and 0 highmast (M2)100 Streetlights and 3 High masts (M3)94 Streetlights and 0 High masts (Q)286 Streetlights and 3 High masts

(M1)Target Achieved (M2)Target Achieved (M3)Target Achieved (Q)Achieved




711706 (015) Network Control System Extension

(M1)Awarding of tender and appointment letter (M2)Start the reticulation planning tolls feasibility study (M3)OMS/DMS Feasibility study and 20 Year Horizon Master Plan (Q)Outage management

(M1)Stage 2 evaluation is completed. Tender is waiting to serve at BEC committee. (M2)Tender at BEC stage (M3) (Q)

(M1)If the Tender is not awarded within the first quarter of the current financial year. The project might delay (M2)Delayed expenditure if the tender does not serve at BEC this quarter. (M3) (Q)



(M1)Top Management intervention and expedite SCM process (M2)ED expediting the process with SCM (M3) (Q)

(M1)SCM not awarding the tender (M2)Delayed expenditure if the tender does not serve at BEC this quarter. (M3) (Q)

(M1)Top Management intervention and expedite SCM process (M2)ED expediting the process with SCM (M3) (Q)

151

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Achieved Month

Achieved YTD


system and reticulation planning requirements.

711862 (015) Pre-paid electricity meters

(M1)Installation of 2000 Pre-paid meters (M2)2000 pre-paid meters (M3)2000 pre-paid meters (Q)6000 meters

(M1)Orders are made and waiting for deliver around August (M2)Receiving and reconciling of delivered meters (M3)6663 Prepaid devices received Processing payment of R6.63m (Q)6663 Prepaid devices received Processing payment of R6.63m

(M1)Slower than expected delivery of prepaid meters (M2)Slower than expected delivery of prepaid meters (M3)Slower than expected delivery of prepaid meters (Q)Achieved



(M1)Constant engagement with suppliers (M2)Constant engagement with suppliers (M3)Constant engagement with suppliers (Q)N/A

(M1)Budget caters for 25000 meters and the City requires 100 000 in order to cater for backlog and new business (M2)Budget caters for 25000 meters and the City requires 100 000 in order to cater for backlog and new business (M3)Budget caters for 25000 meters and the City requires 100 000 in order to cater for backlog and new business (Q)Budget caters for 25000 meters and the City requires 100 000 in order to cater for backlog and new business

(M1)Issue raised with principals to provide additional funds (M2)Issue raised with principals to provide additional funds (M3)Issue raised with principals to provide additional funds (Q)Issue raised with principals to provide additional funds

712006 (015) Replacement of Obsolete And non-functional Equipment

(M1)Auditing of current installed devices (M2)Audit Report and Action plan (M3)Action Plan execution (Q)Audit, contract or tender for Acquisition of obsolete devices, action plan.

(M1)Auditing of equipment underway (M2) (M3) (Q)

(M1)On track (M2) (M3) (Q)



(M1)N/A (M2) (M3) (Q)

(M1)None (M2) (M3) (Q)

(M1)N/A (M2) (M3) (Q)

712279 (015) New Bulk Infrastructure

(M1)Pay progress payments for the current 132kV

(M1)Construction and upgrading of substations

(M1)Achieved (M2)Achieved (M3)Achieved

(M1)Target Achieved (M2)Target

(M1)Target Achieved (M2)Target

(M1)N/A (M2)N/A (M3)N/A

152

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Achieved Month

Achieved YTD


construction and upgrading projects and start with new tenders for upgrading and construction of 132kV network. (M2)Pay progress payments for the current 132kV construction and upgrading projects and start with new tenders for upgrading and construction of 132kV network (M3)Pay progress payments for the current 132kV construction and upgrading projects and start with new tenders for upgrading and construction of 132kV network (Q)480 Residential connections and 41 non-residential connections

underway (M2)Construction is continuing on site and new tenders has served at BEC on 28/7/2014 (M3)Construction is continuing on site and new tenders are still being finalised (Q)Two substations have been completed

(Q)Project on track

Achieved (M3)Target Achieved (Q)Target Achieved

Achieved (M3)Target Achieved (Q)Target Achieved

(Q)N/A

712483 (016) New Connections

(M1)150 Residential connections and 12 non-residential connections (M2)160 Residential connections and 14 non-residential connections (M3)170 Residential connections and 15 non-residential connections

(M1)215 Residential connections and 15 non-residential connections (M2)140 Residential connections and 26 non-residential connections (M3)224 Residential connections and 24 non-residential connections

(M1)The project is application driven (M2)The project is application driven (M3)Project on track (Q)Project on track



(M1)Received and processed high number of applications for new connections than anticipated (M2)To monitor and align the budget accordingly as required should it be additional

153

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Achieved Month

Achieved YTD


(Q)550 Residential connections and 54 non-residential connections

(Q)224 Residential connections and 65 non-residential connections

funds or the surrender of funds (M3)To monitor and align the budget accordingly as required should it be additional funds or the surrender of funds. (Q)To monitor and align the budget accordingly as required should it be additional funds or the surrender of funds.

712688 (008) Energy Efficiency and Demand Side Management

(M1)Evaluate Tenders (M2)Adjudicate and award of tender (M3)Replace 5 000 lights with energy efficient T5 lights (Q)Replaced 5 000 lights

(M1)14 CoT buildings retrofitted to date with efficient lights (T5's).Prepare tender documents for feasibility study on waste water treatment plants (M2)23 municipal buildings were retrofitted to date (M3)Replaced 5 000 lights with energy efficient T5 lights (Q)

(M1)Achieved (M2)Project ahead of schedule (M3)Achieved (Q)



(M1)N/A (M2)N/A (M3)N/A (Q)

(M1)Delay in delivery of WWTP material (M2)None (M3)None (Q)None

(M1)Continuous engagement with relevant stakeholders (M2)N/A (M3)N/A (Q)N/A

712861 (015) Replacement of Obsolete Protection and Testing Instruments

(M1)Auditing of current equipment (M2)Audit Report and Action plan (M3)Action Plan

(M1)Auditing of equipment of underway (M2)Auditing of equipment of

(M1)On track (M2)On track (M3) (Q)

(M1)Target Achieved (M2)Target Achieved (M3)

(M1)Target Achieved (M2)Target Achieved (M3)

(M1)N/A (M2)N/A (M3) (Q)

154

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Achieved Month

Achieved YTD


execution (Q)Audit , contract or tender for Acquisition of obsolete equipments, action plan

underway (M3) (Q)

(Q) (Q)

712862 (015) Rooiwal Power Station Refurbishment

(M1)Bid Spec committee approvals (M2)Bid Spec committee approvals (M3)Turbine Supervisory 4 labour: installation & commissioning (Q)Turbine Supervisory 4 labour: installation & commissioning

(M1)Tender served at BSC (M2)Tender still at BAC stage (M3)Turbine Supervisory 4 labour: installed & awaiting commissioning. Tender for demineralised water plant; upgrading of boiler economisers still at BAC stage (Q)Turbine Supervisory 4 labour: installed & awaiting commissioning. Tender for demineralised water plant; upgrading of boiler economisers still at BAC stage

(M1)Achieved (M2)If the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M3)Achieved (Q)Achieved



(M1)N/A (M2)Top Management intervention and to expedite the process (M3)N/A (Q)N/A

