2013 Business Plan

Emergency Preparedness Program

Services

• Administration of the emergency program including;– Establish emergency program training schedule and

training standards– Oversees City-wide emergency planning activities– Provides and encourages staff training through

in-house and external agencies– Facilitates the creation and updating of

emergency plans for City

Services

– Ensures joint emergency program ready to be implemented when required in conjunction with Maple Ridge

– Ensures Pitt Meadows emergency operation centre is ready to be activated when required

– Provides public information and awareness – Ensures emergency social services (ESS)

addresses the provision of service to evacuees

Services

– Ensures ESS Director recruits and trains volunteers

– Ensures radio systems/satellite phones are operational

– Liaise with outside agencies– Participates in Regional and Provincial

Committees

2012 Successes

• Activation of EOC in response to 2012 spring freshet

• Held joint mass carcass exercise Jan. 2012• Conducted joint functional exercise Feb. 29

and March 1, 2012• Emergency management satchels for section

chiefs• In conjunction with HR subsidized grab & go

kits for staff

2012 Successes

• Hazard Risk Vulnerability Analysis Committee improved mapping

• Monthly radio and satellite phone testing• Provide information to public, website and

social media• Emergency preparedness day March 2012• Shakeout earthquake drill Oct. 18, 2012

Significant Issues & Trends

• Emergency Management is evolving and growing through-out the region

• Current coordinator has not been able to devote time necessary to keep program moving forward and be involved Regionally

• The Assistant Fire Chief who’s primary role is emergency response, may not be available to EOC during an disaster

2013 ActionsPublic Safety Who When1. Action: Present Educational Programs to Public

Goal: Awareness of Personal Preparedness 72 HoursOutcome or Measure: Increase Public Awareness

Milestonesa. Present information to the citizens 72 Hoursb. Emergency Preparedness Day Eventc. ShakeOut BC Earthquake Drill October 18, 10:18d. City Web Page Emergency Program, Facebook and Twitter

BM/BPBPBP/HRBP/RV

Q1-4Q1Q3Q1-4

2. Action: Emergency Social Services Functional ExerciseGoal: Test ESS Program at EOC Level

Outcome or Measure: Evaluate ESS Program Procedures and PlansMilestones a. Training ESS Volunteersb. Conduct Functional Exercisec. Evaluate Exercise And Use Information To Make Improvements To ESS Program

ESS DirectorESS DirectorESS Director

Q1-3Q4Q4

3. Action: Grant Application Enabling Accessibility FundGoal: Produce Video For Hearing Impaired

Outcome or Measure: Improve Public Safety for Hearing DisabledMilestones a. Apply for Grantb. If Approved, Work with Contractor To Produce Video

BP/CM/BMBP/CM/BM

Q1Q3-4

2013 ActionsGovernance Who When

1. Action: Staff Training

Goal: Improve Staff Ability To Function In EOC

Outcome or Measure: Increase Staff Training

Milestones a. Continue to provide training opportunities for staff through in-house instruction by Chief Don Jolley and through sponsored courses in other communities as well as on line through the Justice Institute of British Columbia

DJ/BP/BM/CM

Q2-4

2. Action: Business Continuity Plan

Goal: Complete City Business Continuity Plan including Information Technologies

Outcome or Measure: Completed Plan that lays out Staffing, Critical Departmental Functions and Information Technology Processes for EOC

Milestonesa. Continue the development of departmental essential services and staffing requirements to complete City of Pitt Meadows Business Continuity Plan

Dept. HeadsHR/IT

Q4

Capital Project Highlights

• None

Proposed Operating Budget Financial Summary - Emergency Planning

2012 Projected

Actual2012

Budget 2013

Budget 2014

Budget 2015

Budget 2016

Budget 2017

Budget

Operating:Revenues

Miscellaneous Revenue 8,000$ -$ -$ -$ -$ -$ -$

ExpendituresESS Support 12,000 11,965 13,204 13,468 13,737 14,012 14,292 Search and Rescue 13,000 12,954 13,213 13,477 13,747 14,022 14,302 Training and Other 17,000 12,632 12,884 13,142 13,406 13,674 13,947

Total Expenditures 42,000 37,551 39,301 40,087 40,890 41,708 42,541 Net Operating 34,000$ 37,551$ 39,301$ 40,087$ 40,890$ 41,708$ 42,541$

$ Change 1,750$ 786$ 803$ 818$ 833$

% Change 4.7% 2.0% 2.0% 2.0% 2.0%

Key Budget Changes for 2013:

Expenditures:Inflationary Adjustments 1,750$

1,750$

Decision Packages

• None