2013 AGM AGENDA AGM 2013 Adoption of Agenda Adoption of Minutes from January 2012 Financial Report 2013 President’s Report Kids of Mud Report Triathlon

2013 AGM2013 AGM

AGENDAAGENDAAGM 2013AGM 2013

Adoption of AgendaAdoption of AgendaAdoption of Minutes from January 2012Adoption of Minutes from January 2012

Financial Report 2013Financial Report 2013President’s ReportPresident’s ReportKids of Mud ReportKids of Mud Report

Triathlon ReportTriathlon ReportJYD: 2013 and BeyondJYD: 2013 and Beyond

ElectionsElectionsPresentation of JYD 2013 AwardsPresentation of JYD 2013 Awards

Other BusinessOther BusinessMeeting AdjournmentMeeting Adjournment

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15

Strategic Review Strategic Review Junk Yard Dogs Cycling Club

2013

The following slides will provide a synopsis of comments received from members in each area of the strategy.

Survey resultsSurvey results

We need more businesses as partners/sponsors Partnership with Keystone (like) is good but not to the detriment of TTB relationship

Can’t move away from TTB Need greater relationship with City/PRRA Better relationship with Birch Mountain Sports (BMS)

Local schools (school board) Refocusing partnerships/sponsorships from racing to recreational cycling

Make sure JYD supports the local businesses

Partners/ StakeholdersPartners/ Stakeholders

Opportunity to partner with other sport organizations such as Portage Minor Hockey

Partners/ StakeholdersPartners/ Stakeholders

Seem to be moving away from being a racing club

Not enough riders, need more time trialsPromote biking at work/school and support the construction of bike trails

Teach kids through school programs how to ride

Stay focus on recreational ridingCreate a social media network to link JYD to other PlaP riders

Use website vs blog…better website!

Internal ProcessInternal Process

Need a communication volunteer on the board

Invite media to certain JYD meetingsNeed to increase JYD fee structureFund raising ridesBirch is 2 hours away need a closer alternative

Internal ProcessInternal Process

Encourage people to ride for fun and fitnessNeed to understand the need of the local cyclist and structure JYD accordingly

Serving a broader community in PlaPStay focus on recreational ridingMake sure events are planed on timeLimit events to ensure successA bike friendly community that has the highest capita of riders per population

ClientsClients

More riders as members of JYDMore media exposure (# of articles in media)More money availableGreater volunteer baseIncrease clothes line salesIncrease commuter and recreation cyclingA bike friendly community that the highest capita of riders per population

Performance indicatorPerformance indicator

Good project managerMore former athletesMarketersMore connected people with the business community

People/Learning/People/Learning/InfrastructureInfrastructure

JYD Cycling Club

BRIDGE-BUILDING

CLIENTS, PARTNERS AND STAKEHOLDERS

MANAGEMENT

PEOPLE, LEARNING & INNOVATION

OPERATIONS

Leading Promoter of cycling within Central Plains

JYD Executive Board

Communicate effectively I-1

Promote competitive cycling

I-6

Promote recreational cycling

I-2

Long term athletes

developmentI-5

strengthen management principles and

practices

I-4

Provide enabling equipment to JYD

L-2

Recruit, develop, support and retain the right volunteer

L-1

Strengthen partnerships with

diverse communities

I-3

25

Objective Owner JYD Executive Board

Outcome DefinitionJYD will be recognized as a valued and trusted partner by fostering an environment promoting cycling in the Central Plains region while maintaining a leadership role in the delivery of recreational and competitive cycling.

Measures

TBD

Leading promoter of cycling within Central Plains

26

Outcome Definition

JYD will strive towards the development of its volunteer base to support its activities.

Measures

•# of volunteers who agree to participate in 3 JYD activities/year1.% of volunteers who agree that JYD has provided them with proper training/support

Objective Owner TBD

Recruit, develop, support and retain the right volunteer

27

Outcome Definition

JYD and its volunteer will have the necessary and appropriate equipment, technology, tools, systems and support

Measures

•% of volunteers/JYD exec who agree that JYD provides appropriate tool and equipment

Objective Owner TBD

Provide enabling equipment for JYD

28

Outcome Definition

JYD will develop tools and strategies to communicate accurate information in an open, timely and effectively manner

This will be a focus for JYD Exec in 2013.

Measures

•% of JYD community members who agree that information is shared openly, timely and in an effective manner1.# of communication tool(s) developed

Objective Owner Chris/JM

Communicate Effectively

29

Outcome Definition

JYD will be recognized in the Central Plains as a leader in fostering the increase of cycling for recreational and commuting purposes.

This will be a focus for JYD Exec in 2013

Measures

•# of membership for 20131.# of recreational events2.# of recreational rides

Objective Owner Bob/Mel

Promote Recreational Cycling

30

Outcome Definition

JYD will strengthen partnerships based on trust, mutual understanding and common purpose

Measures

•% of identified current partners who agree that JYD is a trusted partner in the delivery of the sport of cycling in PlaP.

