2011 09 13 Detailed Agenda

8/4/2019 2011 09 13 Detailed Agenda

1/29

Tuesday, September 13, 2011Regular Meeting

Everett Public Schools Board of Directors Educational Service Center Board Room, 4:30

p.m.

1. Call to Order

The Everett Public Schools Board of Directors, Snohomish County, Washington, will hold a regular board meeting on

Tuesday, September 13, 2011 in the board room of the Educational Service Center, 4730 Colby Avenue, Everett,

Washington. The board president will call the meeting to order at 4:30 p.m.

2. Roll Call

The board president will call the roll.

3. Adoption of Agenda

Situation

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1440, Meeting

Subject 1.01 Call to Order

Meeting Sep 13, 2011 - Regular Meeting

Category 1. Call to Order

Access Public

Type Procedural

Subject 2.01 Roll Call


Category 2. Roll Call

Access Public

Type Procedural

Subject 3.01 Adoption of Agenda


Category 3. Adoption of Agenda

Access Public

Type Action

Recommended

Action

That the board of directors approve the agenda as presented.

of 29


2/29

Conduct and Order of Business, the regular meeting agenda is presented to the board for approval as presented, or

amendment and approval. During consideration of the meeting agenda is not the time for an item to be removed from

the consent agenda; this occurs during consideration of the consent agenda.

Background

Policy 1440, Meeting Conduct and Order of Business, provides in part that, "The Board shall establish its regular order

of business, but may elect to change the order by a majority vote of the members." All board meetings will be

conducted in an orderly and business-like manner using Roberts Rules of Order(Revised) as a guide, except when

such rules are superseded by board bylaws or policies.

Prior Action

The board amended its regular order of business following the summer 2009 workshop, and again following the

summer 2010 workshop, most recently at its November 2, 2010 regular meeting. The regular order of business is

published as Procedure 1440P.

Presenter

Gary Cohn

Estimated Time

2 minutes

References

Policy 1400, Meetings

Policy 1420, Agenda

Policy 1440, Meeting Conduct and Order of Business

Procedure 1440P, Meeting Conduct and Order of Business

Admin Content

4. Consent Agenda

Situation

Our adopted rules of parliamentary procedure, Robert's Rules of Order, Newly Revised, 10th Edition, and Policy 1421,

Consent Agenda, provide for a consent agenda listing several items for approval of the board by a single motion. Most

of the items listed under the consent agenda are routine and recurring business items have undergone thorough staff

review and recommendation. Documentation concerning these items has been provided to board members and the

public in advance to assure an extensive and thorough review. Nonrecurring or infrequent items are normally sent to

the board a week in advance of the agenda publication. Items may be removed from the consent agenda at the

request of any board member with the concurrence of at least one other board member; items so removed will be

placed in the Action portion of the meeting agenda.

Contact

Gary Cohn, superintendent, (425) 385-4009

Subject 4.01 Consent Agenda


Category 4. Consent Agenda

Access Public

Type Action (Consent)

Recommended

Action

That the board of directors approve the Consent Agenda as presented.

of 29


3/29

Personnel Report 20110913.pdf (25 KB)

Reference

Policy 1421, Consent Agenda

Situation

The personnel report is presented to the board of directors for approval of hiring, separation, and change of status

authorized by the superintendent.

Prior Action

None.

Presenter

Lynn Evans

References

Procedure 6110P, Superintendent-School Board Relations

Policy 5320, Leaves of Absence

Policy 5270, Disciplinary Action and Discharge

Policy 5281, Reduction of Certificated Administrative Staff

File Attachments

Admin Content

Contact

Lynn Evans, executive director, human resources, (425) 385-4100

Situation

Board approval of district disbursements is required by RCW 42.24.080. The following voucher registers are provided

for board approval of the vouchers:

Subject 4.02 Approval of the Personnel Report



Access Public


Recommended

Action

That the board of directors approve the attached personnel report for September 13,

2011.

Subject 4.03 Approval of Vouchers



Access Public


Recommended

Action

That the board of directors approve the vouchers for pay dates August 19, 2011

(General, Capital Projects, ASB), August 26, 2011 (General, Capital Projects, ASB-2,

Trust and Agency), and August 31, 2011 (General).

of 29


4/29

Vouchers 20110913.pdf (449 KB)

GENERAL FUND VOUCHER REGISTER: Warrant #236143-236257 Total = $393,110.05

GENERAL FUND VOUCHER REGISTER: Warrant #236349-236446 Total = $223,827.35

PAYROLL DISBURSEMENT APPROVAL: Warrants and electronic fund transfers Total = $12,752,039.81

CAPITAL PROJECTS FUND VOUCHER REGISTER: Warrant #236105-236112 Total = $754,747.32

CAPITAL PROJECTS FUND VOUCHER REGISTER: Warrant #236269-236306 Total = $3,883,830.32

ASB FUND VOUCHER REGISTER: Warrant #236113-236142 Total = $44,918.36



TRUST AND AGENCY FUND VOUCHER REGISTER: Warrant #236267, 236268, 236321 Total = $1,525.00

Background

Vouchers have been approved by the district's auditing officer.

Prior Action

None.

Presenter

Jeff Moore

File Attachments

Admin Content

Contact

Jeff Moore, executive director, finance and operations, (425) 385-4150

Gina Zeutenhorst, accounting manager, accounting, (425) 385-4179

Subject 4.04 Approval of Minutes of the August 23, 2011 Regular Meeting



Access Public

Type Action (Consent), Minutes

Recommended

Action

That the board of directors approve the minutes of the August 23, 2011 regular

meeting.

Minutes View Minutes for Aug 23, 2011 - Regular Meeting

Subject 4.05 Approval of Minutes of the August 25-26, 2011 Special Meeting



Access Public

Type Action (Consent), Minutes

of 29


5/29

Situation

The minimum basic education compliance process (Form SPI 1497) gives assurance to the Washington State Board of

Education that school districts are in compliance with the minimum requirements of the Basic Education Act, as well as

related supplemental requirements as determined by the State Board of Education.

The following statutory requirements are addressed in this process:

Kindergarten minimum 180 half days per school year (RCW 28A.150.220) (WAC 180-16-200) (WAC

180-16-215)

Kindergarten total instructional offerings of 450 hours (RCW 28A.150.220)

Grades 1 and above minimum 180-day school year (RCW 28A.150.220) (WAC 180-16-215) (with waiver

approval)

Grades 1-12 minimum 180 day school year (RCW 28A.150.220)

Grades 1-12 total instructional offerings of a district-wide annual average of 1000 hours (RCW

28A.150.220)

State high school graduation minimum requirements (RCW 28A.230.090) (WAC 180-51-061)

Form SPI 1497 must be completed and signed by the superintendent and board president and returned to the State

Board of Education office no later than September 15, 2011.

