2014-09-02 Construction Meeting Minutes.pdf

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Ithaca Commons Repair & Upgrade Project C#3ASurface, C#3BElectric

Date Start End Next Date Next Time Prepared By09/02/2014 10:00 AM 11:00 AM 09/09/2014 10:00 AM Jessica Buckley

Purpose Location

2014 Construction Meeting #24 Commons Project Office215 East State St Ithaca, NY

Distribution/Attendance: (Present at meeting unless noted: Aabsent)

City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason(A)

Downtown Ithaca Alliance Tammy Baker

Sasaki Associates Susannah Ross, Eamonn Hutton(A), Kimberly MichaelsTWM

Labella Associates Dan Walker, James Matzat(A)

Vacri Construction / ACP / Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),

Bob BellavignaACP

Power & Construction Group Lou Zupan, Bill Planert

Verizon Gloria Moran(A), Jeff Utter(A)

NYSEG Gas Doug Stafford(A), Jack Barker(A), Dawn Stillwell(A), John Mattiace(A)

DDS Jeff Bubb(A), Flint Brann(A)

NYSEG Electric Jack Czapranski(A), Dennis Kuhn(A)

Item / Description Notes Due

1. RFIs, SUBMITTALS

1.1.

Vacri (Contract #3A):

1.1.1.

Granite Coordination (#87R2):

Submittal #87R2 issued 8/25/14; SR

to update on status

1.1.2.

Structural Soil (#90R2): KM

contacted Paolangeli on 8/19;

subcontractor will prepare new mix

for week of 8/25; Vacri to update on

status of re-submittal

1.1.3.

Gateway (#106, #114a/b): Under

review by Elwyn & Palmer

1.1.4.

Double Check Valve (#TBD): RA to

submit for yard hydrants

1.1.1.

#87R2SR to review and return

1.1.2.

#90R2Soil is in lab for analysis;

KM to review mix design, soil spec,

and supplier submittal

1.1.3.DEs review is mostly complete;

Waiting for Selex for EX9 fixture

and base plate holes

1.1.4.

RA to submit double check valve

and locking valve boxes

1.1.5.

ACP asked about submittals on

expansion joint and curing

compound; SR to review and issue

early this week1.1.6.

RFI 32 finish elevations slot drains

to be 1/8-in below pavers

1.2.

P&CG (Contract #3B):

1.2.1.

Lighting Submittal #13R7: Reviewed

by Sasaki 8/28/14; Manufacturer has

questions on structural loading

1.2.1.

#13R7SR to issue later today

1.2.2.

#13R8PCG to address comments

and notes

1.2.3.

Catenary Cabling revision sent out

MEETING MINUTES


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1.2.2.

Lighting Submittal #13R8: Sasaki

reviewed 8/29/14

1.2.3.

Catenary Cabling #TBD: PCG to issue

submittal

by PCG this morning, SR to assign

submittal #

1.2.4.

Bollards Submittal #18 to be

resubmitted by PCG

2. DESIGN, FIELD DIRECTIVES

2.1.

Bulletin 19 (New Circuits for Gateway

Recepts): PCG to provide cost estimate

PCG to submit cost estimate

2.2.

Bulletin 20 (Home Dairy Telecom, Bank

Alley Curb and Grade Adjustments):

Issued 8/29/2014; Grades for Home Dairy

and Tompkins Trust Alley previously

issued in Conformance Set

RA to submit cost estimate for HDA

2.3.

Bulletin 21 (140 E State Storm Lateral):

Issued 8/29/2014; Vacri to provide cost

estimate

RA to submit cost estimate; two roof

storm drains to be connected to

the storm lateral inside building

2.4.

139 Benchwarmers Vault: Labella issued

8/30/14; Vacri to provide cost estimate

Vault work to be paid for as T&M; Fire

lane will be restricted on south side

2.5.

Conformance Set: Issued 8/22/2014;

Sasaki to produce bulleted list of new

changes that were not previously issued

as Bulletins; Updated TIN to be sent today

3.

CRITICAL PATH ITEMS

3.1.

Bank Alley

3.1.1.

Concrete Slab: Need sequence and

target date for pour

3.1.2.

SW Planter: Ribbon footer to be field

adjusted to account for gradechanges from curb relocation

3.1.3.

Water Feature Vault: Vacri to install

sanitary lateral and vault

3.1.4.

Tompkins Trust Alley: Vacri to start

storm install

3.1.5.

Pavilion Lighting: Vacri to install steel

after concrete slab pour; Vacri to

advise on additional costs to add

HHs, delivery date for steel

3.1.1.

SlabPour to start next week;

waiting on analysis of structural soil

from lab; No structural soil is to be

installed in the planters; Only green

screen has structural soil installed3.1.2.

ACP will make up for grade

change in grout bed

3.1.3.

WFV work to be scheduled next

week

3.1.4.

TTCEverything needs to be

cleared out of Alley, TB to contact

business owners

3.1.5.

SteelTo be installed in 4 weeks

3.1.6.

Air intake at 202 E State St is to

remain

3.2.

200 Block

3.2.1.

Light Poles: PCG surveyor located

poles; PCG to identify conflicts with

old gas main

3.2.2.

Bollards: PCG to proceed with

installation of bollards

3.2.3.

Gateways: Vacri to proceed with

3.2.1.

PCG to located gas main tomorrow

and coordinate with NYSEG to have

sections in conflict removed

3.2.2.

PCG are to install bollards per

survey offsets

3.2.3.

GatewaysAurora St gateway

foundations to be scheduled by Vacri


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Aurora Street gateway foundations

3.2.4.

Telecom 4 Service toMarriott: PCG

to install

3.3.

Trench Drains: Vacri to provide itemized

list of material ordered

RA to review layout and ensure that

drains components are deep enough for

gaps between drains

3.4.

NYSEG Gas:Punchlist sent to NYSEG;

Benchwarmers service to be dug/installed

concurrent with vault infill work (See Item

#2.4)

NYSEG expected to retire gas main on

south side of E State St next week

4.

M&PTP: MAINTENANCE & PROTECTION

OF TRAFFIC & PEDESTRIANS

4.1.

Site Maintenance: All trash and debris

must be removed on a weekly basis

5.

New Business

Additional Notes:

SR to verify distance between slot drain and planter curb is 1 ft on Bank Alley

Documents

2014-09-02 Construction Meeting Minutes.pdf