2013 AGM Report - Valleyview Community Church Calgary · Welcome to our 2013 AGM Presentation Report. We’re excited to share some of the important ministry highlights that have

AGM

April 14th

2013

“Gaining Momentum”

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Valleyview 2013 AGM “Gaining Momentum”

Content

Introduction………………………………………………………………………….………………………3

2013 AGM Agenda……………………………………………………………………………………….4

2012 AGM Minutes………………………………………………………………………………………5

2012, Sept 9 Congregational Meeting Minutes………………………..……………….…8

2012 Natural Church Development Survey Results………………………………………9

AGM Narrative Budget Presentation……………………………………………………………12

Salary/Benefits…………………………………………………………….13

Hospitality…………………………………………………………………...14

Communication……………………………………………………………15

Mission and Service………………………………………………………16

Worship………………………………………………………………………..18

Adult Ministry……………………………………………………………….19

Children’s Ministry………………………………………………………..20

Youth Ministry……………………………………………………………….22

Church Facility……………………………………………………………….23

Administration……………………………………………………………….24

Martini Estate Update………………………………………………………………………………..25

Financial Report………………………………………………………………………………………….27

Financial Appendix (Unaudited and not yet reviewed)…………………………………………………31

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Introduction

Welcome to our 2013 AGM Presentation Report. We’re excited to share some of the important

ministry highlights that have taken place over the past year and outline the ministry direction

that we will be pursuing in the upcoming year.

We have had many wonderful experiences of seeing the Holy Spirit at work in our church in

2012 , and there have been a number of developments in our ministries which could be used to

identify where we are at in our congregational journey. However, the most significant of these

developments in the past year has been our growth in worship attendance.

Worship is without a doubt the heartbeat of any Church community, and seeing an increase in

attendance and participation has been one of my primary goals over the past five and a half

years.

So I was thrilled to see that the number of Sundays where attendance was between 61-70

increased from five in 2011, up to twelve in 2012. Additionally the number of Sundays where

attendance was between 31-40 dropped from fourteen in 2011, to only nine in 2012.

And in the first three months of 2013, a time when traditionally we experience a slump in our

attendance patterns, we have yet to fall below fifty in attendance on a Sunday!

So what is occurring that is resulting in this increased attendance? Well… in part, the overall

amount of people who are connected to Valleyview has been increasing. We also seem to be

attracting and retaining more Christian families who have moved into the area and are looking

for a church community. But the increased attendance is also an indicator that the level of

discipleship and commitment is increasing among us, as more of our people are making Sunday

morning worship attendance a priority over other activities.

But the best news of all with regards to this increase is that it’s building its own momentum.

We aren’t doing anything specific or intentional to try to keep this increase going, but it

continues nonetheless. This exactly what the NCD concept of “all by itself growth” is all about.

We believe that Christ wants His body to grow, all healthy well-nourished bodies do! So, as we

have spent the last four years focusing on what needs to be worked on to improve and sustain

the health of our congregation and the people that comprise it… slowly but surely we are

beginning to see the Holy Spirit cause that “all by itself growth” to take place among us.

So, here’s to our continued church health in the coming year and the continued momentum of

“all by itself growth” at Valleyview!

In Christ,

Rev. Grant Gunnink

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AGENDA Valleyview Community Church Calgary AGM

April 14th 2013

11:45am – 1pm

11:45 1. Open in Prayer

2. Lunch is served

11:50 3. Election of minute taker

4. Agenda approval / Attendance Sign-in circulated

5. Previous Minutes approved

12:00 6. 2012 NCD Survey Results

12:10 7. AGM 2012 Narrative Budget Presentation

7.1) Salary / Benefits

7.2) Hospitality

7.3) Communications

7.4) Mission and Service

7.5) Worship

7.6) Adult Ministry

7.7) Children’s Ministry

7.8) Youth Ministry

7.9) Church Facility

7.10) Administration

12:40 8. Martini Estate Update

8.1) Projects completed to date

8.2) “Turn on the Tap” Community Donation Matching Project

12:50 9. Financial Report with the 2013 Budget

1:00 Closing Motion and Prayer

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VALLEYVIEW PRESBYTERIAN CHURCH

ANNUAL GENERAL MEETING

MARCH 18, 2012

11:45-1pm

Reverend Gunnink called the meeting to order and opened with prayer.

A list of members and adherents who attended the meeting is attached to these minutes.

On motion by Shawnie Fesyk and seconded by David Brenton, Loraine Champion was appointed

secretary for this meeting.

The agenda was accepted as presented

On motion by Bobbie Davidson and seconded by David Brenton, the minutes of the 2011

Annual General Meeting were accepted as presented.

2010 in Review

Reverend Gunnink explained that this year we would be having presentation about how the

various budget categories impact our congregation so that we could see how our support to the

church made a difference in people’s lives.

