2014-2015 Opening of Schools Procedures Guideschooloperations.dadeschools.net/pdfs14/OS... · 2014-2015 Opening of Schools Procedures Guide Miami-Dade County ... Opening/Closing Hours

2014-2015

Opening of Schools Procedures Guide

Miami-Dade County Public Schools

Mr. Alberto M. Carvalho

Superintendent of Schools

Mrs. Valtena G. Brown

Deputy Superintendent/Chief Operating Officer

School Operations

July 2014


The School Board of Miami-Dade County, FL

Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo

Mr. Carlos L. Curbelo

Dr. Wilbert "Tee" Holloway

Dr. Martin Karp

Dr. Marta Pérez

Ms. Raquel A. Regalado

Student Advisor Julian La Faurie

Mr. Alberto M. Carvalho Superintendent of Schools

Mrs. Valtena G. Brown

Deputy Superintendent/Chief Operating Officer

School Operations

Introduction The Bureau of School Operations is your resource for guidance and support, and to further assist you in your day to day operational functions. The Opening of Schools Guide has been developed to aid you in managing the operational tasks required for a smooth and seamless opening of schools and school year. In order to facilitate these requirements, the guide provides various items and tasks to complete for school-site principals to review with their administrative teams, faculty and staff. Additionally, the appendices provide a list of pertinent School Board Policies that must be reviewed with staff and acknowledged by each.

If there are any questions concerning any part of the Opening of Schools Procedure Guide, please call the bureau, office, or department responsible for the items in question.

Bureau of School Operations

Valtena G. Brown, Deputy Superintendent/Chief Operating Officer, School Operations

Mr. Steffond Cone, Assistant Superintendent, School Operations

Mr. Orlando Alonso, Administrative Director, Transportation Administration

Mr. George Nunez, Administrative Director, ABC, Athletics and Activities

Ms. Penny Parham, Administrative Director, Food & Nutrition

Mr. Raimundo Delgado, Executive Director, Stores and Distribution/Material Mgmt.

Mr. Robert Gornto, Assistant Superintendent, School Operations

Mr. Luis E. Diaz, Administrative Director, Alternative Education

Dr. Reginald Johnson, Administrative Director, Adult Vocational/Community Education

Mr. Theron Clark, Program Administrator, 5000 Role Models

Ms. Cynthia Gracia, Administrative Director, School Operations

Ms. Renny Neyra, Director Parent Academy

Pierre Rutledge, Director, Teenage Parent Academy

Ms. Tiffanie Pauline, Assistant Superintendent, Charter Schools

Mr. Arnold Montgomery, Administrative Director, Office of Educational, Equity, Access and Diversity

Mr. Mark Zaher, Director, Special Programs/School Operations Emergency Management & Critical Incident Response

Ms. Sylvia Godoy, District Chairperson, Juvenile Justice & Foster Care Services

MS. Maria Hernandez, Instructional Supervisor, Special Programs

Part I: Table of Contents

Part II: Year-At-A-Glance Calendar of Events (Selected Employees) Part III: Master Block Meeting Calendar (All Principals) Part IV: School Calendars

2014-2015 School Calendar: Elementary and Secondary

2014-2015 School Calendar: Adult/Vocational Education

2014-2015 School Calendar: Juvenile Justice Education Part V: Opening of Schools Principals’ Task List Part VI: Items for Review and Action by the Principal

Part VII: Faculty and Staff Acknowledgement Form Part VIII: Operational Protocols

Opening of School (Self-Reflection)

Getting Ready for an Audit (Self-Reflection)

ConnectEd Quick Tips (Creating/Sending Messages)

Protocol Guidelines for Official School Board Events (Appendix C)

Part IX: Appendix

Appendix A – Identifying and Updating Your School’s Juvenile Court Contract (JCC) Persons

Appendix B – New PMP Activity Reports Weekly Briefing #15622 and ITS – New Progress Monitoring Plan Report Weekly Briefing #14968

Appendix C – Protocol Guidelines for Official School Board Events

Appendix D – Instructional Materials

Appendix E – District Critical Incident Response Team (DCIRT) Notification Procedures Incident Reporting

Appendix F – Statute 1003.31 Students Subject to Control of School

Appendix G – Crisis Hotline Reporting Weekly Briefing #15885

Appendix H – Miami Dade County Public Schools Emergency Operations Plan (EOP) Teacher’s Responsibilities

Appendix I – Foster Care Students Transfer and Withdrawal Guidelines

Appendix J – 2014-2015 Procedures for Teacher Roster Verification

Appendix K – Greater Miami Athletic Conference Policy G1 Regarding Behavior at Athletic Events and The Superintendent’s Directive

Appendix L – Supplement Information for K-8 Intramural Program for Students in Grades 6-8

Appendix M – Miami Dade School Police Department Letter #322

Appendix N – School Based Alternatives to Suspension Plan

Appendix O – Code of Student Conduct Letter

Appendix P – Opening/Closing Hours of School for the 2014-2015

Appendix Q – Suggested K8 Center Intramural Activities

Appendix R - Interim_Report Card Schedule

Part X: Resources

e-Handbooks Policy Listing http://ehandbooks.dadeschools.net/manualsprint.asp

http://ehandbooks.dadeschools.net/manualsprint.asp

YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff)

DATE AND TIME PARTICIPANTS EVENTS/MEETINGS LOCATION CONTACT INFO.

Wednesday, July 9, 2014 All Charter Schools Charter School Tools Compliance Management System Training

Mater Academy Lakes High 17300 NW 87 Avenue Hialeah, FL 33015

Ms. Dahlia Gonzalez, Instructional Supervisor Charter School Support 305-995-1901

Monday, July 28, 2014 Tuesday, July 29, 2014 Wednesday, July 30, 2014

Selected Principals Principal Induction Orientation Center for Prof. Learning Presentation Room 1080 La Baron Drive Miami, FL

Ms. Anna Rodriguez, Administrative Director Office of Professional Development 305-995-7444

Tuesday, July 29, 2014 New Charter Schools Attendance, FTE, HQ, School Improvement Plan (SIP) For New Principals

SBAB Annex – Room 337 1500 Biscayne Boulevard Miami, Florida 33132

Dr. Pamela Sanders-White Charter School Support 305-995-4227

Thursday, July 30, 2014 9:00 a.m. -11:30 a.m.

Selected Quality Counts Schools Principals and Assistant Principals

Quality Counts Training School Board Admin. Bldg. 1450 NE 2nd Avenue Suite 522-A Miami, FL 33132

Ms. Kim Roy, Instructional Support Specialist Office of Early Childhood Programs 305-995-1588

Thursday, July 30, 2014 – Saturday, August 1, 2014

Selected Principals I3 Grant-Summer Leadership Miami Coral Park Senior 8865 SW 16th Street Miami, FL 33165

Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

August 5, 2014 August 6, 2014

Selected Assistant Principals

Assistant Principal Induction Orientation

Center for Prof. Learning Presentation Room 1080 La Baron Drive Miami, FL

Ms. Anna Rodriguez, Administrative Director Office of Professional Development 305-995-7444

August, 2014 (TBD) Pre-Kindergarten Teachers

Office of Early Childhood Programs Opening of Schools Meeting for Pre-Kindergarten Teachers

TBD


Friday, August 1, 2014 Postal notification cards mailed to students

Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175

Aug. 1, 2014 – June 1, 2015 8:30 AM – 4:00 PM

Priority School Staff (GSA Sponsor, HIV Resource Contact, 1 Science Teacher, 1 Social Studies Teacher)

HIV/STDs 20 Priority School Site Trainings/Events

Varies (School-Based) Ms. Martha Z. Harris, Administrative Director Office of Student Services 305-995-7324

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Saturday, August 2, 2014 Rollover Processing – ISIS will be inactivated at 4:00 p.m. on August 2, 2014. Rollover processing begins August 4, 2014. ISIS will be down until 5:30 a.m. on Thursday, August 7, 2014.


Tuesday, August 5, 2014 Wednesday, August 6, 2014 Thursday, August 7, 2014

VPK Teachers UF/MDCPS VPK Academy Peer Coach’s Training

United Way Center for Excellence in Early Ed. 3250 Southwest Third Ave Miami, FL 33129


Tuesday, August 5, 2014 8:00 AM

Charter School Principals

Charter Schools First Quarterly Principals’ Meeting

Mater Academy Charter 7901 NW 103 Street Hialeah Gardens, Florida 33016

Ms. Deloise B. Brown, Instructional Supervisor Charter School Support 305-995-4273

Wednesday, August 6, 2014 7:30 AM

All Senior High School Principals, Athletic Directors, and Activities Directors

Opening of School Workshop Ronald Reagan/Doral Senior High School 8600 NW 107th. Avenue Doral, FL. 33178

Mr. George A. Núñez, Administrative Director School Operations 305-995-7626

Wednesday, August 6, 2014 New Charter Schools Charter School Mainframe Training (ACES, ISIS, PARIS)

Information Technology Services (ITS) 13135 SW 26 Street Miami, Florida 33175


Thursday, August 7, 2014 9:00 AM

School Operations Personnel

School Operations’ Opening of School

iTech @ Thomas Edison Educational Center 6101 NW 2nd Avenue Miami, FL 33127

Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891

Thursday August 7, 2014 8:00 AM.- 11:30 AM

All Elementary/K-8 Center Assistant Principals

Florida Kindergarten Readiness Screener (FLKRS) Training

School Board Admin. Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132


Thursday August 7, 2014 12:00 AM -3:30 PM

All Elementary/K-8 Center Reading Coaches


School Board Administration Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132


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Friday, August 8, 2014 New Gradebook Managers

Charter School Electronic Gradebook Training

Information Technology Services (ITS) 13135 SW 26 Street Miami, Florida 33175


Friday, August 8, 2014 8:00 AM

All Senior High School Athletic Directors and Athletic Personnel

Florida High School Athletic Association (FHSAA) Compliance Seminar

Ronald W, Reagan/Doral Senior High 8600 NW 107th. Avenue Doral, FL. 33178


Friday, August 8, 2014 11:00 AM

All Principals’ and Assistant Principals’

Central Region

Miami Senior High 2450 S.W. 1st St., Miami, FL 33135

Dr. Janice Cruse-Sanchez, Administrative Director Central Region Center 305-499-5050 ext. 5058

Monday, August 11, 2014 1:00 PM

All Adult/Vocational and Community Principals’ and Assistant Principals’

Adult/Vocational and Community Education

Lindsey Hopkins Technical Education Center 750 N.W. 20 Street, Miami, FL 33127

Ms. Pamela Johnson, Instructional Supervisor Adult/Vocational & Community 305-579-0311

Monday, August 11, 2014 8:00 AM – 12:00 PM

Attendance Clerks and Registrars

Opening of Schools Meeting for Attendance Clerks/Registrars

Barbara Goleman Senior 14100 NW 89th Avenue Miami Lakes, FL 33018

Ms. Martha Z. Harris, Administrative Director Office of Student Services 305-995-7324

Mon., Aug. 11, 2014 - Wed., August 13, 2014

All Head Start Teachers, Center Directors, Early Head Start Staff and Assistants, Early Head Start Associate Educators and Assistants and Head Start District Staff

Head Start and Early Head Start Pre-service Conference

Hyatt Regency Downtown 400 South East Second Avenue Miami, FL. 33131

Dr. Maria Riestra-Quintero, Executive Director Office of Early Childhood Programs

Monday, August 11, 2014 All School Site Food Service Managers, Satellite Assistants and District Departments of Food and Nutrition Staff

Opening of Schools Meeting for Food and Nutrition

Hialeah Gardens Senior High School 11700 Hialeah Gardens Boulevard Hialeah Gardens, FL 33018

Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420

Monday, August 11, 2014 Middle Schools ITS processes Opening of Schools Reports (Middle Schools)


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Monday, August 11, 2014 Transportation Information for students for the 2014-2015 school year will be posted on the district’s web site for the Transportation Routing System application (WTRS).


