2010 Olympics Integrated Interoperable Communications Plan (IICP) 2009 Annual NWTEMC Conference October 6 th, 2009

2010 Olympics Integrated

Interoperable Communications

Plan (IICP)

2009 Annual NWTEMC ConferenceOctober 6th, 2009

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2010 OLYMPICS

Interoperable Communications Preparedness

2010 Olympics Overview

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Objectives: Familiarize participants with factual details about 2010

Olympics Provide background on Washington state security planning

efforts to date including preparations for 2010 Olympics Provide a brief overview of the 2010 Olympics Coordination

Center

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Vancouver, B.C. • February 12-28, 2010


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2009 World Police and Fire Games

2010 Winter Olympic Games

2010 Paralympic Games

Jul 31 to Aug 9, 2009 Burnaby BC Third largest sporting

event in the world

Feb 12 to 28, 2010 Vancouver and

Whistler, BC 5,500 athletes and

officials (projected) 80+ countries

participating

March 12 to 21, 2010 Whistler, BC 1,350 athletes and

officials (projected) 40+ countries

participating

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80+ countries expected to participate 5,500 athletes 25,000 volunteers West Vancouver Richmond Whistler


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Attendance

1 million in Turin, Italy in 2006 Whatcom County Council of Governments

estimates 450,000 spectators 175,000 expected to drive north into Canada

on the I-5


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What are some of the potential threats that you might anticipate during an event like the 2010 Olympics?

How might these events impact Washington state?


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Though a variety of incidents could occur, the 2010 Olympics Training and Exercise Working Group decided to focus efforts upon the following incidents:

Severe Winter Weather Chemical Spill Civil Disturbance International Terrorism Domestic Terrorism


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What kind of impact do you think any of these events could have on tribes and/or local response agencies?

What kind of reaction could be expected from the public?

What kind of media response could be expected if any of these incidents occurred?


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Potential impacts of an incident on Washington


Stress to the medical system

Disruption of economy Destruction of critical

infrastructure Injuries and loss of life Public fear Response hampered by

inability of agencies to communicate

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What has Washington State done to prepare?

2010 Olympics Security Task Force established in 2004 Training and Exercise Working Group Intelligence Working Group Communications Interoperability Working Group Statewide training International exercises Partnerships with Canadian, Federal, State, Regional

and Local agencies


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State of Washington

2010 Olympic & ParalympicWinter Games Task Force

TradeTradeTourismTourism TransportationTransportationSecuritySecurity

2010 Task Force2010 Task Force

Planning and OperationsPlanning and Operations

Intelligence Information Analysis &Sharing

Intelligence Information Analysis &Sharing

Communications Interoperability

Communications Interoperability

Logistics & Finance/ Administration

Logistics & Finance/ Administration

Training & ExerciseTraining & Exercise

Public InformationPublic Information

Co-Leads:Charlie Radabaugh, FBI Robert Schwent, WSP

Co-Leads:Charlie Radabaugh, FBI Robert Schwent, WSP


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Communications Interoperability Working Group Identify what communications tools are in place Define the communications requirements for 2010 Olympics

Communications Coordination Center Develop the 2010 Olympics Integrated Interoperable

Communications Plan (IICP) to include Federal, State, local and tribal emergency response agencies

Ensure that tribal, local, state, federal and regional agencies are engaged in the process and familiar with the plan

Provide training and exercises to ensure that response agencies can effectively communicate during the Games using the 2010 Olympics IICP

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2010 Coordination Center Overview

Developed to provide a system composed of facilities, equipment, personnel, procedures and communications for participation of Washington agencies in 2010 Olympics-related incidents

The facility will provide logistical and communications capabilities to support critical missions

The facility will be staffed by local, state and federal agencies


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Summary

The CIWG sub-committee is focused upon HOW you communicate, WHO you communicate with and WHAT methods you use to support that communication during incidents


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Introduction to the 2010 Olympics

Integrated Interoperable

Communications Plan (IICP)

2010 OLYMPICS


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Overview of the IICP

IICP Purpose

To define the communications capabilities necessary to support and execute interagency communications among Federal, State, tribal, local, private sector and Canadian partner emergency response providers participating in U. S. preparations for the 2010 Olympic and Paralympics Games

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IICP Scope

Identify current communications systems and capabilities that support mission operations

Define communications pathways based on five specific incident scenarios selected by the 2010 Olympics Security Committee

Document communications pathways and methods that connect command and control centers (e. g. the 2010 Olympics Coordination Center), EOCs, and field forces with voice and data communications

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U. S. and Washington State Focus Area Homeland Security (HLS) Regions 1, 2, 5 & 6

Proximity to the U. S. – Canadian borderMajor transportation routes (land, air, and water-based)

HLS Region 1

Counties of:Island

San JuanSkagit

SnohomishWhatcom

HLS Region 2

Counties of:Clallam

JeffersonKitsap

HLS Region 5

Pierce County

HLS Region 6

King County

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IICP Elements – Part 2:Regional Scenario Based Communications Plans

Introduction Provision of critical organizational, operational, and technical

information required to establish interoperable communications Communications Plans are tailored for specific events Can be used to further agency training and readiness by applying the

information to the most probable events in a Region as well as recurring events

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IICP Elements – Part 2:Regional Scenario Based Communications Plans

Regional Specific InformationLocal/County interoperability within the RegionLocal/County interoperability with State and Federal agenciesTribal, NGO and private industry interoperability with the RegionPrimary communications centers and contingency back upContingency communications (e. g. radio cache)Commercial services, deployable assets and satellite communications

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IICP Elements – Part 2:Regional Scenario Based Communications Plans Scenarios

Severe Winter Weather Event Major Hazardous Materials Release Civil Disturbance International Terrorism Domestic Terrorism

