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Ithaca Commons Repair & Upgrade Project C#2 – Utilities, C#3A – Surface, C#3B – Electric

Date Start End Next Date Next Time Prepared By

05/27/2014 10:00 AM 11:00 AM 06/03/2014 10:00 AM Jessica Buckley

Purpose Location

2014 Construction Meeting #9 Commons Project Office – 215 East State St Ithaca, NY

Distribution/Attendance: (Present at meeting unless noted: A –absent)

City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason

Downtown Ithaca Alliance Tammy Baker

Sasaki Associates Susannah Ross (A), Eamonn Hutton (A)

Labella Associates Dan Walker, James Matzat (A)

Vacri Construction / ACP Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A), Bob Belavigna - ACP

Power & Construction Group Lou Zupan, Bill Planert, Brian Planert (A)

Verizon James Edwards, Dave Comer (A)

NYSEG Gas Doug Stafford, Jack Barker, Dawn Stillwell

DDS Jeff Bubb (A), Flint Brann (A), Andy Gana

NYSEG Electric Jack Czapranski, Dennis Kuhn (A)

Item / Description Notes Due

1. SITE MANAGEMENT

1.1. Superintendents Meeting: Mandatory 10-minute meeting daily at Trolley Circle at 3:00 PM to coordinate crew locations for the following day

Daily opportunity to schedule and secure your work’s footprint

1.2. Lockout Tagout procedures: to be issued by Vacri and distributed at meeting

Procedure issued by Vacri; Log is to be posted on panel

1.3. Storm Pipe Removal: Vacri and City need 24-hours notice of any storm pipe removal to schedule Action Cleaners & Microbac

1.4. Temp paving: Review anticipated scope for Week of 5/26-5/30

City to meet with Vacri 05/29 on temp paving scope

1.5. Valve boxes, Site settlement: All contractors responsible for repairing or replacing damaged valve boxes; DDS to continue use jumping jack; Crusher run used to backfill; DDS to submit material proctors for backfill material

City is tracking broken valve boxes; NYSEG Gas concerned about tilted gas valves;

2. CRITICAL PATH ITEMS

MEETING MINUTES

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2.1. NYSEG Gas: Week of 5/27-5/30 install north-south loop connection at Cayuga entrance and then move east on south side starting 5/30; Schedule service crews for mid-June; NYSEG’s crew is to complete 7 services, DDS all others; Predict 1-2 services per day

Tee to be installed 05/17; Drip to be installed 05/18-05/19; Colonial building #109-#113 anticipate more difficult excavation for service; Approximately 30 service to be installed – A month to complete services, expected completion date is July / August

2.2. NYSEG Electric: Install 3’ x 3’ handhole at Aurora on 5/27

To be installed 05/28

2.3. Bank Alley (Storm, TTC Cable): Vacri and EE Root to work simultaneously on 5/27 (storm install and cable relocation to new HH); TTC to switchover to new pathway by 6/15

Work to be complete today; City to coordinate with TTC on cable switch over P&CG to continue work down Bank Alley; Architect / Arborist to review demolition of tree planter; Verizon has a week of work to lower telecom cable

2.4. 119 E State Vault Infill: Engineer will certify by letter on 5/27 to IFD Chief that bldg. systems unaffected by removal of head; City to contact local plumber to cut-and-cap sprinkler head 5/28; Vacri on-hold until sprinkler head is removed; review NYSEG G requirements for working through this unfinished area

City to meet with plumber at 3 pm and to determine direction; Vacri available to start 05/29; MK to ask business to clean out vault space

2.5. Bank Alley (Pavilion Footings): Review open items for start of footings; Establish start date for installation; Simultaneous with gateway footings?

ACP to report status to Vacri

2.6. Catenary Lighting: P&CG: Submittal provided, need rebar shop drawings; Review of Verizon or NYSEG G conflicts

P&CG & City to review Verizon’s & P&CG’s test pit information due to discrepancies 06/03

2.7. Long-Lead Items: 2.7.1. Granite Submittal (#3A) 2.7.2. Glass Submittal (#3A) 2.7.3. Steel Submittals (Vacri #44R2, 51a-

b, 72a-g, 76R1) 2.7.4. Street Lighting (PCG Submittal #13)

MK to seek respond for any open items: pavers, water feature, playground, play benches; To be discussed further at 11 am meeting

3. SCHEDULE

3.1. Vacri / AC&P: May: Complete utilities June: Bank Alley site prep/demo/grading; foundations / footers July: Prep & pour slab N Tioga; Paving program Aug: State St. Concrete & Paving, Bank Alley granite? Sept: Structural Steel Oct: Furniture and Amenities

To be discussed further at 11 am meeting

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3.2. P&CG: 05/27 – 06/16: Installation of Bank Alley Electric DB July: Light Pole Bases, Distribution Panels September: Street lighting install, power bollards

05/28: Realignment of north side of E State to be confirmed; P&CG to confirm Bank Alley is available; P&CG confirmed Bank Alley completion by 06/15; HH installation pending approval and placement of order

3.3. Bank Alley (Water Feature): Verizon to continue to lower DB north of Trolley Circle; Submittal #73 to be revised and resubmitted per Architect’s comments; Vault cannot be installed until NYSEG G main is retired.

4. M&PTP: MAINTENANCE & PROTECTION OF TRAFFIC & PEDESTRIANS

4.1. Vacri / ACP, P&CG, NYSEG Gas: Please submit typical ped. traffic M&P plan, include list of signage available on site

Vacri / ACP & P&CG to submit 5/27

4.2. Vacri to submit sidewalk demo and concrete pour sequence to City for review prior to start of Bank Alley work

5. New Business: Open RFI’s, submittals, concerns, etc.

DATES TO REMEMBER

May 30 to June 1 – Ithacafest, Cayuga St entrance closed

ADDITIONAL NOTES

City to schedule meeting to coordinate signal project coordination with PCG & NYSEG Electric