(M1)If the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M2)If the Tender is not awarded within the first quarter of the current financial year. The project might delay implementation and expenditure. (M3)None (Q)None

(M1)Top Management intervention and to expedite the process (M2)Top Management intervention and to expedite the process (M3)N/A (Q)N/A

712906 (015) Substation Peripheral Equipment Programme

(M1)None (M2)Advertise PQMS tender (M3)PQMS tender is ready for Evaluation (Q)Complete PQMS tender evaluation

(M1)Obtain signatures from Top Management for the Item to go and serve at BSC. (M2)Tender docs submitted to BSC (M3)Tender still at BSC stage (Q)Tender still at BSC stage

(M1)On track (M2)On track (M3)On schedule however delays at BSC might affect project implementation (Q)On schedule however delays at BSC might affect project implementation



(M1)N/A (M2)Top Management engagement with SCM (M3)Top Management engagement with SCM (Q)Top Management engagement with

155

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Achieved Month

Achieved YTD


SCM

712908 (015) Electricity vending infrastructure

(M1)None (M2)Evaluation of tender (M3)Adjudication and awarding of tender (Q)Approval of tender to carry out the work

(M1)Awaiting quotes for the upgrading from Landis & Gyr, the manufacture of the management system. (M2)Awaiting quotes for the upgrading from Landis & Gyr, the manufacture of the management system. (M3)Tender still at adjudication stage (Q)Tender still at adjudication stage

(M1)On track (M2)On track (M3)On track (Q)On Track




Table 37 Services Infrastructure (Water& Sanitation) - CAPEX Multi-region


Achieved Month

Achieved YTD


Risk Mitigation

710411 (005) Waste Water Treatment Infrastructure Systems, Upgrade and Replacements (2)

(M1) (M2) (M3) (Q)adjudication of Tenders 3.5% work complete for CB103/2013 and 90% work complete for CB222/2012; 100 jobs created EIA specialist studies complete Inception report,

Preliminary design report & detailed design report Supply of Equipment

710411D (005) Extension of Rooiwal WWTW

(M1)NONE (M2)1% work progress on CB103/2013; 87% work done on CB222/2012; 100 jobs created (M3)2.5% work progress for month for CB103/2013; 90%

(M1) (M2) (M3)Upgrading of WWTW 52% completed to date. (Q)

(M1) (M2) (M3)CB103/2013 - Module 4 & 5 Civil works tender was expected to be awarded in April 2014 and this has not yet been achieved to date. The effect of this delay will shift the projected project expenditure and scheduled

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)Supply Chain Management requested the Water and Sanitation Division to re-evaluate the received tenders and this commenced on 28 August 2014. Due to the technical ability, experience and

156

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Achieved Month

Achieved YTD


Risk Mitigation

work complete for CB222/2012; 100 jobs created (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

deliverables for the time equivalent to the delayed months and targets will not therefore be realized throughout the 2014/15 financial year. CB222/2012 - Urgent Civil works is currently 85% complete with the sludge beds at 85% and the refurbishment of the existing digesters at more than 55% complete. The sludge conveyor belt system is at 92% complete and installation on site is underway with the electrical and instrumentation design at 95% complete. There were minor delays resulting from scheduled training of the locally employed labour force into that affected progress on site for the month. This contract is still slightly ahead of schedule and progressing well. CB69/2012 - Urgent Mechanical and Electrical Work is currently nearing completion at around 97%. (Q)

capacity demanded on this contract, the previously recommended tenderer was re-evaluated and request for validity extension and proof of location of proposed sub-contractors was requested from all tenderers by SCM. The reason for the recommended tender being evaluated was that the re-evaluation was not to change the technical scoring of evaluated tenderers but to re-evaluate on the Socio-economic aspects of the tenderers and the previously objectively disqualified tenderers did not meet or demonstrate the required criteria for technical and ability to handle a project of such value and magnitude. The report has been sent to the Bid Evaluation Committee on 22 September 2014 for re-evaluation and decision on the matter. (Q)

710411I (005)Extension and Upgrading Temba and Babelegi WWTW

(M1)100% Civil works and 50% of M & E contractors (M2)100% Civil works and 60% of M & E contractors (M3)100% Civil works and 70% of M & E contractors (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power

(M1) (M2) (M3)The Civil contractor is progressing well on site with most structures at the main works in place and bulk of the outstanding work at the inlet works. Also both Electrical contractor and Mechanical contractor are on site working on the outstanding installations as per their submitted

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)The Civil contractor is progressing well on site with most structures at the main works in place and bulk of the outstanding work at the inlet works. Also both Electrical contractor and Mechanical contractor are on site working on the outstanding installations as per their submitted programme. Payment to LTE Consultant has been processed

157

Page 66 of 86


Achieved Month

Achieved YTD


Risk Mitigation

Connection and Commissioning of the Sewer Treatment Plant at Ekangala

programme. (Q)The Civil contractor is progressing well on site with most structures at the main works in place and bulk of the outstanding work at the inlet works. Also both Electrical contractor and Mechanical contractor are on site working on the outstanding installations as per their submitted programme.

and paid. Eskom has been paid their outstanding amount for bulk Eskom connection. (Q)The Civil contractor is progressing well on site with most structures at the main works in place and bulk of the outstanding work at the inlet works. Also both Electrical contractor and Mechanical contractor are on site working on the outstanding installations as per their submitted programme. Payment to LTE Consultant has been processed and paid. Eskom has been paid their outstanding amount for bulk Eskom connection.

710411B (015) Extension of Zeekoegat WWTW

(M1)Tenders for contractor appointment closed (M2)adjudication of Tenders (M3)adjudication of Tenders (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

(M1) (M2) (M3)Electrical and Mechanical contractors progressing well. Most of the civil engineering works completed on stage 2. Tenders for stages 3 and 4 closed in June2014 – currently in administrative compliance. (Q)Electrical and Mechanical contractors progressing well. Most of the civil engineering works completed on stage 2. Tenders for stages 3 and 4 closed in June2014 – currently in administrative compliance.

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)Electrical and Mechanical contractors progressing well. Most of the civil engineering works completed on stage 2. Tenders for stages 3 and 4 closed in June2014 – currently in administrative compliance. (Q)Electrical and Mechanical contractors progressing well. Most of the civil engineering works completed on stage 2. Tenders for stages 3 and 4 closed in June2014 – currently in administrative compliance.

710411D (015) Extension of Rooiwal WWTW

(M1)NONE (M2)0 (M3)0

(M1) (M2) (M3)Upgrading of WWTW

(M1) (M2) (M3)

(M1) (M2) (M3)

(M1) (M2) (M3)

(M1) (M2) (M3)Supply Chain Management

158

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Achieved Month

Achieved YTD


Risk Mitigation

(Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

52% completed to date. (Q)Upgrading of WWTW 52% completed to date.