Tuesday, August 12, 2014 8:00 AM – 12:00 PM

Attendance Clerks and Registrars

Training on Free and Reduced Meal Application*

Miami Killian Senior High School 10655 SW 97th Avenue Miami, FL 33176

Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420



North Region

Milander Center for Entertainment 4800 Palm Avenue Hialeah, FL 33013

Ms. Sally Alayon , Administrative Director North Region Center 305-572-2800



South Region

Robert Morgan Educational Center 18180 S.W. 122 Avenue, Miami, FL 33177

Ms. Reva VanGates, Administrative Director South Region Center 305-595-7022

Wednesday, August 13, 2014 7:30 AM-12:30 PM


ETO Barry University 11300 NE 2nd Avenue Miami Shores, FL 33161 Andreas 111 & 112

Dr. Linda Amica-Roberts, Admin. Director ETO 305-995-1945

Wednesday, August 13, 2014 10:00 AM

All Middle School Athletic/Activity Coordinators

Middle School Athletic Program meeting

Shenandoah Middle 1950 SW 19th. Street Miami, FL. 33145


Wednesday, August 13, 2014 Senior High Schools ITS processes Opening of Schools reports (Senior High Schools)


Wednesday, August 13, 2014 Middle Schools Opening of School reports for Middle Schools available for pick up at ITS



Thursday, August 14 and Friday, August 15, 2014

HCiOS nurses, health aides and school social workers

Health Connect in Our Schools Health Team Opening of School Meeting TBD


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Thursday August 14 , 2014 8:00 AM.- 11:30 AM

Teacher Team: VPK Teacher/Kindergarten Chairperson ( South Region, including South ETO schools)




Thursday August 14, 2014 12:00 PM.-3:30 PM

Teacher Team: VPK Teacher/Kindergarten Chairperson (North and Central Regions, including North and Central ETO)




Friday, August 15, 2014 All Schools Opening of School reports for all schools available for pick up at ITS



Friday, August 22, 2014 All Schools ITS sill inactivate students remaining online as No-Shows with withdrawal code DNE


Thursday, August 28, 2014 Head Start/Early Head Start Principals

Head Start/Early Head Start Training TBD Dr. Maria Riestra-Quintero, Executive Director

Office of Early Childhood Programs Friday, August 29, 2014 Head Start/Early

Head Start Assistant Principals

Head Start/Early Head Start Training TBD


Saturday, September 6, 2014

Selected Principals and Staff

Superintendent’s CPR World Record Training (SELECTED SCHOOLS)

Respective Schools Ms. Tabatha Fazzino, Administrative Director Office of the Superintendent 305-995-1206

First Semester September 2, 2014 – January 15, 2015

Probationary Instructional Professionals

All Probationary Instructional Professionals must participate in two (2) formal Observations (one per semester) in which an Observation of Standards Form (OSF) is completed. The first observation must also include a completed Formative Performance Evaluation (FPE)

Joyce Castro, Administrative Director Office of Professional Standards 305-995-7125

Page 5



September 10-12, 2014 September 16-18, 2014 8:30 AM – 4:00 PM

School Counselors, School Social Workers, TRUST Specialists, CAP Advisors, School Psychologists

Student Services Data Team Workshops

North: iTech @ Thomas A. Edison 6101 NW 2nd Avenue Miami, FL 33127 Central: Camillus House 1603 NW 7th Avenue Miami, FL 33136 South: Robert Morgan Educational center 18180 SW 122nd Avenue Miami, FL 33177


Friday, September 12, 2014 Principals All schools must designate a site administrator that will be the contact for communication regarding FLVS during the school year and the names of all persons working as facilitators.

Peter Hotung, Instructional Support Specialist Instructional Technology 305-995-2909

September 15-16, 2014 September 22- 23, 2014 September 29-30, 2014 September 29-October 2, 2014

Open House Dates

• Elementary /K8 Centers • Middle Schools • Senior High • Special Centers

Respective Schools Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891

September 16-18, 2014 November 18-20, 2014 February 18-20, 2015 April 27-29, 2015

Interim Reports (Appendix R)

Respective Schools Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175

September 15-17, 2014 September 22- 23, 2014 September 29-30, 2014 September 29-October 2, 2014

All Title I Schools Title I Annual Parent Meeting – (occurs during Open House)

All Title I Schools Dr. Sharrie Dean Collins, District Director Title I Support Programs 305-995-1202

Tuesday, September 23, 2014 Selected Principals UF/MDCPS UF PD: Principal Fellows PLC #1

TBD

Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

Page 6



Thursday, September 25, 2014 8:30 AM – 4:00 PM

Senior High School Teachers

HIV/STDs K-12 Curriculum Training (Senior)

Miami Jackson Senior High School 1751 NW 36th Street Miami, FL 33142


Tuesday, September 30, 2014- Thursday, October 2, 2014

Selected Principals UF/MDCPS UF PD: FLA Seminar #1 TBD


Monday, October 6, 2014 Tuesday, October 7, 2014 8:00 AM -12:00 PM

Elementary, Middle and Senior High School designated Homeless Liaisons

School Homeless Liaison Meeting

Camillus House 1603 NW 7th Avenue Miami, FL 33136


Tuesday, October 7, 2014- Wednesday, October 8, 2014

Selected Teachers UF/MDCPS UF PD: Teacher Fellows Facilitators Planning #1

United Way Campus 3250 SW 3rd Avenue Miami, FL. 33129


Wednesday, October 8, 2014 8:00 AM -12:00 PM



Chapman House South 28205 SW 124th Court Homestead, FL 33033

Ms. Debra Albo-Steiger, Hourly Teacher Office of Student Services 305-995-7318

Tuesday, October 14, 2014 Thursday, October 16, 2014 8:30 AM – 3:30 PM

All School Counselors

Elementary Schools Counselors Technical Assistance Meetings

iTech @ Thomas A. Edison Educational Center 6101 NW 2nd Avenue Miami, FL 33127


Friday, October 17, 2014 8:00 AM – 3:00 PM

Senior High School Student Services Chairpersons Adult Education Counselors CAP Advisors

Senior High School Student Services Chairpersons Adult Education Counselors CAP Advisors Meeting



Thursday, October 23, 2014 8:30 AM – 3:30 PM

Student Services Chairpersons

Middle School Student Services Chairpersons

Law Enforcement Officers Memorial High School 300 NW 2nd Avenue Miami, FL 33128


TBD Assistant Principals Superintendents of Schools Assistant Principal Leadership Meetings Face to Face

Miami Senior High School 2450 SW 1st Street Miami, FL 33135


TBD Non School Site Administrator

Superintendents of Schools Non School Site Administrator Leadership Meetings Face to Face

Miami Senior High School 2450 SW 1st Street Miami, FL 33135


Page 7



Friday, October 24, 2014 8:30 AM – 4:00 PM

Middle School Teachers

HIV/STDs K-12 Curriculum Training (Middle)

Miami Jackson Senior High School 1751 NW 36th Street Miami, FL 33142


Thursday, October 24, 2014

School Counselors, School Social Workers, TRUST specialists, CAP Advisors, School Psychologists, School Nurses, Health Screeners

Student Services Professional Development

Various Locations Ms. Martha Z. Harris, Administrative Director Office of Student Services 305-995-7324

Tuesday, October 28, 2014 – Wednesday, October 29, 2014

Selected Assistant Principals

UF/MDCPS UF PD: Assistant Principal Fellows Residential Institute

Out of County TBD Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

Wednesday, November 12, 2014

Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups, and MDCPS

Miami National College Fair Local Planning Committee Meetings

South Florida Educational Federal Credit Union 1498 NE 2nd Avenue Miami, FL 33132


Friday, November 14, 2014 All Teachers Teacher Roster Verification Employee Portal Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411

Thursday, November 20, 2014 Selected Principals UF/MDCPS UF PD: Principal Fellows PLC #2 TBD


Friday, November 21, 2014 Selected Assistant Principals

UF/MDCPS UF PD: Assistant Principal Fellows PLC #1 TBD


Monday, November 24, 2014 Head Start/Early Head Start Assistant Principals



Tuesday, November 25, 2014 Head Start/Early Head Start Principals



Tuesday, December 9, 2014 – Thursday, December 11, 2014

Selected Principals UF/MDCPS UF PD: FLA Seminar #2

Louisville, Kentucky Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

Page 8



Wednesday, January 14, 2015

Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups




Friday, January 16, 2015 8:30 AM – 4:00 PM

Elementary School Teachers

HIV/STDs K-12 Curriculum Training (Elementary)

iTech @ Thomas Edison Educational Center 6101 NW 2nd Avenue Miami, FL. 33127


Thursday, January 16, 2015

Counselors, Social Workers, TRUST Specialists, CAP Advisors, School Psychologists, School Nurses, Health Screeners

Student Services Professional Development

Various Locations Ms. Martha Z. Harris Administrative Director, Office of Student Services 305-995-7324

Friday, January 16, 2015 School Social Workers

School Social Work Technical Assistance Meetings

Miami Lakes Middle 6425 Miami Lakeway North Miami Lakes, FL 33014 JRE Lee South Central SPED Center 6521 SW 62nd Avenue South Miami, FL 33143 iTech @ Thomas Edison 6101 NW 2nd Avenue Miami, FL 33127 Campbell Drive Middle (South SPED Center) 900 NE 23rd Avenue Homestead, FL 33033


