2013-3.11.14 Operations Committee.pdf

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Operations Committee Meeting – November 14, 2013Agenda for: Operations Committee Meeting

1. Opportunity for Public Comment Anyone wishing to provide comment to the Committee should do so at this time. Written items

are strongly suggested. Please state name, address and limit comment to three minutes.

2. Communications (See Attachment(s))

Discussion Item - High School Entrance Traffic Control: Chief Brandt will reviewconcerns with the School Resource Officer providing traffic control at the High Schoolentrance.

Information Item - Township Ordinance Variance Requests: Mr. Meiser will reviewthe two variances being requested from Lower Swatara Township at the meeting on November 21 - 1) ordinance requiring curbs throughout site and 2) ordinance that wouldrequire sidewalks along Oberlin Road.

Discussion Item - Sink Holes on High School Campus: Mr. Meiser will provide

information regarding sink holes on the High School campus. Discussion Item - War Memorial Field Sound: Mr. Meiser will review concerns with

the sound at War Memorial Field and possible solutions.

Discussion Item - Field 15 Improvements: Mr. Meiser will review the proposal of theLower Swatara Township Athletic Association to provide improvements to Field 15.

3. Construction Projects (See Attachment(s))

Information Item / Discussion Item - High School Conceptual Design: Bi-weeklymeetings are being held to work on the conceptual design. The following items will bediscussed at the meeting tonight:

1. Design Update - Review of current schematic drawings and elevation renderings

Action Item - Change Orders: It is recommended to approve the change orders listed below:1. CO #4 of contract with B. R. Kreider & Son, Inc. - replace VP fountains and pads

with FP fountains and pads at High School Athletic Fields at a cost of $6,876.25

Action Item - High School Project Asbestos Survey and Abatement Project Design: It is recommended to contract with JMSI Environmental Corp to conduct an asbestossurvey and develop an asbestos abatement project design for the High School at a totalcost of $9,275.

Information Items / Discussion Items - Ongoing Projects and Work Updates: Mr.Meiser will review status of the following projects:

1. Fink Elementary Renovation Project - Replacement Windows - CRA estimates

windows as substantially complete2. Fink Elementary Renovation Project - Wall Panels - CRA estimates panels assubstantially complete

3. High School Track - awaiting final site work4. Added Campus Athletic Fields - substantially complete5. Administration Building HVAC Rooftop Units Replacement - equipment has

been ordered

4. Approvals

AgendaManager – Powered by the CAIU



Action Item - Deed Adjustment: It is recommended to approve a negligible adjustmentto a previously-approved deed, adding .000249311 acres (or 10.86 square feet) to the.047 acres the District is deeding to PennDOT, in connection with improvements at theentrance to the High School campus from PA Rt. 441.

5. Contracts (See Attachment(s))

Discussion Item - Management Services: The Administration will review a proposal

from Sponaugle Construction Services to provide management services to the Districtduring an anticipated leave of absence of Mr. Meiser at a maximum monthly cost of$6,450.

6. Bids (See Attachment(s))

Action Item - Field Supplies and Services Bid: It is recommended to approve the bidfor field supplies and services to the vendors as listed on the attachment to the agenda.

7. Use of Facilities (See Attachment(s))

Discussion Item / Action Item - Requests: It is recommended to approve the use offacilities on the listing attached to the agenda.




Lower Swatara Township Athletic Association

PO BOX 174

HIGHSPIRE, PA 17034

President: Jason Wagner

Vice President (baseball): Mark Imler

Vice President (softball): Ben Hall

Treasurer: Penny Alexander

Secretary: Liz Truntz

www.lstaa.org November 7, 2013

Bill Meiser, Director of OperationsMiddletown Area School District

55 W Water St

Middletown, PA 17057 //electronic emailed copy//

Dear Mr. Meiser:

The Lower Swatara Township Athletic Association (LSTAA) has been providing competitive,safe, and enjoyable baseball and softball within our community for over 45 years. We would

like to express our sincere appreciation for enabling our association to use the Kunkel Field for

the past several years as one of our primary softball playing fields.

Our girls softball level continues to grow and has reached a point where we would like to make

some investments into the Kunkel Field in order to improve safety and playing conditions for our

softball players.

We recently met with Mr. Burgit to explore the possibility of making some needed investments.

He informed us that we need to seek the approval of the Operations Committee and SchoolBoard.

The improvements we are seeking are as follows:

• Re-grade and level the first base line to improve a major safety concern in this area;

• Extend the outfield approximately 15 feet by cutting out the sod in the outfield. This area

would then be filled with diamond-tex and provide the proper infield area behind the

bases which are installed at 60 and 65 feet;

• Re-design the field by “pushing” home plate out to create a safer distance in the backstop

area. Currently the home plate is too close to the fence and should be “pushed out.”