(Q)

(Q) (Q)

requested the Water and Sanitation Division to re-evaluate the received tenders and this commenced on 28 August 2014. Due to the technical ability, experience and capacity demanded on this contract, the previously recommended tenderer was re-evaluated and request for validity extension and proof of location of proposed sub-contractors was requested from all tenderers by SCM. The reason for the recommended tender being evaluated was that the re-evaluation was not to change the technical scoring of evaluated tenderers but to re-evaluate on the Socio-economic aspects of the tenderers and the previously objectively disqualified tenderers did not meet or demonstrate the required criteria for technical and ability to handle a project of such value and magnitude. The report has been sent to the Bid Evaluation Committee on 22 September 2014 for re-evaluation and decision on the matter. (Q)Supply Chain Management requested the Water and Sanitation Division to re-evaluate the received tenders and this commenced on 28 August 2014. Due to the technical ability, experience and capacity demanded on this contract, the previously recommended tenderer was re-evaluated and request for validity extension and proof of

159

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Achieved Month

Achieved YTD


Risk Mitigation

location of proposed sub-contractors was requested from all tenderers by SCM. The reason for the recommended tender being evaluated was that the re-evaluation was not to change the technical scoring of evaluated tenderers but to re-evaluate on the Socio-economic aspects of the tenderers and the previously objectively disqualified tenderers did not meet or demonstrate the required criteria for technical and ability to handle a project of such value and magnitude. The report has been sent to the Bid Evaluation Committee on 22 September 2014 for re-evaluation and decision on the matter.

710411E (015) Extension of Hennops River WWTW

(M1)Specialist studies on going (M2)Specialist studies on going (M3)EIA specialist studies complete (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

(M1) (M2) (M3)Deviation report completed. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)No expenditure because the current consultants’ appointment has elapsed over 3 years and a deviation report is needed for the extension. (Q)

710411F (015) Extension of Baviaanspoort WWTW

(M1)Tenders for appointment of Consultant closed (M2)Adjudication of Tenders. (M3)Adjudication of Tenders.

(M1) (M2) (M3)Changes requested by SCM were incorporated in the documents and is currently circulating for

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)The Department intends to appoint an as and when contractor to complete the emergency repair work that needs to be done on the

160

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Achieved Month

Achieved YTD


Risk Mitigation

(Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commisioning of the Sewer Treatment Plant at Ekangala

comments. (Q)

reactor. (Q)

710411H (015) Extension of Sandspruit WWTW

(M1)Inception report (M2)Preliminary design approval and (M3)Detailed design report (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

(M1) (M2) (M3)Consultant busy with inception report, prelim design and detail designs. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)None required. Project on schedule. (Q)

710411J (015) Extension of Ekangala WWTW

(M1)Eskom Connection application and testing of electrical equipments (M2)Eskom Connection application and testing of electrical equipments (M3)Eskom Connection paid (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)


161

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Achieved Month

Achieved YTD


Risk Mitigation

710411Z (015) Replacement, Upgrade, Construct WWTW Facilities

(M1)NONE (M2)NONE (M3)Supply of Equipment ,Tender Advertised for construction of Admin building (Q)Upgrading of the Rooiwal Sewer Treatment Plant (Civil and Mechanical Works) ESKOM Power Connection and Commissioning of the Sewer Treatment Plant at Ekangala

(M1) (M2) (M3)Expenditure lower than planned due to tender CB72/2013 which has not been approved yet. The tender closed in may2013 and the technical evaluation completed in June. Awaiting feedback from SCM if the tender is cancelled funds will have to be transferred within the WWTW project group. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)Expenditure lower than planned due to tender CB72/2013 which has not been approved yet. The tender closed in may2013 and the technical evaluation completed in June. Awaiting feedback from SCM if the tender is cancelled funds will have to be transferred within the WWTW project group. (Q)

Table 38 Services Infrastructure (Water& Sanitation) - CAPEX Tshwane Wide


Achieved Month

Achieved YTD


710022 (016) Township water services development: Tshwane contributions

(M1)NONE (M2)NONE (M3)claims for township developments (Q)Claims for township developments

(M1) (M2) (M3)No claims received. (Q)

(M1) (M2) (M3)No claims received. Project measured according to % expenditure - claims usually received and processed in Qtr3 and 4. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3)None required. (Q)

710023 (016) Lengthening of network and supply pipelines

(M1)NONE (M2)NONE (M3)400m installation of water network pipes 20 jobs created (Q)400m installation of water network pipes 20 jobs created

(M1) (M2) (M3)Construction can only commence once the OHS Agent has been appointed. (Q)

(M1) (M2) (M3)Construction can only commence once the OHS Agent has been appointed and the way-leave has been approved. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

162

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Achieved Month

Achieved YTD


710024 (016) Upgrading of networks where difficulties exist

(M1)NONE (M2)NONE (M3)8 connections or disconnects of water networks (Q)8 connections or disconnects of water networks

(M1) (M2) (M3)Construction can only commence once the OHS Agent has been appointed (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

710025 (016) Water supply to agricultural holdings

(M1)NONE (M2)NONE (M3)NONE (Q)None

(M1) (M2) (M3)The cash flows not according that of the CWP submission. No expenditure scheduled for this quarter. (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

Table 39 Sports, Recreation, Arts & Culture - CAPEX Multi-Regions


Achieved Month

Achieved YTD



(M1)Procurement of service providers for purchasing of library books, IT equipment and (M2)Procurement of service providers for purchasing of library books, IT equipment and (M3)Procurement of service providers for purchasing of library books, IT equipment and (Q)Procurement of service providers for purchasing of library books, IT equipment and

(M1)Procurement of library books and IT equipment (M2)Procurement of library books and IT equipment (M3)Procurement of library books and IT equipment (Q)

(M1)Existing tenders in place. Re-activation. (M2)Existing tenders in place. Re-activation. (M3)Existing tenders in place. Re-activation. (Q)



(M1)None required. (M2)None required. (M3)None required. (Q)

(M1)Non-compliance of tenderers (M2)Non-compliance of tenderers (M3)Non-compliance of tenderers (Q)

(M1)Re-advertise tenders and appointment of data base for 3 year period (M2)Re-advertise tenders and appointment of data base for 3 year period (M3)Re-advertise tenders and appointment of data base for 3 year period (Q)

712773 (013)Capital Funded from

(M1)Procurement of service providers for purchasing of library

(M1)Procurement of IT equipment, library furniture and library

(M1)n/a (M2)n/a (M3)n/a

(M1) (M2)Target Achieved


(M1)None required. Existing tenders in place.

(M1)Non-compliance of tenderers

(M1)Re-advertise tenders (M2)Re-advertise

163

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Achieved Month

Achieved YTD


Operating books, IT equipment and (M2)Procurement of service providers for purchasing of library books, IT equipment and (M3)Procurement of service providers for purchasing of library books, IT equipment and (Q)Procurement of service providers for purchasing of library books, IT equipment and

books. (M2)Procurement of IT equipment, library furniture and library books. (M3)Procurement of IT equipment, library furniture and library books. (Q)

(Q)

(M3)Target Achieved (Q)

(M3)Target Achieved (Q)

(M2)None required. Existing tenders in place. (M3)None required. Existing tenders in place. (Q)

(M2)Non-compliance of tenderers (M3)Non-compliance of tenderers (Q)

tenders (M3)Re-advertise tenders (Q)

712941 (015) Greening Sports fields

(M1)Procurement of contractors. (M2)Procurement of contractors. (M3)Procurement of contractors. (Q)Procurement of contractors.