The first category was Salary and Benefits. Rev. Gunnink spoke about his personal highlights

were building new relationship with families in our community and our incredible progress in

improving our financial position. Aden Wells spoke about the support he received from the

church, and Rev. Gunnink in particular, during his mother’s terminal illness and following her

passing.

Cheryl Gill presented the Hospitality budget and explained the various hospitality activities that

we have over the course of a year based on the idea that for everything there is a season. David

Brenton spoke of the how the hospitality events have helped him connect with the church

community.

Rev. Gunnink presented the Communications budget and activities. Rachel Marx spoke about

how she found our church through our website and that she came to Valleyview because she

liked what she saw online and has been coming ever since.

Loraine Champion presented the Mission and Service budget. We watched a video from

Presbyterian World Service and Development.

Amoriza Gunnink presented the Worship budget. Barrie Wolstencroft then spoke about the

teamwork and fellowship that the worship band member experience.

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Rev. Gunnink spoke about the Adult Ministry budget. Emile Marx talked about how as part of

the adult group, he was getting to know others, himself and Christ.

Shawnie Fesyk presented the Children’s Ministry budget and activities. Emma, Charlotte and

Heather Sutherland spoke about what they enjoyed in the Children’s Worship. Kelly Eme spoke

about the youth programming and its focus on making people feel good about themselves.

Rev. Gunnink spoke about our Facilities budget and how blessed we are in having our building.

Colleen Lindenbach spoke about how the church was able to help her family business when her

leased space fell through until she was able to find new space. She said that people who came

in to her program would ask about the church and that this was planting a seed which we

hoped would growl

Lois Wallace spoke about the Administration budget and how having the administrative support

helps us deliver programming. Lois said that Cheryl Gill was a gift from God and expressed

thanks for the help we get from Cheryl and Ruth Harnett, our financial advisor.

Loraine Champion then presented a report on the Martini Estate. Peter Martini was a member

of our congregation who passed away in 1992. Due to some very complicated circumstance

concerning his estate, we did not receive his estate gift to the church until the fall of 2011.We

received $118,000 and reviewed Session’s principles in how this money should be used:

• Tithe back to God

• Pay off existing debts

• Memoriam projects

• Capital projects

• Ministry project for NCD growth

• Ministry and Capital Project Contingency Fund

• Reserve Fund

Ruth Harnett then reviewed the proposed budget for 2012 and on motion by Janet Storey and

seconded by David Brenton, the budget for 2012 was approved.

Ruth also explained how the Martini estate funds were being directed in accordance with the

principles outlined by Session as set out in the draft capital and ministry initiatives budget. She

advised that estate gifts are rare and that they should not be used for supplementing operating

expenses because we need to ensure that we support our operating expense through

guaranteed funding

On motion by Amoriza Gunnink and seconded by Janet Storey, we approved the budget for new

capital and ministry initiatives.

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Cheryl Gill expressed thanks to Ruth Harnett for her time, gifts and love of the Lord.

She also expressed thanks to Amoriza Gunnink for sharing her time and talent with the church

and wanted to make sure that the congregation knows that while Amoriza was originally a paid

staff person, she gave up the paid position and now serves as a volunteer. She made this

decision when the church was at a crunch-point a few years ago but continues to serve with the

same dedication.

Rev. Gunnink spoke about this year’s NCD survey results. We are healthier as a congregation in

every area this year. We rated highest on Loving Relationships and our lowest area was

passionate spirituality. Session and leaders will be studying this to identify ways that we can

continue to grow

We noted that this format for the AGM was well-received.

On motion by Janet Storey, the meeting adjourned. We closed in prayer.

2012 AGM Attendees

Rock Harnett

Ruth Harnett

Loraine Champion

John Leacock

Mike Quarshie

Lois Gorgichuck

Doug Ramsey

Jeff Sutherland

Cheryl Gill

Joe Nagy

Janet Storey

Bobbie Davidson

Barrie Wolstencroft

Amoriza Gunnink

Lois Wallace

Kent Wallace

Jacqueline Istvanffy

Aden Wells

Kennedy Boateng

John Gill

Anne Eme

Portia Adegebulu

Musa Tsabedze

Colleen Lindenbach

Darryl Lindenbach

Chris Smith

David Brenton

Laurie Brenton

Vinh Le

Thy Le

Madeline Wood

Emile Marx

Rachel Marx

Valerie Bravi

Kendra Shaw

Philipine Appiah

Robin Moritz

Claudette Leacock

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VALLEYVIEW PRESBYTERIAN CHURCH

CONGREGATIONAL MEETING

SEPTEMBER 9, 2012

11:30am

Reverend Gunnink called the meeting to order and opened with prayer.

A list of members and adherents who attended the meeting is attached to these minutes.

On motion by Ruth Storey and seconded by Julie Sutherland, Loraine Champion was appointed

secretary for this meeting.

