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FBI National Academy Associates
2013 Annual Training Conference July 27-30, 2013 - Orlando, Florida
Sponsor & Exhibitor Package www.fbinaa2013.com
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Sponsor Prospectus
The FBI National Academy Associates (FBINAA) invites companies and other organizations to participate in the 2013 Annual Training Conference and fully engage with the delegate attendees. The sponsor opportunities and benefits are outlined in this package. FBINAA Conference Sponsors! Premium exhibit space is being held for you as a benefit of sponsorship. Once a sponsorship with a complimentary exhibit booth is confirmed, the conference staff will provide further instructions on booth selection. For assistance with sponsorships, please contactMark Lorimer, Conference Planner, [email protected] or (562) 233-6400.
Conference Dates Saturday-Tuesday, July 27-30, 2013
Exhibition Dates Sunday-Monday, July 28-29, 2013
Exhibition Hours Sunday, July 28 – 11:30 am to 6:00 pm
Monday, July 29 – 11:30 am to 3:30 pm
(times are currently tentative and subject to change)
Venue and Location Rosen Shingle Creek Hotel, Orlando, Florida
Conference Co-Hosts FBI National Academy Associates, Inc. (FBINAA)
FBINAA Florida Chapter
Attendees The 2013 Conference is expecting the following attendees:
o FBINAA member delegates o FBINAA affiliate organizations (FBI, LEEDA, SFSA, NEIA, COPS) o Guest/spouses of delegates o Children of delegates o Sponsors and exhibitors
Attendee Profile The Annual FBINAA National Training Conference and Law Enforcement Exhibition are expected to attract more than 1,500 attendees who are agency decision makers. Conference delegates are continually looking for new and innovative products and/or services available to the law enforcement community. Their genuine interest is necessitated by their prospective agencies to make educated purchasing decisions. The Exhibition will also be open to additional non-member law enforcement personnel (especially from the local area). Day passes will be available and are expected to increase floor traffic over the two days resulting in an expected draw of over 1,500 attendees.
Major Sponsor Benefits
All sponsors receive the designation of “Conference Sponsor” and enjoy networking and exposure throughout the entire conference, including admission to many evening networking events. In addition, each sponsor is also designated as a sponsor of one Conference session or event which provides further networking and marketing opportunity depending on the session or event mutually agreed upon by the sponsor and FBINAA. Diamond andPlatinum sponsors are also eligible for an on-stage opportunity to address delegates with remarks and ceremony participation during eligible programs.
The major features of the Conference sponsor benefits include:
Major recognition and exposure during the entire Conference over four days (not just at the two day exhibition)
Sponsorship at one of the high-profile Conference functions/events (selected by sponsor, based on availability)
Listing directly on the official conference agenda as a sponsor of a specific program or event
Most sponsorships include a complimentary exhibition booth in the premium exhibit area (Silver sponsors and higher)
Invitation to the VIP Sponsor Reception Sponsor logo in the Official Program Guide Sponsor logo and company website link on Conference website Recognition and on-screen sponsor logo at Opening Ceremonies Sponsor logo and company website link on email promotion to
registered delegates Complimentary opportunity to include promotional material in the
delegate registration bag (Gold and higher sponsors)
Exceptional Opportunity for Delegate Interaction for High Level Sponsors
Diamond and Platinum level sponsors are afforded the opportunity to be named as sponsor for one of the following “best exposure” programs which provide focused speaking time with the delegates and display of company logo or video presentation on large session screens.
Sunday Opening Ceremonies – includes VIP access with dignitaries Monday Breakfast – includes VIP access with featured speaker Tuesday Breakfast – includes VIP access with featured speaker Tuesday Lunch – includes VIP access with featured speaker Gala Banquet and Closing Ceremonies – includes VIP access with
featured speaker
Exhibition Promotional Opportunities
The following programs are planned for this exhibition and may be subject to an additional fee.
Vendor Directory (complimentary) – company name and contact description detail posted on the conference website (multiple e-blasts to registered attendees encouraging website visits) and at least one e-blast delivered to all registered delegates (complimentary)
Networking during lunch in the Exhibit Hall (complimentary, one each day of exhibition)
Passport Program – delegates visit participating vendors to enter large prize giveaways (additional fee). Giveaway items provided by the sponsors and displayed at the Prize Booth inside the Exhibit Hall.