(M1)Procurement of contractors and site establishment. (M2)Complete foundations of ablutions and pitch preparations. (M3)Ablutions 21% progress, pitch installation 40% progress. (Q)

(M1)Achieved. (M2)Achieved. (M3)Achieved. (Q)



(M1)1 Site establishment and submission of tender for synthetic pitches and general building. (M2)None required. (M3)None required. (Q)

(M1)Expensive imported synthetic pitches. (M2)Expensive imported synthetic pitches. (M3)Expensive imported synthetic pitches. (Q)

(M1)Sourcing local suppliers - new tender to be advertised. (M2)Sourcing local suppliers - new tender to be advertised. (M3)Sourcing local suppliers - new tender to be advertised. (Q)

Table 40 Sports, Recreation, Arts & Culture - CAPEX Region 5


Achieved Month

Achieved YTD


Risk Mitigation

712916 (015) Upgrade Refilwe Stadium

(M1)Appointment of consultants and detail planning. (M2)Completion of planning and submission of specifications to SCM. (M3)Procurement of contractors. (Q) Appointment of

(M1)Appointment of consulting team and project detail planning. (M2)Appointment of consulting team and project detail planning. (M3)Procurement of consulting team and project detail planning.

(M1)Achieved (M2)Achieved (M3)City Manager approval long outstanding (Q)

(M1) (M2)Target Achieved (M3)Target not achieved (Q)


(M1)None required (M2)None required (M3)Top Management intervention (Q)

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Achieved Month

Achieved YTD


Risk Mitigation

consulting team and project detail planning. Appointment of contractor.

(Q)

712936 (015) Cullinan Library Park

(M1)Casting of concrete footings, columns and slabs (M2)Casting of concrete footings, columns and slabs (M3)Casting of concrete footings, columns and slabs and commence with brickwork. (Q)Completion of concrete works, commence with brickwork infill and roofing. .

(M1)Casting of concrete footings, columns and slabs (M2)Completion of foundations, access road 50% complete. (M3)Foundations and footings completed. Commence with caretaker's house and guard house. Access road 60% complete. (Q)

(M1)Achieved (M2)Achieved (M3)Achieved (Q)



(M1)None required. (M2)None required (M3)None required (Q)

(M1)Budget shortfall for 2014/15 (M2)Budget shortfall for 2014/15 (M3)Budget shortfall for 2014/15 (Q)

(M1)Compilation of detail cost report for Adjustment Budget submission. (M2)Compilation of detail cost report for Adjustment Budget submission. (M3)Compilation of detail cost report for Adjustment Budget submission. (Q)

Table 41 Sports, Recreation, Arts & Culture - CAPEX Region 7


Achieved Month


Risk Mitigation

712883 (015) Upgrading of Zithobeni Sport Stadium

(M1)Appointment of consultants and detail planning. (M2)Completion of planning and submission of specifications to SCM. (M3)Procurement of contractors. (Q)Appointment of consulting team and project detail planning. Appointment of contractor.

(M1)Appointment of consulting team and project detail planning. (M2)Appointment of consulting team and project detail planning. (M3)Appointment of consulting team and project detail planning. (Q)

(M1)Achieved (M2)Achieved (M3)Delay by SCM in approval of appointments (Q)



(M1)None required (M2)None required (M3)Top Management intervention. (Q)

Table 42 Transport Department - CAPEX Region 1


Achieved Month

Achieved YTD

Mitigation plan


710657 (015) Mabopane

(M1)Installation of 307m 450mmØ Stormwater

(M1)Installation of 225m 160mmØ Sewer Pipes,

(M1)Pipes not delivered on time

(M1)Target not

(M1)Target not

(M1)The contractor will

(M1)Delays due to sub-contracting

(M1)Engage the stakeholders through

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Achieved Month

Achieved YTD

Mitigation plan


Station Modal Inter

Pipes, Installation of 225m 160mmØ Sewer Pipes, Installation of 187m 160mmØ Water Pipes, Installation of 100m DN110 Cuble Duct Pipes (M2)Installation of 307m 450mmØ Stormwater Pipes, Installation of 225m 160mmØ Sewer Pipes, Installation of 187m 160mmØ Water Pipes, Installation of 100m DN110 Cuble Duct Pipes (M3)Southern Taxi Rank - 10090m² mass earthworks, Bus Rank - 6580m² mass earthworks (Q)Continue with layer works/ kerbing at taxi rank/ starting layer works on bus rank

Installation of 187m 160mmØ Water Pipes (M2)Installation of 307m 450mmØ Stormwater Pipes, Installation of 225m 160mmØ Sewer Pipes, Installation of 187m 160mmØ Water Pipes (M3)All services within the facility have been installed. 30% of the earthworks (southern taxi rank and bus rank) have been completed (Q)

(M2)Some portions of cable ducts, sewer and water pipelines have been re-scheduled to be installed after the earthworks. (M3)A re-alignment of water reticulation had to be done on site. (Q)

achieved (M2)Target not achieved (M3)Target not achieved (Q)

achieved (M2)Target not achieved (M3)Target Achieved (Q)

fast track the installation of pipes to catch up. (M2)The contractor will fast track the installation of pipes to catch up. (M3)The contractor will fast track the installation of pipes to catch up. (Q)

issues (M2)Delays due to sub-contracting issues (M3)Community unrest (Q)

PSC meetings (M2)Engage the stakeholders through PSC meetings (M3)Engage the stakeholders through PSC meetings (Q)

711863 (005) Internal Roads: Northern Areas

(M1)2km of roads and Stormwater drainage system (M2)2km of roads and Stormwater drainage system (M3)2km of roads and Stormwater drainage system (Q)6km of roads and Stormwater drainage system

(M1)6.44km of roads and Stormwater drainage system (M2)7.78 km of Stormwater drainage system and 5.6km of Roads (M3) (Q)

(M1)N/A (M2)N/A (M3) (Q)



(M1)NONE (M2)NONE (M3) (Q)



711863 (015) Internal Roads: Northern Areas

(M1)1.9km of roads and Stormwater drainage system (M2)None (M3)None (Q)6km of roads and Stormwater drainage system

(M1)1.9km of Stormwater drainage system (M2)No Work Planned (M3) (Q)

(M1) (M2) (M3) (Q)


(M1)Target not achieved (M2)Target Achieved (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2)None (M3)None (Q)None

(M1) (M2)None (M3)None (Q)None

712220 (005) (M1)Stormwater = 1km (M1)Stormwater = (M1)None (M1)Target (M1)Target (M1)None (M1)Country wide (M1)Advise

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Achieved Month

Achieved YTD

Mitigation plan


Flooding Backlogs: Soshanguve & Winterveldt Area

(M2)Stormwater = 1km (M3)Stormwater = 1km (Q)Stormwater = 3km

1.809km (M2)Stormwater = 1.171km (M3)Roads = 1.571km and Stormwater = 1.350km (Q)Achieved milestones for Q1: Roads = 1.571km and Stormwater = 4.330km

(M2)None (M3)None (Q)None

Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target Achieved

Achieved (M2)Target Achieved (M3)Target Achieved (Q)Target Achieved

(M2)None (M3)None (Q)None

strikes may delay delivery of construction material (M2)Late payment of subcontractors by the main contractors (M3)Excessive rain (Q)

contractors to order construction material on time to minimise delivery delays (M2)Advice the main contractors to submit certificates on time to enable payment of subcontractors (M3)Contractor to make provision for rain in his programme (Q)

712220 (015) Flooding Backlogs : Soshanguve & Winterveldt Area

(M1)None (M2)None (M3)None (Q)Stormwater = 3km

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712513 (015)Flooding Backlogs: Soshanguve South & Akasia Area

(M1)Road = 0.25km (M2)Road = 0.25km (M3)Road = 0.25km (Q)Road = 0.75km.