Rev. Gunnink informed the meeting that when we attempted to register the church’s name

change at Corporate Registry, we were advised that since there was a church in Ontario with

the name “Valleyview Community Church” we would have to add the word “Calgary” to the end

of our name so that the names would not be the same.

Bobbie Davidson asked if we could use the name “Valleyview Calgary Community Church” but

we do not know if that name would be available and could result in an additional delay.

Rev. Gunnink explained that our name would appear as “Valleyview Community Church, a

congregation in the Presbyterian Church in Canada” for regular use and that the name

“Valleyview Community Church Calgary” would be used in legal documentation and where

required.

On motion by Cheryl Gill and seconded by Lois Wallace, we agreed to change the church’s

legal name to VALLEYVIEW COMMUNITY CHURCH CALGARY.

We closed in prayer.

In attendance:

Kendra Shaw Claudette Leacock Julie Sutherland

Janet Storey Mike Quarshie Emile Marx

Joe Nagy Musa Isabeaze Cheryl Gill

Bobbie Davidson Valerie Bravi John Gill

Ruth Storey Lois Gorgichuk Vinh Le

Ann Reekie Ori Gorgichuk Thy Le

Lois Wallace Aden Wells John Leacock

Kent Wallace Esther Yung Loraine Champion

Jeff Sutherland Robin Moritz

Uche Eme Rock Harnett

Anne Eme Ruth Harnett

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2012 Natural Church Development Survey Results

An Introduction

The Natural Church Development (NCD) Survey is a tool which Valleyview uses to help us

measure how healthy our church is. The basic premise of NCD is that God has designed the

church like an organism, which will experience natural or “all-by-itself” growth when it is

healthy: when all 8 essential ingredients are supplied at the right levels.

The illustration of the Barrel below provides a good understanding of the relationship between

the levels of the 8 quality characteristics and the growth that a church will experience.

The barrel will only hold water (growth) to the height of the lowest stave (weakest quality

characteristic). By working to increase the level of your lowest quality characteristic you will

increase the amount of growth you can experience in your congregation.

If you are interested in learning more about Natural Church Development you can request a

copy of “The ABC’s of NCD – An introduction to Natural Church Development” by Christian

Schwarz, from Rev. Gunnink.

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Results of the Recent Survey

Comparative Results over the last four surveys

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Some Survey Insights

We can see from the results over the last four years that our lowest quality characteristics have

been Passionate Spirituality and Holistic Small Groups. It is encouraging to see that our efforts to

work on these areas have resulted in bringing their survey scores to above average health levels.

Specifically, to help us grow in Passionate Spirituality over the past year we have gone through a

sermon series “RGB Spirituality – Discovering your connection to God” and two of our three small

groups have studied the material in the book “The 3 Colors of your Spirituality” which helps one to

determine one’s native style of experiencing God and challenges you to experience other styles as

well.

While we have seen the most growth in Passionate Spirituality, and a slight increase in Inspiring

Worship, we must note that six of the characteristics experienced some varying degrees of decline

in their scores this year. This is not a cause for concern since those characteristics still remain at

very healthy levels.

Some fluctuation in health levels can be expected from year to year, and sometimes this occurs

because congregants have grown deeper in their faith and so they begin to answer the survey

questions from a more authentic experience. Such is the case with Holistic Small groups.

Now that our three Christ Care groups have been in operation for some time, they have moved past

the superficial stage of group life and are likely able to give more realistic response about their

experience of being in a small group.

Additionally this characteristic is our lowest because we have so few people regularly involved in

small groups, only about 18 people out of approximately 100 adults who are connected to

Valleyview.

So, in the coming years we will be continuing to work at increasing the health of this quality

characteristics by encouraging people to make the commitment to be a part of a Christ Care Group

– and all those who currently involved can vouch for how benefit it is once you become involved.

The additional benefit in promoting and developing our Christ Care Group ministry is that small

groups are the ideal setting to work with material that helps us understand, and grow in the area of

Passionate Spirituality.

So what can you do to help Valleyview be a healthier church in the years to come… become part of

a Christ Care Group!

In Christ

Rev. Grant Gunnink

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AGM Narrative Budget Presentation

The idea behind a “narrative” budget presentation is that a Church budget is more than just

numbers, each category in our annual budget represents ministry in some way, shape or form

and it has an impact on the lives of people in our congregation and community.

Our goal in this presentation is to expose you to a small sampling of that impact so that you can

see how Christ uses the money you give to further God’s Kingdom through the ministry of

Valleyview, and that the Holy Spirit will continue to enable you to give your financial support in

the coming year as God has blessed you.

The Leadership of Valleyview:

Minister

Rev Grant Gunnink

Elders

Cheryl Gill

Loraine Champion

Shawnie Fesyk

Lois Wallace

Paul Storey

Finance Advisor

Ruth Harnett

Worship & Arts Director

Amoriza Gunnink

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Budget Category – Salary, Benefits and Stipend

Total Spent in 2012: $ 91,675.00

Ministry area details: The monies spent in this area go to support Rev. Gunnink so that he can

dedicate the time needed to lead and grow and develop the ministries of Valleyview.

