2012 Hurricane Season Are You Ready? Season Overview Emergency Public Information Transportation Sheltering Commodities Closing Comments Agenda

2012 Hurricane Season

Are You Ready? Season Overview Emergency Public Information Transportation Sheltering Commodities Closing Comments

Agenda


Are YouReady?


Pre-Disaster Readiness

Following a presidentially declared disaster an impacted area is entitled to receive federal assistance through FEMA grants

FEMA programs:

• Public Assistance

• Individual Assistance

Are You Ready?


Pre-Disaster Planning Inventory of public infrastructure

• Pictures, videos & GIS coordinates, value, insurance

• Store inventory in a safe location, not in a facility that is likely to be destroyed

Individual Assistance

• Know your community: minority, elderly, special needs, uninsured populations

Are You Ready?


Pre-Disaster Planning

Contracts:

• Gap Analysis - Determine needs & contracts for those needs

• Primary - Pre-event contracts in place

• Secondary - Develop list of pre-qualified contractors

Are You Ready?


Request for a Presidential Declaration: What we need from you:

Have a comprehensive initial damage assessment

Be organized & prepared to receive the State-FEMA PDA team

Appoint someone to investigate & report on the economic impact of the event

Are You Ready?


Documentation Critical for reimbursement (2nd biggest reason for

deobligation)

Pre-event policies that allow overtime

Maintenance records

Force account labor & equipment

Insurance received

Assure that contractors provide detailed accounting for charges: who did what, where & when

Are You Ready?


Procurement

Critical for reimbursement (first biggest reason for de-obligation)

Must follow 44 CFR 13.36

Cost analysis needed for RFP & when FEMA questions reasonable cost

Are You Ready?


Debris Operations Very complicated with lots of moving pieces, i.e.

push & shove, removal, disposal (burn sites), leaner & hangers

Best practice: Have a person that understands debris operations & monitors the contractors - DO NOT rely upon the contractors to be FEMA compliant

Lots of money at stake in debris operations - pay close attention

Are You Ready?


Debris Operations Resources

Are You Ready?

To access, visit:http://gohsep.la.gov/legal.aspx

& select “Debris Management Guide” & Procurement Guide” links in our “Legal Library” section


Season Overview


Storm Type 2011Named Storms 19

Hurricanes (CAT 1, 2) 4

Major Hurricanes (CAT 3, 4, 5) 3

1 landfall in Louisiana - TS Lee

2011 season tied for 3rd

busiest on record

Tied with 1887, 1995 & 2010

Hurricane Irene became 1st hurricane to hit the US (east coast) since Ike in 2008

Tropical Depressions 1Tropical Storms (includes 1 unnamed storm) 12Category 1 3Category 2 0Category 3 2Category 4 2Category 5 0


TS Don

TX LAMS

AL

TS Lee


2012 Season Outlook Forecasters indicate conditions are less

favorable for hurricane development this season

Colorado State University’s 2012 Atlantic Hurricane Season forecast calls for an “about normal season”

10 named storms, including four hurricanes & two hurricanes with sustained winds of 111 mph or greater (Saffir/Simpson category 3-4-5 are considered major hurricanes)

* Co lo rado S ta te Un ivers i t y ’s fo recas t as o f Apr i l 26 , 2012


Plan ahead Prepare a Family Disaster Plan

Maintain a Disaster Supply Kit

Stock essentials for at least 72 hours

Stay aware - watch/listen to your local news

Listen to your public officials

Hurricane Preparedness Individual Responsibility


L E G E N D

Status Feedback

Request for Support

State Operations

State Operations

ParishEOC

ParishEOC

IntrastateMutual

Aid

IntrastateMutual

Aid Contracts

Rents etc.

Contracts Rents

etc.

FederalAssistance

FederalAssistance

EMACState

To State Assets

EMACState

To State Assets

Emergency Management Process State

Agency Assets

State Agency

Assets ESF

Contracts Rents

etc.

ESF Contracts

Rents etc.

