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20092009Tenure and Promotion Tenure and Promotion
WorkshopWorkshopPolicy and Procedures Policy and Procedures
OverviewOverview
AgendaAgenda
DefinitionsDefinitions Time in RankTime in Rank CriteriaCriteria Process TimelineProcess Timeline Tenure Progress Tenure Progress
AssessmentAssessment VotingVoting
Formal Review of Formal Review of PacketsPackets
Preparing your Preparing your Tenure and Tenure and Promotion PacketPromotion Packet
What is Tenure?What is Tenure?
Qualified right to continuous Qualified right to continuous employment for qualifying facultyemployment for qualifying faculty
Subject to certain requirements Subject to certain requirements initially and throughout initially and throughout employmentemployment
Requires distinction in at least two Requires distinction in at least two areasareas
What is Promotion?What is Promotion?
Promotion is the official Promotion is the official conferring of faculty-ranked titlesconferring of faculty-ranked titles
State faculty titles State faculty titles –Assistant ProfessorAssistant Professor–Associate ProfessorAssociate Professor–ProfessorProfessor
Recognizes distinguished Recognizes distinguished performance performance
Time in RankTime in Rank
Tenure – Nominated by sixth Tenure – Nominated by sixth academic year of full-time service academic year of full-time service or “when ready”or “when ready”
Promotion – Promotion – GenerallyGenerally, five or six , five or six years of work minimum for years of work minimum for promotion to next rankpromotion to next rank
Criteria Criteria
Quality of scholarship -- teaching, Quality of scholarship -- teaching, research, extensionresearch, extension
Research or other creative activitiesResearch or other creative activities Distinction in your program areasDistinction in your program areas Effective working relationships with Effective working relationships with
clientele and colleaguesclientele and colleagues Above average performance Above average performance
appraisalsappraisals
Process TimelineProcess Timeline
SpringSpring – IFAS workshops – IFAS workshops Late Summer/FallLate Summer/Fall – Unit deadlines for – Unit deadlines for
submission, voting, external reviewsubmission, voting, external review Early September Early September – One copy due to – One copy due to
IFAS Human ResourcesIFAS Human Resources Early OctoberEarly October – Packets due in IFAS – Packets due in IFAS
Office of Human ResourcesOffice of Human Resources NovemberNovember – IFAS T/PS/P Committee – IFAS T/PS/P Committee
and IFAS deans reviewand IFAS deans review
Process Timeline – Process Timeline – continuedcontinued
DecemberDecember – Revisions, if needed – Revisions, if needed December / January December / January – IFAS – IFAS
Deans make recommendation to Deans make recommendation to PresidentPresident
January to AprilJanuary to April – UF Academic – UF Academic Personnel Board reviewPersonnel Board review
April / MayApril / May – President’s review – President’s review and recommendation to Board of and recommendation to Board of Trustees for tenure Trustees for tenure
Process Timeline – Process Timeline – continuedcontinued
April / MayApril / May – Candidates – Candidates notified of statusnotified of status
July 1July 1 – Tenure effective – Tenure effective July 1July 1 – Promotions effective, – Promotions effective,
but has variedbut has varied
Voting Process for Voting Process for UnitsUnits
Tenure and Promotion – votes are Tenure and Promotion – votes are separateseparate
Tenure: Tenure: – tenured faculty in the tenure tenured faculty in the tenure
department votedepartment vote– tenured faculty at the research center tenured faculty at the research center
vote, regardless of discipline, but only vote, regardless of discipline, but only once (with the tenure department)once (with the tenure department)
Voting Process for Voting Process for UnitsUnits Promotion:Promotion:
– faculty at a higher rank in the tenure faculty at a higher rank in the tenure department votedepartment vote
– faculty at the research center at a faculty at the research center at a higher rank vote, regardless of higher rank vote, regardless of discipline, but only once (with the discipline, but only once (with the tenure department)tenure department)
Unit Voting ProcessUnit Voting ProcessDepartmentsDepartmentsResearch CentersResearch Centers
Although the tally of votes is Although the tally of votes is public, individual votes should be public, individual votes should be kept confidentialkept confidential
Votes are based on information in Votes are based on information in the packetthe packet
IFAS Review of IFAS Review of PacketsPackets IFAS T/PS/P committee reviews all IFAS T/PS/P committee reviews all
packetspackets
– 12 members at the Professor or Agent IV 12 members at the Professor or Agent IV levellevel
– Representative of state and county facultyRepresentative of state and county faculty– Six are elected by IFAS facultySix are elected by IFAS faculty– Six are appointed by the Senior Vice Six are appointed by the Senior Vice
PresidentPresident– Serves in fact-finding, consultative role to Serves in fact-finding, consultative role to
