2010 ASCCC Curriculum InstituteSanta Clara Marriott • July 8-10, 2010

GPS for Curriculum:Curriculum Management Software

Many colleges now rely on curriculum management software to smooth the curriculum development, review, and approval process. How are these tools evolving to maintain focus on course and program quality and how can these processes integrate with and support other campus responsibilities?

•Richard Mahon, Curriculum Committee, ASCCC•Steve Thyberg, GoverNET•Joanne Vorhies, Chancellor’s Office

TRADITIONAL PROBLEMS

Paper-based, labor-intensive curriculum processes Lack of timely approval of new courses &

programs Poor multi-campus communication and proposal

tracking Limited curriculum search, update, and reporting

ability Laborious, error-filled Catalog production Need ability to automate curriculum review

GOVERNET

AUTOMATED CONCEPT Web-based entry/edit of course proposal

forms Course & program approvals Searchable database Automated workflow Articulation module Interface to catalog production, Student

System, & other systems Potential automated statewide reporting &

DB searches

GOVERNET

KEY FEATURES Processes both courses and programs, and maintains links between courses

and programs Web-based proposal entry and approval Point-&-click look up tables Entry field edits & rules enforcement All fields go into a relational database Help instructions for every entry item 100% automated workflow with email notifications Allows multiple workflows Real-time approval tracking All changes & comments tracked and archived Automated reporting to CCCCO and other external systems Interface to college catalog production and Student System Articulation management module, with automated OSCAR submissions CurriUSEARCH option for all approved course outlines and program/degree

reports across ALL CurricUNET colleges

GOVERNET

PREVIOUSPAPER PROCESS

GOVERNET

NEW MODEL

GOVERNET

WEB FORM INPUT

GOVERNET

COURSE OUTLINE

GOVERNET

COURSE IMPACT REPORT-Advance notice of all courses/programs impacted

GOVERNET

AUTOMATED WORKFLOW

GOVERNET

6-YEAR REVIEW REPORT

GOVERNET

COLLEGE CATALOG

GOVERNET

STATEWIDE SEARCHES & ARTICULATION

GOVERNET

SUMMARY Web-based access, Database Driven Courses, programs, articulation agreements Interface to related systems

Student System College catalog production Other College systems State reporting

Automated workflow, notifications Paperless

GOVERNET

CONTACT INFORMATION

Steven ThybergVice President, Governet(208) 522-1225steve@governet.net

George TamasCEO, Governet(805) 969-9302george.tamas@governet.net

GOVERNET