Promotional material in delegate registration bag (complimentary for Gold and higher sponsors; additional fee for other sponsor levels)
Sponsor Access to Conference Events and Network Opportunities
Sponsors receive excellent access to delegates throughout the entire conference, not just at the exhibition. The networking opportunities include:
Invitation to the Sponsor-only VIP reception Complimentary invitation to the Welcome Reception (Saturday) Complimentary invitation to the President’s Reception (Sunday) Complimentary invitation to the After-hours Hospitality events
(Saturday, Sunday and Monday evenings) Lunch with delegates on Sunday – in the exhibition hall Lunch with delegates on Monday – in the exhibition hall
Conference Program Overview
The conference features the following major programs and activities:
Quality training sessions and presentations Two-day exhibition (estimated 150+ vendor booths featuring products
and services) Events and activities –opening ceremonies, delegate breakfasts,
delegate luncheswelcome reception, president’s reception, family night, gala banquet, golf tournament, 5K run/walk challenge, motorcycle ride and gun match
Family Activities – featuring the best Orlandohas to offer Day pass to the Law Enforcement Exhibition for non-member law
enforcement personnel (primarily from the local region) Major gifts and giveaways
Sponsor Levels& Benefits
Sponsor Benefits Diamond $50,000
Platinum $25,000
Gold $10,000
Silver $5,000
Bronze $2,500
Sta
nd
ard
Ben
efit
s
Sponsor logo in Official Conference Program
Sponsor logo and company website link on official conference l website
Sponsor logo on monument displayed during the Conference
Recognition and on-screen logo at Opening Ceremonies and Gala Banquet
Sponsor logo and company website link on one email recognizing sponsors sent to all conference delegates
Designation as “Sponsor” for one conference session or event mutually determined by Sponsor and FBINAA (check sponsor designation opportunities for options)
Recognition and sponsor logo on signage at designated sponsored session or event
“Sponsor” Badge – access to Ceremonies, Exhibition, Welcome Reception, President’s Reception, Family Night, After-Hours Nights
2 2 2 2 1
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miu
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enef
its
“VIP Sponsor” Badge – access to Ceremonies, Exhibition, Welcome Reception, President’s Reception, Family Night, Gala Banquet, After-Hours Nights
4 2 1 None None
Sponsor representatives invited to the exclusive “Sponsor” Reception
6 4 3 2 1
Complimentary Exhibit Boothat the Law Enforcement Exhibition (Premium Space)
20’ x 20’
Premium
20’ x 10’
Premium
10’ x 10’
Premium
10’ x 10’
Standard None
Complimentary opportunity to include promotional material in the delegate registration bag
Complimentary participation in Exhibit Passport Program
Address delegates at one session or event designated by FBINAA (i.e. speaker introductions, welcome remarks)
One sponsor banner in main area of the conference
Exclusive designation as “Presented By” Sponsor for one function/event (no other sponsors listed)
Most Popular Sponsor Designation Opportunities
Each sponsor selects one event or function for specific name recognition based on the sponsor level and benefit designated.