Page 9



Second Semester January 20, 2015 – April 30, 2015

All Probationary Instructional Professionals

All Probationary Instructional Professionals must participate in two (2) formal Observations (one per semester) in which an Observation of Standards Form (OSF) is completed. The first observation must also include a completed Formative Performance Evaluation (FPE)

Joyce Castro, Administrative Director Office of Professional Standards 305-995-7125

Thursday, January 22, 2015 Selected Principals UF/MDCPS UF PD: Principal Fellows PLC #3

TBD Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

Tuesday, January 27, 2015- Wednesday, January 28, 2015

Selected Teachers UF/MDCPS UF PD: Teacher Fellows Facilitator Planning #2

United Way Campus 3250 SW 3rd Avenue Miami, FL. 33129


Friday, February 6, 2015 Selected Assistant Principals



Sunday, February 22, 2015 10:00 AM – 4:00 PM

Students, Parents, College Representatives, Community Members, MDCPS Staff, and School Board Members

Miami National College Fair Doubletree-Miami Airport Convention Center 711 NW 72nd Avenue Miami, FL 33126


Thursday, February 26, 2015 Head Start/Early Head Start Principals



Friday, February 27, 2015 Head Start/Early Head Start Assistant Principals



Monday, March 2, 2015 Tuesday, March 3, 2015 8:00 AM -12:00 PM



Camillus House 1603 NW 7th Avenue Miami, FL 33136


Tuesday, March 3, 2015- Thursday, March 5, 2015

Selected Principals UF/MDCPS UF PD: FLA Seminar #3 TBD


Tuesday, March 3, 2015 All Elementary Elementary Schools Counselors iTech @ Thomas A. Ms. Martha Z. Harris, Administrative Director

Page 10



Thursday, March 5, 2015 8:30 AM – 3:30 PM

School Counselors Technical Assistance Meetings Edison Educational Center 6101 NW 2nd Avenue Miami, FL 33127

Office of Student Services 305-995-7324

Wednesday, March 4, 2015 8:00 AM -12:00 PM

Elementary, Middle and Senior High designated Homeless Liaisons


Chapman House South 28205 SW 124th Court Homestead, FL 33033

Ms. Debra Albo-Steiger, Hourly Teacher Office of Student Services 305-995-7318

Wednesday, March 11, 2015

Representatives from local colleges and universities, private schools, parent and community groups, and MDCPS




Thursday, March 12, 2015 8:30 AM – 3:30 PM

Middle School Student Services Chairpersons

Middle School Student Services Chairpersons Meetings



Friday, March 13, 2015 8:00 AM – 3:00 PM

Chairpersons Adult Education Counselors CAP Advisors

Senior High School Student Services Chairpersons Adult Education Counselors CAP Advisors

Robert Morgan Educational Center 18180 SW 122nd Avenue Miami, FL 33177


Friday, March 13, 2015 All Teachers Teacher Roster Verification Employee Portal Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175

Tuesday, March 17, 2014 – Wednesday, March 18, 2014

Selected Principals UF/MDCPS UF PD: Principal Fellows Residential Institute

Out-of-County TBD Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

March 13, 2015 March 18, 2015 March 19, 2015 April 1, 2015 April 2, 2015

Grades 3-5 -All Regions PreK-2-All Regions Grades 6-8 -North and South Region 6-8 Grades -Central and ETO Region Exceptional ED -All Regions

2015 Youth Fair Fieldtrip This event and corresponding dates are tentative-pending testing dates to be provided by FLDOE

Tamiami Youth Fair Grounds 10901 SW 24th Street Miami, FL 33165

Ms. Diana Venturini, Director Community Outreach 305-995-1756

Page 11



Thursday, April 2, 2015 Selected Assistant Principals



May 12-14, 2015 May 19-21, 2015 8:30 AM – 4:00 PM

School Counselors, School Social Workers, TRUST Specialists, CAP Advisors, School Psychologists

Student Services Data Team Workshops

North: iTech @ Thomas Edison 6101 NW 2nd Avenue Miami, FL 33127 Central: Camillus House 1603 NW 7th Avenue Miami, FL 33136 South: Robert Morgan Educational Center 18180 SW 122nd Avenue Miami, FL 33177


Thursday, May 14, 2015 4:00 PM.-7:30 PM.

I3 Projects/ UF Partner Schools Faculty and Staff

UF/MDCPS UF PD: Seventh (7th) Annual Learning Showcase TBD


Friday, May 15, 2015 New School Site Administrators

FTE Workshops

Attendance Services 489 East Drive Miami Springs, FL 33166

Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-5323

Wednesday, May 27, 2015 Head Start/Early Head Start Assistant Principals



Thursday, May 28, 2015 Head Start/Early Head Start Principals


Dr. Maria T. Riestra-Quintero Executive Director, Office of Early Childhood Programs

Friday, May 29, 2015 Selected Assistant Principals



Tuesday, June 9, 2015 Selected Principals UF/MDCPS UF PD: Principal Fellows PLC #4 TBD


Page 12



TBD All Title I Schools Review, develop and implement:

2014-2015 Title I School’s PIP

All Title I Schools Ms. Maria Salas, Curriculum Support Specialist Title I Administration 305-995-2586

Page 13

School Operations 2014-2015 Master Block Meeting Calendar (District events/meetings and Professional Development listed on this schedule are intended for ALL Principals

to participate and subject to School Operations approval)

Note: Meeting dates are subject to change. Applicable updates available through District/School Operations at:

http://schooloperations.dadeschools.net/ under the “News & Events” category. REVISED 10-13-14

Page 1 of 3

Superintendent’s Opening of Schools Meeting Friday, August 8, 2014 @ Miami Senior 2450 S.W. 1st St., Miami, FL 33135 @ 9:00 am

Regional Professional Forum for Principal/Assistant Principals 2014-2015

Meeting Dates Monday Tuesday Wednesday Thursday Friday

Principals’ Mtgs. 1st week of the Month

Sept. 2-5, Oct.6-10,

*Nov. 3-7,

Dec. 1-5, 2014

Jan. 5-9, 2014

Feb. 2-7, 2014, March 2-7, 2014

May 4-8, 2014

Moratorium Months -Testing

TBD

Region

Superintendents’ Meetings

ETO Region

Principals (AM)

South Region

Principals (AM)

Central Region Principals (AM)

North Region

Principals (AM)

Assistant Principals

CATCH ALL

ETO Region

Assistant Principals (PM)

South Region


Central Region


North Region


Assistant Principals

CATCH ALL

Feeder Pattern Mtgs. 2nd week of the Month

Sept. 8-12, Oct. 13-17,

Nov. 10-14, Dec.8-12, 2014

*Jan. 12-16, 2015


TBD

Region Superintendents’

Meetings

North

Region Office

Central

Region Office

South

Region Office

District Mtgs/Events 3rd week of the Month

Sept. 22-26, Oct.20-24, Nov.17-21,

*Dec. 15-19, 2015 (Webcast),

Jan. 20-23, 2014


TBD

Region

Superintendents’ Meetings

District Mtgs./Events 4th week of the Month

Sept. 29 – Oct. 3, Oct. 27 -31, Nov. 24 – 26


TBD

Region Superintendents’

Meetings

NOTE: Office of Academic Transformation & Office of Accountability & Assessment will conduct required monthly professional development at the above Regional Professional Forums. **ETO Schools will be invited to the Feeder Pattern Meetings for the respective Region that the school would otherwise belong to.

http://schooloperations.dadeschools.net/





Page 2 of 3

Region Superintendents’ Opening of Schools Meetings

Date Time Region Location August 5, 2014

8:00 a.m. Charter Schools Mater Academy Charter High

7901 NW 103 Street Hialeah Gardens, Florida 33016

August 8, 2014 11:00 a.m. Central Region Office Miami Senior High 2450 S.W. 1st St., Miami, FL 33135

August 11, 2014 1:00 p.m. Adult Education Lindsey Hopkins Technical Education Center 750 N.W. 20 Street, Miami, FL 33127

August 12, 2014 8:30 a.m. North Region Office Milander Center for Entertainment 4800 Palm Avenue Hialeah, FL 33013

August 12, 2014 8:00 a.m. South Region Office Robert Morgan Educational Center 18180 S.W. 122 Avenue, Miami, FL 33177

August 13, 2014 7:30 a.m. ETO Barry University 11300 NE 2nd Avenue

Miami Shores, FL 33161 Andreas 111 & 112

Weekly Regional Superintendents’ Meetings

School Board Administration Building – Room 905 (Meetings will begin at 8:00 a.m. unless otherwise noted)

Meeting Dates Monday, July 7, 2014 Monday, January 12, 2015

Monday, July 14, 2014 (Tuesday), January 20, 2015

Monday, July 21, 2014 Monday, January 26, 2015

Monday, July 28, 2014 Monday, February 2, 2015

Monday, August 4, 2014 Monday, February 9, 2015

Monday, August 11, 2014 (Tuesday), February 17, 2015

Monday, August 25, 2014 Monday, February 23, 2015

(Tuesday), September 2, 2014 Monday, March 2, 2015

Monday, September 8, 2014 Monday, March 9, 2015



Monday, September 29, 2014 Monday, April 6, 2015

Monday, October 6, 2014 Monday, April 13, 2015



Monday, October 27, 2014 Monday, May 4, 2015

Monday, November 3, 2014 Monday, May 11, 2015

Monday, November 10, 2014 Monday, May 18, 2015

Monday, November 17, 2014 (Tuesday), May 26, 2015

Monday, November 24, 2014 Monday, June 1, 2015

Monday, December 1, 2014 Monday, June 8, 2015



Monday, January 5, 2015 Monday, June 29, 2015






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District Events/Professional/Technical Development for Principals (This schedule applies to Professional Development or Events that include ALL Principals)