The State Board of Education Minimum Basic Education Requirement Compliance report form and all supporting

documentation are included for the board's information.

Background

Board action and approval of this report is required annually to provide assurance to the State Board of Education

(SBE) that Everett Public Schools is in compliance with the minimum requirements of the Basic Education Act.

Prior Action

The board of directors last approved the basic education compliance form during the regular board meeting on October

19, 2010.

Presenter

Catherine Matthews

References

Policy 1820, Accountability

RCW 28A.150.230, Basic education act District school directors' responsibilities

Recommended

Action

That the board of director approve the minutes of the August 25-26, 2011 special

meeting.

Minutes View Minutes for Aug 25, 2011 - Special Meeting

Subject 4.06 Approval of Minimum Basic Education Requirement Compliance Report



Access Public


Recommended

Action

That the board of directors approve the Minimum Basic Education Requirement

Compliance Form SPI 1497, and authorize the board president to sign Form 1497 on

behalf of the board of directors.

of 29


6/29

EEA Work Calendar 2011-12.pdf (434 KB)

Policy 2410 High School Graduation Requirements 20110913.pdf (43 KB)

Minimum Basic Education Requirement Compliance Fiscal Year 2011-12.pdf (84 KB)

Bid Tabulation 20110913.pdf (20 KB)

File Attachments

Admin Content

Contact

Terry Edwards, associate superintendent, (425) 385-4050

Situation

The district solicited bids for the purpose of supporting the fresh produce needs of the food and nutrition program. One

bid was received as detailed on the attached bid tabulation. The call for bids was publicized in the Everett Herald and

on the district website. In addition, invitations were sent to three known local purveyors of produce to solicit their

pricing. Our produce bid is unique in that we require vendors to break up case quantities, to process certain produce

products for consumption, and to deliver to each school. These requirements allow us to provide fresh products to our

students without excessive waste or added internal processing expense. While Hendrickson Farms provided the onlybid response, it is deemed to be competitive and they can meet or exceed the requirements stipulated.

Background

None.

Prior Action

None.

Presenter

Jeff Moore

Jennifer Farmer

File Attachments

Admin Content

Subject 4.07 Award of Contract for Produce



Access Public


Recommended

Action

That the board of directors award a contract for produce to Pacific Prepak, Inc., dba

Hendrickson Farms.

Contact


of 29


7/29

Bid List 2011-12.pdf (32 KB)

Situation

The bid list contains those items which the district calls for bids annually or may need to seek bids in the coming year.

Adoption of the bid list allows the administration to solicit bids on these items without further authorization. A

recommendation to award contracts to the successful bidders will be brought to the board for approval.

Background

None.

Prior Action

None.

Presenter

Jeff Moore

File Attachments

Admin Content

Situation

In 2007-08 Everett Public Schools entered step one of Needs Improvement status for failure to achieve Adequate

Yearly Progress (AYP). The provisions of No Child Left Behind (NCLB) required the district to create and implement a

Jennifer A. Farmer, director of business services, (425) 385-4180

Subject 4.08 Approval of Bid List for 2011-12



Access Public


Recommended

Action

That the board of directors approve the attached bid list for the 2011-12 fiscal year.

Contact


Jennifer A. Farmer, director of business services, (425) 385-4180

Subject 4.09 Acceptance of Revised District Improvement Plan for 2011-14



Access Public


Recommended

Action

That the board of directors accept the revised District Improvement Plan for 2011-14.

of 29


8/29

Everett School District Mathematics Improvement Plan 2011-14.pdf (134 KB)

three-year District Improvement Plan for student achievement in mathematics. In 2010-11 the district achieved AYP in

mathematics at all elementary schools, but continues to be in Step 2 of Needs Improvement for failure to reach the

state learning targets in mathematics for Hispanic students at middle school and for low income students at the high

school. The second three-year plan to address student achievement in mathematics is presented for school board

acceptance.

Background

The Office of Superintendent of Public Instruction (OSPI) reports that after the 2011 state testing cycle, nearly

two-thirds of all schools in the state failed to achieve AYP as defined by No Child Left Behind. Everett Public Schools

has been in "Needs Improvement" since 2007-08 when the district failed to achieve AYP in mathematics in 11 AYP

cells. Currently the district has achieve AYP in mathematics for all cells but Hispanic students at middle school and low

income students at high school.

Prior Action

The board accepted the first three-year District Improvement Plan in 2008, and has accepted annual updates and

progress reports on the district implementation of the plan.

Presenter

Terry Edwards

File Attachments

Admin Content

Contact


Situation

The purpose of the Carl Perkins Federal Grant is to more fully provide academic, career and technical skills to

secondary education students who elect to enroll in career and technical education programs. Everett is applying for

$116,348. These funds will be used in accordance with OSPI guidelines to provide increased rigor within CTE courses

and to provide professional development to CTE staff. Funds will also be used to support career centers at each high

school to assist students with selecting career pathways and courses both in high school and as they transition topost-secondary education.

Background

The district has received the Carl Perkins grant for many years. Funding for the grant has been reduced over the last

five years from a high of nearly $159,000 in 2007 to approximately $116,000 in 2012. Board approval is required for

the grant application and has been routinely provided.

Prior Action

Subject 4.10 Approval of Carl Perkins CTE Grant



Access Public


Recommended

Action

That the board of directors approve the 2011-12 Carl Perkins Grant.

of 29


9/29

Carl Perkins Grant 2011-12.pdf (2,687 KB)

The district has received Perkins funding for several years. As in past years the funding will be used to provide

professional development to our CTE staff, and to provide support for student CTE organizations.

Presenter

Terry Edwards

File Attachments

Admin Content

Contact


Situation

The board of directors has reviewed and discussed recently released results of the state's Teacher-Principal Evaluation

Pilot (TPEP) report, and elements of the findings of a selection of the pilot districts. Office of Superintendent of Public

Instruction (OSPI) has announced each Educational Service District (ESD) will receive grants of $100,000 to support

planning for the implementation of the new teacher and principal evaluation models. This funding will provide supportfor regional meetings, evaluation resources, and mini-grants to each participating district through the ESD. A TPEP

ESD regional implementation consortium will involve 510 districts, which will collaborate around the evaluation

implementation activities by agreeing to the identified assurances as a group. Each ESD will coordinate the work of the

districts within the regional consortium. Applications are to be completed by school district teams willing to commit to

the grant eligibility requirements. The application requires that the school board president, school district

superintendent, president of the local teachers association, and president of the local principals association all

indicate support for participating in the TPEP implementation consortia.