Diamond & Platinum Gold, Silver & Bronze
President’s Reception (Sunday)
Exclusive or headline sponsor of a premiere conference event (visibility/remarks to 1,000+ delegates)
Name recognition and visibility at a premiere conference event
Opening Ceremonies (Sunday)
Exclusive or headline sponsor of formal conference ceremonies (stage visibility/remarks to 1,000+ delegates), VIP seating
Name recognition and visibility at formal ceremonies, VIP seating
Family Night (Monday) Exclusive or headline sponsor of a premiere conference event (visibility/remarks to 1,000+ delegates)
Name recognition and visibility at a premiere conference event
Welcome Reception(Saturday)
Exclusive or headline sponsor of first conference event (visibility & remarks to 1,000+ delegates)
Name recognition and visibility at first conference event
Delegate Breakfast (Monday)
Exclusive or headline sponsor of breakfast and featured speaker (stage visibility/remarks to 1,000+ delegates)
Name recognition/visibility at delegate breakfast and featured speaker session
Inspirational Breakfast (Tuesday)
Exclusive or headline sponsor of breakfast and featured speaker (stage visibility/remarks to 1,500+ delegates/family, VIP seating
Name recognition/visibility at delegate/family breakfast and featured speaker session, VIP seating
Exhibition Hall (Sunday) Exclusive or headline sponsor of exhibition and lunch (visibility/remarks to 800+ delegates), VVIP booth placement
Name recognition and visibility at first exhibit day, VIP booth placement
Exhibition Reception - Sunday
Exclusive or headline sponsor of exhibition reception for delegates and family (1,500+), VVIP booth placement
Name recognition/visibility at delegate and family reception in exhibit hall, VIP booth placement
Exhibition Hall (Monday) Exclusive or headline sponsor of exhibition and lunch (visibility/remarks to 800+ delegates), VVIP booth placement
Name recognition and visibility at second exhibit day, VIP booth placement
After-Hours Receptions (Saturday, Sunday, Monday, Tuesday – select one)
Exclusive or headline sponsor of “late evening” networking/social reception (visibility/remarks to 500+ delegates)
Name recognition/visibility at “late evening” networking/social reception
Conference Bag Exclusive sponsorship of delegate bag Shared sponsor logo on delegate bag
Conference Badge Exclusive sponsor logo on all badges Shared sponsor logo on all badges
Golf Tournament Exclusive sponsorship of event and complimentary tournament registration (foursome)
Name recognition/visibility for this event with complimentary tournament registration (1-2 players)
5K Challenge Exclusive sponsorship of event and complimentary event registration (four runners)
Name recognition/visibility for this event with complimentary event registration (1-2 runners)
About the FBI National Academy Associates The FBI National Academy Associates (FBINAA) is recognized globally among government leaders, law enforcement agencies and our communities as the premier provider of law enforcement expertise, training, education and information. We are the resource of choice on law enforcement issues and the standard by which all other law enforcement agencies measure their performance. Our hallmarks are leadership, teamwork and the courage of our members, and our ability to anticipate and effectively respond to global and community law enforcement needs, ensuring the safety of the citizens we serve. The FBI National Academy Associates, Inc. (FBINAA) is a non-profit, international organization of nearly 18,000 senior law enforcement professionals dedicated to providing our communities, states, countries, and profession with the highest degree of law enforcement expertise, training, education and information. We are the strongest law enforcement leadership network in the world and are dedicated to strengthening the rule of law around the globe. Some of our members have given their lives in carrying out these responsibilities. Membership in the Association is limited only to those law enforcement leaders who have completed the FBI’s prestigious National Academy Program. It is a dynamic organization comprised of middle to executive level law enforcement professionals. Members of the association are sworn officers and graduates of the FBI National Academy. Members can be found in all 50 states, 134 countries and US territories/possessions. Agency types include state, county, municipal, sheriffs, campus, airport, railroad and federal. The Association is comprised of forty-four domestic chapters and four international chapters, the Association’s Executive Board, and the Executive Office. The Association’s Executive Office is located in Stafford, Virginia just outside the Quantico Academy Base. The Association is funded primarily by membership dues and corporate sponsorships. The annual conference is held to ensure that leaders remain current on matters relating to their profession and to reinforce relationships and cooperation within policing and corporate communities at all levels. From its inception in 1935, the FBI National Academy has long been a vital element in the continuing improvement of law enforcement standards, knowledge and cooperation throughout the world. The National Academy and the FBI National Academy Associates provide a wide range of leadership and specialized training, as well as an opportunity for professional law enforcement officials to share ideas, techniques and experience. President John F Kennedy realized the value in sharing this learning and networking experience with the international community. In 1964, the FBI National Academy began including international law enforcement executives as attendees. To date, over 47,000 students have graduated from the FBI National Academy.
Exhibition Prospectus The FBI National Academy Associates (FBINAA) and the Texas Chapter invite companies and other organizations to participate in the 2013 Annual Training Conference to exhibit at the two-day Law Enforcement Exhibition. The exhibit opportunities and benefits are outlined in this package. FBINAA Strategic Ally and Corporate Sponsors! Premium exhibit space is being held for you. Please contact Mark Lorimer at (562) 233-6400 or [email protected] for details on how to secure your booth space.