Date Event/In-Service Location July 7 – July 11, 2014

July 14 – July 18, 2014 July 21 – July 25, 2014

Summer Principals’ Institute Miami Jackson Senior 1751 NW 36th Street

Miami, FL 33142

July 18, 2014 July 21, 2014 July 28, 2014

New Principals’ Induction Program Center for Professional Learning

1080 La Baron Drive Miami, FL 33166

July 25 – July 27, 2014 DASA Summer Institute Marco Island Marriott

400 South Collier Boulevard Marco Island, FL 34145

July 28 – July 31, 2014 FLDOE –DA Academy TBD

September 15 – 26, 2014 2014-2015 SIP Regional Reviews (face

to face) (mandatory) 8:00 am to 4:00 pm TBA by Regions, each school review will

be scheduled into a 45 minute block

September 30, 2014 9:00 AM – 11:00 AM

Superintendent of Schools Principals’ Leadership Meeting

Face to Face

John I Smith K8 Center 5005 NW 112 Avenue

Miami, FL 33178

September 15 – October 2, 2014

Mandatory FTE Workshop *Date to be selected by Principal, FTE

preparer respectively

Weekly Briefing forthcoming with location information

TBD Principal TODAY Breakfast 8-10 am Jungle Island

1111 Parrot Jungle Trail Miami, FL 33132

January 16, 2015 *Pending Confirmation

Superintendent of Schools Principals’ Leadership Meeting

Face to Face

Miami Senior High School 2450 S.W. 1st St. Miami, FL 33135

February 23, 2015 9:00 – 11:00 AM

United Way Student/Employee Campaign Awards Ceremony

TBD

March 7, 2015 Women of Tomorrow Annual Gala Mandarin Oriental Miami

500 Brickell Key Drive Miami, FL 33131

April 15, 2015

Youth Hall of Fame Ceremony

Youth Fair and Expo Center/ Ray Goode Tower Building

10901 SW 24 Street Miami, FL 33165

April 23, 2015

Youth Fair Scholarship Ceremony

Youth Fair and Expo Center/Ray Goode Tower Building

10901 SW 24 Street Miami, FL 33165

TBD The Addies POY/APOY/Retiree

Recognition Ceremony TBD

May 22, 2015 Blood Drive Awards Ceremony Hyatt Regency Miami 400 SE 2nd Avenue Miami, FL 33131

TBD Community Partners Celebration TBD

TBD Take Stock in Children End of Year

Celebration TBD

Budget Conferences: Week of: (dates will be posted when available)

*The dates, times & locations will be provided as these District events are scheduled.


MIAMI-DADE COUNTY PUBLIC SCHOOLS2014-2015 SCHOOL CALENDARELEMENTARY AND SECONDARY

M T W T F M T W T F M T W T F1 2 3 4 1 1 2 3 4 5

7 8 9 10 11 4 5 6 7 8 8 9 10 11 1214 15 16 17 18 11 12 13 14 15 15 16 17 18 1921 22 23 24 25 18 19 20 21 22 22 23 24 25 2628 29 30 31 25 26 27 28 29 29 30

M T W T F M T W T F M T W T F1 2 3 3 4 * 5 6 7 1 2 3 4 5

6 7 8 9 10 10 11 12 13 14 8 9 10 11 1213 14 15 16 17 17 18 19 20 21 15 16 17 18 1920 21 22 23 24 24 25 26 27 28 22 23 24 25 2627 28 29 30 31 29 30 31

M T W T F M T W T F M T W T F1 2 2 3 4 5 6 2 3 4 5 6

5 6 7 8 9 9 10 11 12 13 9 10 11 12 1312 13 14 15 16 16 17* 18 19 20 16 17 18 19 2019 20 21 22 23 23 24 25 26 27 23 24 25 26 2726 27 28 29 30 30 31

M T W T F M T W T F M T W T F1 2 3 1 1 2 3 4 5

6 7 8 9 10 4 5 6 7 8 8 9 10 11 1213 14 15 16 17 11 12 13 14 15 15 16 17 18 1920 21 22 23 24 18 19 20 21 22 22 23 24 25 2627 28 29 30 25 26 27 28 29 29 30

New Teachers Report Recess Day

Teacher Planning Day Beg/End of Grading Period

* Teacher Planning Day No Opt Secondary Early Release

Legal Holiday

For information on employee opt days, please refer to back of calendar.

July 2014 August 2014 September 2014

Days in Grading Period

February 2015 March 2015

April 2015

January 2015

May 2015 June 2015

1-47

2-45

3-414-47

October 2014 November 2014 December 2014

2014-2015 SCHOOL CALENDAR

ELEMENTARY AND SECONDARY MIAMI-DADE COUNTY PUBLIC SCHOOLS

MIAMI, FLORIDA August 14, 15, 2014 Teacher planning days; no students in school August 18 First Day of School; begin first semester September 1 Labor Day; holiday for students and employees September 18 Secondary early release day September 25*+# Teacher planning day; no students in school October 9 Secondary early release day October 23 End first grading period; first semester October 24*+# Teacher planning day; no students in school October 27 Begin second grading period; first semester November 4 Teacher planning day; Professional Development Day-not available to opt; no students in school November 11 Observation of Veterans’ Day; holiday for students and employees November 27 Thanksgiving; Board-approved holiday for students and employees November 28 Recess Day December 11 Secondary early release day December 22- Winter recess for students and all employees with the exception of Fraternal Order of January 2, 2015 Police Employees; January 15 End first semester and second grading period January 16 *+# Teacher planning day; no students in school January 19 Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees January 20 Begin second semester; third grading period February 5 Secondary early release day February 16 All Presidents Day; holiday for students and employees February 17 Teacher planning day; Professional Development Day-not available to opt; no students in school March 19 End third grading period; second semester March 20*+# Teacher planning day; no students in school

March 23 - 27 Spring recess for students and all employees with the exception of Fraternal Order of Police Employees

March 30*+# Begin fourth grading period; second semester April 3*+# Teacher planning day; no students in school April 30 Secondary early release day May 25 Observance of Memorial Day; holiday for students and employees June 4 Last Day of School; end fourth grading period; second semester June 5 Teacher planning day; no students in school

NOTE: Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one (1) hour early

Job Category Beginning Date Ending Date Teachers new to the system August 7, 2014 June 5, 2015 Assistant Principals and 10-month clerical August 7, 2014 June 12, 2015 Cafeteria Managers August 11, 2014 June 5, 2015 Satellite Assistants August 13, 2014 June 4, 2015 All Instructional Staff, Paraprofessionals & Security August 14, 2014 June 5, 2015 Assistant to Cafeteria Managers/MAT Specialists August 15, 2014 June 4, 2015 Cafeteria Workers (part-time) August 18, 2014 June 4, 2015 *Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 12, 13, 2014, or June 8, 9, 2015, in lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, and April 3, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt. +Teachers new to Miami-Dade County Public Schools may opt to work one or two days, June 8, 9, 2015, in lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, and April 3, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt. #Ten-month secretarial and clerical employees may opt to work one or two days, August 5, 6, 2014, or June 15, 16, 2015, in lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, and April 3, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt.

MIAMI-DADE COUNTY PUBLIC SCHOOLS2014-2015 CALENDAR

ADULT/VOCATIONAL EDUCATION


4 5 6 7 8 8 9 10 11 12 6 7 8 9 1011 12 13 14 15 15 16 17 18 19 13 14 15 16 1718 19 20 21 22 22 23 24 25 26 20 21 22 23 2425 26 27 28 29 29 30 27 28 29 30 31

M T W T F M T W T F M T W T F3 4 * 5 6 7 1 2 3 4 5 1 2

10 11 12 13 14 8 9 10 11 12 5 6 7 8 917 18 19 20 21 15 16 17 18 19 12 13 14 15 1624 25 26 27 28 22 23 24 25 26 19 20 21 22 23

29 30 31 26 27 28 29 30

M T W T F M T W T F M T W T F2 3 4 5 6 2 3 4 5 6 1 2 39 10 11 12 13 9 10 11 12 13 6 7 8 9 10

16 17* 18 19 20 16 17 18 19 20 13 14 15 16 1723 24 25 26 27 23 24 25 26 27 20 21 22 23 24

30 31 27 28 29 30


4 5 6 7 8 8 9 10 11 12 6 7 8 9 1011 12 13 14 15 15 16 17 18 19 13 14 15 16 1718 19 20 21 22 22 23 24 25 26 20 21 22 23 2425 26 27 28 29 29 30 27 28 29 30 31

New Teachers Report Legal Holiday

M T W T F Teacher Planning Day Recess Day

3 4 5 6 7 * Teacher Planning Day No Opt Beg/End of Grading Period

10 11 12 13 1417 18 19 20 2124 25 26 27 2831


1-82


March 2015 April 2015

May 2015 June 2015 July 2015

2-68

3-66

September 2014 October 2014

November 2014 December 2014 January 2015

February 2015

August 2014

August 2015

2014-2015 SCHOOL CALENDAR ADULT/VOCATIONAL EDUCATION

MIAMI-DADE COUNTY PUBLIC SCHOOLS MIAMI, FLORIDA

HOLIDAYS – 2014

September 1 Labor Day November 11 Veterans’ Day November 27 Thanksgiving

HOLIDAYS – 2015 January 19 Observance of Dr. Martin Luther King, Jr.’s Birthday February 16 All President’s Day May 25 Observance of Memorial Day

Number of School Days in TRIMESTER 1



Aug Sept Oct Nov Dec Jan Feb Mar Apr Apr May June July 10 20 22 16 14 18 18 16 16 4 20 22 20

TOTAL: 82 TOTAL: 68 TOTAL: 66

Total Trimester Days Students Are in School = 216 *Teachers may opt to work one or more days, August 12, 13, 2014, in lieu of any of the teacher planning days except August 15, 2014, and the designated Professional Development Days, November 4, 2014, and February 17, 2015. Also, at the discretion of the principal, teachers may opt to conduct classes on a teacher planning day in lieu of a regularly scheduled class day during those times when special events and activities scheduled by the day school program disrupt on-campus adult education programs.