Background

Early this year the district and Everett Education Association formed a work group that evolved into a Teacher-

Principal Evaluation Pilot Steering Committee. The group visited with staff from four districts involved in four-tier

teacher evaluation and related instructional model and professional systems development, three of which are

participating in the state pilot program. The steering committee comprises 14 people, with two more relatedcommittees (one principal group, one teacher group) to be formed. The committee studied standards and various

frameworks, and is constructing a plan to prepare Everett for the 2013-14 implementation. The recently published

legislative report was provided previously for board reference, as were publications from the Association of

Washington School Principals (AWSP) and the Washington Association of School Administrators (WASA) on the subject

of evaluation systems redevelopment. Directors may visit the TPEP website for additional background information.

As outlined in E2SSB 6696, the Office of Superintendent of Public Instruction (OSPI) is working with the Washington

Education Association (WEA), the Washington State School Directors Association (WSSDA), the Washington

Subject 4.11 Authorization to Approve a Teacher-Principal Evaluation Pilot ESD

Regional Implementation Consortia Grant Application



Access Public


Recommended

Action

That the board of directors authorize the board president to approve a Teacher-

Principal Evaluation Pilot (TPEP) ESD Regional Implementation Consortia Grant

application.

of 29


10/29

Miller-TPEP Letter 20110822.pdf (42 KB)

Association of School Administrators (WASA), the Association of Washington School Principals (AWSP), and the

Washington State Parent Teacher Association (WSPTA) to improve principal and teacher evaluation systems in

Washington State. Representatives from each of these associations form the state's TPEP steering committee. E2SSB

6696 calls for significant changes in teacher and principal evaluation systems. TPEP pilot sites developed evaluation

models over the 2010-11 school year to meet the requirements of the law. The July 2011 legislative report and

Superintendent Dorns recommendations will serve as a guide for the districts engaged with the TPEP ESD Regional

Implementation Consortia Grant Program. OSPI and the rest of the TPEP steering committee determined a list of

assurances to which each district must agree. The following assurances are based on the lessons learned from the first

year of the TPEP pilot sites.

Local associations representing classroom teachers and principals agree to collaborate with the district

and to participate in the full range of development and implementation activities.

1.

Districts must commit to piloting with at least 20 percent of their certificated classroom teachers in the

201213 school year. All new and provisional status teachers must be included in the 201213 school

year pilot, and all principals must be involved in the 201213 school year pilot.

2.

Instructional Framework: Each consortium will explore three instructional frameworks in professional

development (listed below). ESD Regional Implementation Consortia may choose to select no more than

two frameworks upon which to base their teacher evaluation work by January 15, 2012.

3.

Danielson, C. (2007). Enhancing professional practice: A framework for teaching (2nd edition).

Alexandria, VA: Association for Supervision and Curriculum Development. ISBN: 978-1416605171.

Marzano, R. (2011). The art and science of teaching causal teacher evaluation model. Blairsville,PA: Learning Sciences International.

Five dimensions of teaching and learning (5d). Seattle, WA: Center for Educational Leadership.

Retrieved June 23, 2011 from http://www.k-12leadership.org/services/5-dimensions.

Leadership Framework: Each consortium will use the AWSP Evaluating Principal Leadership in a

Performance-Based School document and the work of the TPEP pilot sites to guide their principal

evaluation work.

4.

Districts must agree to meeting specific timelines and meeting dates as outlined by the ESD

Implementation Grant Leadership Team.

5.

Consideration for team membership should include principals and classroom teachers, union/association

leadership, human resource specialists, teaching and learning/curriculum leadership, and

assessment/data coordinators.

6.

All stakeholders including the district superintendent must play a significant role in the implementation

grant development.7.

Prior Action

The board has received brief written updates on the development of the district's and associations' steering committee

and its work. The board received a formal report on the project during its August 2011 annual planning workshop. A

letter of interest from the district and association expressing interest in applying to participate in the regional consortia

was submitted to OPSI.

Presenter

Lynn Evans

References

OSPI TPEP Legislature Report 201107

Washington's Teacher-Principal Evaluation Pilot Website

File Attachments

0 of 29


11/29

5. Recognitions

North Region Executive Director Joyce Stewart will introduce the new administrators.

Larry Fleckenstein recently accepted the principal position at Evergreen Middle School. Prior to joining the Evergreen

staff, Larry taught general science, chemistry, and advanced placement biology courses at Skyview High School in

Vancouver, WA. He was recognized by the school and Rotary for his outstanding teaching abilities. In addition, he

served as program coordinator of the Science-Math-Technology Magnet and completed his administrative internship at

Skyview. In 2007, Larry became vice principal of Cascade High School. During the past four years, Larry was actively

involved in a wide range of meaningful administrative experiences that have prepared him to be the learning leader for

Everetts largest middle school.

Linda Tyrell became the new principal of North Middle School in July. Linda has a rich educational background. Shetaught high school honors language arts and English classes for ten years in the Tacoma and Highline School Districts.

Linda completed her principal internship and worked as a secondary curriculum specialist for three years in the

Franklin Pierce School District. For the past four years, Linda served as vice principal at Cascade High School, and the

varied administrative opportunities have prepared her to be the new instructional leader at North Middle School.

Dianna Pratt will serve as the interim vice principal at Everett High School. Prior to accepting the position, Dianna

worked as a vice principal and principal of two diverse high schools in the Kent School District. Her experiences at two

large high schools will be an asset to her as she serves as the interim vice principal at Everett High School.

South Region Executive Director Jim McNally will introduce an administrator with a new assignment.

Kelly Shepherd was appointed principal of Sequoia High School and the lead for the alternative programs in the

district. Kelly came to Everett Public Schools to become the principal at North Middle School in 2003-04. Prior tocoming to Everett, Kelly was assistant principal at Explorer Middle School in the Mukilteo School District. Over the

eight years that Kelly has been the principal at North, learning has grown significantly in a well-structured, efficient,

safe, and secure environment fostering increased achievement for students and staff.

6. Public Comments

Subject 5.01 Recognition of New Administrators


Category 5. Recognitions

Access Public

Type Recognition

Subject 6.01 Audience Comments Regarding Items Not on the Agenda


Category 6. Public Comments

Access Public

Type Information

Situation

The board of directors recognizes the value of public comment on educational issues and the importance of involving

members of the public in its meetings. Limits on public comment at board meetings are set to allow others a fair and

adequate opportunity to be heard, to assure that the regular agenda of the board is completed, to use the boards

time efficiently, and to maintain an orderly and respectful exchange of ideas and opinions.

1 of 29


12/29

7. Superintendent's Report

The board will provide a period of up to fifteen (15) minutes during its regular meetings during which the public may

comment on non-agenda issues. The board will also allow individuals to express an opinion prior to board action on

agenda items. If the entire fifteen (15) minutes has been used for non-agenda issues, the board will provide an

additional period of up to ten (10) minutes for public comment on agenda items. The president of the board may

limit the total amount of time dedicated to public comment at any meeting.