Exhibition Dates Exhibition - Sunday-Monday, July 28-29, 2013
Conference Dates Saturday, July 27 – Tuesday, July 30, 2013
Exhibition Hours Sunday, July 28 – 11:30 am to 6:00 pm (delegate lunch and reception in hall) Monday, July 29 – 11:00 am to 3:30 pm (delegate lunch in hall)
Venue & Location Rosen Shingle Creek Hotel, Orlando, Florida
Conference Co-Hosts FBI National Academy Associates Inc (FBINAA) FBINAA Florida Chapter
Important Dates October 1, 2012 Exhibition open for booth orders online February, 2013 Exhibitor Kit available May 3, 2013 Last day for booth cancellation subject to $500 fee After May 3, 2013 Booths cancelled subject to $1,000 fee
Booth Fees $1,500 – 10 x 10 Booth (increments may be combined to make a large booth) $1,750 – 10 x 10 Booth End Cap $5,000 – 20’ x 20’ Booth – Vehicle Display (27% discount)
Booth Amenities Each booth includes the following amenities: o standard conference carpet (conference choice) o 8’ back drape and side drape (conference color choice) o one 6’ skirted table o two chairs o one trash container o one single color vendor sign
Add-on Booth Options
o Power – price to be included in the Exhibitor Kit o Custom carpet (different color) – price to be included in the Exhibitor Kit o Electronic lead retrieval scan system - $300 per scanner
Booth Selection Criteria
o Premium booth spaces are reserved for FBINAA sponsors o Booths may be ordered on a first come first served basis beginning
October 1, 2012. o Payment is required at time of ordering (check payments will be
accepted but no booth confirmation is made until payment is received)
Vendor Promotional Opportunities
The following programs may be subject to an additional fee.
o Vendor Directory (complimentary) - including company and contact description detail posted on the conference website (multiple eBlasts to registered attendees encouraging website visits) and at least one eBlast to all registered attendees with hard copy document of all vendor listings (complimentary)
o Networking during lunch and receptions (complimentary) o Passport Program – delegates visit participating vendors to enter large
prize give-aways (additional fee) o Promotional material in delegate registration bag (additional fee)
Booth Ordering & Assignment
Booth orders and assignment may be completed on-line at www.fbinaa2013.com (under the Exhibition Section). The on-line form includes an interactive Floor Plan to check availability and select booth spaces.
Exhibitors not able to complete the on-line booth order may contact Mark Lorimer, Exhibition Planner at [email protected] or (562) 233-6400 for assistance. A contract may also be faxed to FBINAA at (562) 683-0413.
Payment Payment in full must be made in order to confirm a booth space. Reservations for a booth space may be made without credit card payment but does not guarantee a specific booth space until payment is received.
The Conference accepts AMEX, VISA, MasterCard and Discover. Checks may be made payable to FBI National Academy Associates and mailed to FBINAA, Inc., c/o Eventive Group, 400 Continental Blvd, Ste. 600 El Segundo, CA 90245.
Exhibitor Registration & Badges
All exhibitor representatives must register and obtain an official Conference exhibitor badge. Badges must be displayed at all times during the Conference (including networking/social events and meal functions).
The first two registrations/badges per booth are complimentary. Each additional registration/badge is subject to a $250 registration fee. Badges are not transferrable. Replacement or lost badges will be issued for $250 each. Company badges are not accepted in lieu of the official conference badge.
Vendor representatives must pick up badges on-site at the exhibitor registration booth and must show proof of affiliation with the exhibiting company (business card is acceptable identification).
Exhibitor Access to Conference Events & Networking Opportunities
Each exhibitor registration includes the following benefits and access to the Conference ($350 value):
o Access to the Exhibit Hall o Complimentary invitation to the Welcome Reception (Saturday) o Complimentary invitation to the President’s Reception (Sunday) o Complimentary invitation to the After Hours Nights (3) o Lunch with delegates (Sunday) o Lunch with delegates (Monday) o Reception with delegates on Sunday to President’s Reception o Exhibitor Badge
Exhibit Schedule The exhibition schedule is to be designed to encourage delegates to engage in the exhibition. Efforts are to be made to schedule the exhibit time not to compete with training sessions or leisure activities.