MIAMI-DADE COUNTY PUBLIC SCHOOLS2014-2015 CALENDAR

JUVENILE JUSTICE EDUCATION

M T W T F M T W T F M T W T F 1 ♦ 2 3 4 1 2 1 2 3 4 5 6

7 8 9 10 11 4 5 6 7 8 8 9 10 11 1214 15 16 17 18 11 12 13 14 15 15 16 17 18 19 2021 22 23 24 25 18 19 20 21 22 22 23 24 25 2628 29 30 31 25 26 27 28 29 29 30

M T W T F M T W T F M T W T F1 2 3 3 4 * 5 6 7 8 1 2 3 4 5

6 7 8 9 10 10 11 12 13 14 8 9 10 11 12 1313 14 15 16 17 18 17 18 19 20 21 22 15 16 17 18 1920 21 22 23 24 24 25 26 27 28 22 23 24 25 2627 28 29 30 31 29 30 31

M T W T F M T W T F M T W T F1 2 2 3 4 5 6 7 2 3 4 5 6

5 6 7 8 9 10 9 10 11 12 13 9 10 11 12 13 1412 13 14 15 16 16 17* 18 19 20 16 17 18 19 2019 20 21 22 23 24 23 24 25 26 27 28 23 24 25 26 2726 27 28 29 30 30 31

M T W T F M T W T F M T W T F1 2 3 1 2 1 2 3 4 5

6 7 8 9 10 11 4 5 6 7 8 8 9 10 11 1213 14 15 16 17 11 12 13 14 15 15 16 17 18 1920 21 22 23 24 18 19 20 21 22 22 23 24 25 2627 28 29 30 25 26 27 28 29 30 29 30

Teacher Planning Day Summer Break

* Teacher Planning Day No Opt Beg/End of Grading Period 1-30 4-45

Legal Holiday 2-50 5-36

Recess Day Saturday Classes 3-49 6-30

♦ Teacher Planning Day (2013-2014 calendar)

May 2015 June 2015

Secondary Early Release



February 2015 March 2015

April 2015

August 2014 September 2014

October 2014 November 2014 December 2014

January 2015

July 2014

1

18

2014-2015 SCHOOL CALENDAR JUVENILE JUSTICE EDUCATION

MIAMI-DADE COUNTY PUBLIC SCHOOLS MIAMI, FLORIDA

July 1, 2014 Teacher planning day; no students in school (2013-2014 calendar) July 2 Summer Break Day, no compensation July 3 Begin Summer grading period July 4 Recess Day; no compensation August 2 Saturday classes August 13 End Summer grading period August 14 Teacher planning day; no students in school August 15 Teacher planning day; no students in school August 18 Begin first grading period, first semester September 1 Labor Day; holiday for students and employees September 6 Saturday classes September 18 Early release day for students; half-day planning for teachers September 20 Saturday classes September 25 Teacher planning day; no students in school October 9 Early release day for students; half-day planning for teachers October 18 Saturday classes October 23 End first grading period October 24* Teacher planning day; no students in school October 27 Begin second grading period; first semester November 4 Teacher planning day; Professional Development Day – not available to opt; no students in School November 8 Saturday classes November 11 Observance of Veterans’ Day; holiday for students and employees November 22 Saturday classes November 27 Thanksgiving; Board-approved holiday for students and employees November 28 Recess day December 11 Early release day for students; half-day planning for teachers December 13 Saturday classes December 22 – Winter recess for students and all employees with the exception of Fraternal Order of Police January 2, 2015 Employees January 10 Saturday classes January 15 End second grading period; first semester January 16* Teacher planning day; no students in school January 19 Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees January 20 Begin third grading period; second semester January 24 Saturday classes February 5 Early release day for students; half-day planning for teachers February 7 Saturday classes February 16 All Presidents’ Day; holiday for students and employees February 17 Teacher planning day; Professional Development Day – not available to opt; no students in School February 28 Saturday classes March 14 Saturday classes March 19 End third grading period; second semester March 20* Teacher planning day; no students in school March 23-27 Spring recess for students and all employees with the exception of Fraternal Order of Police

Employees March 30 Begin fourth grading period; second semester April 3* Teacher planning day; no students in school April 11 Saturday classes April 30 Early release day for students; half-day planning for teachers May 2 Saturday classes May 15 End of fourth grading period, second semester May 18* Teacher planning day; no students in school May 19 Begin fifth grading period May 25 Observance of Memorial Day; holiday for students and employees May 30 Saturday classes June 29 End of fifth grading period June 30 Teacher planning day; no students in school July 1-8 Summer Break Days, no compensation *Teachers/paraprofessionals, school support personnel, and 10-month secretarial/clerical employees may opt to work one or two days July 1, 2015, and July 2, 2015, in lieu of any one or two of the following days: September 25, 2014, October 24, 2014, January 16, 2015, March 20, 2015, April 3, 2015, May 18, 2016, and June 30, 2015. November 4, 2014, and February 17, 2015, are Professional Development Days and are not available to opt.

FLORIDA STATEWIDE ASSESSMENT PROGRAM 2014–2015 SCHEDULE

Florida Standards Assessments (FSA) English Language Arts and Mathematics

Dates Assessment Grade Level

December 1–19, 2014 FSA English Language Arts – Writing Component Field Test (selected schools only) 4–11

March 2–13, 2015 FSA English Language Arts – Writing Component 4*, 5–11

March 23–April 10, 2015 FSA English Language Arts*/Mathematics* 3–4

April 13–May 8, 2015 FSA English Language Arts 5–11

April 13–May 8, 2015 FSA Mathematics 5–8

FSA End-of-Course Assessments

Dates Assessment

April 20–May 15, 2015 Algebra 1, Geometry, Algebra 2 *Indicates a paper-based test; all other assessments are computer-based only, with paper-based accommodations available for eligible students with disabilities.

Next Generation Sunshine State Standards (NGSSS) Assessments Florida Comprehensive Assessment Test® FCAT 2.0

Dates Assessment Grade Level

October 6–17, 2014 and March 23–April 10, 2015

FCAT Mathematics Retake (SSS) and FCAT 2.0 Reading Retake

Retained 10–AD

April 13–May 8, 2015 FCAT 2.0 Science* 5 and 8

NGSSS End-of-Course Assessments

Dates Assessment

September 15–26, 2014 Algebra 1 Retake, Biology 1, Civics, Geometry Retake, U.S. History

December 1–19, 2014 Algebra 1 Retake, Biology 1, Civics, Geometry Retake, U.S. History

March 23–April 10, 2015 Algebra 1 Retake

April 20–May 22, 2015 Biology 1, Civics, U.S. History

July 13–24, 2015 Algebra 1 Retake, Biology 1, Civics, U.S. History

*Indicates a paper-based test; all other assessments are computer-based only, with paper-based accommodations available for eligible students with disabilities.

FLORIDA STATEWIDE ASSESSMENT PROGRAM 2014–2015 SCHEDULE

Other Statewide Assessments

Dates Assessment

July–October 2014 Florida Kindergarten Readiness Screening (FLKRS) (Administered within the first 30 instructional days of the school year)

August 2014–May 2015 Florida Assessments for Instruction in Reading (FAIR) (optional – K-12)

September–December 2014 ACT Plan®

October 15 and 18, 2014 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT)

January–March, 2015 National Assessment of Educational Progress (NAEP) Grades 4, 8, and 12 Reading, Mathematics, and Science

March 2–April 3, 2015 Comprehensive English Language Learning Assessment (CELLA)

TBD Alternate Assessment for Students with Significant Disabilities

May 2015 Advanced Placement (AP) Exams

Year Round Postsecondary Education Readiness Test (PERT)

http://www.floridaearlylearning.com/providers/provider_resources/florida_kindergarten_readiness_screener.aspx

http://www.justreadflorida.com/instrreading.asp

http://www.act.org/products/k-12-act-plan/

http://www.collegeboard.com/student/testing/psat/

http://www.fldoe.org/asp/naep/

http://www.fldoe.org/aala/cELLa.asp

http://www.fldoe.org/asp/altassessment.asp

http://www.collegeboard.com/student/testing/ap/cal.html

http://www.fldoe.org/schools/CommonPlacementTesting.asp

2014-2015 Opening of Schools Principals’ Task List

DUE DATE TASK LIST Observation date(s) will be based on employment start date.

Instructional Professionals new to a school site/work location must be observed in their first 30 days of employment.

On-going Schedule safety committee meetings at least once a month As applicable As applicable, Principal and Athletic Director of the school are required to sign affidavits in accordance to FHSAA

Policy. On-going Review the report of Out-of-Field Teachers (T1379440/FM5784) June 27, 2014 Enter NEW (registered after 06/27/14) students’ addresses and school assignments in ISIS. Any students registered

after this date will not be guaranteed transportation at school opening. July 7, 2014 – July 11, 2014

FTE SURVEY 1

July 31, 2014 Complete final transfer of Aspen Schedules (MIDDLE SCHOOLS) August 1, 2014 Complete final transfer of Aspen Schedules (HIGH SCHOOLS) August 6, 2014 Submit Secondary Schools Bell Schedule to Region August 8, 2014 Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s

Critical Incident Response Team (DCIRT) notifications protocol. Review the District handbook located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf and (Appendix E) “Incident Reporting”.

August 15, 2014 Review the PMP Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by 1008.25 (4) (b).

August 15, 2014 Submit name of the Advanced Placement coordinator and the Dual Enrollment Coordinator to Advanced Academic Programs

August 15, 2014 Review the procedure for documenting and collecting information necessary to complete the Payroll Certification Report

August 15, 2014 Review new performance assessment calendar, timelines, and procedures for teachers newly hired in accordance with Section 1012.34, Florida Statutes. http://ipegs.dadeschools.net/default.asp

August 15, 2014 Review guidelines, student application (FM7525), and student log sheet (FM7533) for internship programs (i.e., Honors and Executive, Career Experience Opportunity, iPrep) at http://www.dadeschools.net/community.asp

August 15, 2014 Assign QUAD A access for WIC2 INTERNSHIP SCHL STF to designated Internship Coordinator(s) August 15, 2014 Assign at least one student service employee the specific responsibility of identifying and utilizing the youth-serving

agencies within the community. August 15, 2014 Review the current School-site MEP Evaluation System with all appropriate personnel August 15, 2014 Review the Personnel Investigative Model (PIM) User’s Guide to ensure that all administrative staff members are fully

cognizant of the procedures August 15, 2014 Review Title I guidelines that are contained in the current two documents and may be accessed

at http://ehandbooks.dadeschools.net/ehome.asp?Page=Main • Title I Handbook; and • Title I School-Based Budget Systems

August 15, 2014 Review School Volunteer Application http://ehandbooks.dadeschools.net/user_guides/166/index.html Review policies

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http://forms.dadeschools.net/webpdf/5784.pdf

http://ehandbooks.dadeschools.net/user_guides/180.pdf

http://ipegs.dadeschools.net/default.asp



http://www.dadeschools.net/community.asp

http://ehandbooks.dadeschools.net/ehome.asp?Page=Main

http://ehandbooks.dadeschools.net/user_guides/166/index.html


DUE DATE TASK LIST and guidelines for working with school volunteers

August 15, 2014 Review Dade Partner Proposal http://forms.dadeschools.net/webpdf/6481.pdf August 15, 2014 Review memorandum on Protocol Guidelines for Program Introductions of School Board Members and Board

Administrative Assistants http://ehandbooks.dadeschools.net/policies/171.pdf August 15, 2014 Introduce the Reading Coach(es) and review the role of the Reading Coach as outlined in the K-12 CRRP/Establish a

Reading Leadership Team August 15, 2014 Develop and inform all teachers of procedures for removing disruptive students from the class August 15, 2014 Review policies and procedures as provided by the Office of Professional Standards, specifically the following:

• How to use common sense and professional judgment to avoid legal complications in teaching • Common sense suggestions for non-instructional personnel pertinent School Board Policies

August 15, 2014 Review procedures for receipt of goods, supplies and materials with selected staff to include handling/distribution of funds, etc. http://ehandbooks.dadeschools.net/policies/52.pdf

August 15, 2014 Review and distribute the Emergency Operations Plan (EOP) Teacher’s Responsibilities. See (Appendix H “Miami-Dade County Public Schools Emergency Operations Plan.