Individuals wishing to be heard by the board shall sign a Public Comment card available from district staff. The board

president will recognize individuals on a first come, first served basis determined by the order of Public Comment

card submission to the board, unless the president determines another priority method better meets the boards

needs. After being recognized by the board president, individuals will proceed to make comments, limiting

themselves to three (3) minutes. Groups and organizations may designate a spokesperson for the group or

organization who will limit his/her remarks to five (5) minutes.

Estimated Time

15 minutes

Reference

Policy 1441, Audience Participation

Subject 6.02 Audience Comments Regarding Items on the Agenda


Category 6. Public Comments

Access Public

Type Information

Situation

The board of directors recognizes the value of public comment on educational issues and the importance of involving

members of the public in its meetings. Limits on public comment at board meetings are set to allow others a fair and

adequate opportunity to be heard, to assure that the regular agenda of the board is completed, to use the boards

time efficiently, and to maintain an orderly and respectful exchange of ideas and opinions.

The board will provide a period of up to fifteen (15) minutes during its regular meetings during which the public may

comment on non-agenda issues. The board will also allow individuals to express an opinion prior to board action on

agenda items. If the entire fifteen (15) minutes has been used for non-agenda issues, the board will provide an

additional period of up to ten (10) minutes for public comment on agenda items. The president of the board may

limit the total amount of time dedicated to public comment at any meeting.

Individuals wishing to be heard by the board shall sign a Public Comment card available from district staff. The board

president will recognize individuals on a first come, first served basis determined by the order of Public Comment

card submission to the board, unless the president determines another priority method better meets the boards

needs. After being recognized by the board president, individuals will proceed to make comments, limiting

themselves to three (3) minutes. Groups and organizations may designate a spokesperson for the group or

organization who will limit his/her remarks to five (5) minutes.

Estimated Time

10 minutes

Reference

Policy 1441, Audience Participation

2 of 29


13/29

Admin Content

Start of school

- school clean-up

- office managers

Enrollment

Constructive communications

United Way

LMS implementation

eSchool

Blackboard Connect

School Dude

8. Strategic Progress Monitoring

Situation

The Office of Superintendent of Public Instruction (OSPI) recently released the latest district and state assessment

results for the Measurement of Student Progress (MSP) grades 3-8, High School Proficiency Exam (HSPE) grade 10,

and Algebra and Geometry End-of-Course (EOC) exams. District results indicate solid performance with the district

exceeding state scores in all subjects at all grades. The district also produced strong year over year results. District

Adequate Yearly Progress (AYP) as part of No Child Left Behind continues to be strong with the district making AYP in

88% of the required cells.

Background

On Tuesday, August 30, 2011 State Superintendent of Public Instruction Randy Dorn held a press conference for the

release of the 2011 state assessments and the NCLB Adequate Yearly Progress (AYP) results. Once again, Everett

Public Schools outscored the state on the elementary and middle schools Measures of Student Progress (MSP) and the

High School Proficiency Exam (HSPE) at every grade-level and in every content area. Scores on the MSP-Mathematics

showed significant gains and students performed well on the new End-of-Course (EOC) Mathematics assessments.

Students continued to perform at high levels in reading and writing across the grades.

Everett Public Schools' AYP results showed the impact of our gains in mathematics. Every elementary school made

AYP in mathematics and half of our secondary schools. This was in part to the State Uniform Bar in mathematics

remaining the same as the previous year. Our schools were able to focus on the same target. This was not the case

for reading. The State Uniform Bar increased at every level in reading: elementary = 88.1%, middle = 82.5%, high =

87.2%. In spite of these very high targets, 15 of our schools made AYP in reading in every cell as well as the district.

Overall, across all AYP cells in both mathematics and reading, Everett Public Schools made AYP in 88.1 percent

indicating very adequate progress was made last year.

Subject 7.01 Superintendent's Report


Category 7. Superintendent's Report

Access Public

Type Information

Subject 8.01 Annual Student Achievement Report


Category 8. Strategic Progress Monitoring

Access Public

Type Report

3 of 29


14/29

Annual Student Achievement Report 20110913.pdf (736 KB)

Prior Action

The board has received annual updates of the status of student achievement on state assessments (MSP and HSPE)

and on the Adequate Yearly Progress status of the district.

Presenter

Terry Edwards

Estimated Time

30 minutes

File Attachments

Admin Content

Contact


9. Information/Discussion

10. Action

SituationThe board of directors is presented a tentative agreement between Everett Public Schools and Everett Education

Association (EEA) which, upon board approval, will amend the existing contract and be incorporated into the 2010-12

collective bargaining agreement.

Background

Representatives from the union and the district met between June and August resulting in a tentative agreement and

ratification vote by the Everett Education Association on August 31, 2011. The tentative agreement addresses the

1.9% reduction in funding to the base salary schedule for teachers through a combination of reduction of work time

Subject 9.01 Information/Discussion


Category 9. Information/Discussion

Access Public

Type Information

Subject 10.01 Ratification of Tentative Agreement between Everett Public Schools and

the Everett Education Association


Category 10. Action

Access Public

Type Action

Recommended

Action

That the board of directors ratify the tentative agreement reached between the district

and Everett Education Association including a revised regular salary schedule, a

revised time-responsibility-incentive (TRI) schedule, a revised work calendar, and

revisions to Section 9.16, Student Assessments, for 2011-12.

4 of 29


15/29

EEA Tentative Agreement 20110913 .pdf (645 KB)

(state unpaid teacher leave time) and a 1.25% increase in the TRI salary schedule, for a net average salary increase

of 1.0% to 1.1%. Cost to the district is $886,000 for compensation plus $32,000 for support for assessments.

Prior Action/Discussion

July 5, 2011 - Study Session: Calendar Study Report

August 23, 2011 - Closed Session

August 25, 2011 - Closed Session

The current collective bargaining agreement spans the 2010-12 time frame.

Presenter

Lynn Evans

Estimated Time

15 minutes

References

Policy 1410, Executive or Closed Sessions

Policy 6110, Superintendent-School Board Relations

Procedure 6110P, Superintendent-School Board Relations

File Attachments

Admin Content

Contact

Lynn Evans, executive director, human resources, (425) 385-4100

Background

In order to prepare directors for the closed session to discuss the tentative agreement between the district and the

Everett Education Association, a copy of the existing agreement is attached for director review. Directors may want to

review the sections addressing salary and work year, and the language and appendix addressing assessment. This is a

large file, so it may take a few moments to load. Please beware: the collective bargaining agreement may not

be posted on websites for public access by the district; note the highlighted sentence below. School

directors are considered part of the district. BoardDocs is considered part of the district website.

