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EXHIBITOR PROSPECTUS
Solutions to Coastal Disasters ConferenceJune 26 – 29, 2011 • Hilton Anchorage • Anchorage, Alaska
Put the spotlight on your company’s products, services and computer applications by exhibiting Solutions to Coastal Disasters 2011! Promote your organization’s products and services to coastal clients.
www.asce.org/conferences/cd2011
An Invitation to Exhibit
COASTS, OCEANS, PORTS, AND RIVERS INSTITUTE Board of Governors: Secretary – Jennifer L. Irish
President – Stanley M. White Member – Patrick J. Hudson Treasurer – Scott C. Hagen ASCE Vice-President – Michael D. Cox Past-President – Ronald M. Noble Representative – Lesley C. Ewing
Dear Colleagues,
On behalf of the Solutions to Coastal Disasters Organizing Committee, you are cordially invited to the Solutions to Coastal Disasters Conference in Anchorage, Alaska taking place June 26 – 29. The Solutions conference series was developed to provide formal and informal venues for the exchange of information, tools and ideas relating to coastal hazards, and has encouraged involvement by a broad audience of coastal professionals for multi-disciplinary approaches to coastal issues.
Recent natural/manmade disasters such as Katrina and the BP oil spill have shown that good planning, management and communication among all disciplines and with the public is necessary when pushing the envelope of engineering in the coastal environment. The Solutions of Coastal Disasters Conference Series (2002, 2005, 2008 and now 2011) has attracted a diverse audience: managers, natural scientists, public policymakers, lawyers, social scientists, members of the public, as well as engineers; all care about the coast.
Alaska has 33,904 miles of coastline with all the coastal hazards: earthquakes, tsunamis, sea level rise, ice and coastal storms. The arctic region is considered the last natural frontier of the United States and also has access to the Northwest Passage and a large area of unexplored oil reserves. Developing and conserving the rich natural resources and heritage and minimizing the risk of any coastal disaster is one of the United States’ biggest challenges for the 21st Century.
What better place to show how your organization can contribute to the Alaskan coast?
We look forward to seeing you in Anchorage!
Best regards,
Louise Wallendorf, P.E.Chair, Organizing Committee
Who is COPRI?The Coasts, Oceans, Ports, and Rivers Institute (COPRI) is a semi-autonomous institute of the American Society of Civil Engineers (ASCE), the country's oldest national engineering society.
www.asce.org/conferences/cd2011
COPRI’s services are designed to complement ASCE's traditional civil engineering base, and to attract new categories of members (non-civil engineer allied professionals) who seek to enhance their professional and technical development.
Who is ASCE?Founded in 1852, the American Society of Civil Engineers (ASCE) represents more
than 144,000 members of the civil engineering profession worldwide and is America's oldest national engineering society.
Top Reasons to AttendMeet more than 60% of exhibit hall visitors who have budget management responsibility or recommend purchases to their organizations• Reach more prospects in three days than your sales team can reach in three months.• Build your brand awareness• Keep up on industry trends• Meet with key clients and business partners
Target AudienceAttendees mainly consist of coastal planners, managers, social scientists, engineers, geologists, biologists, economists, oceanographers, meteorologists, property owners, elected officials and others interested in the coasts. They mainly represent institutions of higher education, government/military agencies, engineering/consulting firms, and resource management endeavors.
Attendee Profile
Organization Type:
Private consulting or design/build firm 6 17%Educational institution 19 54%Government agency 7 20%Military agency 1 3%Other 2 6%Total 35 100%
Job Title:
Owner, President or CEO 4 11%Senior management 6 17%Technical staff 8 23%Faculty 13 37%Student 3 9%Retired 1 3%Total 35 100%
Here’s what you gain as an exhibitor offering your specialized expertise and products to help coastalworkers produce sustainable projects for a sustainable future.
Download the exhibitor contract and rules and regulations by visiting www.asce.org/conference/cd2011.
Benefits of Exhibitingwww.asce.org/conferences/cd2011
Explore the Possibilities
One (1) Full registration with each paid table top exhibit Dedicated hours with qualified buyers Exposure at all events including the Welcome Reception, Networking Breaks and Lunches in the Exhibit
Area Recognition in the following (subject to print deadlines):
o Preliminary Program – Logo and %50 payment received by February 22, 2011o Final Program – Logo and full payment received by May 4, 2011
25-word product description in Final Program Recognition on the Conference website – www.asce.org/conferences/cd2011 A pre- and post-conference attendee list, provided signed list agreement and full payment is received.
Exhibitor Provisions and FeesFor $1,595, your 10’ x 10’ booth Exhibit will include:
6’foot skirted table One (1) chair one (1) ID sign
Payment of Exhibit Space Applications must be accompanied by 50% of the total space rental, made payable to ASCE/COPRI Exhibits by February 22, 2011. All space must be paid in full by March 25, 2011. After that date, all reserved booth space not paid in full will be released for resale. Contracts submitted after March 25, 2011, must be accompanied by payment in full. Set-up is prohibited until booth space is paid in full.