Objective Owner TBD

Strengthen partnerships with diverse communities

31

Outcome Definition

JYD will engage its partners and volunteers, at all levels, in an effort to improve policies and funding practices supporting a high level of service delivery.

Measures

•# of club policies developed

Objective Owner TBD

Strengthen management principles and practices

32

Outcome Definition

JYD will engage its partners and volunteers, at all levels, in an effort to promote long term athlete development in the sport of cycling in the Central Plains.

Measures

•# of athletes representing JYD at Provincial sanctioned cycling events

Objective Owner TBD

Long term athlete development

33

Outcome Definition

JYD will be recognized in the Central Plains as a leader in fostering the increase of competitive cycling.

Measures

•# of competitive cycling events held/organized by JYD in the Central Plains

Objective Owner TBD

Promote competitive cycling

THANK YOU!

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C/C/ The election of the Board of Directors occurs every year at the The election of the Board of Directors occurs every year at the Annual Annual General Meeting. All terms are for two years (with a General Meeting. All terms are for two years (with a maximum of two terms for maximum of two terms for any one member in the position of any one member in the position of President)President) D/D/ The President and Treasurer The President and Treasurer shall be elected in odd numbered shall be elected in odd numbered years (ie: 2011) while the Vice-President and years (ie: 2011) while the Vice-President and Secretary shall be Secretary shall be elected in even numbered years (ie: 2012)elected in even numbered years (ie: 2012)

JYD EXECUTIVEJYD EXECUTIVE

Section 3 from the JYD Constitution...Section 3 from the JYD Constitution...


In 2012...In 2012...

-Bob Guenther stepped down from his term of Vice-President to take on a single -Bob Guenther stepped down from his term of Vice-President to take on a single year term of Presidentyear term of President

-Christopher Kitchen was elected into the vacant position of Vice-President-Christopher Kitchen was elected into the vacant position of Vice-President

-Blair Geisel was elected into the vacant position of Secretary-Blair Geisel was elected into the vacant position of Secretary

-Phil Neudorf took over for Robert Guenther to complete her term as Treasurer-Phil Neudorf took over for Robert Guenther to complete her term as Treasurer


Today...Today...

-Bob Guenther has agreed to let his name stand for election for the position of -Bob Guenther has agreed to let his name stand for election for the position of PresidentPresident

-Phil Neudorf has agreed to let his name stand for election for the position of -Phil Neudorf has agreed to let his name stand for election for the position of TreasurerTreasurer

-Any further nominations for these positions?-Any further nominations for these positions?

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JYD Volunteer of the Year!JYD Volunteer of the Year!

Our nominees are...Our nominees are...

Allen CuthbertAllen CuthbertMichelle StrocenMichelle StrocenTrevor ShakletonTrevor Shakleton

Trevor ShakletonTrevor Shakleton

JYD Roadie of the Year!JYD Roadie of the Year!


Jenna LeonhartJenna LeonhartRichard AllanRichard AllanKeesha OtsujiKeesha Otsuji

RichardRichardAllanAllan

JYD Mountain Cyclist of the JYD Mountain Cyclist of the Year!Year!


Keesha OtsujiKeesha OtsujiOlivia LovettOlivia LovettJaxon BlightJaxon Blight

Shane LindsayShane Lindsay

KeeshaKeeshaOtsujiOtsuji

JYD Cyclocross Rider of the JYD Cyclocross Rider of the Year!Year!


Jenna LeonhartJenna Leonhart

JennaJennaLeonhartLeonhart

JYD Triathlete of the Year!JYD Triathlete of the Year!


Barb MoffattBarb MoffattAllen CuthbertAllen Cuthbert

John FergJohn FergMichelle StrocenMichelle Strocen

Brett FoleyBrett Foley

JohnJohnFergFerg

JYD Rookie Member of the JYD Rookie Member of the Year!Year!


Allen CuthbertAllen CuthbertBrenda JacksonBrenda JacksonMichelle StrocenMichelle Strocen

Richard AllenRichard Allen

MichelleMichelleStrocen Strocen

JYD KOM of the Year!JYD KOM of the Year!

Our nominees are...Our nominees are...Jaxon BlightJaxon BlightOlivia LovettOlivia LovettTyler OtsujiTyler Otsuji

Nicholas PennerNicholas Penner

JaxonJaxonBlightBlight

JYD KOS of the Year!JYD KOS of the Year!

Our nominees are...Our nominees are...Emily DavidsonEmily DavidsonNaomi KitchenNaomi Kitchen

Hailee MorriseauHailee MorriseauSonya StrocenSonya StrocenCaven McRaeCaven McRae

Victoria NewhamVictoria Newham

HaileeHaileeMorriseauMorriseau

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Documents

2013 AGM AGENDA AGM 2013 Adoption of Agenda Adoption of Minutes from January 2012 Financial Report 2013 President’s Report Kids of Mud Report Triathlon