August 15, 2014 Inform all employees of the District’s implementation of the employment-related provisions of the Americans with Disabilities Act (ADA) and the Family Medical Leave Act (FMLA)

August 15, 2014 Each staff member should receive and sign-off on an 8 ½” x 11” copy of the Discrimination/Harassment Poster August 15, 2014 Provide teachers with 2014-2015 Open House Dates August 15, 2014 Distribute and collect (FM1614) English, Spanish and Haitian Creole, Statement of Non-Affiliation with Sororities and

Fraternities http://forms.dadeschools.net/default.asp August 15, 2014 Provide copies of and file acknowledgement of receipt to all certified staff members the Code of Ethics and the

Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5). http://eac.dadeschools.net/CodeOfEthics.asp

August 15, 2014 Review plans for the implementation of the four (4) intramural supplements allocated to each K-8 Center to be used for students in grades 6-8 for intramural activities only (Appendix L)

August 15, 2014 Develop a plan of action for working with students who have been retained at the end of the school year or the summer session

August 18, 2014 Complete “School Plan for Providing Nourishment for Students without Meal Benefits or Funds to Purchase a Meal” and submit it to the Department of Food and Nutrition

August 18, 2014 – September 5, 2014

Schedule an EESAC meeting within the first three weeks of the school year to review, amend, and approve the School Improvement Plan (SIP) posted to the Bureau of School Improvement website. Conduct elections to fill vacancies.

August 18, 2014 Print a copy of the Code of Student Conduct (COSC) in English, Spanish and Haitian-Creole, and place in an accessible location for parents/guardians to review.

August 18, 2014 Distribute School Police letter #322 to students. Appendix M August 22, 2014 Assign a member of the faculty to serve as the Athletic & Activity Facilitator at their respective school site August 22, 2014 Review and implement the procedures for the distribution, collection, and submission of student accident insurance

forms

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http://ehandbooks.dadeschools.net/policies/171.pdf



http://forms.dadeschools.net/default.asp

http://eac.dadeschools.net/CodeOfEthics.asp


DUE DATE TASK LIST August 23, 2014 Begin monitoring Class Size Portal August 29, 2014 Review Florida Statutes related to instructional and administrative certification requirements (1012.42, F.S.). School

site must obtain a copy of a current, valid Florida Educator’s Certificate for each instructional and administrative employee.

August 29, 2014 Complete the 2014-2015 School Based Alternative-to-Suspension Plan found in (Appendix N) August 29, 2014 Distribute the District-approved Code of Student Conduct (COSC) letters to parents/guardians on school letterhead the

first week of school. (Appendix O) August 29, 2014 Conduct an orientation with all students on the Code of Student Conduct August 29, 2014 Submit FM2396 Special Fees and Charges School Request to Region August 29, 2014 Submit name of the TAP Coordinator to School Operations. For further assistance, please contact 305-995-1891. August 29, 2014 Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of

the Hepatitis B vaccination series August 29, 2014 Meet with all club sponsors and booster clubs at the beginning of the school year to review the items listed in the Club

Advisor Handbook. Review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting

August 29, 2014 Meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. Each booster club president must sign for receipt of the handbook.

August 29, 2014 Distribute copy of School Board Policy 2111: Parental Involvement, either as a hard-copy document or electronically August 29 2014 Send letters and the Directory Information Opt-Out Form (http://forms.dadeschools.net/webpdf/6479.pdf ) to parents,

legal guardians, and eligible students informing them of their rights. The provisions for access to student records should also be reviewed with all appropriate clerical and student services staff members.

• Review document, Student Educational Records, “Directory Information” • Review Unlisted Telephone Notification Form (http://forms.dadeschools.net/webpdf/6603.pdf ) • Distribute and collect Press Release for all students

August 29, 2014 Send MDCPS HIV STDs K-12 Curriculum Letter to parents/guardians, available online (English, Spanish, Creole) at: http://aidseducation.dadeschools.net/forms.asp

August 29, 2014 Send Health Connect in Our Schools (HCiOS) Clinical Cover Letter to parents/guardians, available online, under forms, (English, Spanish, Creole) at https://www.thechildrenstrust.org/parents/health-connect/health-teams-in-schools NOTE: This is only applicable to schools aligned with HCiOS health teams.

September, 2014 Designate a site administrator as the FLVS contact and the names of all facilitators. September 2, 2014 (Observations may begin)

Review procedures for Teacher Observation and Teacher Evaluation (IPEGS) http://ipegs.dadeschools.net/ No formal observation shall be conducted during the first ten (10) days of student attendance

September 5, 2014 Review and update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A) “Identifying and Updating Your School’s Juvenile Court Contact Persons”)

September 5, 2014 Obtain Parents’ acknowledgement of “Receipt and Review” of the Code of Student Conduct September 5, 2014 Confirm SPED-EMS login and Quad A access confirmation September 5, 2014 Delete SPED-EMS 2013-2014 student caseloads September 5, 2014 Set-up SPED-EMS 2014-2015 student caseloads

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http://aidseducation.dadeschools.net/forms.asp

https://www.thechildrenstrust.org/parents/health-connect/health-teams-in-schools

http://ipegs.dadeschools.net/


DUE DATE TASK LIST September 5, 2014 Convene and consider the End of Course (EOC) waiver within the first two weeks of the 2014-2015 school year (IEP

Team) September 5, 2014 Complete the SPED EMS Waiver of EOC Assessment Requirement for Students with Disabilities (IEP Team) September 5, 2014 Review IEP and the Matrix of Services Information in SPED-EMS - Teachers of students with disabilities and LEAs September 12, 2014 Complete the School-based Critical Incident Response Team (SB-CIRT) Profile FM5092 and the Readiness

Emergency Management for Schools (REMS) Controlled Dismissal FM7393, and submit to [email protected] September 12, 2014

Submit school-site Professional Development (PD) needs assessment results and PD Action Plan to Work Location #9017: Office of Professional Development and Evaluation

September 12, 2014 Update school-site Juvenile Court Contact (JCC) persons at: http://juvenilejustice.dadeschools.net/ September 12, 2014 Submit online survey for Blended Learning Communities formerly known as Virtual Learning Labs September 12, 2014 Review and verify that all students are enrolled in the appropriate FLVS course and that courses are labelled

appropriately September 15, 2014 Submit at least one entry in the South Florida Science and Engineering Fair – A Science Technology, and Engineering

& Mathematics (STEM) Initiative and requires all Senior High Schools to offer a school-site research course where students are engaged in active research. http://pdfs.dadeschools.net/Bdarch/2008/Bd011608/agenda/H11rev2.PDF

September 15, 2014 Develop and Submit a PD Action Plan for the 2014-2015 school year that includes planned activities for early release and District PD days

September 19, 2014 Submit completed Student Services Management Agreement FM7501 September 19, 2014 Complete the Student Services School Profile (SSSP) available online (in electronic survey format)

at https://www.surveymonkey.com/s/YSW58FZ. Once completed, a copy of each school’s SSSP will be e-mailed to the corresponding school principal Submit to the Division of Student Services (FM4181)

September 26, 2014 Review School Improvement Plan (SIP) Peer Reviews October, 2014 Complete the individual club data collection form by the end of October 2014. Senior High School Activities Directors

are then required to complete the school club data collection form by the end of October. October 2, 2014 Distribute the Title I Program Notification Letter; 2014-2015; (District); 2014-2015 School (level) Title I PIP and District

2014-2015 Title I School-Parent Compact October 2, 2014 Conduct the Title I Annual Meeting and include all other meeting’s documentation (access the PowerPoint template

and documents for this meeting at the M-DCPS Title I web site: http://title1.dadeschools.net/FDOE_reqs.asp and FDOE Requirements: NCLB-Parental Involvement

October 2, 2014 Schedule and conduct the FLDOE required Title I Parent Meeting 2014-2015 M-DCPS Title I PIP. Provide agenda, minutes demonstrating evidence of parent input in the development of the School (level) PIP and of parent involvement in the development of the Title I School-Parent Compact

October 13, 2014 -October 17, 2014 Submit FTE Survey 2

October 30, 2014 Complete Online Principal Certification of Attendance – 1st Grading Period

October 31, 2014 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar – Appendix J

Page 4



mailto:[email protected]


https://www.surveymonkey.com/s/YSW58FZ


http://title1.dadeschools.net/FDOE_reqs.asp


DUE DATE TASK LIST

October 31, 2014 Provide awareness/information re: District Policy Against Bullying and Harassment for Students, Parents, Staff and School Volunteers. (http://studentservices.dadeschools.net/bullying/)

November 14, 2014 Submit Page 1 of the Bullying and Harassment School Site Compliance Checklist to WL #9721 – Attention: Daniel Ore

November 14, 2014 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar - Appendix J

November 20, 2014 Title VIII January 9, 2015 Complete the delivery of the Bullying and Violence Prevention Curriculum (K-12). Lessons are available to download.