(M1)Stormwater = 0.134km (M2)Road = 1.730km and Stormwater = 0.032km (M3)Stormwater = 0.101km (Q)Achieved milestone for Q1: Road = 1.730km and Stormwater = 0.267km





(M1)Country wide strikes may delay delivery of construction material (M2)Community disruptions (M3)Late delivery of construction material (Q)

(M1)Advise contractors to order construction material on time to minimise delivery delays (M2)Engage the community through PSC and Councillor (M3)Contractor to make pre-arrangements with Material Suppliers to deliver on time (Q)


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Achieved Month



710115 (015) Contributing: Services For Township Development

(M1)Payment to developers in terms of Agreements (M2)None (M3)None (Q)No payments

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712506 (015) Flooding backlog: Network 5A, Matenteng

(M1)None (M2)None (M3)Negotiate with residents (Q)Negotiate with residents

(M1)negotiate with residents (M2)Negotiate with Residents (M3) (Q)

(M1)N/A (M2)N/A (M3) (Q)



(M1)N/A (M2)N/A (M3) (Q)

(M1)N/A (M2)N/A (M3) (Q)

(M1)N/A (M2)N/A (M3) (Q)

712515 (015) Flooding backlog: Network 2B, Ramotse

(M1)None (M2)None (M3)None (Q)Prepare the valuation report

(M1)Relocate 0 resident (M2)Relocate 0 resident (M3) (Q)





(M1)Time needed by Mayco to approve report (M2)Time needed by Mayco to approve report (M3)Time needed by Mayco to approve report (Q)Time needed by Mayco to approve report

(M1)Expedite report. (M2)Expedite report. (M3)Expedite report. (Q)Expedite report.



Achieved Month

Achieved YTD

Mitigation plan


711265 (015) Hartebeest Spruit: Canal Upgrading

(M1)Preparation Work (M2)Construction (M3)Construction (Q)Construction

(M1)Planning and procurement of materials (M2)Procurement of materials and establishment on site (M3)Procurement of materials, way leave, road closure and excavation of existing culvert at Brooks Street (Q)Procurement of materials, way leave, road closure and





(M1)Delay in delivery of materials due to strike in the metal industry (M2)Possible early start of rain season (M3)Possible early start of rain season (Q)Possible early start of rain season

(M1)Alternative construction method investigated (M2)Alternative construction methods, or a delay in start in construction (M3)Alternative construction methods, or a delay in start in

168

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Achieved Month

Achieved YTD

Mitigation plan


excavation of existing culvert at Brooks Street

construction (Q)Alternative construction methods, or a delay in start in construction



Achieved Month


Risks Identified

Risk Mitigation

712944 (015) Upgrading of roads and stormwater systems in Refilwe

(M1)completion of detailed designs (M2) Completion of detailed designs on process (M3)completion of detailed designs on process (Q)

(M1)completion of detailed designs on process (M2)completion of detailed designs on process (M3)Completion of detailed designs on process (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1)none (M2)none (M3)none (Q)


712945 (015) Upgrading of roads and stormwater systems in Rayton


(M1)completion of detailed designs on process (M2)completion of detailed designs on process (M3)completion of detailed designs on process (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)



712946 (015) Upgrading of roads and stormwater systems in Cullinan


(M1)completion of detailed designs in process (M2)completion of detailed designs on process (M3)completion of detailed designs on process (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)



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Achieved Month

Achieved YTD


710936 (015) Real Rover Road To Serapeng Road

(M1)0.2 km Road (M2)0.4km Road (M3)0.6km Road (Q)1.2km Road

(M1)0.0km Road (M2)0.1km Road (M3)0.05km Road (Q)

(M1)Behind on program (M2)Contractor behind on program (M3)Contractor behind on program (Q)

(M1)Target not achieved (M2)Target not achieved (M3)Target not achieved (Q)

(M1)Target not achieved (M2)Target not achieved (M3)Target not achieved (Q)

(M1)Contractor must revise program (M2)Contractor to provide extra team. (M3)Contractor to provide extra equipment and manpower. (Q)

(M1)Slow progress by Contactor (M2)Slow progress by Contactor (M3)Slow progress by Contactor (Q)Slow progress by Contactor

(M1)Contractor must adjust program (M2)Contractor must adjust program (M3)Contractor must adjust program (Q)Contractor must adjust program

711800 (002) Doubling Of Simon Vermooten

(M1)0.4 Km Excavation 0.5 Km Stormwater (M2)0.8 Km Excavation, 0.4 Km Selected, 0.5 Km Stormwater (M3)0.8 Km Excavation, 0.8 Km Selected, 0.4 Km Sub base, 0.8 Km Stormwater (Q)2 Km Excavation, 1.2 Km Selected, 0.4 Km Sub-base, 1.8 Km Stormwater

(M1)Construction (M2)2.2 km BTB Base constructed, bridge construction (M3)0.99 km asphalt, 0.38 km BTB base and 0.39 km Base and 0.9 km Stormwater Constructed. Bridge construction 62.5% (Q)3.12 km Asphalt, 2.51 km BTB, 0.39 km Base 0.9 km Stormwater and 62.5% progress on bridge construction

(M1)Asphalt on one carriageway completed, excavation for other carriageway will start after switch over of traffic in August 2015 (M2)Awaited final approval of asphalt before the traffic can be switch to new carriage way and excavation of other carriage way can start (M3)Delay in discrepancy of asphalt results delayed switch over of traffic and work on second carriage way (Q)Delay in discrepancy of asphalt results delayed switch over of traffic and work on second carriage way



(M1)Programme and milestones to be adjusted (M2)Programme and milestones to be adjusted (M3)Programme and milestones to be adjusted (Q)Programme and milestones to be adjusted

(M1)Possible delays due to strike in the industry (M2)None at this stage (M3)None at this stage (Q)None at this stage

(M1)revised programme (M2)N/A (M3)N/A (Q)N/A

712223 (015) Flooding Backlogs: Mamelodi, Eersterust & Pta Eastern

(M1)Roadbed = 0.5km (M2)Roadbed = 0.5km (M3)Roadbed = 0.5km

(M1)Roadbed = 0km. Stormwater = 0.179km (M2)Roadbed = 0.7km. Stormwater = 0.179km (M3)Roadbed = 1.6km. Stormwater = 0.121km

(M1)Contractor slow. (M2)None (M3)None (Q)None

(M1)Target not achieved (M2)Target Achieved (M3)Target

(M1)Target not achieved (M2)Target Achieved (M3)Target

(M1)Contractor to provide catch-up plan. (M2)None (M3)None (Q)None

(M1)Late delivery of construction material (M2)Late payment of subcontractors by the main

(M1)Contractor to make pre-arrangements with Material Suppliers to deliver on time (M2)Advice

