2014-08-26 Construction Meeting Minutes.pdf

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Ithaca Commons Repair & Upgrade Project C#3ASurface, C#3BElectric

Date Start End Next Date Next Time Prepared By08/26/2014 10:00 AM 11:00 AM 09/02/2014 10:00 AM Jessica Buckley

Purpose Location

2014 Construction Meeting #23 Commons Project Office215 East State St Ithaca, NY

Distribution/Attendance: (Present at meeting unless noted: Aabsent)

City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason

Downtown Ithaca Alliance Tammy Baker

Sasaki Associates Susannah Ross, Eamonn Hutton(A), Kimberly MichaelsTWM(A)

Labella Associates Dan Walker, James Matzat(A)

Vacri Construction / ACP / Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),

Bob BellavignaACP(A)

Power & Construction Group Lou Zupan, Bill Planert

Verizon Gloria Moran(A), Jeff Utter(A)

NYSEG Gas Doug Stafford(A) Jack Barker(A), Dawn Stillwell(A), John Mattiace(A)

DDS Jeff Bubb(A), Flint Brann(A)

NYSEG Electric Jack Czapranski(A), Dennis Kuhn(A)

Item / Description Notes Due

1. RFIs, SUBMITTALS

1.1.

Vacri (Contract #3A):

1.1.1.

Granite Coordination (#87R2)

Submittal #87R2 issued 8/25/14

1.1.2.

Gateway (#106)see Bulletin #18

for steel cuts; need 2 diameter hole

in base plates for electric feeds

1.1.3.

Irrigation (#98)Deleted from

contract

1.1.4.

Structural Soil (#90R2)KM

contacted Paolangeli on 8/19;

subcontractor will prepare new mix

for week of 8/25

Granite submittal to be reviewed for

bench blocks, changes made by Totaro are

bubbled; DE is marking up gateway

submittal; Gateway at Aurora St can be

poured, there is power traffic signal;

Helical pile to be scheduled by Vacri,

second week of September; MK to discuss

volume of structural soil with the City; RA

to follow up with Paolangeli to resubmit

structural soil; RA to resubmit dcva for

hydrants; BB to resubmit epoxy

1.2.

P&CG (Contract #3B):1.2.1.

Lighting Submittal #13R7 and #13R8

Poles and fixtures issued 8/20 and

8/25

1.2.2.

Catenary Cabling #TBDPCG to

issue submittal

SR expects to send out reviewed lightingsubmittal soon; Supplier is out of Australia

with 6-8 week lead time, BP searching for

equal supplier in the US

2. DESIGN, FIELD DIRECTIVES

2.1.

TTC & Home Dairy Alley: Sasaki to issue Issued in conformance set

MEETING MINUTES


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grading for alley

2.2.

139 Benchwarmers Vault: Site survey

8/21/14; Labella to issue detail for pricing

DW to follow up with MM on plan

2.3.

Conformance Set: Issued by Sasaki on

8/22/14

Material plan paving has changed

throughout the site; MK has requested

that a bulleted list of changes in theconformance set be issued by Sasaki; SR

doesnt believe that the square footage of

paver type has changed significantly; TIN

has been updated and will be sent out

3.

CRITICAL PATH ITEMS

3.1.

Bank Alley Planter: Slot drain conflict with

NYSEG vault; bollard base and light pole

base conflicts with curb line

Curb is to be shifted to the west to fit

between light pole and transformer vault;

Trench drain will be installed to the north;

Power bollards foundation overlaps with

the curb at north side of planter, curb to

be notched if power bollard can fit; PCG &

Vacris surveyor are to review layout of

bollard and curb; SR to determine if the

size of the power bollard base can be

reduced

3.2.

Water Feature Vault: Vacri to install

sanitary lateral and vault 8/25

NE corner of vault: Plans show 2 feet

between vault and bank building vault

corner; Vacri not concerned but may dig

exploratory

3.3.

Gateways: @Aurora: Test pit dug 8/22,

revealed no conflict with vault; @Cayuga:

Verizon will pull cable out of way as

required by Vacri during installation offooter

@Aurora foundations can be installed;

@Cayuga helical pile is to be scheduled by

Vacri

3.4.

NYSEG Gas:N/S services 100% complete,

need target date to purge main; Punchlist

sent to NYSEG; Benchwarmers service to

be dug/installed concurrent with vault

infill work (See Item #2.2)

NYSEG has two more tie-ins to do in

Aurora St, to be completed today;

Restoration remaining in Aurora St; North

side main has been purged; PCG needs to

dig for each lightpole bases to find

conflicts

3.5.

Pavilion Lighting: Vacri to advise on

additional costs to add HHs, delivery date

for steel

PCG has asked Raulli to visit yard to see

steel, BP asked Vacri to coordinate with

Raulli to arrange a visit

3.6.

Telecom 4 Service to Marriott:PCG tosubmit cost to perform the work

4. M&PTP: MAINTENANCE & PROTECTION

OF TRAFFIC & PEDESTRIANS

4.1.

Site Maintenance: Vacri shored up fence;

All trash and debris must be removed on

a weekly basis

5.

New Business


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ADDITIONAL NOTES:

EX6 lights in eastern stairwell: one light in the block adjacent to the stairs and then every other

stone south for a total of 4 lights.

SR to issue granite curbing submittal this afternoon

RA concerned that the length of the trench drains will cause the 4pipe to be 4below finishgradedirectly under the pavers. SR to discuss trench drain connections with structural

engineer.

Storm lateral to Mansour Jewelers 140 E State St is to be installed in location of old sanitary MH

Delivered to Emerson and can be stored until next spring; City and DIA to find a location to store

furniture in the future

Documents

2014-08-26 Construction Meeting Minutes.pdf