2009-2010 Test Coordinator Orientation & Training

September 3Barry Farley, Paula Wicker and

Stephannie Wiley

Test Coordinator Webpage

Go to Planning, Program Evaluation, and Accountability. Then click on Testing Coordinators.

2009-2010 Schedules

Lake County Schools Test Calendar Can be found on TC Webpage Latest version date is on the bottom of the

calendar on TC Webpage. You will receive notice via email if changes are made

Subject to change throughout the year

Test Coordinator Schedule of Activities Can be found on TC Webpage Lists dates for trainings, drop offs, pick ups, and

testing Latest version date is on the top left corner. You

will receive notice via email if changes are made

State and District Test Training

Test Training by Who trained at your site Training Contact___State Tests:FLKRS Curriculum Dept. K Teachers Marie Carlberg

FAIRCurriculum Dept. Master Trainer Cathy Caudill

FCAT Testing Dept. TC and one helper Paula WickerFAA ESE Dept. ESE Teachers Mary CraigCELLA Title Services Dept. ELL Coordinators Pat Hall

District Tests:SAT10 Testing Dept. TC Paula WickerOLSAT Testing Dept. TC Paula Wicker

What’s New??

Lake Benchmark Assessments Florida Assessments for Instruction in

Reading FCAT Spring Retakes- ONLINE!! OLSAT 6th grade by request only SAT10 Gr. 2-3 Fall- gone

Lake Benchmark Assessments

Baseline data for DOE Differentiated Accountability Report

Online Testing through Edusoft

Edusoft Contact Responsible

FAIR (Florida Assessments for Instruction in Reading)

In August, 2009, the Florida Department of Education will make new Florida Assessments for Instruction in Reading available to K- 12 public schools free of charge. Developed by the Florida Center for Reading Research in collaboration with Just Read, Florida!, this new assessment system will provide teachers screening, diagnostic, and progress monitoring information that is essential to guiding instruction.

FAQ for FAIR

http://www.fldoe.org/faq/Default.asp?Dept=4&Cat=0

FAIR Information Required for FLKRS

On the back on the FLKRS Student Response Sheet- Make required FAIR info in bubbled before packing and returning

2009-2010Test Coordinator Manual

Locate it and Updated on Website Testing Contacts Directions to Testing and Warehouse Description of all District and State Testing Testing Terms Glossary FCAT Checklist/To Do List by Month/Sample

Schedules Forms- Order Form/Travel Form Samples of how to grid information on

documents How to pack every test

Travel

The only travel that is reimbursable is training, scheduled pick ups and deliveries TBA

Keep track of Travel Form Bring form with you and have Testing

personnel initial each visit Document Mileage or use Map Quest and

attach to form Turn Travel Form every 90 days, S. Wiley

will email you reminders each time

Scores for Out of County Students Always send a copy of an OUT OF COUNTY

student’s FCAT scores, SAT and ACT scores, and CPT scores

DO NOT send any other scores You may Jack Rabbit or Fax Do not let them accumulate, send them

weekly Send both sides of FCAT Writing report Only Copies of Original reports No email with scores

Missing Materials Reports Testing will contact you that you are on the list for

CELLA, FCAT Search thoroughly for the materials Write letter on school letterhead, include:-School Name and Number-Whether material/s were recovered-If so, what procedure will be followed in future to prevent

missing materials-Where were materials located-Who had access to them-If not, what procedures did you use that lead you to

believe that the report is in error

Edusoft

School Test Coordinator Advanced Training

September 21

Learning Resource Center (Howey)

12:30-3:30

Test Coordinator’s Responsibilities

1. Serves as the school's contact person with Testing and Evaluation;

2. Coordinates the district testing program in the school;

3. Informs the principal and/or Testing and Evaluation Manager of any problems in the testing program;

4. Shares responsibility with the principal for the school's test program administration, including test security, scheduling, and monitoring;

Test Coordinator’s Responsibilities

5. Attends training sessions for school test coordinators, and trains test administrators as per instructions from Testing and Evaluation;

6. Maintains complete and accurate records of test materials received from and returned to Testing and Evaluation, and accounts for any and all discrepancies;

7. Maintains complete and accurate records of test materials assigned to and returned by test administrators, and holds them accountable for any and all discrepancies;

8. Assures that tests are administered and processed properly;

Test Coordinator’s Responsibilities

9. Assures that test booklets and answer sheets are in good order prior to and after testing, with procedures established for checking materials for torn or missing pages, extra marks, or any abuse;

10. Interprets test results to faculty, parents, and others.

11. Maintains security of all tests and complies with the Florida State Security Rule and Statute and Lake County School Board Policy

12. Ensures a copy of new students’ FCAT scores are sent to Testing

Test Security Florida State Security Statute Every District and State test is secure All test materials should be kept in locked

storage when not in use School will be charged for all district tests

not returned Tests cannot be sent through Jack Rabbit Never photocopy any District or State Test Have Test Administrators sign ALL tests in

and out

Ordering Supplemental Materials

You do not have to place an initial order on any tests

Use the Supplemental Order Form located on TC Webpage

You may Jack Rabbit, send electronically, or fax order form

Always call before coming out to pick up materials ordered

Reimbursement for District Tests Not Returned

First you will be notified that you have materials missing

You will have one week to locate them or respond

If you find them, contact Testing If not, a bill will be sent to the school

bookkeeper for reimbursement

Packing District Tests

Procedures to pack and return every district test are in the TC Manual/on webpage

Tests packed improperly will be moved to end of scoring line

TC will be asked to return and repack tests properly

Make sure demographic information is filled in for every student who is not Pre-Identified- examples are in TC Manual for every test

FCAT Develop a plan early- September is

not too soon to start Appendix C in TC Manual has month

to month activities, FCAT Checklist, and Helpful Hints

Keep your Handbook & Calendars handy

Contact Testing Office with ANY question/s you have