SECTION 2.04 - DISTRIBUTION OF AGREEMENT

The District and Association will equally share the cost of printing this Agreement in sufficient number to

provide a copy to each employee. Additional copies desired by either party will be paid fully by that

Party. The District will provide a copy to new employees no later than his/her first day of work at his/her

assigned school. The Association will make all arrangements for the printing of the Agreement no later

than thirty (30) days after ratification and will be responsible for distribution to all current employees. The

District will not post or make available this Agreement on the District website accessible to anyone other

than District employees.

Most districts districts across the state have settled contracts with associations. The terms of the bargains are varied.

Several news articles providing examples of the arrangements were attached to the August 23, 2011 agenda

executive section.

Administrative File Attachments

5 of 29


16/29

EEA 2011-12 regular salary schedule.pdf (274 KB) EEA 2011-12 TRI salary schedule.pdf (282 KB)

EEA 2011-12 work calendar.pdf (31 KB) SECTION 9 16 and Appendix 7 20110913.pdf (39 KB)

Situation

During the course of several board meetings, especially November 16, 2010, January 25, 2011, July 5, 2011, andAugust 23, 2011, the board of directors discussed incidents and examples of misconduct by Director Jessica Olson

toward other directors and staff. Directors further discussed the acceptable conduct of board members established by

Washington law, by adopted board policy, by operating protocols approved by the board, and by agreements

unanimously approved by the board. The proposed resolution is presented for director consideration in order to

provide an opportunity for the directors to review prior complaints and to hear and consider further complaints about

Director Olson's conduct. The procedure and allocation of time for conduct of this item by the board president is as

follows:

3 minutes for introduction by President Petersen

5 minutes for maker of the motion to comment

5 minutes for second for the motion to comment

5 minutes for Director Olson to comment

5 minutes for directors first comment

5 minutes for directors first comment

2 minutes for President Petersen to conduct vote

Background

During the November 16, 2010 regular board meeting President Petersen presented evidence that Director Olson

acted improperly in (1) causing unnecessary costs, embarrassment and tarnishing a valued employee's reputation; (2)

abusing power of the board position; (3) undermining public trust by false accusations; (4) airing false and misleading

statements that constitute evaluative comments in public; (5) intimidating staff; (6) wasting the superintendent's

time; and (7) violating the district's records policy. As a result of discussions held in an executive session on January

18, 2011, President Petersen determined to place an item on the January 25, 2011 agenda for board discussion during

an open meeting. At that meeting Vice President Russell presented evidence that Director Olson acted improperly by

(1) requesting disclosure of the superintendents Americans with Disabilities Act status; (2) photographing

un-redacted attorney invoices; (3) violating the Open Public Meetings Act by emailing all board members; (4) violating

the Open Public Meetings Act by intruding upon a meeting in which two directors were present; (5) disclosing

privileged executive session content; (6) removing from the district public records request documents without paying

for them; and (7) intimidating and individually directing staff members. Policies and procedures applicable to the role

and responsibilities of board members, code of ethics, and the custody and release of, and charges for, public records

are referenced below, as is a portion of Chapter 42.23 RCW, Code of ethics for municipal officers, pertaining to

disclosure of confidential information.

During the April 19, 2011 board meeting, Director Olson requested of the superintendent an appointment to inspect

Subject 10.02 Approval of Resolution 1027, Censure No. 2 of Director Jessica Olson


Category 10. Action

Access Public

Type Action

Recommended

Action

That the board of directors adopt Resolution 1027, Censure No. 2 of School Board

Director Jessica Olson.

6 of 29


17/29

un-redacted legal invoices maintained by the district. The nature of the request, the history of the board's decisions

regarding director requests and access to non-public confidential information (such as personally identifiable student

records and un-redacted attorney invoices), the minutes of the board, and consultation with the board president

provided guidance for this action item. The superintendent's response to Director Olson recommended submission of a

request for the next regular board meeting. Director Olson requested of the board president consideration of the

request by the board. During the May 10, 2011 board meeting the directors considered the request and adopted

unanimously an order stating that the board of directors approve Director Olson's request to inspect by appointment

on a date agreed to with the superintendent, un-redacted attorney invoices maintained by the superintendent for

director inspection, and expressly prohibit copying, photographing, or otherwise recording, or removing from the

custody of the superintendent, such records; and that the president or designee be included in the appointment.

Director Andrews was designated by the board president, and an appointment was set for Friday, June 24, 2011.

Directors Olson and Andrews met at the Longfellow Building on Friday, June 24, 2011 to review the non-public,

confidential records in the presence of district staff charged by the superintendent with safekeeping of these district

records. The board of directors has not waived attorney-client privilege for these records. Attorneys for the district had

not reviewed and redacted the invoices to delete attorney-client privileged information. After approximately two hours,

during which Director Olson recorded the meeting with district staff and Director Andrews, Director Olson removed the

entire notebook of un-redacted records from the district offices over the objections of district staff. Director Olson later

returned the notebook containing the records, from several of which documents the staples had been removed.

During the July 5, 2011 regular meeting, Director Andrews, who reviewed the legal documents with Director Olson on

June 24, 2011, described intimidation and harassment of staff by Director Olson. Director Olson disagreed andconfirmed she had voted for the May 10, 2011 motion expressly prohibiting copying or removing records, and that

technically she had violated the motion, and concluded she had done nothing illegal. Emails documenting the incident

were attached to the July 5, 2011 regular meeting agenda.

During the August 23, 2011 board meeting directors discussed the events of June 24, 2011, and discussed attorney

advice regarding a number of questions raised during the July 5, 2011 meeting. The board discussed Director Olsons

disclosure of attorney-client privileged advice as reported in The Daily Heraldon August 23, 2011. The executive

session that evening was interrupted by Director Olson video and audio recording the meeting, and by a disagreement

over possession of copies of the draft evaluation of the superintendent. During the board annual planning workshop on

August 25-26, 2011, the board discussed the events of August 23 and protocol for concluding the superintendent

evaluation document.

Prior ActionDirector conduct was discussed when the board-superintendent operating protocol was adopted by the board at its

September 7, 2010 regular meeting. The board devoted approximately an hour to discussion of Director Olsons

conduct and the protocol during the November 2, 2010 regular meeting, and another hour and a half during the

November 16, 2010 regular meeting. The board of directors approved Policy 1715, Board-Superintendent Operating

Protocol, on December 7, 2010. The board devoted approximately an hour to further discussion of Director Olsons

conduct during the January 25, 2011 regular meeting. The board of directors adopted Resolution 1015, Censure of

Director Jessica Olson, on February 22, 2011 for actions including violating the district's records policy by removing

documents from a file containing special education student records, refusing to allow private student information to be

deleted before unauthorized removal, and photographing un-redacted attorney invoices, an action equivalent to the

removal of attorney-client privileged information without the boards permission.