(http://studentservices.dadeschools.net/bullying/b-h_policy_manual.asp) January 23, 2015 Complete Online Principal Certification of Attendance - 2nd Grading Period February 9, 2015-February 13, 2015 Complete FTE Survey 3

March 13, 2015 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar

April 2, 2015 Complete Online Principal Certification of Attendance -3rd Grading Period June 11, 2015 Complete Online Principal Certification of Attendance - 4th Grading Period June 12, 2015 Submit Secondary Schools Truancy Packages June 19, 2015 Complete FTE Survey 4

Charter School Support TBA Submit School Improvement Plan (SIP) July 26, 2014 Submit Parent/Student Handbook July 28, 2014 Submit Parent Contract July 29, 2014 Submit Emergency Contact Information July 29, 2014 Submit Conflict Resolution Designee July 29, 2014 Submit Governing Board Minutes July 31, 2014 Submit Fee Schedule August 1, 2014 Submit Annual Unaudited Financial Statement and Annual Cost Report August 1, 2014 Submit Bank Transfer Information Letter August 4, 2014 Submit Fire Safety Permit August 4, 2014 Submit Property Lease or Deed or Space Usage Agreement August 4, 2014 Submit Certificate of Insurance August 4, 2014 Submit Certificate of Occupancy August 4, 2014 Submit Health Permit August 4, 2014 Submit Asbestos Hazard Emergency Response Act August 4, 2014 Submit Certificate of Use August 4, 2014 Submit Occupational License August 5, 2014 Attend First Quarterly Principal Meeting

Page 5

http://studentservices.dadeschools.net/bullying/

http://studentservices.dadeschools.net/bullying/b-h_policy_manual.asp


DUE DATE TASK LIST August 5, 2014 Submit Governing Board Meeting Dates August 12, 2014 Submit M-DCPS Approved Transportation Provider August 12, 2014 Submit Food Service Provider Form August 12, 2014 Submit Student Capacity August 12, 2014 Submit Management Company/Educational Service Provider August 12, 2014 Submit School Calendar August 15, 2014 Submit Annual Budget August 30, 2014 Submit Monthly Financial Report September 3, 2014 Submit Audited Financial Statement September 3, 2014 Submit Governing Board Members September 3, 2014 Submit Contract Verifying Charter School Staff not M-DCPS Employee September 3, 2014 Submit Emergency Evacuation September 13, 2014 Submit Application Accountability Report September 20, 2014 Submit Transportation Routes September 23, 2014 Submit Student Support Team (SST) (RtI) Information September 23, 2014 Submit Safety and Emergency Plan and Staff Training September 23, 2014 Submit Restriction/Disclosure of Employment of Relatives September 30, 2014 Submit Charter School By-Laws

Page 6

Items for Review and Action by the Principal Page 1 of 13

SCHOOL OPERATIONS - OPENING OF SCHOOLS GUIDE ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL

At the beginning of each school year, the principal is responsible for reviewing Florida Statutes, School Board policies, and/or administrative directives with the appropriate staff members. In order to facilitate these requirements, the guide provides various items for school-site principals to review with their administrative teams, faculty and staff. reviewed with staff and acknowledged by each.

FOR IMMEDIATE REVIEW

Strikes prohibited. Florida Statute 447.505

No public employee or employee organization may participate in a strike against a public employer by instigating or supporting, in any manner, a strike. Any violation of this section shall subject the violator to the penalties provided.

Items for Principals to Review (All School Levels)

1. Review budget, personnel allocations, and procedures

2. Review School Board Policy 2125 Educational Excellence School Advisory Councils (EESAC) as required by State Statute.

3. Review School Board Policy 2111 Parental Involvement – A Home- School-District

Partnership. Review all documents relative to teacher/parent communication (i.e.: M-DCPS/UTD Contract Article XX, Section 11. Distribute a copy of Policy to parents. It may be accessed in English, Spanish, and Haitian-Creole at http://parents.dadeschools.net.

In addition, all mandated school level strategies and responsibilities for parental involvement are itemized in this Policy. For technical assistance in implementing any part of the Policy, please contact the Office of Parental Involvement at 305-995-1265.

4. Review appropriate union information with staff, including accessing appropriate contracts, location of the bulletin boards, identification of building steward and EESAC member.

5. Review School Board Policy 8470 – Notification of Registered Sexual Predators.

6. Review salary supplements and waiver of contractual guideline procedures.

7. Review School Board Policy 7230: Donations & Gifts of Property.



http://parents.dadeschools.net/


http://salary.dadeschools.net/



8. Review Manual of Internal Fund Accounting including Payroll Processing Procedures Manual; Travel Policies & Procedures and P-Card.

9. Review School Board Policy 5114: Foreign Student Registration, regarding the new school

site responsibilities.

10. Review with all faculty/staff (i.e. Instructional, Non-instructional, custodial, clerical, etc.) procedures for reporting child abuse. School Board Policy 8462: Student Abuse and Neglect. All new employees must acknowledge in writing that they have been apprised of the procedures.

11. Update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A - Identifying and Updating Your School’s Juvenile Court Contact Persons)

12. Review amended School Board Policy 5131: Student Transfers FM3281.

13. Review and inform all employees of the District’s implementation of the employment-

related provisions of the Americans with Disabilities Act (ADA) http://ehandbooks.dadeschools.net/policies/4/ada_act.pdf and The Family Medical Leave (FMLA) guidelines http://leaveretirement.dadeschools.net/fmla.asp

14. Review School Board Policy 5200 – Attendance

15. Review the 2014-2015 School year Student Attendance Reporting Procedures


16. Review School Board Policy 5517.01: Against Bullying and Harassment, and related information in the Code of Student Conduct.

17. Review School Board Policies 2460 Exceptional Student Education. Access the

Exceptional Student Education Policies and Procedures at http://ehandbooks.dadeschools.net/policies/149.pdf

18. Review Fair Labor Standards Act (FLSA) guidelines regarding dual-employment and

maximum allowable hours that may be worked by part-time/substitute employees

19. Review School Board Policies 2410 - School Health Services Program as it relates to student health services.

20. Review School Board Policies 5330 - Use of Medication as it relates to students and the need for medication.

21. Review School Board Policies 5341 - Emergency Medical Authorization as it relates to

students participating in school events either on or off campus.

22. Review School Board Policies 5320 - Immunization, as it relates to mandatory immunization compliance.

23. Review the Emergency Operations Plan (EOP) found in the Employee Portal in the “Emergency Preparedness/Recovery” application under the Applications/Sites tab.





http://ehandbooks.dadeschools.net/policies/4/ada_act.pdf

http://leaveretirement.dadeschools.net/fmla.asp



http://www.neola.com/miamidade-fl/search/policies/po5517.01.htm








24. Review School Board Policy 4425 - Nursing Mothers. Principals are to facilitate an

adequate location for nursing mothers within the parameters of the Labor Contract while investigating the policy through the collective bargaining process.

25. Review the Progress Monitoring Plans (PMP) Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by 1008.25 (4) (b). Weekly Briefing #15622 and #14968 (Appendix B)

26. Review the Protocol Guidelines for Official School Board Events (Appendix C)

27. Review quantity of instructional materials received/needed – Instructional Materials Department (Appendix D)

Items for Principals to Review with Administrative Staff (All School levels)

1. Review School Board Policy 6152 – Student Fees.

2. Review the Student Progression Plan regarding Teacher-Parent Communication. http://oat.dadeschools.net/docs/SPP%202013-2014.pdf

3. Review M-DCPS Safety Program at http://outreach.dadeschools.net/Handbook/6.1__MDCPS__Safety__Program.pdf and Health Inspection Reports at http://safety.dadeschools.net/pdfs/health_inspections.pdf

3. Appoint a safety committee chairperson and safety committee; explain committee duties

and responsibilities.

4. Review related information in the Code of Student Conduct; http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf

5. Review the roles of student services personnel. (Refer to the most recent edition of the

document) http://studentservices.dadeschools.net/pdfs/css_program.pdf Comprehensive Student Services Programs, PK-Adult, which is included as a part of School Board Policy 2411-School Counseling.

6. Review School Board Policy 8330 -Student Educational Records and inform staff of the requirement to note any review of records on the Record of Access Card.

7. Review instructions for administering the free and reduced-price meal program when this

information is published and disseminated. Determine the school’s policy for providing nourishment to students who are not approved for free meals and do not have lunch money.



http://oat.dadeschools.net/docs/SPP%202013-2014.pdf

http://outreach.dadeschools.net/Handbook/6.1__MDCPS__Safety__Program.pdf

http://safety.dadeschools.net/pdfs/health_inspections.pdf

http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf

http://studentservices.dadeschools.net/pdfs/css_program.pdf





8. Refer to Manual of Procedures for Managerial Exempt Personnel http://www.dadeschools.net/employees/labor_union/Mep/index.htm and the M-DCPS School-site MEP Evaluation System Observation and Evaluation Forms and Procedures for Leadership Practice Manual at http://ehandbooks.dadeschools.net/policies/58.pdf

9. Discuss and plan in-service activities for administrative, instructional, and

non-instructional staff. Coordinate with Professional Development (PD) Liaisons to survey the PD needs of the faculty and staff.

10. Review the procedure for documenting and collecting information necessary to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants.

11. Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s Critical Incident Response Team (DCIRT) notifications protocol. (See Appendix E)

12. Review Statute 1003.31 – Students subject to control of school http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1003/Sections/1003.31.html (Appendix F)

13. Review the District handbook - Incident Reporting located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf

14. Review procedures to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants.

15. Review Field Trip Procedures at: http://ehandbooks.dadeschools.net/policies/131.pdf

16. Review Transportation Policies at: http://ehandbooks.dadeschools.net/policies/42.pdf

17. Review Employee Attendance Procedures at: http://ehandbooks.dadeschools.net/policies/89.pdf

18. Review Crisis Prevention/Intervention Documents at: http://studentservices.dadeschools.net/crisis/crisis_mgmt.asp

19. Review Crisis Hotline Reporting Form. (Appendix G) Procedures- Weekly Briefing #15885

20. Review and complete page 1 of the Bullying and Harassment Compliance Checklist:


21. Review the School-Based Critical Incident Response Team (SB-CIRT) Profile FM5092 and the Readiness Emergency Management for Schools (REMS) Controlled Dismissal FM7393 with administrative staff.

http://www.dadeschools.net/employees/labor_union/Mep/index.htm


http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1003/Sections/1003.31.html

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1003/Sections/1003.31.html





http://studentservices.dadeschools.net/crisis/crisis_mgmt.asp





Items for Principals to Review with Faculty and Staff

1. Review the School Operations’ webpage at http://schooloperations.dadeschools.net/ for

all special event information and “Toolkits”.

2. Review new opening and closing hours of school. School Board Item C-70 approved May, 7, 2014. http://pdfs.dadeschools.net/Bdarch/2014/Bd050714/agenda/c70.pdf (Appendix P)

3. Review the K-12 Comprehensive Research-based Reading Plan.

http://languageartsreading.dadeschools.net/

4. Review the procedures to implement the Progress Monitoring Plan, Student Performance Conference, and the K-12 Comprehensive Research-based Reading Plan (K-12 CRRP). The Progress monitoring Plan is located at: http://ehandbooks.dadeschools.net/user_guides/7.pdf

5. Thoroughly inform and clarify for all teachers and administrative staff the contents of the Code of Student Conduct (Elementary or Secondary) and the Code of Conduct for Adult Students and make provisions for conveying the contents to all students.

6. Ensure that all faculties review the Code of Student Conduct (COSC) with students and how to access the COSC online. The link to the Code of Student Conduct is available at: http://ehandbooks.dadeschools.net/policies/90/index.htm.