Highlights from 2012: This past year marked the completion of five years in ministry at Valleyview

for me. So, I’ve been thinking about what my initial goals and expectations were, and reflecting on

what I’ve been able to accomplish, with Christ’s help during this time.

My main goal has always been to help Valleyview connect to the surrounding community in order

to share the gospel so that non-Christians would come to faith in Christ.

Towards that end I envisioned Valleyview becoming a church where worship was creative, relevant,

enthusiastic and incorporated the arts, where we had fun and exciting kids and youth programs,

where people could be open and honest about their struggles in life, where we encouraged people

to serve in ministry based on their spiritual gifts, and becoming an example of renewal to other

Presbyterian Churches in Calgary.

In many of the ministry developments that have taken place over the last five years, many of these

goals have been achieved in one degree or another and I’m thankful to God and give Him praise for

that. I’m also grateful for the congregational support which has allowed me to pursue my calling in

ministry and lead this congregation towards the vision which God has for Valleyview.

Of course I’ve had some goals which have not been achieved as well. I fully expected that we could

grow our worship attendance to 200 – 300 people with-in five years, but with some experience

under my belt I’m realizing that goal is going to take much longer to accomplish… and at least we

are slowly growing in that direction. ☺

Some of the highlights for me over the past year were; establishing a successful partnership with

Young Life for our Sr. High Youth program, traveling down to Uruguay with Samaritan’s Purse to get

a firsthand look at how the Operation Christmas Child Shoeboxes are being used to bless kids and

share the gospel, leading the two Christ-Care group studies on the 3-Colors of Your Spirituality

material and seeing people grow to understand their relationship with God in a whole new way,

and finally delivering a sermon series based on the seven deadly sins.

What to expect in 2013: My main goal for the upcoming year is to spend enough time in self-care

so that I can continue to have the physical and emotional and spiritual energy to provide Valleyview

with the kind of leadership it requires to continue to grow and stay healthy in this next phase of

church life.

In Christ

Rev. Grant Gunnink

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Budget Category – Hospitality

Total spent in 2012: $ 1528.00

Ministry area details: Monies spent in this area typically go to buy supplies and food for events

which are focused on building community and welcoming new people into our congregation.

When a newcomer arrives at our church, I believe that one of the most important factors in

that person staying at the church is that they are received by the Congregation and feel a sense

of community and belonging.

Providing coffee and snacks after Sunday Service, and organizing other events throughout the

year which feature food and refreshments is the perfect recipe for building community and

helping people get to know each other.

We often find ways of using our round tables in these events since having people seated

around then encourages the development friendships, community, and hospitality.

Highlights from 2012: Souperbowl Sundays were held once a month in the winter months of

January, February, and March. Crockpots of various Soups are served after the Service. Because

of our Multi-Cultural Congregation at Valleyview, we had so many interesting varieties of soup.

The Texas Tea was held in the spring, and participants were invited to dress up in Western style

with a fancy hat, or a Western themed fascinator in their hair and this was a lot of fun. We

served those sweet little sandwiches without the crusts, English Trifle, Scones, and other

beautiful desserts. In keeping with the Texas theme the Tea was “Iced” and in Mason jars. It

was a lovely way to enjoy the Season of Spring.

Last year's Fall Fundraiser was “Valleyview's Got Talent” event. We had a number of people

entertain us in a variety show, while we enjoyed a delicious roast Beef Dinner served by All Beef

Catering along with the opportunity to purchase items at a Silent Audition, all in support of

Valleyview.

Throughout November, we held our Breakfast Theatre Series again. We set up our round

tables in the sanctuary and served a breakfast of muffins, fruit, and cheese while people

enjoyed a dramatic presentation of the story of Jonah.

What to expect in 2013: With all the positive response we’ve had to these events we will

continue to feed the development of community and relationships by continuing them in the

coming year.

In Christ

Cheryl Gill - elder

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Budget Category – Communications


Ministry area details: Monies spent here are for our Website hosting, 4x8 Neon signs, and

advertising in Community News Letters and City Light News.

Highlights from 2012:

• The development and usage of a Valleyview Facebook page which increases our online

visibility allowing search engines to take notice of us and include us in people’s online

search results.

• The approval of our request to change our name. We officially become Valleyview

Community Church Calgary on October 3, 2012. We are subsequently informing all

interested parties of this change.

• Continued to make use of the Web-Hosting services of Homestead by Intuit. While

there are cheaper web hosting options out there, Homestead’s web designer software is

extremely easy to use and allows us to design, update and maintain our website without

any difficulties.