Policies and ProceduresCancellation PolicyCancellation notification must be submitted in writing to ASCE Show Management. A refund of the total amount paid less a $100 processing fee per reserved space will be made if cancellation is received before March 14, 2011. No refunds will be made for cancellations received after March 14, 2011.
Assignment of Exhibit Space Space is assigned to companies in good standing, once full payment is received. Contracts will be dated and assigned in order received.
Complete the contract which is contained in this document or can be downloaded at www.asce.org/conference/cd2011.
Subletting – The exhibitor shall not reassign, sublease or share assigned exhibit space with any person, firm, or other entity and agrees not to exhibit, advertise, or offer for sale goods other than those manufactured or sold by him in the regular course of business, without notification to and approval of ASCE Show Management.
If your choice of space is not available, the closest space to your original selection will be assigned. No guarantees are made in respect to booth location.
Floor Plan InformationThe floor plan gives full details of exhibit layouts. The most up-to-date floor plan is posted on the website www.asce.org/conferences/cd2011.
Exhibitor RegistrationComplimentary Registration
www.asce.org/conferences/cd2011
Included in your space rental fee is one (1) Full Solutions to Coastal Disasters 2011 Registration. An Exhibitor Registration Form will be made available on the conference website as part of the official Exhibitor Kit two (2) months prior to the conference. The Exhibitor Registration Form must be completed for the Full Registration and returned to [email protected] or via fax to 703-295-6460 no later than May 25, 2011. After May 25, 2011, exhibitor registration will take place onsite at the conference.
Additional Booth Personnel RegistrationOne Additional Booth Personnel Registration may be purchased at the reduced rate of $300. Extra registrations must be purchased at the Full conference rate, up to a limit of three (3) total registrants per booth. The Additional Booth Personnel Registration Form must be completed and returned to [email protected] or via fax to 703-295-6460 no later than May 25, 2011. After May 25, 2011, exhibitor registration will take place onsite at the conference.
Exposition Schedule (Subject to change)
Sunday, June 26, 201112:00 – 5:00 p.m. Exhibitor Move in 6:00 - 7:30 p.m. Ice Breaker Welcome Reception w/PostersMonday, June 27, 20119:30 a.m. - 3:30 p.m. Exhibit Hall Hours 3:00 - 3:30 p.m. PM Networking Break
Tuesday, June 28, 20119:30 a.m. - 3:30 p.m. Exhibit Hall Hours 10:00 - 10:30 a.m. AM Networking Break3:00 - 3:30 p.m. PM Networking BreakWednesday, June 29, 20119:30 a.m. - 3:30 p.m. Exhibit Hall Hours 10:00 - 10:30 a.m. AM Networking Break3:00 - 3:30 p.m. PM Networking Break 3:30 - 8:00 p.m. Exhibitor Move out
Reserve Your Space Now!Contact Sean Scully at [email protected] or 703-295-6154 or Kira Simonson at [email protected] or 703-295-6349. Take advantage of this prime occasion to reach your target audience. Please visit www.asce.org/conferences/cd2011 for more information.
Hotel InformationHilton Anchorage
500 West 3rd AvenueAnchorage, AK 99501
www.hiltonanchorage.com Rates: $170 single/double
www.asce.org/conferences/cd2011
General Information
Currently, a 12% sales tax per room, per night is applicable to the quoted room rates. Taxes are subject to change without notice.
To receive the reduced 2011 Solutions to Coastal Disasters Conference rate, reservations must be made by May 31, 2011 (after this date, the hotel will continue to reserve rooms based on room availability). Instructions for making reservations will be posted on the Solutions to Coastal Disasters Conference website when the block is ready to open.
Transportation to the Conference
Airport InformationTed Stevens Anchorage International Airport (ANC): (907) 266-2526Distance from Hilton Anchorage hotel: 7 milesTotal driving time: 10 minutes
Driving DirectionsFrom ANC: Exit airport heading east. Exit Minnesota Blvd heading north. Take Minnesota Blvd into downtown. Turn right on Third Avenue. The Hotel is on the corner of Third and E Streets.