Business

EOC

Business

EOC

Parish Assets

Parish Assets


Declaration Process

Authorizes use of Federal

Resources

Authorizes use of State Resources

Authorizes use of Parish Resources


Receives, Validates, Authorizes &

Tracks Support

Maintain Linkage

Request Support

Provides Support & Tracks

Request For Support Provide SITREP

Par ish EOC

Sta te EOC

Primary: WebEOCOther: FAX, Phone, e-mail, 800/700 MHz Statewide radio, Satellite phone

Request Methodology


H-Hour Is Set As The Projected Onset Of Tropical Force Winds Striking The

Coast Of Louisiana

The National Weather Service Uses Landfall, Which Is The Eyewall

Of The Storm Making Landfall

State H-Hour Definition

Critical That We Are All On Same Timeline


Key Storm Resources Hurrevac Storm Tracking


Key Storm Resources


Emergency PublicInformation


Emergency Public Information Louisiana Hurricane

Survival Guides

The State’s Joint Information Center (JIC)

The Louisiana Emergency Alert System (EAS) & NOAA Weather Radio


Emergency Public Information Get A Game Plan Campaign

w w w. g e t a g a m e p l a n . o r g


Emergency Public Information

w w w. e m e r g e n c y. g o v



Public service announcements via television, radio, web & print media to include the “Critter Plan” series

Donna Douglas



“Storm Protect” series public service announcements via television, radio, web & print media

Educate To Mitigate Campaign

www.getagameplan.org/planmitigate.htm


Get a Game Plan Published Version 1.4

Awaiting iTunes Approval

GOHSEP Apps Fo r Gene ra l Pub l i c Use

Awaiting iTunes Approval Conceptual Design Phase

General Public GOHSEP Apps Targeted to the First Responder Community

Get a Business Plan Published Version 1.0

Louisiana Command

College App


Louisiana AlertFM Deployment Create & send digital

alerts & messages based on geographic or organizational groupings

Messages are delivered to the data subcarrier of existing FM transmitters around the US to multiple receiving devices equipped with a standard FM chip

Overlapping signals of FM stations ensure rapid message transmission even when other communications systems are disrupted

No recurring usage fees paid by government customers after initial license fee



Transportation

HurricaneEvacuation

Route

HurricaneEvacuation

Route

HurricaneEvacuation

Route


Contracts/agreements Coach buses

Para-transits

Ambulances

Climate controlled pet transports

Transportation


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Phase 1 Evacuation

Phase 1

Portable Variable Message Sign Permanent Variable Message Sign

30

Alternate Route Contraflow Segment


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Phase 2 Evacuation

Phase 2

Portable Variable Message Sign Permanent Variable Message Sign



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Phase 3 Evacuation Portable Variable Message Sign Permanent Variable Message Sign

18

Phase 3



I-59 North ContraflowI-10 to Mississippi Milepost 21 - 32 miles

Slidell to Pearl River County MS1 Loading Point - I-10

I-55 North ContraflowI-12 to Mississippi Milepost 31 - 63 miles

Hammond to Lincoln County MS1 Loading Point - I-12

I-10 West ContraflowClearview to US 51 - 17 miles

Metairie to LaPlace4 Loading Points - Clearview (2 points), Veterans & Williams

I-10 East3 Lanes EB from I-510 to I-12

21 miles

Causeway/US 190 North2 Lanes NB from I-10 to I-12

30 miles

Contraflow


SHELTERING

http://www.wpclipart.com/signs_symbol/roadside_symbols/roadside_3/shelter.png

http://www.wpclipart.com/signs_symbol/roadside_symbols/roadside_3/shelter.png


State Shelter At LSU-A

Capacity: General Pop. 2,500, 200 Medical Special Needs & 200 FMS Total Living Area: 216,629 Sq. Ft.

Alexandria

http://geology.com/cities-map/louisiana.shtml

ShreveportWestpark

Potential 1,500

BastropFormer Wal-Mart

1,600

ShreveportHirsch1,600

AlexandriaState Shelter

2,500

ShreveportJewella Building

2,400

Baton RougeUndisclosed

60

Critical Transportation Needs Shelters

Shreveport Riverview Theater

500

HomerWade Correctional Ctr.

120

CTNS

Sex Offender

Total 10,100

Total 120

Unaccompanied Minors Total 60

Bossier CityBossier Civic Center

90

Hammond - SLUKinesiology Bldg.

200

LafayetteHeymann Center

160

FMS - Monroe ULMEwing Coliseum

150

Lake Charles - McNeeseRecreation Complex

150

Thibodeaux Nicholls State Ayo Hall

200

FMS- Baton Rouge Field House

500

FMS-Alexandria River Center

250

Baton Rouge LSU Maravich Ctr.