What to expect in 2013:

• Continue to advertise events with 4x8 Neon Signs

• Continue to make usage of our Facebook page and web-site to make information about

Valleyview available to the public

• Recruit volunteers to re-activate our A-frame road sign advertising for Saturday night

and Sunday mornings

In Christ

Rev. Grant Gunnink

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Budget Category – Mission and Service

Total spent in 2012: $ 11 184.00*

Ministry area details: Monies in this area are spent on supporting National Church programs

such as Presbyterian World Service and Development, Presbyterian Sharing and our local Inn

from the Cold Program. We spent $1940.00 on IFTC in 2012

Inn from the Cold Highlights: We host the Inn on the 4th Thursday of each month from October

to June. Set-up begins at 4pm in the afternoon and the final clean-up is finished on Friday

morning by 7:30am.

At a typical Inn we host fifteen guests, and this requires approximately 50 volunteer hours. The

work involved is setting up the cots and bedding, tables and chairs, sanitizing bathrooms and

the kitchen, shopping for food, preparing and serving the meals – dinner, breakfast and a bag

lunch, overnight supervisors, clean-up crew, and laundering all the bedding.

We are grateful to all those who help out, and especially those who volunteer on a regular

basis: All the kids in the KidzInc program (Set-up), Rock Harnett and Alison Mackenzie (dinner

host), Chris Smith (overnights), Leslie O’loughlin and Joel Mayer (Breakfast), The Storey family

(bag lunches), our morning clean-up crew: Musa Tsabedze, John Leacock, Mike Quarshie, Lois

and Kent Wallace, Robin Morritz, and Joeba Brown & Comfort Chuckwu (laundry)

We continue to advertise the opportunity to participate in hosting IFTC to our surrounding

community and this gives us opportunity to meet new people who are interested in

volunteering and gives us a chance to connect them with Valleyview.

We are thankful for the support that allows us to continue to run this ministry because there is

an increasing need for shelter in Calgary and as Christians we must do what we can to show

Christ’s love to those who are in need.

In Christ

Lois Wallace - elder

*note: this figure includes a $6000.00 donation made from the Martini Fund to PWS&D ($3000.00) and

Presbyterian Sharing ($3000.00). It was originally documented as part of our 2011 financial expenses but was

subsequently required to be included in our 2012 financial records instead.

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National Program Information

Presbyterian World Service & Development (PWS&D) - $ 4662.00 in 2012

• The development and relief [fund] of the PCC

• Responds to emergencies/disasters

• long-term community development

• Sponsorship of refugees by Canadian congregations

• Funding is Canadian International Development Agency, congregations and individuals but not

Presbyterians Sharing

• Separate line item for donations

• Emergency responses carried out through Action By Churches Together (ACT) Alliance

• Works with Canadian Foodgrains Bank for immediate food assistance

• Works with Canadian Churches in Action to provide unified response from Canadian churches to

disasters

• Active in Latin America, Africa, Asia, and Europe (Ukraine)

• Offers Holistic programs in agriculture, education, health, human rights, small business, clean

water and sanitation, and HIV/AIDS

For more information about current PWS&D projects please visit http://presbyterian.ca/pwsd/

Presbyterians Sharing - $ 45582.00 in 2012 • How local churches support the National programs and Ministries

of the Presbyterian Church in Canada

• Focus is on church development, evangelism and theological education

• Each congregation is given a suggested allocation based on

a formula approved by the General Assembly

• Congregation decides how much it will actually allocate to Presbyterians Sharing

• Stewardship is key—congregations accept responsibility for contribution

• Examples of ministries

• Supporting Cross-cultural Missionaries

• Bible Translation

• Refugee ministries

• Inner-city ministries

• Native ministries

• University Chaplain Ministries (U of C)

• Creating new ministries

• E.g. Arabic-speaking church in London, Ontario

For more information about current Presbyterians Sharing projects please visit

www.presbyterian.ca/sharing

In Christ

Lois Wallace – elder

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Budget Category – Worship


Ministry area details: Monies in this area are spent on sheet music and copyright licenses, set-design and

costumes, multimedia, audio visual equipment maintenance, and musical instrument maintenance.

Highlights from 2012: Worship continues to be the highpoint in the life of our church community and, as Rev.

Gunnink noted in his introduction, this past year saw a noticeable increase in regular attendance. In fact our

2012 Easter Sunday attendance was the highest it’s ever been, with over 120 people coming out to celebrate

the Resurrection of our Lord.

This year’s Easter stage design was extremely well received, and it was featured online on the website

www.churchstagedesignideas.com for a few weeks. Many people commented on how powerful the large

crosses were, and how it lifted up the whole front space of the church. Given its popularity we left it up for

the remainder of the year, and simply modified it for the Christmas Season, and we will certainly make use it

again sometime in the future.

