Simcoe County Data Consortium:

Trevor McAlmont, Program Supervisor, Community Development

yUpdate to Planning Strategy Table

Irena Pozgaj, Research AnalystOctober 8, 2013

Overview

National Community Data Program (CDP) Prioritiesy g ( )

Simcoe County Data Consortium Members 2012-2016 Simcoe County Data Consortium Local Priorities Strategic Direction of the Simcoe County Data ConsortiumStrategic Direction of the Simcoe County Data Consortium

Best Start Community Map - demonstration

2

Priorities: Nationallyy National CDP is now at 20 national members; new members:

City of Kingston, Frontenac, Lennox, & Addington (KFL&A), ONy g g ( ) City of Saint John, NB District of Parry Sound-Nipissing, ON Wellington-Dufferin-Guelph, ONg p , City of Regina, SK Red Deer, AB

Upgrades to CDP website including, updates to the Data Catalogue, theUpgrades to CDP website including, updates to the Data Catalogue, the latest information about data products, and a detailed resource section

Ongoing data purchase discussions, including technical details (e.g. definition of people with disabilities, Francophone) and data productsdefinition of people with disabilities, Francophone) and data products

NHS data quality issues: common messaging and guidance Representing the urban/rural voice at the national level; e.g. invited to

speak to data quality issues at upcoming CDP webinar with Toronto

3

speak to data quality issues at upcoming CDP webinar with Toronto

Simcoe County Data Consortium2012 – 2016 Members

1. Catholic Family Services

2 C t l

10.Simcoe County District School Board

11 Si M k k Di t i t H lth U it2. Catulpa

3. Children's Treatment Network

4. Community Connection

11.Simcoe Muskoka District Health Unit

12.Simcoe North OEYC

13.United Way of Greater Simcoe-Muskoka

5. County of Simcoe

6. New Path

7 NSM CCAC

14.Township of Tay

15.Town of Collingwood

16 Royal Victoria Regional Health Centre*7. NSM CCAC

8. Children's Aid Society

9. Simcoe Community Services

16.Royal Victoria Regional Health Centre*

17.Georgian College*

18.North Simcoe Muskoka LHIN* (pending)

*New member signed in 2013

4

New member signed in 2013

Priorities: Locallyy

The focus last year was signing and updating the 2012-2016 contracts; now can move into local strategic planning andcontracts; now can move into local strategic planning and identifying the ongoing role of the local Data Consortium Supporting the Coalition and its members Developing a work plan for the Data Consortium (more

comprehensive view of vision and goals) Increasing the effectiveness of the Data Consortium:g

Empowering member agencies in their data and research capacity Project collaboration (e.g. Food Swamps, Vibrant Communities) Sharing/utilizing data (local and administrative) Sharing/utilizing data (local and administrative) Clearer connection to local initiatives and projects, such as the

poverty reduction strategy

5

Data ConsortiumTerms of ReferenceTerms of Reference

The following functions were developed collaboratively by the local Data Consortium who see the role of the group to:Data Consortium, who see the role of the group to:

1. Develop a collective understanding of community trends and issues;2. Facilitate access to summarized and raw data products, such as p ,

through the Community Data Program;3. Coordinate and leverage local data mining opportunities;4 Determine the community data needs of members;4. Determine the community data needs of members;5. Identify and facilitate data training opportunities;6. Network and share information about member activities/initiatives;7 W k ll b ti l d d d li ti f ff t7. Work collaboratively and reduce duplication of effort;8. On an annual basis, identify mutually beneficial research projects

and develop workplans for their development;

6

9. Broadly disseminate local community trends and issues.

Strategic Direction of theData ConsortiumData Consortium

How can we connect the Data Consortium to the strategic direction of the Coalition?

How can the Data Consortium support other tables and working groups, such as the Basic Needs Task Group?

How can we utilize the technical expertise of the Data Consortium members as a stakeholder group for localConsortium members as a stakeholder group for local community initiatives (e.g. Poverty reduction strategy)?

7

Best Start Community MapProject Background

Project Description: To develop a community map with the location and To develop a community map with the location and

service boundary areas of community service providers on a publically accessible website.

The community service charts provided the foundation of data for the community map.

Project Partners: Children and Community Service Department COS Children and Community Service Department, COS Geographic Information Systems (GIS) Department, COS 211 Community Connection

8 Best Start Network

What we did (Methodology)

The Coalition Service Charts were the basis of data categorizationC t IT GIS d C it C ti t ff i t d th API* County IT, GIS and Community Connection staff incorporated the API* to routinely “feed” 211 data to the community map (once a week), ensuring the data is up-to-date and accurateC lt t d t k th t k f di th d t t i Consultant undertook the task of coding the data categories

County GIS staff developed the “Best Start Community Map” theme

Service Charts

Data Management

Community MapCharts Management

• Coding 211 data• Developing API*

Map

9*Application Programming Interface

Important Considerationsp

The API allows for updating the data dynamicallyp g y y Built-in flexibility to decide which variables are being displayed:

(org name, address, phone number, category, sub-category and hyperlink to the 211 record)

The data displayed on the map is based on each agency’s record in 211 Therefore, it is important that agency’s are updating their records , p g y p g

regularly so that the information is accurate and up-to-date.

Latitude/longitude data fields from 211 determine spatial locationlocation If an agency moves its location and updates this in their 211 record it

will automatically be updated on the map.

10

DEMONSTRATION:maps.simcoe.ca

11

Next Stepsp

Have submitted the MCYS Final Site Evaluation Template Will be posted on the Best Start collaboration website and be Will be posted on the Best Start collaboration website and be

available to all registered users to facilitate knowledge exchange across Ontario communities

Updating the service boundary catchment areas of Updating the service boundary catchment areas of community service providers What kind of process would be feasible?

How can we demonstrate the community map as a resource to support service delivery? To improve access to service and support service system planning To improve access to service and support service system planning

(project specific research question for template)

12