300

FMS-Grambling Intramural Sports Center

200

Alexandria LSU-A State Shelter

200 FMS / 200 MSNS

Medical Special Needs SheltersFederal Medical Stat ions

MSNS Total 1,450

FMS Total 1,150


Point to Point Shelters

Total: 11,910In partnership with the American Red Cross

West CarrollLingo Center (452)

St John Parish

VermilionNorth Vermilion High (475)

Vermilion Parish

BossierCenturyTel (1,400)Assumption Parish

NatchitochesNSU-PE Majors Bldg (300)

St Bernard Parish

AcadiaLSU-E

Evangeline ParishSt Landry Parish

AcadiaAcadia Baptist Ctr (Unk)

Acadia Parish

RapidesRapides Coliseum (1,100)

St Martin ParishSt Mary Parish

VernonEast Leesville Elem (100)

Beauregard Parish

Red RiverSpringville Middle (250)

Plaquemines Parish

OuachitaMonroe Civic Center (2,776)

Terrebonne Parish

Tangipahoa Westside Elementary (400)

St James Parish

CaldwellCaldwell Comm. Center (356)American Legion Hall (300)

Beauregard Parish

Tangipahoa Hammond High (1,115)

St Charles Parish

OuachitaMarbles Rec. Center (465)

Adler Rec. Center (496) Johnson Rec. Center (452)

St John Parish

OuachitaRobinson Center (445)

Benoit Center (576)Powell St Comm Center (452)

Lafourche Parish

Georgia

Texas Louisiana

Arkansas

Current Out Of State Sheltering CommitmentsHost State Agreements

State General Population

Georgia 5,000

Arkansas 4,000

Texas 10,000

Tennessee 3,500

Total 22,500

DOTD maintains contingency contract for coach buses Federal contingency plans for air transport

FEMA AIR

Tennessee


Host State Liaison Teams Deployed at H-72 to Host States

Team composition GOHSEP-Team Leader-Host State EOC

DCFS-Shelter LNO-Host State EOC

DOTD-Transportation LNO

Parish representative (as needed)

Purpose Coordinate with state emergency management

Maintain situational awareness

Provide consistent messaging to evacuees


Re-Entry Operations General Information

Time Phased Re-Entry Process (driven by Parish)

Post Event Planning Cell @ H-72

Host State Liaison Teams

In-state sheltering priorities for closure

Priority 1 - revenue generating

Priority 2 - universities & schools

Priority 3 - non-revenue state supported


Commodities

2012 Hurricane SeasonFeb 2012 Purchase: 691,200 - 0.5L Water

95,004 - MRE

Feb 2012 Purchase: 152,064 - 0.5L Water

95,004 - MRE


GOHSEP TOTALS:MRE’s : 288,000NH MRE’s : 57,600Other Meals : 40,320Water : 1,671,572Tarps: 17,510Sandbags: 50 LB 1,754,000Super Sacks 3K LB: 500

Sandbags 100 LB: 137.000

Sandbag Hoppers 8

FEMA TOTALS:

MRE’s: 65,280

Water: 0

Tarps 0

Cots: 29,014

Blankets: 50,342

Camp Beauregard131,328 .5L Water7,920 Tarps304,000 Sandbags 50LB4 Sandbag Hopper

New Orleans40,320 Other Meals 497,664 .5L Water28,800 NH MRE’s

Camp Villere

65,280 MRE’s

Camp Villere 463,700 Water 201,600 MRE’s 8,160 Tarps 618,500 Sandbags 50LB 250 Super Sacks 137,000 Sandbags 100LB 4 Sandbag Hoppers

BTR Terminal Transfer 271,296. .5L Water 28,800 NH MRE’s 1,055 Tarp 591,500 Sandbags 50LB 250 Super Sacks

Minden86,400 MRE’s307,584 .5L Water 375 Tarps240,000 Sandbags 50LB

Minden

29,014 Cots50,342 Blankets

No RSA Currently Identified




State Warehouse/RSA Resources


ClosingComments


Documents

2012 Hurricane Season Are You Ready? Season Overview Emergency Public Information Transportation Sheltering Commodities Closing Comments Agenda