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Achieved Month

Achieved YTD


Area (Q)Roadbed = 1.5km Stormwater = 0.2km,

(Q)Achieved milestone for Q1: Roadbed = 1.6km and Stormwater = 0.490km



contractor (M3) (Q)

contractor to submit certificate on time to enable payment of subcontractors. (M3) (Q)

712521 (015) Collector Road Backlogs: Mamelodi

(M1)No work planned (M2)1.8km road surfacing and Bridge construction (M3)None (Q)1.8km Base

(M1)No work planned (M2)0.8 km road (M3)0.965 walkways paved and 0.540km road paved (Q)

(M1)N/A (M2)N/A (M3)N/A (Q)



(M1)N/A (M2)N/A (M3)N/A (Q)

(M1)No risk identified (M2)No risk identified (M3)No risk identified (Q)

(M1)N/A (M2)N/A (M3)N/A (Q)


Project Milestones Work Done

Reason not completed/ over achieved

Achieved Month

Achieved YTD

Mitigation plan

Risks Identified

Risk Mitigation

712895 (015) Upgrading of Road from gravel to tar in Ekangala Ward 11 & 12


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

Table 48 Transport Department - CAPEX Tshwane Wide


Achieved Month



710229 (015) Traffic Calming And Pedestrian Safety For Tshwane

(M1)Preparation Work (M2)16 Safety Measures & 0.2 Km Walkway (M3)18 Safety Measures & 0.2 Km Walkway (Q) 34Traffic calming measures

(M1)None (M2)36 Traffic Calming Measures implemented. 0 km walkway constructed (M3)16 Traffic Calming Measures Implemented, 0.08 km Walkway completed (Q)52 Traffic Calming Measures Implemented

(M1)N/A (M2)Construction ahead of programme (M3)Construction still in progress (Q)N/A

(M1) (M2)Target Achieved (M3)Target not achieved (Q)Target Achieved

(M1) (M2)Target Achieved (M3)Target not achieved (Q)Target Achieved


(M1)None at this stage (M2)None at this stage (M3)Budget of project will be reduced and planned measures will not be constructed (Q)

(M1)N/A (M2)N/A (M3)Increase of project budget in future (Q)

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Achieved Month



and 0.08 km Walkway constructed

Table 49 Transport Department (TRT) - CAPEX Multi-Regions


Achieved Month

Achieved YTD


Risk Mitigation

712591A (002) Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-1 (Paul Kruger Street from Nana Sita to Venter Street)

(M1)50% Completion of Roads and Ancillary works (M2)54% Completion of Roads and Ancillary works (M3)60% Completion of Roads and Ancillary works (Q)60% Completion of Roads and Ancillary works

(M1)55% Completion of Roads and Ancillary works (M2)60% Completion of Roads and Ancillary works (M3)65% Completion of Roads and Ancillary works (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591AC (002) Hatfield Master Plan - Civil and Electrical services

(M1)50% Draft design (M2)85%. Review the draft design (M3)95% complete (Q)60% Completion of Roads and Ancillary works

(M1) (M2)Work done = 80% (M3)Work done = 95% (Q)

(M1) (M2) (M3) (Q)


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591AD (002) Traffic Impact Assessments

(M1)Consultant appointment (M2)Input Micro-Simulation Results in to different Traffic Impact Studies along the Trunk Route (M3)Input Micro-Simulation Results in to different Traffic Impact Studies along the Trunk Route (Q)60% Completion of Roads and Ancillary

(M1)Commencement of procurement stage (M2)On process of appointing service provider (M3)Input Micro-Simulation results in to different traffic impact studies along trunk routes (Q)

(M1) (M2) (M3) (Q)

(M1) (M2)Target not achieved (M3)Target Achieved (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

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Achieved Month

Achieved YTD


Risk Mitigation

works

712591AF (002) Modelling

(M1)None (M2)None (M3)None (Q)60% Completion of Roads and Ancillary works

(M1) (M2)Modelling inception phase 1A (Pretoria CBD to Hatfield) = 100% (M3)Modelling feeder network for line 1A (Pretoria CBD to Mayville)-30% (Q)

(M1) (M2) (M3) (Q)


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591AH (002) GIS (M1)None (M2)None (M3)None (Q)60% Completion of Roads and Ancillary works

(M1) (M2)On the process of appointing service provider (M3)Process of appointing service provider (Q)

(M1) (M2) (M3) (Q)


(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591B (002) Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-3 (Louis Trichardt Street to Rainbow Junction)


(M1)70% Completion of Road and Ancillary works (M2)75% Completion of Roads and Ancillary works (M3)80% Completion of Road and Ancillary works (Q)

(M1) (M2)Contractor's poor performance (M3)Conflicts between Engineer and Contractor key personnel affected the project (Q)

(M1)Target Achieved (M2)Target not achieved (M3)Target not achieved (Q)

(M1)Target Achieved (M2)Target not achieved (M3)Target not achieved (Q)

(M1) (M2)Client intervened to accelerate the progress on site. Contractor to submit a catch up plan to fast track the progress (M3)New key personnel introduced to speed up the project (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591C (002) Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-2 (Venter Street to Louis Trichardt)


(M1)80% Completion of Roads and Ancillary works (M2)85% Completion of Roads and Ancillary works (M3)85% Completion of Roads and Ancillary works (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591D (002) Construction of TRT Infrastructure on Line

(M1)Completion of detail design (M2)Supplementary

(M1) (M2)EAC Report and detail designs of the Capital Park

(M1) (M2)Delays due to EAC report motivating for

(M1) (M2)Target not


(M1) (M2)contractor to be appointed from

(M1) (M2) (M3)

(M1) (M2) (M3)

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Achieved Month

Achieved YTD


Risk Mitigation

1A: CBD to Rainbow Junction Section 1A-6 (Capital Park Railway Bridges)

Agreement (M3)Appointment of preferred contractor (Q)Detail Design Report, Supplementary Construction Agreement, and Appointment of preferred contractor.

Railway bridges have been completed. (M3) (Q)

the contract CB240/12 to be extended to include the necessary works. (M3) (Q)

achieved (M3) (Q)

(M3) (Q)

CB116/2012 panel. (M3) (Q)

(Q) (Q)

712591E (002) Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-5 (Nana Sita to Pretoria Station)

(M1)Completion of detail design (M2)Tender Documentation (M3)Tender Briefing (Q)Tender Briefing - contractor procurement

(M1)Detail design completed (M2)Tender documentation complete. (M3)Tender document developed. Contractors from Roads and Transport Department as & when contractor panel (CB116/2013) has been allocated by SCM for evaluation. (Q)Tender document developed. Contractors from Roads and Transport Department as & when contractor panel (CB116/2013) has been allocated by SCM for evaluation.

(M1) (M2) (M3)Still awaiting SCM process to be finalised for appointment of contractors (Q)Still awaiting SCM process to be finalised for appointment of contractors



(M1) (M2) (M3)SCM to speed up the process (Q)SCM to speed up the process

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591F (002) Construction of TRT Infrastructure on Line 1A: CBD to Rainbow Junction Section 1A-4 (Lavender to Rachel de Beer)

(M1)Completion of detail design (M2)Tender Documentation (M3)Tender Evaluation & Award (Q)Tender Award, Way leave Approval

(M1)Detail design completed (M2)Tender documentation complete. (M3)Tender documentation complete (Q)Tender documentation complete

(M1) (M2) (M3)The EAC report has not yet been considered (Q)The EAC report has not yet been considered



(M1) (M2) (M3)The matter was escalated to the TRT steering Committee on the 11 September 2014 in order to fast track the resolution of the EAC in this regard. (Q)The matter was escalated to the TRT SteerCom on the 11 September 2014 in order to fast track the resolution of the EAC in this regard.