Valleyview’s worship team also led worship at the Presbytery Fall Youth Retreat again, and helped to lead

them in their closing Sunday morning Youth Service. It was wonderful to have the youth from our fellow

Presbyterian churches worship with us and minister to them by showing how worship can be exciting,

engaging and contemporary.

Our annual Breakfast theatre was a great success. This year we focused on the story of Jonah and featured a

number of new actors and actresses and had some very creative stage designs to represent a storm at sea

and the belly of a whale, and of course we enjoyed the breakfast.

We continue to be blessed with so many people who are willing to be involved and use their gifts in worship

ministry – from scripture readers to musicians and singers and everything in between. We are particularly

excited to see some of our youth playing with the band; Harrison Daniels and Ibi Brown on drums and Mike

Gill on guitar.

What to expect in 2013: Our goal is continue to provide the congregation with creative, meaningful, relevant

worship experiences through utilizing the arts and multimedia, and work on implementing a number of the

recommendations made by Darryl Lindenbach, who did some Worship Consulting work for us over the past

year. The upcoming year will also see a transition in leadership.

After serving in the role of Worship & Arts Director for the past five years I will be stepping back for a while to

pursue some of the opportunities which God has opened up for me in Graduate Level studies in Early

Childhood Education. I’m very thankful and blessed to have lead in this position at Valleyview and will still

continue to play with the band from time to time when I am around.

Until a replacement is found, Rev. Gunnink will continue to plan and lead worship with the assistance of our

experienced worship team leaders and members. I’m confident they will continue to provide meaningful and

creative worship experiences for Valleyview.

In Christ

Amoriza Gunnink - Director of Worship & Arts

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Budget Category – Adult Ministry


Ministry area details: The monies spent in this area go primarily towards our Christ Care Small

Groups ministry. Our Christ Care Groups Ministry is a particular type of small groups program

which emphasizes that the small group experience needs to contain a) Care and Sharing, b)

Biblical Equipping, c) Prayer and Worship and d) Service to Others.

Highlights from 2012: We started a third Christ Care group in 2012. This group meets weekly

on Thursday nights in the south end of the Calgary and is currently lead by Rev. Gunnink. Our

other two groups continue to meet bi-weekly on Mondays and Saturdays and are led by Leslie

O’Loughlin and John and Cheryl Gill respectively.

Our Christ Care program is helpful way to facilitate more in-depth study of particular subjects

with-in our congregation. Over the past year Groups have completed studies on Spiritual Gifts,

and the 3 Colors of your Spirituality, in addition to studies they have chosen themselves.

What to expect in 2013: With the NCD Survey revealing that Holistic Small Groups is now our

lowest characteristic we intend to allocate more time and resources to ensuring that this

important ministry is receiving the oversight and guidance it needs to flourish.

Additionally there are monies set aside in the Martini Fund to go towards ministry initiatives

based on our NCD survey results. Such funds could be used to help provide training for more

Christ Care leaders, help promote the importance of our Christ Care program, or help fund

some of the Service projects that groups are supposed to engage in.

Over this coming year we want to see our regular groups continue to meet and their members

gain more experience in being a Christian small group, for the purpose of being able to multiply

in the future. Our best future leaders are those who are currently experiencing what Christ

Care is about now. They are ideally suited to help others to experience what they have

experienced in belonging to a small group.

In Christ

Rev. Grant Gunnink

Lois Wallace - Elder

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Budget Category – Children’s Ministry


Ministry area details: The monies in this area are spent on program supplies and materials and

activities and training in our Noah’s Ark Nursery, Kidz Zone program and our Club 1014 Jr. High

Ministry.

Noah’s Ark Nursery Highlights from 2012: We completed a major upgrade and renovation to our

nursery facilities, including new flooring and opening up the space for more room. The Noah’s Ark

room has now been furnished with beautiful new, age appropriate materials and toys for our

toddlers and young children.

In previous years we had a bursary fund that helped to ensure we could provide supervision for the

nursery program, however our nursery program was not utilized enough, and we were unable to

find individuals interested in continuing this service. We’ve decided to run the nursery program as

a Parent supervised option until such time as the need increases.

Kidz Zone Highlights from 2012: The monies in this area are spent on program supplies and training

for Kidz Zone and the development of our new “Children and Worship” program under the

competent direction of volunteer, Kendra Shaw. The “Children and Worship” program is used

worldwide and is the recommended curriculum for children’s ministry by the Presbyterian Church in

Canada. This program teaches children how to have a relationship with God, not just learn about

God. It is based on Montessori principles providing structure and routine allowing children the

freedom to experience and talk to God. Materials such as wood figures and felt are configured to

make the story come to life for our children. The curriculum follows the church calendar from

Advent to Pentecost.

• Introduction of the Children and Worship Program in which 3 members were trained over a

2-day course.

• Blessed by new volunteers Portia Adegbulu, Kevin Lee, Lydia Lee and Liz Eme.