Saturday, July 27 1:00 pm – 7:00 pm – Exhibit Move-In 6:00 pm – 9:30 pm – Welcome Reception (exhibitor access) Sunday, July 28 11:30 am – 3:30 pm – Exhibit Hall Open (lunch and give-aways in exhibit hall) 5:00 pm – 6:00 pm – Exhibition Reception (beverage service and give-aways in exhibit hall) Monday, July 30 11:30 am – 3:30 pm – Exhibit Hall Open (lunch and give-aways in exhibit hall) 1:30 pm – 3:30 pm – Target Day Pass Law Enforcement Personnel 3:30 pm – 5:00 pm - Exhibit Move-Out
Exhibit Move-In & Move-Out
Move-In – Saturday, July 28 between 1:00 pm – 7:00 pm (auto move-in prior to exhibit move-in, by appointment only)
Move-Out – Monday, July 30 between 3:30 pm – 5:00 pm (auto move-out, by appointment only)
Conference Overview
Conference Program Overview
The conference features the following major programs and activities:
o Quality training sessions and presentations
o Two-day Exhibition (150+ booths featuring products and services)
o Delegate featured social events and activities (Welcome Reception, President’s Reception, Family Night, golf tournament, pistol shoot, 5K run, motorcycle ride)
o Association ceremonial programs (memorial, inspirational breakfast)
o Family programs featuring the best Orlando has to offer
o Day pass to the Law Enforcement Exhibition for non-member law enforcement personnel
o Major gifts and give-aways
Attendee Profile The Annual FBINAA National Training Conference and Law Enforcement Exhibition are expected to attract more than 1,500 attendees, who are high-level key agency decision makers. Conference delegates are continually looking for new and innovative products and/or services available to the law enforcement community. Their genuine interest is necessitated by their prospective agencies to make educated purchasing decisions.
The Exhibition will also be open to non-member law enforcement personnel (especially from the local area). Day passes will be available and are expected to increase floor traffic over the two days. In addition, the Exhibition will include delegate lunches, an evening reception, passport giveaway program, electronic lead retrieval and other promotional opportunities.
General Exhibition Provisions
Booth Cancellation & Refund
Cancellations may be made at any time prior to the Conference. Cancellations made no later than May 1, 2013 are subject to a $500 booth cancellation fee. Cancellations made after May 1, 2013 are subject to a $1,000 booth cancellation fee. Refunds will be processed and paid following the Conference.
General Service Contractor
The exhibition General Service Contractor will be responsible for all material handling, drayage, furniture, carpet, extra draperies, labor, electrical services, audio visual services and crate storage. Exhibitors shall be fully responsible for all service fees associated with the construction, maintenance, utility, shipping, storage and handling of materials. Exhibitor Service Kits will be available online in February, 2013.
Booth Set-Up & Dismantle
Exhibitors may only set-up and dismantle booth displays during the prescribed set-up and dismantle hours. Set-up is scheduled for Saturday, July 27, 2013 from 1:00 pm – 7:00 pm. Booth displays may only be dismantled on Monday, July 29, 2013 from 3:30 pm – 5:00 pm. Vehicle move-in and move-out appointments will be given prior to the conference depending upon location on exhibition floor.
Promotion & Sponsorship
The Conference provides several options for promotion during the Conference. Contact Mark Lorimer at [email protected] or (562) 233-6400 for assistance and opportunities.
o Vendor Directory – complimentary with each booth
o Lead Retrieval – electronic badge scanning
o Event & Program Sponsorship
o Promotional Giveaway
Use of FBINAA Name The use of the name, insignia, logotype or other identifying marks of the FBINAA may not be used in signs, advertising or promotions in any media or descriptive product literature without express written permission of the FBINAA. Exhibitors are approved to use the conference name, date and location on materials associated with the conference.
Booth Sublet Exhibit booths and spaces may not be sublet, shared or transferred in part or whole without the express written consent of the FBINAA.
Exhibition Rules & Regulations
All exhibitors agree to adhere to all conditions and regulations outlined in this Prospectus and additional exhibition guidelines and procedures provided by the Exhibit Decorator.