During the March 10, 2011 regular meeting the board unanimously "approved Director Olson's request to inspect by

appointment on a date agreed to with the superintendent, un-redacted attorney invoices maintained by the

superintendent for director inspection, and expressly prohibit copying, photographing, or otherwise recording, or

removing from the custody of the superintendent, such records; and that the president or designee be included in the

appointment."

During the August 23, 2011 board meeting directors waived attorney-client privilege for the Valerie Hughes letter

dated August 17, 2011.

Presenter

7 of 29


18/29

Resolution 1027, Censure No. 2 of Director Jessica Olson.pdf (16 KB)

Resolution 1015, Censure of Director Jessica Olson.pdf (16 KB)

Ed Petersen

Estimated Time

30 minutes

References

Policy 1240, Duties of Individual Board Members

Policy 1711, Code of Ethics

Policy 1715, Board-Superintendent Operating Protocol

Policy 4340, Public Access to District Records

Policy 4340P, Public Access to District Records

RCW 5.60.060, Privileged Communications

RCW 28A.635.030, Disturbing school meetings

RCW 42.23.070, Prohibited acts

RCW 42.30.110, Executive sessions

File Attachments

Situation

During the boards summer 2011 workshop, discussion took place about ways in which to improve the planning for the

regular board meetings, including amending the current meeting agenda at the outset of the meeting, suggesting

agenda items for upcoming meetings, and removing study sessions, work sessions, and executive and closed sessions

from the regular meetings to hold the business meetings to 2 - 2 1/2 hours. Accordingly, Section 14, Work/Study

Session and Section 15, Executive/Closed Session have been deleted from the regular order of business for

agendas. Numbering on subsequent sections will change accordingly. Please note the removal of the executive/closed

session category does not prohibit holding executive or closed sessions. Executive or closed sessions may called by the

president at any point during the meeting if warranted and the topic qualifies under applicable state law. This item is

proposed for board consideration, with implementation in October 2011.

BackgroundPolicy 1440, Meeting Conduct and Order of Business, provides in part that, "The Board shall establish its regular order

of business, but may elect to change the order by a majority vote of the members."

Prior Action

The board amended its regular order of business following the summer 2009 annual planning workshop, and following

the summer 2010 annual planning workshop during the regular board meeting on September 7, 2010 by adding

sections for Strategic Progress Monitoring, Policy Review, and Items for Future Agendas. The board amended the

order again during the regular board meeting on November 2, 2010, adding a section for Board Meeting

Subject 10.03 Proposed Revised Board Agenda Format


Category 10. Action

Access Public

Type Action

Recommended

Action

That the board of directors adopt a revised order of business for the regular board

agenda, to be fully implemented by October 2011.

8 of 29


19/29

1440 FR 20110913.pdf (8 KB) 1440P FR 20110913.pdf (8 KB)

Self-Evaluation and a procedural section for adjourning meetings. The regular order of business was published as

Procedure 1440P, Meeting Conduct and Order of Business, for ease of director access and public referral.

Presenter

Gary Cohn

Estimated Time

10 minutes

Reference



File Attachments

Admin Content

Contact


Situation

During the board's summer 2011 workshop a draft of the annual work plan for 2011-12 was discussed, and a number

of suggestions offered for revisions in anticipation of action at the September 13, 2011 regular meeting. A revised

draft was reviewed by the board president, and prepared for presentation to the board. The revised work plan format

includes standard and goal reference numbers to enhance tracking using the BoardDocs system.

Background

The board determined a new format for its annual work plan subsequent to the 2009 summer workshop, and based on

the Washington State School Directors' Association (WSSDA) board standards. The board uses the annual work plan to

guide its efforts during the year, and assess the use of its time in board meetings and its responsibility for linkage to

the community. The annual work plan is reviewed at the board's annual planning workshop during the summer, in

partial fulfillment of its responsibility under Policy 1821, Evaluation of the Board.

Prior Action

The board approved of the 2010-11 annual work plan on September 7, 2010, and reviewed progress reports during

the regular meetings on January 25, 2011 and April 19, 2011, and during the summer 2011 annual planning workshop

on August 25-26, 2011. The board reviewed and directors suggested amendments to a draft 2011-12 work plan

presented during its annual planning workshop in August 2011.

Estimated Time

10 minutes

Subject 10.04 Board Work Plan 2011-12


Category 10. Action

Access Public

Type Action

Recommended

Action

That the board of directors approve the attached Board Work Plan 2011-12 as

presented.

9 of 29


20/29

Board Work Plan 2011-12.pdf (28 KB)

Presenter

Gary Cohn

Reference

Policy 1821, Evaluation of the Board

File Attachments

Admin Content

Contact


Situation

The annual practice of designating specific schools to individual board members has been used to allow the board to

focus on special events at their assigned schools and for ways to learn even more about the great things that are

happening throughout the district. Although the board is encouraged to visit any school and/or function that is of

interest to them, the assigned locations for each board member will be their focus for the year. Assignments may berevised following the November 2011 election.

Background

In order to perform their responsibilities, school directors must be familiar with the operations within the schools. The

superintendent is expected to establish and use procedures which can enhance the directors' understanding of school

operations. Board policy encourages communication between district staff and the board, and provides that directors

are expected to call the school principal or stop in the office prior to visiting classes or the campus.

Prior Action

The board of directors approved the existing list of school assignments during the regular meeting on September 7,

2010.

PresenterGary Cohn

Estimated Time

10 minutes

References

Policy 1715, Board-Superintendent Operating Protocol

Policy 1721, Board-Staff Communications

Subject 10.05 Board School Assignments for 2011-12


Category 10. Action

Access Public

Type Action

Recommended

Action

That the board of directors approve the attached list of board school assignments for

the 2011-12 school year.

0 of 29


21/29

School Assignments 2011-12.pdf (18 KB)

Procedure 1721P, Board-Staff Communications

File Attachments

Admin Content

Contact


11. Policy Review

Situation

The attached proposed revision to Policy 1410, Executive or Closed Sessions, is provided for first reading with second

reading and adoption to be recommended at a future board meeting. Proposed revisions to this policy are the result of

discussion at the boards annual planning workshop including methods of clarifying how the boards regular order of

business is conducted. This proposed revised policy represents a further effort by the board to maintain a clear

commitment to focus on upholding the law of Washington State, discussing in executive session or closed session only

those matters allowed by state law, and spending scarce board meeting time on priorities described in the board

annual work plan priorities. Based upon the boards discussion during its summer planning workshop, more descriptive

language has been added prohibiting audio or video recording in such sessions until such time as the Washington

Legislature amends the Open Public Meetings and/or Public Records Acts to protect the privacy of recordings made in

such sessions.