Parking InformationSelf Parking: 18.00 USD outdoor lotValet Parking: 24.00 USD covered garageIn/Out Privileges: AvailableSecured: AvailableCovered: AvailableParking Information: Self parking in outdoor open air lot
Taxi InformationTaxi fare to/from ANC Airport: 17.00 USD (one way)
Car Rental InformationSave on car rentals! COPRI has negotiated discounted car rental rates. Enjoy the many attractions Anchorage has to offer while taking advantage of this great deal. Please use this Hertz discount code PC#144782 when booking to save up to $5 a day on your rental.Hertz Website: www.hertz.com
Advance reservations required. Subject to availability, this offer is redeemable at participating Hertz locations in the U.S., Canada and Puerto Rico. This offer has no cash value, may not be used with Pre-Pay Rates, Tour Rates or Insurance Replacement Rates and cannot be combined with any other certificate, voucher, offer or promotion. Hertz age, driver, credit and qualifying rate restrictions for the renting location apply. Taxes, tax reimbursement, age differential charges, fees and optional service charges, such as
refueling, are not included. Discounts apply to time and mileage charges only. Discounts in local currency on redemption. Must present membership card at time of rental.
To sponsor at the 2011 Solutions to Coastal Disasters Conference, contact Sean Scully at [email protected] or 703-295-6154 or Kira Simonson at [email protected] or 703-295-6349.
PLATINUM $10,000
Tuesday Offsite DinnerIce Breaker Welcome ReceptionSpeaker Luncheons – Three (3)
www.asce.org/conferences/cd2011
Sponsorship Opportunities
Recognition highlights: Two (2) Full registrations or one (1) standard table-top exhibit
(Refer to Rules and Regulations and complete the Space Application/Contract) Two (2) Additional Tickets to Sponsored Event, if applicable Flyer or giveaway in registration bags (flyer/giveaway to be supplied by sponsor) Name/logo on scrolling PowerPoint display at various events Name/logo and URL printed in Sponsors’ listing in Preliminary Program if received by February 22,
2011 Name/logo and URL printed in Sponsors’ listing in Final Program if received by May 4, 2011 Name/logo and URL posted on the Solutions to Coastal Disasters Conference Website Hotlink on Solutions to Coastal Disasters Conference Website to Sponsor's home page Name/logo on Sponsors' recognition signage
GOLD $5,000
Evening MovieHotel Key Cards
Recognition highlights One (1) Full registration or one (1) standard table-top exhibit
(Refer to Rules and Regulations and complete the Space Application/Contract) One (1) Additional Ticket to Sponsored Event, if applicable Flyer or giveaway in registration bags (flyer/giveaway to be supplied by sponsor) Name/logo on scrolling PowerPoint display at various events Name/logo and URL printed in Sponsors’ listing in Preliminary Program if received by February 22,
2011 Name/logo and URL printed in Sponsors’ listing in Final Program if received by May 4, 2011 Name/logo and URL on the Solutions to Coastal Disasters Conference Website Hotlink on Solutions to Coastal Disasters Conference Website to Sponsor's home page Name/logo on Sponsors' recognition signage
SILVER $3,000
Lanyards Short Courses
Recognition highlights: One (1) Full registration Name/logo and URL printed in Sponsors’ listing in Preliminary Program if received by February 22,
2011 Name/logo and URL printed in Sponsors’ list in Final Program if received by May 4, 2011 Name/logo on the Solutions to Coastal Disasters Conference Website Name/logo on Sponsors' recognition signageBRONZE $2,000
Refreshment Breaks – Three (3) MorningRefreshment Breaks – Three (3) Afternoon
**Display your organizations name and logo along with any marketing material**
Recognition highlights: Name/logo and URL printed in Sponsors’ listing in Preliminary Program if received by February 22,
2011 Name/logo and URL printed in Sponsors’ list in Final Program if received by May 4, 2011 Name/logo on the Solutions to Coastal Disasters Conference Website Name/logo on Sponsors' recognition signage
www.asce.org/conferences/cd2011
COPPER $1,000
General Conference Sponsorship
Recognition highlights: Name/logo and URL printed in Sponsors’ listing in Preliminary Program if received by February 22,
2011 Name/logo and URL printed in Sponsors’ list in Final Program if received by May 4, 2011 Name/logo on the Solutions to Coastal Disasters Conference Website Name/logo on Sponsors' recognition signage
Past Exhibitors and Sponsors
DewberryFyfe Company Moffat & NicholNOAA/NOS NOAA Pacific Services Ctr.Oceanit Laboratories, Inc.Tensar Intl Corp.Tetra TechState of Hawaii – DLNRURS CorporationUSC Sea Grant USGSZephyr Insurance
Key Dates(Subject to change)
JANUARY 2011
Exhibitor housing block opens January 3
February 201150% deposit due with completed Exhibit Space Application/Contract February 22
Name/logo and URL printed in Sponsors’ listing in Preliminary Program February 22
MARCH 2011www.asce.org/conferences/cd2011
Final payment due March 25
APRIL 2011
Exhibitor Kit available online April 27
25-word Product Description due April 1(subject to contract execution & full payment)
MAY 2011
Name/logo and URL printed in Sponsors’ listing in Final Program May 4
JUNE 2011
Show move-in June 26 (12:00 p.m.)Show move-out June 29 (3:30 p.m.)
www.asce.org/conferences/cd2011