• Increased congregational support! Christina Wong and Jeff Venables made several dozen

wooden figures for our stories. These materials will be used year after year for this program,

so future costs for curriculum should be minimal. Rock Harnett helps set up and tear down

our classroom most Sundays. Many more members have donated time and materials,

everything from sewing fabric to buying snacks. THANK YOU SO MUCH! We would not be

able to run without your help.

• Kingston Presbyterian Church donated various wood materials and books to help complete

our yearly curriculum, Linda Shaw provided us with training as well as additional materials.

• Increase in children’s attendance ranging from 7-12 last year to 9 – 15 this year. Attendance

has been more regular from last year and children come from 13 families. (Side note: when I

started teaching in 2007/2008, we had 2-5 children on average).

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• Successful Operation Christmas Child (Samaritan’s Purse). Over 200 + shoeboxes were

donated from our event. Many families from the neighborhood stopped by to drop off their

boxes.

• Successful Christmas Musical: Colleen Lindenbach did a spectacular job of putting together

the children’s musical “Guess who’s coming to Bethlehem?” for the Christmas Eve service.

• Our Children and Worship Program was recently written about in a “Renewal Fellowship”

article.

• Hearing parents tell us what their children have taken away from our worship time.

What to Expect in 2013: Designated Kidz Zone area in the North Classroom to create a permanent

space where our children are surrounded by God’s stories. This will also eliminate the need to set

up and tear down materials and ease volunteer burden. Continue with developing the Children and

Worship Program and train more leaders/ helpers.

Club 1014 Highlights from 2012: The motto of our Jr. High program is Food, Fun, Friends and Faith,

and the focus is on building and developing relationships and friendships among our jr. high youth

as that is an important developmental part of their spiritual growth during this stage.

In end of the 2012 ministry year we said goodbye to our former 1014 leader Jesse Schmidt, who

had lead our the program for the past two and a half years, and was instrumental in forming a good

group dynamic among the youth who are now in our Sr. High program. When he left John Gill

volunteered to step in to teach the Sunday classes in the absence of a new program leader. He is

currently assisted by Claudette Leacock and Ambrose student Ben Tully.

In addition to the Sunday morning program, there are regular events planned in conjunction with

the Presbytery Youth Ministry Committee in Calgary; these have included the Annual Fall Retreat

and Youth Service (hosted at Valleyview) Lazer Quest, Snow Tubing, Swimming and various other

events.

We are very blessed that our youth enjoy coming to Club 1014, attending church, and the

Presbytery Youth events, and they have also used their gifts and talents participating in the Fall

Fundraiser Talent Show, playing in the worship band and in helping out with the sound and running

the Powerpoint slides on Sunday mornings.

What to Expect in 2013: We continue to be thankful for John Gill’s help in 1014 and will continue to

look for someone who is able take on the full leadership load of the Club 1014 Ministry, and

develop the program to its potential. We will continue to look forward to more opportunities to get

together on Sundays, PYMC youth events, the Annual Fall Retreat – hosted in Lethbridge in

October, and the possibly some youth lead services at Valleyview.

In Christ

Shawnie Fesyk – Elder

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Budget Category – Youth Ministry


Ministry area details: The monies in this area are spent on our Sr. High Youth events.

Highlights from 2012: This past year saw the beginning of a mutual ministry partnership

between Valleyview and Young Life Calgary. Valleyview was looking for something to offer to

our Sr. High youth and Young Life was interested in developing an outreach ministry to Earnest

Manning students and so we are collaborating in our efforts and it is proving to be very

effective.

Young Life is a Para-church organization that focuses on building relationships with non-

Christian teens in order to share the love of Christ with them, and for our Sr. High program we

are encouraging our youth and their friends to participate in the Young Life activities and

events.

These consists of Wednesday night Club meetings, Saturday afternoon Campaigner bible study,

weekend trips like Edmonton overnight, and Snowcamp, and of course a week up at Rockridge

Camp during the summer.

Currently the Earnest Manning imitative has started alongside an existing program at Central

Memorial, until it has grown large enough to meet on its own.

While we do not directly provide financial support to Young Life from our budget, some of the

monies in our Youth Ministry budget can be made available to help offset the cost of going on

trips, or going to camp, if the cost was prohibitive for someone.

Additionally we encourage the members of our congregation, and especially those whose youth

are actively participating in the program, to contribute their own individual support directly to

Young Life, because this partnership gives our Sr. Youth all the benefits they would have if

Valleyview had hired a full-time youth pastor.

What to expect in 2013: It appears that the ministry efforts are starting to bear fruit and there

are more and more youth from the Earnest Manning area that are coming out. So we hope

that in 2013 we will be able to see the Earnest Manning group begin to meet on its own and

hold Club meetings in the neighborhood and in our homes.