Background

In concert with the board's work on ends/means focus, and the commitments in the Board-Superintendent Operating

Protocol, directors discussed the board considering a revision to the policy on the executive sessions. This proposed

policy has been reviewed by superintendent's cabinet and legal counsel.

Prior Action

Board discussion during the annual planning workshop August 25-26, 2011.

Presenter

Molly Ringo

Estimated Time

15 minutes

References

Policy 1410, Executive or Closed Sessions

Policy 1420, Agenda



Subject 11.01 Policy 1410, Executive or Closed Sessions, Proposed Revision (first

reading)


Category 11. Policy Review

Access Public

Type Discussion

1 of 29


22/29

1410 FR 20110913.pdf (10 KB)

RCW 9.73.030, Intercepting, recording, or divulging private communication Consent required Exceptions

File Attachments

Admin Content

Contact

Molly Ringo, executive director, central region (425) 385-4023

Situation

The attached proposed revision to Policy 1421, Consent Agenda, is provided for first reading with second reading and

adoption to be recommended at a future board meeting. This proposed revised policy represents a further effort by

the board to maintain a clear commitment to focus on policy matters and avoid spending scarce board meeting time

on operating matters and details of routine district business. Based upon the boards discussion during its summer

planning workshop, more descriptive language regarding removal of routine items has been added.

Background

In concert with the board's work on ends/means focus, and the commitments in the Board-Superintendent Operating

Protocol, directors discussed the board considering a revision to the policy on the consent agenda. The essential

purpose of the consent agenda policy is to maintain a clear commitment to focus on policy matters and avoid spending

scarce board meeting time on operating matters and details of routine district business. Items routinely assigned to

the consent agenda include meeting minutes, personnel actions, business transactions, expense vouchers, gifts, travelrequests, recurring contracts and intergovernmental agreements, and recurring federal and state grants. Placement of

items on the consent agenda is determined by the superintendent in consultation with the board president. Summer

workshop discussion revolved around perceptions that the policy is not adequately clear as to when and how items are

removed to the Action area of the regular meeting agenda, and the nature of a "brief" statement of rationale by a

board member as to why a particular item should be removed for separate discussion and action. The motion to

approve a consent agenda must be seconded by another board member. This second is notfollowed by discussion or

debate prior to a vote of the directors. Content from the University Place School Districts Policy GP-8, and Everetts

Policy 1420, Agenda were used in developing the amendments.Proposed revisions to this policy have been reviewed

by superintendents cabinet and legal counsel.

Prior Action

Policy 1421, Consent Agenda, was submitted last year to the board of directors for first reading on October 5, 2010.

Additional revisions were made to this policy for second reading and adoption on October 19, 2010 to provide more

descriptive language regarding routine items to be assigned to the consent agenda, and concurrence of a second

director for removal from the consent agenda.

Presenter

Molly Ringo

Estimated Time

Subject 11.02 Policy 1421, Consent Agenda, Proposed Revision (first reading)



Access Public

Type Discussion

2 of 29


23/29

1421 FR 20110913.pdf (8 KB)

5 minutes

References

Policy 1420, Agenda

Policy 1421, Consent Agenda

File Attachments

Admin Content

Contact

Molly Ringo, executive director, central region (425) 385-4023

Situation

The attached proposed revision to Policy 1440, Meeting Conduct and Order of Business, is provided for first reading

with second reading and adoption to be recommended at a future board meeting. This proposed policy represents a

further effort by the board to maintain a clear commitment to focus on policy matters and spending scarce board

meeting time on strategic priorities and board annual work plan priorities. Based upon the boards discussion during its

summer planning workshop, more descriptive language has been added regarding amendment of the regular meeting

agenda at the start of each regular meeting.

BackgroundIn concert with the board's work on ends/means focus, and the commitments in the Board-Superintendent Operating

Protocol, directors discussed the board considering a revision to the policy on the consent agenda. Consent agenda

adjustments were being considered at the time of agenda approval, resulting in mixture of efforts to address changes

to one or the other. Summer workshop discussion revolved around perceptions that the policy is not adequately clear

as to when and how items are added to the Action area of the regular meeting agenda, and the board's decision that

certain areas of the regular meeting agenda were notdesignated for action items. Proposed revisions to this policy

have been reviewed by superintendents cabinet and legal counsel.

Prior Action

Board discussion during the annual planning workshop August 25-26, 2011.

Presenter

Molly Ringo

Estimated Time

5 minutes

References

Policy 1420, Agenda


Subject 11.03 Policy 1440, Meeting Conduct and Order of Business, Proposed Revision

(first reading)



Access Public

Type Discussion

3 of 29


24/29

1440 FR 20110913.pdf (8 KB)

File Attachments

Admin ContentContact

Molly Ringo, executive director, central region, (425) 385-4023

Situation

The attached proposed new Policy 1910, Attorney-Client Privilege, is provided for first reading with second reading and

adoption to be recommended at a future board meeting. This proposed policy represents a further effort by the board

to maintain a clear commitment to focus on upholding the law of Washington State, protecting discussions with legal

counsel in executive session or closed session and advice of legal counsel, and spending scarce board meeting time on

priorities as determined by the board of directors. Based upon recent disclosures of attorney-client privileged advice

without the board of directors' waiver of privilege, the boards discussion during its summer planning workshop,

language has been created to affirmatively assert the attorney-client privilege extended the board by law and court

decision, and prohibiting release of such privileged information until such time as the Washington Legislature amends

the Open Public Meetings and/or Public Records Acts to change the privacy protections afforded employees, students,

and preservation of the resources of the district.

BackgroundProposed revisions to this policy have been reviewed by superintendents cabinet and legal counsel.

Prior Action

Board discussion during the regular meeting on August 23, 2011, and the annual planning workshop August 25-26,

2011.

Presenter

Molly Ringo

Estimated Time

15 minutes

References

RCW 5.60.060, Privileged Communications



File Attachments

Subject 11.04 Policy 1910, Attorney-Client Privilege, Proposed New Policy (first

reading)



Access Public

Type Discussion

4 of 29


25/29

1910 FR 20110913.pdf (8 KB)

Admin Content

Contact

Molly Ringo, executive director, central region, (425) 385-4023

12. Upcoming Agenda Items

Situation

The board of directors developed an initial annual meeting plan to schedule the content of all regular board meetings

and several special board meetings. The annual plan is updated as new or revised agenda items are identified. The

topic currently planned for the September 20, 2011 special meeting is the Superintendent's Performance Priorities.

Background

The board of directors reviewed the Board Annual Meeting Plan 2011-12 during its August 25-26, 2011 special

meeting. The annual meeting plan is updated occasionally and the current edition posted to the BoardDocs Library.

