Page 1 of 3

Ithaca Commons Repair & Upgrade Project C#2 – Utilities, C#3A – Surface, C#3B – Electric Date Start End Next Date Next Time Prepared By 05/27/2014 10:00 AM 11:00 AM 06/03/2014 10:00 AM Michael Kuo Purpose Location 2014 Construction Meeting #9 Commons Project Office – 215 East State St Ithaca, NY Distribution/Attendance: (Present at meeting unless noted: A –absent) City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason Downtown Ithaca Alliance Tammy Baker Sasaki Associates Susannah Ross, Eamonn Hutton Labella Associates Dan Walker, James Matzat Vacri Construction / ACP Ralph Avery, Andy Breznay, Matt Thomas, Roberto DeVincentis, Bob

Belavigna - ACP Power & Construction Group Lou Zupan, Bill Planert, Brian Planert Verizon James Edwards, Dave Comer NYSEG Gas Doug Stafford, Jack Barker, Dawn Stillwell DDS Jeff Bubb , Flint Brann, Andy NYSEG Electric Jack Czapranski, Dennis Kuhn Item / Description Notes Due 1. SITE MANAGEMENT

1.1. Superintendents Meeting: Mandatory 10-minute meeting daily at Trolley Circle at 3:00 PM to coordinate crew locations for the following day

1.2. Lockout Tagout procedures: to be issued by Vacri and distributed to all by Project Team

1.3. Storm Pipe Removal: Vacri and City need 24-hours notice of any storm pipe removal to schedule Action Cleaners & Microbac

1.4. Temp paving: Review anticipated scope for Week of 5/26-5/30

1.5. Valve boxes, Site settlement: All contractors responsible for repairing or replacing damaged valve boxes; DDS to continue use jumping jack; Crusher run used to backfill; DDS to submit material proctors for backfill material

MEETING AGENDA

Page 2 of 3

2. CRITICAL PATH ITEMS 2.1. NYSEG Gas: Week of 5/27-5/30 install

north-south loop connection at Cayuga entrance and then move east on southside starting 5/30; Schedule service crews for mid-June; NYSEG’s crew is to complete 7 services, DDS all others; Predict 1-2 services per day

2.2. NYSEG Electric: Install 3’ x 3’ handhole at Aurora on 5/27

2.3. Bank Alley (Storm, TTC Cable): Vacri and EE Root to work simultaneously on 5/27 (storm install and cable relocation to new HH); TTC to switchover to new pathway by 6/15

2.4. 119 E State Vault Infill: Engineer will certify by letter on 5/27 to IFD Chief that bldg. systems unaffected by removal of head; City to contact local plumber to cut-and-cap sprinkler head 5/28; Vacri on-hold until sprinkler head is removed; review NYSEG G requirements for working through this unfinished area

2.5. Bank Alley (Pavilion Footings): Review open items for start of footings; Establish start date for installation; Simultaneous with gateway footings?

2.6. Catenary Lighting: P&CG: Submittal provided, need rebar shop drawings; Review of Verizon or NYSEG G conflicts

2.7. Long-Lead Items: 2.7.1. Granite Submittal (#3A) 2.7.2. Glass Submittal (#3A) 2.7.3. Steel Submittals (Vacri #44R2, 51a-b,

72a-g, 76R1) 2.7.4. Street Lighting (PCG Submittal #13)

3. SCHEDULE 3.1. Vacri / AC&P:

May: Complete utilities June: Bank Alley site prep/demo/grading; foundations / footers July: Prep & pour slab N Tioga; Paving program Aug: State St. Concrete & Paving, Bank Alley granite? Sept: Structural Steel Oct: Furniture and Amenities

Page 3 of 3

3.2. P&CG: 05/27 – 06/16: Installation of Bank Alley Electric DB July: Light Pole Bases, Distribution Panels September: Street lighting install, power bollards

3.3. Bank Alley (Water Feature): Verizon to continue to lower DB north of Trolley Circle; Submittal #73 to be revised and resubmitted per Architect’s comments; Vault cannot be installed until NYSEG G main is retired.

4. M&PTP: MAINTENANCE & PROTECTION OF TRAFFIC & PEDESTRIANS

4.1. Vacri / ACP, P&CG, NYSEG Gas: Please submit typical ped. traffic M&P plan, include list of signage available on site

5/27

4.2. Vacri to submit sidewalk demo and concrete pour sequence to City for review prior to start of Bank Alley work

5. New Business: Open RFI’s, submittals, concerns, etc.

DATES TO REMEMBER

• May 30 to June 1 – Ithacafest, Cayuga St entrance closed

ADDITIONAL NOTES

• n/a