the IFAS deansthe IFAS deans– Complete an individual assessment Complete an individual assessment
included on the nominee cover sheetincluded on the nominee cover sheet– Confidential discussionConfidential discussion
Review of PacketsReview of Packets
Deans review, determine support, Deans review, determine support, and prepare letterand prepare letter
All packets forwarded to University All packets forwarded to University Administration unless withdrawn Administration unless withdrawn by the applicant in writingby the applicant in writing
UF Academic Personnel Review UF Academic Personnel Review Board reviews; IFAS has one Board reviews; IFAS has one representativerepresentative
Review of PacketsReview of Packets
Academic Personnel Board provides Academic Personnel Board provides assessment to the Presidentassessment to the President
Promotions -- President makes final Promotions -- President makes final decision except Assistant In seriesdecision except Assistant In series
Tenure -- Board of Trustees makes Tenure -- Board of Trustees makes final decision based on President’s final decision based on President’s recommendationrecommendation
Feedback to candidateFeedback to candidate
Department / Center voteDepartment / Center vote
Unit leader support / letterUnit leader support / letter
IFAS committee individual assessmentIFAS committee individual assessment
Dean support / letterDean support / letter
What Happens if What Happens if Tenure is Not GrantedTenure is Not Granted
If tenure is not supported by the Deans/Academic If tenure is not supported by the Deans/Academic Personnel Board:Personnel Board:– candidates candidates notnot at the end of the probationary period at the end of the probationary period
may withdraw the packet and submit when may withdraw the packet and submit when appropriate.appropriate.
– candidates at the end of the probationary period may candidates at the end of the probationary period may withdraw the packet and resign or request that the withdraw the packet and resign or request that the packet to be forwarded to the Academic Personnel packet to be forwarded to the Academic Personnel Board and UF President. Board and UF President.
If tenure is not supported by the President, a If tenure is not supported by the President, a letter of non-renewal is issued by IFASletter of non-renewal is issued by IFAS
Candidate may choose to withdraw the tenure Candidate may choose to withdraw the tenure packet at any time prior to the President’s packet at any time prior to the President’s decisiondecision
PromotionPromotion
If you have been granted tenure, If you have been granted tenure, you may withdraw your you may withdraw your promotionpromotion packet any time in the packet any time in the process. process.
UF RegulationsUF Regulations
Related to Tenure, Permanent Status and Related to Tenure, Permanent Status and Promotion Promotion
6C1-7.0256C1-7.025 6C1-6.0096C1-6.009 6C1-7.0196C1-7.019
On the web at On the web at http://regulations.ufl.edu/
Follow-up and Follow-up and FeedbackFeedback IFAS Human Resources is responsible IFAS Human Resources is responsible
for the T/PS/P process. Contact us with for the T/PS/P process. Contact us with procedural questions. procedural questions.
Questions regarding unit timelines, Questions regarding unit timelines, content, criteria, etc. – contact your content, criteria, etc. – contact your Chair/DirectorChair/Director
Candidates are notified of packet Candidates are notified of packet status at key stagesstatus at key stages
IFAS Human Resources website - IFAS Human Resources website - http://personnel.ifas.ufl.edu/
The PacketThe Packet
The packet is your means of The packet is your means of presenting accomplishments for presenting accomplishments for Tenure/Promotion consideration Tenure/Promotion consideration
Review the Provost’s Memo when Review the Provost’s Memo when distributeddistributed
The PacketThe Packet
Preparing the packetPreparing the packet
Questions?Questions?
Extension Program Extension Program SectionSection
ExpectationsExpectations
Excellence in teachingExcellence in teaching InnovationInnovation EngagementEngagement ScholarshipScholarship FundingFunding Documented impactDocumented impact
ProgramsPrograms
QualityQuality
ImpactImpact
WhyWhy
If you have an extension If you have an extension assignment, it is a major assignment, it is a major component of your jobcomponent of your job
You will not receive tenure or You will not receive tenure or promotion without sufficient promotion without sufficient documentationdocumentation
Must show excellenceMust show excellence
Job DutiesJob Duties
This description should delineate the This description should delineate the major areas of your assignmentmajor areas of your assignment
Provide a percentage breakdown of Provide a percentage breakdown of eacheach
Address each area of your assignment Address each area of your assignment in the same order listed at the front of in the same order listed at the front of the packetthe packet
Organize this section to be as easy as Organize this section to be as easy as possible for the readerpossible for the reader
What is an Extension What is an Extension Program?Program?
