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2012 TRB State Representatives Annual Meeting July 24, 2012. Leading in Lean Times Rich Tetreault, PE Vermont Agency of Transportation. Lean ?. Transportation Revenues Infrastructure Health Time Staff Size Knowledge & Experience. Construction Materials Quality Climate Predictability - PowerPoint PPT Presentation
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2012 2012 TRB State Representatives TRB State Representatives
Annual MeetingAnnual MeetingJuly 24, 2012July 24, 2012
Leading in Lean TimesRich Tetreault, PE
Vermont Agency of Transportation
LEAN?LEAN?
Transportation Revenues
Infrastructure Health
TimeStaff SizeKnowledge &
Experience
Construction Materials
QualityClimate
PredictabilityFederal Funding
PredictabilityAppropriate
Driver Behavior
2
BRIDGE PROGRAMSBRIDGE PROGRAMS$18.0 million
increase (17%)◦ Town Highway Bridges
$3.1m increase (17.7%)
First ABP project - Thetford
◦ State Highway Bridges $3.2m decrease (6%) Reflects completion of
Lake Champlain Bridge◦ Interstate Bridges
$18.0m increase (50%)
Three design-build projects Brattleboro Milton Windsor
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SOME PRE RECORD LEVEL SOME PRE RECORD LEVEL HISTORYHISTORY
2005 – Weak revenues required tough decisions
2007 – Revenue and Expenditure forecasts yielded Vermont’s “The Road to Affordability”.
2009 – American Recovery & Reinvestment Act (ARRA)
2011 – Tropical Storm Irene6
2005 WEAK STATE 2005 WEAK STATE REVENUESREVENUES
Nine VTrans District Transportation Administrators cut down to five
Agency wide reduction in force
Project Prioritization
Some things went undone
Increased consultant and temporary employee usage
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2007 - ROAD TO AFFORDABILITY 2007 - ROAD TO AFFORDABILITY AND REALIGNMENT OF AND REALIGNMENT OF
PRIORITIESPRIORITIESPrimary investment in traveler safety and
the preservation of existing infrastructure.
Optimize resource performance by focusing attention on a realistic number of large projects.
Limit annual funding of new roadway segments at 30% of the total Roadway Program (in FY07 about $20M) per year including Design & Construction.
88
2009 - ARRA 2009 - ARRA Already Agency reduced workforce
expected to obligate millions of dollars under tight timeframes
Use of consultants as Project Managers
Innovative Contracting◦Design/Build Legislation Passed and first
projects rolled out.◦FHWA SEP-14 using Maintenance Rental
Agreements◦Accelerated Bridge Construction
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Tropical Storm Irene August Tropical Storm Irene August 2011 - Transformational2011 - Transformational
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HIGH LEVEL HIGH LEVEL RECOMMENDATIONSRECOMMENDATIONSIncrease the use of cross-
functional teams
Increase capacity in documenting new processes
Prioritize integration with other state agencies
14
WORKFLOWWORKFLOW
Streamline the permitting process
Evaluate other process for the need to streamline
Move away from committees and towards task groups
Close roads more frequently15
INFORMATION INFORMATION TECHNOLOGYTECHNOLOGYMany IT innovations were used during
Irene response and can increase efficiency of the agency. To implement IT innovations VTrans needs◦End users who are willing to pilot and
champion them◦The capacity to design and map the new
process◦The ability to develop policies and
governance structures16
OPERATIONSOPERATIONSWork to recruit young talent
Work to create a less risk adverse culture
Simplify design plans
Prioritize prevention work◦Selective stream stabilization◦Including ability to withstand flooding in
design criteria for bridges17
Lean “Times”?Lean “Times”?
Leadership and Management mindset must function over multiple year timeframes.
Asset Management
Performance Management
Measure Results18
Pavement International Pavement International Scanning Tour Key FindingsScanning Tour Key Findings
Agency culture supports a long-term view towards managing pavements.
Elected officials understand their responsibilities as stewards of public funds.
The road network is managed as a service provided to the traveling public.
Agency priorities are known and agency personnel are held accountable for their actions.
Agencies recognize the importance of building internal capacity and capabilities.
Efficiency and value have driven program delivery approaches.
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Vermont’s Asset Vermont’s Asset Management Management
Pavements – Developed and evolving
Bridges – Developed and evolving
Culverts – Under DevelopmentSigns – Developed and evolvingAirports –Developed and evolvingRailroads – Under Development
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““LEADING” IN LEAN TIMESLEADING” IN LEAN TIMES
AwarenessTough DecisionsComfort ZoneRisk ManagementVisionBoldCommunicationAccountabilityHope
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