In Christ

Rev. Grant Gunnink

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Budget Category – Facilities

Total spent in 2012: $ 72 061.00

Ministry area details: Monies spent in this area are for utilities, maintenance and repair, janitorial

services, insurance and garbage disposal.

Valleyview leverages its facilities to help cover the majority of operating costs and maintenance through

partnering with long term and short term space users as well as making space available for community

groups, music recitals and AGM’s for local Condo boards.

We have deliberately engaged long term space usage partners who have values and goals which are

congruent with Valleyview’s and who are willing to help promote our events and activities to their

clientele.

These partnerships and offering our facilities for community usage provides our leadership with

additional opportunities to build relationships with leaders of community associations and other

organizations, which not only allow us opportunity to share our faith but to network and become more

integrated and connected with our communities.

Our current long-term space users are Kinderhouse of Springbank Hill - a preschool owned and operated

by Amoriza Gunnink, and Kidz Inc - a before and after school care program.

Short-term space users currently include Playball- a sports program for kids, Fit Chicks – a fitness

program offering exercise classes for women, and a Girl Guide troupe.

Repairs, maintenance and capital projects are typically handled by Rev. Gunnink while Cheryl Gill looks

after the building schedule and community bookings. Loraine Champion and Ruth Harnett contribute

their legal and financial expertise respectively in arranging our space usage agreements with our

partners.

What to Expect in 2013: We will continue our practice of partnering with long term and short term

space users to help cover operating costs and continue to build relationships with space users.

We will continue to maintain our facilities in a prudent manner which keeps costs to a minimum,

yet we also realize that we need begin to envision ways in which we can develop our facilities so that we

can not only prevent more costly repairs and maintenance in the future, but so that we grow our

physical capacity for ministry and leave a legacy for the future generations who will continue to minister

to the community surrounding Valleyview.

In Christ

Rev. Grant Gunnink

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Budget Category – Administration

Total spent in 2012: $ 11 183.00

Ministry area details: Monies spent in this area are spent on office expenses such as paper,

phone, internet access, photocopier lease, tech service, and administrative support.

Highlights from 2012: As Valleyview continues to grow, so does all the administrative work

that goes along with running a church. This past fall we were pleased to have Rachel Marx join

our Admin staff to come alongside Cheryl Gill to help manage the increasing work load.

Rachel has been focusing on developing a comprehensive catalogue of “volunteer

opportunities.” This booklet describes all the tasks that need to be done around the church,

gives the details on what to do and how much time is involved.

We hope that this information will help people determine how they can best use their spiritual

gifts to fulfill their role as parts of the Body of Christ and help to ensure the church is

functioning well.

So, in light of this we continue to appreciate the volunteer work of Ruth Harnett in overseeing

our financial matters, and we’re grateful and excited that Tatyana Koshman has also come on

board to help out in this area.

We also wish to thank Cheryl for the time and effort that she so willingly puts toward all the

different activities which come across her desk in her role as administrator.

What to expect in 2013: Continued focus on helping everyone in our community discover

where they can help out in the work of the church and rallying and organizing them to do so.

In Christ

Rev. Grant Gunnink

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Martini Estate Report

Peter Martini was a member of Valleyview many years ago. When he passed away in 1992 he

left a portion of his estate to Valleyview. However his estate was not settled for nearly twenty

years due to very complex circumstances.

In November of 2011, we received the wonderful news that the Martini estate had been

finalized and that we would receive $118,000 with some additional funds under $10,000 to be

released in the next two years. In spite of the long delay and complex nature of settling this

estate, the amount we have received is very close to original sum which Mr. Martini intended

to leave to the church.

Highlights of 2012: A Sampling of some of the completed projects;

• $ 3 000.00 given to PWS&D

• $ 3 000.00 given to Presbyterian Sharing

• $28 500.00 debt repayment

• $12 469.00 spent to complete the Driveway Paving project

• $ 882.00 spend on siding repairs

• $ 2 148.00 spent on foundation repairs

• $ 500.00 spent on Fire department lock box and master key system

• $ 500.00 spent on Kidz Zone “Children and Worship” training

What to expect in 2013: Here are some of the upcoming project we are working on;

• Community Matching Donation project “Turn on the Tap”

• Admin office filling cabinet and work space upgrades

• Kitchen improvements and upgrades

• New energy efficient LED Parking Lot lights

A detailed chart of the Martini fund information is provided on the following page.

In Christ

On behalf of Session

Rev. Grant Gunnink

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Martini Fund Designations and Update

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Financial Report – (unaudited and not reviewed)

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Financial Appendix – (statements are unaudited and not reviewed)

A. Comparative Statement of Financial Position…………………………………………….32

B. Comparative Statement of Operations…………………………………………………….…34

C. Statement of Cash Flows…………………………………………………………………………….38

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Documents

2013 AGM Report - Valleyview Community Church Calgary · Welcome to our 2013 AGM Presentation Report. We’re excited to share some of the important ministry highlights that have