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

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Achieved Month

Achieved YTD


Risk Mitigation

712591G (002) Construction of TRT Infrastructure on Line 1A: Feeder Stops

(M1)25% of Detail Design (M2)50% Detail Design (M3)100% Detail Design, Tender Document (Q)100% Detail Design, Tender Document

(M1)Appointment of consultant in progress (M2)Consultant to be appointed (M3)Detail design in progress (Q)Detail design in progress

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591H (002) Construction of TRT Infrastructure on Line 1A: Stations

(M1)6% of TRT Stations (M2)17% of TRT Stations (M3)32% of TRT Stations (Q)32% of TRT Stations

(M1)50% Documentation complete (M2)70% Documentation and procurement complete (M3)100% Design and documentation complete (Q)100% Design and documentation complete

(M1)Delays in completing the construction of the roadways. (M2)Delays in completing the construction of the roadways. (M3)Delays in completing the construction of the roadways. (Q)Delays in completing the construction of the roadways.



(M1)Construction of stations planned to be completed end June 2015 (M2)Construction of stations planned to be completed end June 2015 (M3)Construction of stations planned to be completed end June 2015 (Q)be completed end June 2015Construction of stations planned to be completed end June 2015

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591I (002) Construction of TRT Infrastructure on Line 2A: CBD to Hatfield (Nana Sita Rd - Kotze Rd - Hatfield loop)

(M1)96% Construction completion (M2)99% Construction completed (M3)Practical completion (Q)12% of TRT Stations

(M1) (M2)60% of TRT Stations complete (M3)Practical completion reached (Q)

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591J (002) Construction of TRT Infrastructure on Line 2A: Feeder Stops

(M1)Contractor Appointed (M2)8% of TRT Feeder Stops Constructed (M3)34% of TRT Feeder

(M1)50% of detail design complete (M2)80% Detail Design (M3)90% of detail design complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

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Achieved Month

Achieved YTD


Risk Mitigation

Stops Constructed (Q)34% of TRT Feeder Stops Constructed

(Q)90% of detail design complete



712591K (002) Construction of TRT Infrastructure on Line 2A: Stations

(M1)6% of TRT Stations (M2)17% of TRT Stations (M3)32% of TRT Stations (Q)34% of TRT Feeder Stops Constructed

(M1)40% of TRT Stations complete (M2)60% of TRT Stations complete (M3)70% of TRT Stations complete (Q)70% of TRT Stations complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591L (002) Construction of TRT Infrastructure on Line 2B: Hatfield to Menlyn (University Rd to Atterbury Rd)

(M1)95% Detail design (M2)Bid Specification (M3)Tender Advert (Q)Tender Advert, way leave approval

(M1)96% Detail design complete (M2)Detail design is 99%, tender document is 100%. (M3)Tender advert complete (Q)Tender advert complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591M (002) Construction of TRT Infrastructure on Line 2B: Hatfield to Menlyn (Atterbury Rd to Louis Ave)

(M1)95% Detail design (M2)Bid Specification (M3)Tender Advert (Q)Tender Advert, way leave approval

(M1)100% Detail design complete (M2)Tender documentation is at 100%, Detail design is at 99% (M3)Tender advert complete (Q)Tender advert complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591N (002) Construction of TRT Infrastructure on Line 2B: Hatfield to Menlyn (Louis Ave to January Masilela)

(M1)95% Detail design (M2)Bid Specification (M3)Tender Advert (Q)Tender Advert and way leave

(M1)Detail design at 100% (M2)Bid Specification complete (M3)Tender advert complete (Q)Tender advert complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591O (002) Construction of TRT

(M1)80% Completion of Preliminary designs

(M1)85% Completion of Preliminary designs

(M1) (M2)

(M1)Target Achieved

(M1)Target Achieved

(M1) (M2)

(M1) (M2)

(M1) (M2)

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Achieved Month

Achieved YTD


Risk Mitigation

Infrastructure on Line 2C (January Masilela between Atterbury & Lynnwood)

(M2)100% Completion of Preliminary Designs (M3)10% Detail design completion (Q)10% Detail design completion

(M2)Draft preliminary design at 100% (M3)Draft preliminary design at 100% (Q)Draft preliminary design at 100%

(M3)Delays due to inputs from COT Departments (Q)Delays due to inputs from COT Departments

(M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M2)Target Achieved (M3)Target not achieved (Q)Target not achieved

(M3)Follow up meetings held to fast track the process (Q)Follow up meetings held to fast track the process

(M3) (Q)

(M3) (Q)

712591P (002) Construction of TRT Infrastructure on Line 2C (Lynnwood between January Masilela & Simon Vermoten)

(M1)80% Completion of Preliminary designs (M2)100% Completion of Preliminary Designs (M3)10% Detail design completion (Q)10% Detail design completion

(M1)85% Completion of Preliminary designs (M2)100% Completion of Preliminary designs (M3)100% Completion of Preliminary designs (Q)100% Completion of Preliminary designs

(M1) (M2) (M3)Delays due to inputs from COT Departments (Q)Delays due to inputs from COT Departments



(M1) (M2) (M3)Follow up meetings held to fast track the process (Q)Follow up meetings held to fast track the process

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591Q (002) Construction of TRT Infrastructure on Line 2C (Watloo between Simon Vermoten & Denneboom)

(M1)80% Completion of Preliminary designs (M2)100% Completion of Preliminary Designs (M3)10% Detail design completion (Q)10% Detail design completion

(M1)85% Completion of Preliminary designs (M2)100% Completion of Preliminary designs (M3)100% Completion of Preliminary designs (Q)100% Completion of Preliminary designs

(M1) (M2)Delays due to inputs from COT department (M3)Delays due to inputs from COT department (Q)Delays due to inputs from COT Departments



(M1) (M2)Follow up meetings held to fast track the progress (M3)Delays due to inputs from COT department (Q)Follow up meetings held to fast track the process

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591R (002) TRT Depot Upgrade

(M1)90 % of Construction Complete (M2)90 % of Construction Complete (M3)90 % of Construction Complete (Q)90 % of Construction Complete

(M1)90% Construction complete (M2)95% Construction complete (M3)97% Construction complete (Q)97% Construction complete

(M1) (M2) (M3) (Q)



(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

712591S (002) Construction of TRT

(M1)Complete detail design

(M1)40% completion of NMT works

(M1) (M2)

(M1)Target Achieved

(M1)Target Achieved

(M1) (M2)

(M1) (M2)

(M1) (M2)

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Achieved Month

Achieved YTD


Risk Mitigation

Infrastructure: NMT Facilities Line 2A CBD - Hatfield

(M2)Contract award & Site establishment (M3)6% Completion of NMT Works (Q)6% Completion of NMT Works

(M2)60% completion of NMT works (M3)95% completion of NMT works (Q)

(M3) (Q)