All exhibitors shall serve the interest of the FBINAA members and shall conduct business and operate their booths in a manner that will not detract from other exhibits, exhibitors or the Conference.
Security A security company will be provided only to protect the general exhibit area from the beginning of set-up/move-in to the end of move-out. This security does not apply to individual exhibit spaces and the equipment, materials and contents within each exhibit space. The FBINAA is not responsible for the loss or damage to exhibitor property. The FBINAA urges precaution by the exhibitor to protect company and personal property.
Compliance with Local Ordinances
Licenses and permits required by local statute, ordinance or regulation (if any) are to be obtained and paid for by the exhibitor. Each exhibitor will be individually responsible for compliance with local health, fire and safety ordinances and regulations. All products and services exhibited must comply with all state and local regulations, and with all current FDA regulations for such products and services.
Local fire codes and ordinances required that the exhibition aisles be clear at all times. Demonstration areas shall not be placed on the aisle sideline of an exhibit. Sufficient space within an exhibit area must be left to handle any crowd. Should any demonstration interfere with other exhibit space, the FBINAA may, in its sole discretion, require that the demonstration be limited or canceled.
The FBINAA has no further responsibility to notify the exhibitor that this compliance is required.
Americans with Disabilities Act
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to booth space, including, but not limited to wheelchair access provisions.
Insurance Insurance protection will not be afforded to any exhibitor either by the FBINAA, general services contractor or the exhibition property. An exhibitor shall carry its own insurance to cover exhibit material and equipment against damage and loss, including public liability insurance of at least $1 million per occurrence and $1 million per aggregate against injury to the person or property of others.
Indemnification The exhibitor agrees to indemnify and hold harmless the FBINAA, its officers, directors, agents and employees from any and all claims of liability of third parties arising out of or related to the acts or omissions of the Exhibitor in connection with the Exhibitor’s participation in the 2013 Annual Conference.
Damage to Exhibition Property
Exhibitors will be held responsible for any damage done to the Long Beach Convention Center by them, their employees, or agents.
Hotel Vendors will be encouraged to stay at the Rosen Shingle Creek Hotel in Orlando.
About the FBI National Academy Associates The FBI National Academy Associates (FBINAA) is recognized globally among government leaders, law enforcement agencies and our communities as the premier provider of law enforcement expertise, training, education and information. We are the resource of choice on law enforcement issues and the standard by which all other law enforcement agencies measure their performance. Our hallmarks are leadership, teamwork and the courage of our members, and our ability to anticipate and effectively respond to global and community law enforcement needs, ensuring the safety of the citizens we serve. The FBI National Academy Associates, Inc. (FBINAA) is a non-profit, international organization of nearly 18,000 senior law enforcement professionals dedicated to providing our communities, states, countries, and profession with the highest degree of law enforcement expertise, training, education and information. We are the strongest law enforcement leadership network in the world and are dedicated to strengthening the rule of law around the globe. Some of our members have given their lives in carrying out these responsibilities. Membership in the Association is limited only to those law enforcement leaders who have completed the FBI’s prestigious National Academy Program. It is a dynamic organization comprised of middle to executive level law enforcement professionals. Members of the association are sworn officers and graduates of the FBI National Academy. Members can be found in all 50 states, 134 countries and US territories/possessions. Agency types include state, county, municipal, sheriffs, campus, airport, railroad and federal. The Association is comprised of forty-four domestic chapters and four international chapters, the Association’s Executive Board, and the Executive Office. The Association’s Executive Office is located in Stafford, Virginia just outside the Quantico Academy Base. The Association is funded primarily by membership dues and corporate sponsorships. The annual conference is held to ensure that leaders remain current on matters relating to their profession and to reinforce relationships and cooperation within policing and corporate communities at all levels. From its inception in 1935, the FBI National Academy has long been a vital element in the continuing improvement of law enforcement standards, knowledge and cooperation throughout the world. The National Academy and the FBI National Academy Associates provide a wide range of leadership and specialized training, as well as an opportunity for professional law enforcement officials to share ideas, techniques and experience. President John F Kennedy realized the value in sharing this learning and networking experience with the international community. In 1964, the FBI National Academy began including international law enforcement executives as attendees. To date, over 47,000 students have graduated from the FBI National Academy.