Each description of your program(s) Each description of your program(s) should contain:should contain:
1.1. Program titleProgram title
2.2. Situation statementSituation statement
3.3. Program objectivesProgram objectives
4.4. Educational methodsEducational methods
5.5. Program accomplishments/impactsProgram accomplishments/impacts
Section 1 - Program Section 1 - Program TitleTitle Example: “Improving the Quality of Example: “Improving the Quality of
Beef Cattle and Forage”Beef Cattle and Forage” Example: “Improving Nutrition of Example: “Improving Nutrition of
Senior Citizens”Senior Citizens” Example: “Improving Water Quality – Example: “Improving Water Quality –
A Watershed Approach”A Watershed Approach” Be as descriptive as possible - don’t Be as descriptive as possible - don’t
just state “Beef” or “Foods and just state “Beef” or “Foods and Nutrition”Nutrition”
Section 2 - SituationSection 2 - Situation
This should be a succinct overview This should be a succinct overview of the program rationale.of the program rationale.
Answers the questions: “Why is Answers the questions: “Why is this important?”, “Who is the this important?”, “Who is the intended audience?” and “What is intended audience?” and “What is intended outcome/impact?intended outcome/impact?
Written with the intention of Written with the intention of helping non-IFAS folks understand.helping non-IFAS folks understand.
Section 3 - Program Section 3 - Program ObjectivesObjectives
Succinct statements of the major Succinct statements of the major intended outcome of the program.intended outcome of the program.
MeasurableMeasurable Can be change in practices, Can be change in practices,
knowledge, economic status, etc.knowledge, economic status, etc. Should be an obvious link with the Should be an obvious link with the
situation statement.situation statement.
Section 4 - Educational Section 4 - Educational MethodsMethods Delineate the nature and extent Delineate the nature and extent
of the educational methodsof the educational methods SequentialSequential Examples: number and type of Examples: number and type of
meetings, newsletters developed, meetings, newsletters developed, demonstrations held, etc.demonstrations held, etc.
Section 4 - Educational Section 4 - Educational Methods Methods (continued)(continued)
Summarize information from other parts of the packet Summarize information from other parts of the packet as follows:as follows:
Related work reported in other sections (2000-2006)Related work reported in other sections (2000-2006)Creative Works (15)Creative Works (15)Refereed Journal Articles (2)Refereed Journal Articles (2)Newspaper articles (25)Newspaper articles (25)Extension Publications in EDIS (12)Extension Publications in EDIS (12)Presentations (6 invited; 8 contributed)Presentations (6 invited; 8 contributed)Field Days (4)Field Days (4)Seminars and Workshops (15)Seminars and Workshops (15)Grants and Contracts ($50,000)Grants and Contracts ($50,000)In-service training for agents (3)In-service training for agents (3)
Section 5 – Section 5 – Accomplishments / Accomplishments / ImpactsImpacts Quantifiable and clearQuantifiable and clear ResultsResults
– Number of peopleNumber of people– Number satisfiedNumber satisfied– Knowledge increaseKnowledge increase– Practices adoptedPractices adopted– Change in status:Change in status:
economiceconomic socialsocial environmentalenvironmental
Explain scholarly effectExplain scholarly effect Should answer the question – so what?Should answer the question – so what?
Other Programmatic Other Programmatic EffortsEfforts State significant program State significant program
activities that do not fit within the activities that do not fit within the listed job dutieslisted job duties
Questions about the Questions about the Extension section?Extension section?
Preparing the rest of Preparing the rest of the packetthe packet
Need Help? Need Help? Please contact us!Please contact us!
Unit LeaderUnit Leader Mentoring CommitteeMentoring Committee Program LeaderProgram Leader IFAS Office of Human Resources IFAS Office of Human Resources
Susan HudsonSusan Hudson
Mary Anne MorganMary Anne Morgan
352/392-4777352/392-4777