(M2)Target Achieved (M3)Target Achieved (Q)

(M2)Target Achieved (M3)Target Achieved (Q)

(M3) (Q)

(M3) (Q)

(M3) (Q)

712591YAE (002) Signage and Way finding and Universal Access designs

(M1)Review design. Project at 85% (M2)Review design. Project at 85% (M3)Review design. Project at 87% (Q)60% Completion of Roads and Ancillary works

(M1) (M2)BRT Station signage = 85% complete, Universal Access = 90%, Way finding for inception phase = 70% (M3)Signage design and Way finding at 87% (Q)

(M1) (M2) (M3) (Q)

(M1) (M2)Target not achieved (M3)Target Achieved (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

(M1) (M2) (M3) (Q)

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ANNEXURE B

PROPOSED AMENDMENTS TO IMPROVE REPORTING FOR 2014/15 AND THE NEXT IDP REVIEW

City Strategies and Performance Management department performed an analysis of the IDP and SDBIP indicators to prepare for the quarter 1 reporting. As part of this exercise it became evident that the City needs to make a recommendation to Mayoral Committee and Council in line with Section 54(1)(c ) of the Municipal Finance Management Act (Act No 56 if 2003) which states that

“ On receipt of a statement or report submitted by the accounting office of a municipality in terms of section 71 or 72, the mayor must—… (c ) consider and if necessary make any revision to the service delivery and budget implementation plan, provided the revision to the service delivery targets and performance indicators in the plan may only be made with the approval of the council following the approval of an adjustment budget;”

In effect, the above legislation excerpt allows for the mayor to recommend to Council areas that can be considered for adjustment even before the adjustment process takes place, provided that these will be approved by Council following an adjustment process.

The proposed amendments seek to address correct the human errors in capturing what was signed off by departments as the IDP and the SDBIP were approved and to improve the usefulness of the SDBIP indicators towards the adjustment of January 2015.

The indicators that need to be corrected due to human error are reported on by the following departments:

Roads and Transport

Housing and Human Settlements

Economic Development

Regional Service Delivery Transformation

The report also seek to identify some enhancement that need to be done towards the 2014/15 SDBIP adjustment to ensure that usefulness of the IDP and SDBIP indicators and targets. Finally, it concludes with alluding to some of the 2015/16 considerations towards continuous process of performance planning and reporting.

1. DETAILED TECHNICAL AMENDMENTS TO BE EFFECTED WITH THE QUARTER 1 PERFORMANCE REPORT

Summary of the proposed technical changes:

The following is a summary of the technical changes as proposed in the Quarter 1 performance report:

The target for DED on job opportunities in the SDBIP to be aligned to the IDP approved target of 41 500 jobs;

Targets for the Roads and Transport department were swopped with the ones for Housing and Human Settlements (typo)

Regional scorecard: the target for waste removal needs to be aligned to the approved IDP target

Include an omitted indicator for Nr of stands in formalized settlements provided with water connections

The sections below provides details for each of these.

One incorrectly captured by CSPM target for % of households in informal settlements with access to rudimentary water services (through rudimentary chemicals)

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ANNEXURE C

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a) Service Delivery and Transformation

SDBIP KPI target on waste removal should be amended to 701 852 (in line with the Approved IDP) instead of the approved 712 919 (incorrect submission from regions). The change means that for all the quarters of the year, should be 701 852 hh.

b) Economic Development

The approved SDBIP captured the approved target for new income earning opportunities as 40 000 while the IDP was approved with 41 500 (excluding TEDA). This means that the annual and the quarterly targets need to be amended to reflect the departmental signed-off proposal.

The following KPI needs to be amended as outlined in the table:

c) Housing and Sustainable Development

The targets for the Housing and Human Settlements were erroneously swopped with the ones for Roads and Transport and should be amended as follows:

Approved SDBIP KPI

Proposed Amendment

Approved Baseline

Proposed Amendment

Annual Target

Proposed Amendment

Proposed Amendments to the quarterly targets

Reason for proposed amendment

Consequence of not amending the error

Q1 Q2 Q3 Q4

Nr of new income earning opportunities facilitated by the City

N/A 30 000 N/A 40 000 41 500 0 17 000

0 24 500

Capturing error in the SDBIP

This may result in an audit query for under targeting. Expenditure against this KPI may result in skewed performance between targeted expenditure and reported performance

Approved SDBIP KPI

Proposed Amendment

Approved Baseline

Proposed Amendment

Annual Target

Proposed Amendment

Proposed Amendments to Quarterly targets

Reason for proposed amendment


Q1 Q2 Q3 Q4

% of households in informal

145 247hh 145 047 145 047

145 047 145 047

145 047

145 047

145 047

This is an SDBIP KPI capturing

Failure to amendment the KPIs will result in incorrect reporting and

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3

settlements with access to rudimentary water services (through rudimentary chemicals)

error where 145 047 was erroneously captured as 145 247.

possible non-achievement of targets

Total length of roads in the proclaimed areas provided to the full level of service (km)

N/A 10km 39.75km 43.5km 37.6km 7.8km 8.8km 12km 9km KPI target were swopped with one of Roads and Transport in the approved SDBIP .

This might result in incorrect measure of actual work done by the department and may result in perceived non-performance during quarterly reporting

Km of new roads and storm water drainage provided to townships that are being formalized

N/A 22km 43.50km 58.7km 10km 0 0 0 10km KPI target were swopped with one of Roads and Transport the approved SDBIP.

This will result in incorrect measure of actual work done by the department and may result in perceived non-performance during quarterly reporting

The indicator was not captured in the approved SDBIP

Nr of stands in formalized settlements provided with water connections

N/A N/A N/A N/A N/A N/A N/A N/A The KPI was not captured in the KPI column.

The current state means that the targets approved are not linked to a KPI and therefore cannot be monitored.

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4

It is also proposed that the indicator: “number of informal settlements with access to rudimentary water services” be removed from the SDBIP scorecard as it is also included in the indicator “% of households in informal settlements with access to basic services.” Retaining this indicator means that the City is double counting: on one hand it measures only the contribution of Housing and Human Settlements in the provision of basic services, on the other it measure a comprehensive approach which includes all service departments responsible for each of the services provided.

It is however recommended that the indicator be reported on by the Housing and Human Settlements department together with the Formalisation Unit as part of reflecting on the progress made on formalization of informal settlements.

d) Transport – Roads & Storm Water

The targets for the indicator below were swopped with the ones for the Housing and Human Settlement department

Approved KPI

Proposed Amendment

Approved Baseline

Proposed Amendment

Approved Target

Proposed Amendment

Proposed Amendments Reason for Proposed Amendment


Q1 Q2 Q3 Q4

Total length of storm water drainage system in the proclaimed areas provided to the full level of service (km)

N/A 39.75km 22.0km 37.6km 58.7km 7.65km

9.65km

18km 23.4km

Human error in capturing of KPI targets

Failure to amendment the KPIs will result in incorrect reporting and possible non-achievement of targets per quarter and annually

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Documents

example.com · 2 Table of Contents . 1 PURPOSE AND PERFORMANCE SUMMARY 4. 1.1 PURPOSE OF THE REPORT 4. 1.2 SUMMARY OF PERFORMANCE IDP AND SDBIP 4. 1.2.1 Performance on scorecard targets