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IICP Elements – Part 2:Regional Scenario Based Communications Plans Scenario Components –

Sample incident response structure Incident

CommanderAPD

OperationsAPD

LogisticsUS Fish & Wildlife

PlanningFBI

PIOMOA EOC

SafetyAFD

Perimeter ControlNational Guard

Crowd Disbursement

APD

Medical AFD

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IICP Elements – Part 2:Regional Scenario Based Communications Plans Scenario Components – Sample Table X

Scenario Components – Table X

Agencies Region County DisciplineHF

CON

V

VHF

CONV

VHF

CONV

MAR

INE

VHF

CONV

AIR

UHF

CONV

800

MHZ

TRU

NKED

800

MHZ

CON

V

VHF

TRUN

KED

UCAL

L 40

UTAC

41-

43

VCAL

L 10

VTAC

11-

14

CEM

NET

DNR

HEAR

IWN

LERN

NLEC

OSCC

R

REDN

ET/F

IREC

OM

SAR

STAE

N (1

90 S

TAEN

)

STAT

EOPS

1 &

4 (F

ire/E

MS)

STAT

EOPS

2 &

5 (L

E)

STAT

EOPS

3 (G

en. G

ov.)

CANA

M

OPSC

AN

TRIS

HSIN

22

NLET

S23

NCIC

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WIS

N25

WAS

IS

WEB

EOC

N N N N S S S S S S S S S S S S S R R R N

Blaine Fire Rescue 1 Whatcom Fire XBlaine PD 1 Whatcom LE X X X X

CBP 1 Whatcom LE X X X X X X X X X X ¶ ¶ ¶ X X X ¶ ¶ X X

FBI 6 King LE X X X X X X X X XNorth Whatcom County Fire & Rescue 1 Whatcom Fire EMSState EOC-Reader Boards 3 Thurston EOC X X X X X X X X XWhatcom EOC 1 Whatcom EOC X X X X XWhatcom Sheriff 1 Whatcom LE X X X X X X X XWhat-COMM 911 1 Whatcom LE X X X X X X X XWSDOT 1 Whatcom Trans X X X X XWSP 1 Snohomish LE X X X X X X X X X X X X

N: National S: State R: Regional X: Available ¶: Can be Programmed

DAY-TO-DAY INTEOPERABLE COMMS PUBLIC SAFETY DATA

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IICP Elements – Part 2:Regional Scenario Based Communications Plans Scenario Components – Emergency Contact Info

Agency name Contact (individual’s name) Individual’s position Work phone & alternate Email Primary dispatch center 24/7 contact number (for after hours contact)

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IICP Elements – Part 2:Regional Scenario Based Communications Plans Scenario Components – Sample Form 205

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IICP Elements – Part 3: Appendices

AppendicesMaster Freq List and I/O Talk Groups for HLS Regions 1, 2, 5, and 6Communication system coverage maps, listings of current MOUs, MOAs,

existing interoperability/communications plans and SOPs2010 Olympics Emergency Communication Points of Contact ListIICP Agency Contributor Points of Contact ListCommunications Training and Exercise PlanningAcronyms Listing and Master List of Exhibits

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IICP Future Additions List points of contact for critical infrastructure Listing of key regional communications managers Provide a Communications Annex to bridge the 2010

OCC CONOPS with Canadian, Federal, State, local, and tribal tactical communications operations

Finalize the 2010 OCC information flow (in/out of facility) Any HLS Region 1, 2, 5, or 6 current system upgrade

and/or expansion information

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2010 Olympics Integrated Interoperable Communications Plan

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Region 1 Communications Interoperability Gaps Still too many disparate systems – makes interoperability

problematic No common protocol for radio programming of

interoperability channels Limited training and resources to do so Limited available radio caches to support mutual aid

between Regions National interoperability channels are not programmed

into many of the subscriber units Line A constraints (limits use of OSCCR)

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2010 OLYMPICS


Tribal Input for 2010

Olympics Integrated

Interoperable Communications

Plan (IICP)

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Tribal Input for 2010 Olympics IICP

Purpose: Gain input from tribal first responders on communications

capabilities for specific information to include in the 2010 IICP To confirm that this initial-response role of tribal first

responders is captured in the 2010 Olympics Interoperable Communications Plan

Validate tribal first responder response capabilities including both equipment and volunteer resource capacity

Identify cross-border resource and response capabilities To define the role of the tribal first responders and how you

are involved in future planning

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How do tribal first responders in your region coordinate communications for multi-agency events? Standard, day-to-day operating procedures Unusual circumstances What if there is a major/multi-agency event? How do you support EOCs and NGOs during

emergencies?

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Overview of tribal first responders regional deployable communications assets Who owns them? What are their capabilities? Do the assets include trained personnel? What is the request process? How do you determine when to deploy them? What is the process to request your assistance?

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Cross border Resource Capabilities: When is the type of incident that would require cross

border communication assistance from tribal first responders?

Who is the decision maker on establishing cross border interoperability?

How long after an incident starts are you called?

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Tribal First Responders Specific Response to Emergencies: What is your protocol for response?

Discuss specific county/regional response What are your volunteer resource capabilities? What are your equipment capabilities by region? Is there a written response plan by Region? How are tribal first responders involved in Regional

planning?

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What information to include in the IICP? What resources should be identified in the IICP? What equipment should be included in the IICP? Suggestions on updates to the IICP?

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Are there Communication Gaps? What communication gaps exist? What are tribal first responder identified communication

gaps? Are there any exercise/training gaps? Who do you take the lead from? How do you interoperate across regions? Are there cross-border gaps?

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2010 OLYMPICS


Questions?

Documents

2010 Olympics Integrated Interoperable Communications Plan (IICP) 2009 Annual NWTEMC Conference October 6 th, 2009