We at LSTAA realize these projects come at a price. LSTAA is proposing to purchase all the

needed diamond-tex and provide the labor and equipment to spread the diamond-tex around thenew infield area. We also will use our volunteer manpower to redo the bases and home plate

accordingly. We would simply ask for district approval and allow MASD personnel to do the re-

grading along first base side and use district equipment to make the sod cuts it the outfield.

Communications


http://www.lstaa.org/





Again, we sincerely appreciate and thank the Middletown Area School District for its

cooperation and use of the Kunkel Field over the past several years. We would like to continuethis partnership and offer our help in making this field safer and more practical for play at the

softball level. We await your response.

Sincerely,

//original signed and mailed// //original signed and mailed//

Jason W. Wagner Ben Hall

LSTAA President LSTAA Vice President-Softball

Communications




Construction Projects




















Contracts




2013-2014 Athletic Field/Grounds Maintenance & Supplies Bid

Jamco Products Andre & Son

Davis

Landscaping SeedWay

Greenscape

Landscaping

Northhampton

Seed

Supplies:

Fertilizer, 18-2-6/50% UFLXX, 0.50% 3D Bio Stimulant or approved

equal, SGN190; 240 - 50# bag A 3,795.00 4,044.00 8,064.00 * 5,720.00 4,256.25 3,242.40 *

Fertilizer, 10-5-8/Organic 0.15% Dimension, or approved equal; 120 -

50# bag 2,990.00 2,952.00 3,024.00 * 1,920.00 2,251.20 *

Fert ilizer, 44-0-0, or approved equal. SGN170; 60 - 50# bag A 2,050.00 2,304.00 2,709.00 * 3,128.75 1,043.40 *

Fert il izer, Soluble 20-20-20 with micros and dy e; 40 - 25# bag A 1,040.00 1,560.00 1,344.00 1,575.00 1,050.80

Soil Amendment, Sol-U Cal, or approved equal; 140 - 50# bag 2,100.00 1,589.00 * 3,087.00 * 2,025.00 2,114.00 *

Sport lo-cut Bluegrass Seed Improved; 40 - 50# bag A 4,050.00 4,840.00 4,536.00 * 5,937.50

Improved GL Type Sports Ryegrass; 80 - 50# bag 5,650.00 5,396.00 6,048.00 5,960.00 3,565.00

Trimec Encore; 10 gallons

Cornerstone Plus; 25 gallons 495.00 525.00 483.00 * 725.00 A 453.75 *Quicksilver; 32 ounces

Triplet lo odor; 20 gallons 725.00 748.00 605.00 * 977.50 A 711.40

Snap Shot; 10 - 50# bag 725.00 670.00 1,029.00 1,275.00 A 660.00

Imidaclopric, 0.50g; 60 - 30# bags 1,548.00 1,680.00 2,205.00 956.25 A 792.00

Imidacloprid, 0.20% Lambda-cyhalothrin 0.4% w/fertilizer, 12-0-

0/20% XCU; 120 - 50# bag A 2,520.00 2,862.00 5,400.00 2,812.50 3,516.00 *

3-D Biostimulant; 15 gallons 695.00 770.00 230.00 * 887.50

Canteen modified yucca wetting agent; 15 gallons 595.00 630.00 448.00 * 787.50 1,237.50

*substitution 28,978.00 30,570.00 39,212.00 11,680.00 30,828.75 17,072.45

BID AWARD 13,455.00 - - - - 2,617.15

Scheduled Services:

Rotary Decompaction (A) on October 30, 2013 4,895.00 A 4,865.00 8,250.00 15,000.00

Rotary Decompaction (B) on October 30, 2013 1,100.00 A 1,100.00 1,920.00 5,000.00

Top Dressing Application on October 30, 2013 A 1,100.00 4,930.00 1,920.00 8,000.00

Core Aerification on November 1, 2010 A 1,695.00 1,700.00 4,400.00 4,000.00

Required weekly liaison service and samples A 495.00 1,250.00 120 weekly 5,200.00

9,285.00 13,845.00 16,490.00 - 37,200.00 -

BID AWARD 3,290.00 5,965.00 - - - -

Bids




User Category Location Reason Dates Day(s) of the Week Times Facility FeesPerso

Fe

Triple Crown Sports 5 Field #5 Tournament June 14th & 15th, 2014 Saturday and Sunday 7:00 AM - 9:00PM Yes

No-un

field w

requ

MIDDLETOWN AREA SCHOOL DISTRICT

REQUESTS FOR USE OF FACILITIES

NOVEMBER 2013

Use of Facilities




Use of Facilities




Use of Facilities




Use of Facilities




Use of Facilities




Use of Facilities




Use of Facilities


Documents

2013-3.11.14 Operations Committee.pdf