Prior Action

None.

Presenter

Gary Cohn

Estimated Time

5 minutes

References


Policy 1420, Agenda

Subject 12.01 Special Meeting, September 20, 2011


Category 12. Upcoming Agenda Items

Access Public

Type Information

Subject 12.02 Regular Meeting, September 27, 2011


Category 12. Upcoming Agenda Items

Access Public

Type Discussion

Situation

The board of directors developed an initial annual meeting plan to schedule the content of all regular board meetings

and several special board meetings. The annual plan is updated as new or revised agenda items are identified.

Following is a list of the items currently planned for the September 27, 2011 regular meeting.

Strategic Progress Monitoring

5 of 29


26/29

Admin Content

13. Board-Superintendent Team Comments

Situation

In accordance with the regular order of business approved by the board of directors pursuant to Policy 1440, Meeting

Conduct and Order of Business, the regular meeting agenda includes time for directors and the superintendent to

share information with one another. The agenda item is established for information and discussion only.

Background

Policy 1440, Meeting Conduct and Order of Business, provides in part that, "The Board shall establish its regular order

Secondary course access equity (1.2.a)

Strategic Issues Study/Board Development (Work/Study Session)(Executive/Closed Session)

Plan-Do-Check-Act continuous instructional improvement process (1.5.a)

Policy Review

Policy 1410, Executive or closed sessions, proposed revision, second reading

Policy 1421, Consent agenda, proposed revision, second reading

Policy 1440, Meeting conduct and order of business, proposed revision, second reading

Policy 1910, Attorney-client privilege, proposed new policy, second reading

General Operating Business

Transportation bid award (4.1.a)

EHS gym resolution (Hearing)

Background

The board of directors reviewed the Board Annual Meeting Plan 2011-12 during its August 25-26, 2011 special

meeting. The annual meeting plan is updated occasionally and the current edition posted to the BoardDocs Library.

Prior Action

None.

Presenter

Gary Cohn

Estimated Time

5 minutes

References


Policy 1420, Agenda

Contact


Subject 13.01 Board-Superintendent Team Comments


Category 13. Board-Superintendent Team Comments

Access Public

Type Discussion

6 of 29


27/29

of business, but may elect to change the order by a majority vote of the members."

Prior Action

The board amended its regular order of business following the summer 2009 workshop, and again following the

summer 2010 workshop, most recently at its November 2, 2010 regular meeting. The regular order of business is

published as Procedure 1440P.

Presenter

None.

Estimated Time

10 minutes

Reference



Attachment

None.

Admin Content

14. Board Meeting Self-Evaluation

Contact


Subject 14.01 Board Meeting Self-Evaluation


Category 14. Board Meeting Self-Evaluation

Access Public

Type Discussion, Information

Situation

The board of directors has determined to improve the planning for and conduct of board meetings,

including using a meeting self-evaluation process. The instrument approved by the board is attached for board

review.

Background

During the boards summer 2010 workshop, discussion took place about ways in which to improve the

planning for the regular board meetings, including focusing on strategic and policy issues, and suggesting

agenda items for upcoming meetings. Sections were added for Strategic Progress Monitoring, Policy

Review, and Items for Future Agendas. The board members discussed, in addition, researching and

implementing a meeting self-evaluation process during the summer and late fall. Director Russell gathered

samples of board meeting self-evaluation documents in anticipation of implementing an instrument in January.

Samples were collected from several districts, particularly those that have implemented the Carver Policy

Governance

Model, and the Professional Educator Standards Board. A draft was developed and circulated to the

board in December in anticipation of placing this action item on a board agenda.

Prior Action

During the boards summer 2010 workshop, Director Russell was assigned responsibility by the board for

researching meeting self-evaluation instruments. The board of directors approved during its September 7,

2010 regular meeting its annual work plan, which included under Standard 1, Provide responsible school

7 of 29


28/29

Board Meeting Self-Evaluation Form 20110111.pdf (30 KB)

File Attachments

Admin Content

15. Work/Study Session

Situation

District staff will present information in this work session describing the planning work that has taken place to

implement the district's new strategic plan. A 60-month (5-year) planning horizon will be discussed, including a draft

implementation process plan. A more detailed 12-month planning horizon for the 2011-12 fiscal year will be described.

Information will also be presented on the process to provide regular reports to the board on implementation of the

strategic plan during 2011-12, and the alignment of the board's annual agenda plan with the new strategic plan to

focus on the highest priority strategic targets and goals.

Background

The district's new strategic plan was developed from August 2009 to May 2011 in a process that incorporated

significant community and staff engagement and numerous learning opportunities for the board. Four community

engagement sessions, a student engagement session, four board study sessions, and a large scale community

visioning event were some of the highlights during development of the plan. Two advisory groups were formed to

assist and support the work. The board also engaged in numerous work sessions to review progress, add to plan

development and provide feedback to facilitators of the process.

district governance, goals to "Develop board meeting content which balances near and distant planning

horizons; revise the annual agenda plan and board agenda format accordingly," and to "Enhance

team-building through successive board training events; updating our operating protocol and practicing

means/ends balance." During its November 2, 2010 regular meeting the board amended its regular order

of business to add a section for Board Meeting Self-Evaluation. During its January 11, 2011 regular

meeting the board approved the attached board self-evaluation instrument for its routine use in regular

board meetings and selected special meetings. During the subsequent regular meetings the board was

provided the self-evaluation instrument for completion and analysis.

Presenter

Gary Cohn

Estimated Time

5 minutes

Contact


Subject 15.01 Study Session: Strategic Plan Operational Implementation


Category 15. Work/Study Session

Access Public

Type Discussion, Information

8 of 29


29/29

SP Operational Implementation 20110907.pdf (693 KB) Board Work Plan 2011-12.pdf (28 KB)

Strategic Plan 20110827.pdf (28 KB) Current Alignment of Planning Cycles 20110902.pdf (64 KB)

Board Annual Meeting Plan 2011-12(1A).pdf (95 KB)

Strategic Performance Advisory Council 20110805.pdf (13 KB)

Prior Action

May 10, 2011 - Board adoption of new strategic plan

August 26, 2011 - Dashboard discussion at board work session

August 2009 to April 2011 - Approximately 28 activities involving board during the plan development

Presenter

Mike Gunn

Estimated Time

30 minutes

File Attachments

Admin Content

16. Executive/Closed Session

17. Adjourn

The board president will adjourn the meeting.

Contact

Mike Gunn, executive director, facilities & operations, (425) 385-4190

Subject 16.01 Executive/Closed Session


Category 16. Executive/Closed Session

Access Public

Type

Subject 17.01 Adjourn


Category 17. Adjourn

Access Public

Type Procedural

Documents

2011 09 13 Detailed Agenda