7. Review procedures for removing disruptive students - Procedures for removing disruptive students should allow for ready removal from class, notification to principal or designee, and a statement from the teacher detailing the misbehavior and previous action taken. An assignment to a previously designated location will be made by the principal or designee. Parents should be informed within the same day, if possible, of procedures for getting a student back in class any time the removal is for more than one day. Miami-Dade County Public Schools Code of Conduct link is: http://ehandbooks.dadeschools.net/policies/90/index.htm .

8. Review and implement the procedures for the distribution, collection, and submission of

student accident insurance forms. Materials and instructions will be provided before the opening of school.

9. Distribute and collect (FM1614) English, Spanish and Haitian Creole, Statement of Non-Affiliation with Sororities and Fraternities http://forms.dadeschools.net/default.asp), from all incoming secondary school students and students who have not previously filled out a card or who have not been registered in a secondary school in Miami-Dade County.

10. Review performance assessment criteria and procedures; include time-lines and documents related to observations and evaluations. (Refer to M-DCPS/UTD Contract, Article XIII, Evaluation) Provide copies to all certified staff members.


http://pdfs.dadeschools.net/Bdarch/2014/Bd050714/agenda/c70.pdf

http://languageartsreading.dadeschools.net/


http://ehandbooks.dadeschools.net/policies/90/index.htm



http://forms.dadeschools.net/default.asp

http://www.dadeschools.net/employees/labor_union/UTD/UTD_12-15.pdf

http://www.dadeschools.net/employees/labor_union/UTD/UTD_12-15.pdf


11. Review the Code of Ethics and the Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5).Provide copies and acknowledgement of receipt to all certified staff members. http://eac.dadeschools.net/CodeOfEthics.asp

12. Review the Manual of Internal Fund Accounting procedures with appropriate personnel

(club sponsors, activities chairperson, etc.).

13. Maintain all personnel files, in file jackets (with inserts), for all full-time employees in accordance with School Board Policy 1590: Personnel Files.

14. Review HIV/AIDS Education Program Resources. http://aidseducation.dadeschools.net/resources.asp

15. Review policies and procedures included in staff handbooks as provided by the Office of Professional Standards. (Refer to the Office of Professional Standards Procedures Manual), http://ops.dadeschools.net.

16. Review the current Guidelines for Implementation of Miami-Dade County Public Schools District Plan for Services to English Language Learners (ELLs). http://ehandbooks.dadeschools.net/policies/168.pdf

17. Review the Emergency Operations Plan (EOP) Teacher’s Responsibilities. (Appendix H).

18. Remind all staff members of the professional responsibility of each educator to provide the principal with a copy of a current valid Florida Educator's Certificate and copies of other documentation such as Statement of Eligibility and/or college transcripts, as may be applicable (Florida State Board of Education Administrative Rule 6A-1.0503). https://www.flrules.org/gateway/RuleNo.asp?title=FINANCE%20AND%20ADMINISTRATION&ID=6A-1.0503

19. Remind all teachers of the requirements related to African-American History, Holocaust, Hispanic, and Women’s contributions to the history of the United States, character education, and the sacrifices made by veterans.

20. Remind all staff members of the required Daily Attendance Reporting Procedures as outlined in the Student Attendance Reporting Procedures Grade PK-12 from Attendance Services. School Board Policy 5200 – Attendance.

21. Review membership of Educational Excellence School Advisory Council (EESAC). School Board Policy 2125 – Educational Excellence School Advisory Council.

22. Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of the Hepatitis B vaccination series. Eligible employees will be notified as to training dates for initial or annual training sessions which they must attend.

23. Refer to the document, Employee Assistance Program Guidelines (EAP), and advise staff

of the services provided by the program and the procedures for voluntary self-referral.

http://eac.dadeschools.net/CodeOfEthics.asp



http://aidseducation.dadeschools.net/resources.asp

http://ops.dadeschools.net/



https://www.flrules.org/gateway/RuleNo.asp?title=FINANCE%20AND%20ADMINISTRATION&ID=6A-1.0503

https://www.flrules.org/gateway/RuleNo.asp?title=FINANCE%20AND%20ADMINISTRATION&ID=6A-1.0503




http://pers.dadeschools.net/eap/


24. Review policies and guidelines for working with school volunteers, including procedures

for background checks, clearance, and placement (Jessica Lunsford Act). Access link at: http://procurement.dadeschools.net/JessicaLunsfordAct.asp .

25. Remind all staff members to contact Intergovernmental Affairs and Grants Administration

prior to developing and/or submitting any grant application, except for those submitted to the Education Fund (The Ed Fund) www.educationfund.org.

26. Inform teachers of the availability of grant opportunities published in a monthly newsletter available on the Intergovernmental Affairs and Grants administration website at http://grants.dadeschools.net/funding_newsletter.asp.

27. Review the district’s nondiscrimination policy covering both students and employees, as contained in:

School Board Policy 1362–Discrimination/Harassment; School Board Policy 1362.02- Anti-Discrimination/Harassment: Complaint Procedures School Board Policy 5517 Anti-Discrimination/Harassment: Students

28. Review Florida Department of Education Professional Development System Evaluation protocol standards which contains procedures for developing individual professional development plans FM7322 Rev. (08-13) http://forms.dadeschools.net/webpdf/ 7322.pdf) for each classroom teacher. The PD System Evaluation protocol standards may be accessed at http://prodev.dadeschools.net .

29. Implement the specific directives and procedures identified in the Instructional Performance Evaluation and Growth Systems (IPEGS). Prior to implementation, review with all certified instructional personnel, all of the components of the system used for evaluation pursuant to section 1012.34, Fla. Stat. http://ipegs.dadeschools.net/.

30. Review Field Trip Handbook to include - in-house field trip procedures. http://ehandbooks.dadeschools.net/policies/131.pdf

31. Review transportation E-Handbook and Miami-Dade County Public Schools’ electronic Transportation Handbook for School Staff. http://ehandbooks.dadeschools.net/policies/42.pdf

32. Review the school’s policy for providing nourishment to students not eligible to receive a free meal and who do not have money (school funds, PTA funds or PTA/school provided sandwich, etc.)

33. Review School Team (SST) procedures with staff. http://ehandbooks.dadeschools.net/policies/149.pdf

34. Review the time lines related to Individual Educational Plans (IEP’S) and re-evaluation as stipulated in the Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students available at http://spededservices.dadeschools.net/.

35. Review the Division of Special Education Local Education Agency (LEA) Implementation Guide available at http://spededservices.dadeschools.net/.

http://procurement.dadeschools.net/JessicaLunsfordAct.asp

https://collaborationportal.dadeschools.net/departments/9714/resources/Document%20Library/www.educationfund.org.

http://grants.dadeschools.net/funding_newsletter.asp





http://forms.dadeschools.net/webpdf/%207322.pdf

http://prodev.dadeschools.net/

http://ipegs.dadeschools.net/




http://spededservices.dadeschools.net/

http://spededservices.dadeschools.net/


36. Review the time lines related to Educational Plans (EP’s) and gifted education procedures as stipulated in the Policies and Procedures of Specially Designed Instruction and Related Services for Exceptional Students. http://ehandbooks.dadeschools.net/policies/149.pdf

37. Review Florida KidCare program. Florida KidCare provides high quality, low cost

health insurance for uninsured children aged birth to 18. KidCare includes MediKids, Healthy Kids, The Children's Medical Services Network (CMS) for children with special health care needs, and Medicaid. Miami-Dade County Public Schools is a recipient of a Boots on the Ground School Partnership contract for marketing and outreach services. Go to www.floridakidcare.org for enrollment procedures.

38. Review BeSafe Anonymous Reporting System. http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_System_Flyer.pdf

39. Review School Board Policy School Board Policy 2410 School Health Services Program.

40. Review School Board Policy School Board Policy 8453 Direct Contact Communicable Diseases.

41. Review School Board Policy School Board Policy 5136.02 SEXTING: http://studentservices.dadeschools.net/sexting/index.asp.

42. Review M-DCPS Procedures Manual, Empowering Students to Engage in Positive Communication: http://ehandbooks.dadeschools.net/policies/27.pdf .

43. Review Foster Care Students Transfer and Withdrawal Guidelines. (See Appendix I)

44. Review School Board Policy 5517.03: Dating Violence or Abuse.

45. Review Teacher Roster verification procedures (Appendix J) , obtain acknowledgement of procedures reviewed and Instruct teachers to schedule on their outlook calendar Teacher Roster Verification dates (See Year at a Glance…Calendar of Events)

46. Review legislative changes effective July 1, 2014, that affect instruction, academic programs, and student progression. These are disseminated via Weekly Briefing prior to the publication of the 2014-2015 Student Progression Plan.

47. Review Policy 8390 Animals on District Property and amendments to School Board Policies 7510, Use of District Facilities; 8400, Health and Safety Issues; and 9160; Public Attendance at School Events.

http://www.neola.com/miamidade-fl/search/policies/po8390.htm http://www.neola.com/miamidade-fl/search/policies/po7510.htm http://www.neola.com/miamidade-fl/search/policies/po8400.htm http://www.neola.com/miamidade-fl/search/policies/po9160.htm

Items for Principals to Review (All Title I Schools)

1. Review guidelines for the implementation of Title I Administration 2014-2015 Handbook

(inclusive of Florida Statute, School Board rules and administrative directives.)


http://www.floridakidcare.org/

http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_System_Flyer.pdf

http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_System_Flyer.pdf




http://studentservices.dadeschools.net/sexting/index.asp








2. Conduct the Title I Annual Meeting.

3. Review Title I Administration School-Site Compliance Reference Document 2014-2015.

4. Schedule and conduct the FLDOE required Title I Annual Meeting. 2014-2015 PowerPoint template and documents for this meeting will be accessible at: http://title1.dadeschools.net/FDOE_reqs.asp NCLB-Parental Involvement.

Items for Principals to Review (Elementary and/or K-8 Center Schools)

1. Review plans for the implementation of the After-School Care program. Please log on to www.dadecommunityschools.net “employees only” link for more information. For further assistance, please contact the Office of Community Education and Before/After School Programs at (305) 817-0014.

2. Please review the School Improvement Plan (SIP) “Activities Associated with Elementary School Student Retention”. (Elementary grades only)

3. Review Suggested K8 Centers Intramural Activities (Appendix Q)

Items for Principals to Review (Middle Schools Only)

1. Middle School Athletic & Activity Programs

a. Athletic & Activity Facilitator –Each traditional middle school principal will assign a member of the faculty to serve as the Athletic & Activity Facilitator at their respective school site. The facilitator will assist the principal in overseeing the overall operations of the extracurricular athletic and activity programs to ensure compliance with all Middle School Athletic Programs and district-wide activities based on rules and regulations. The facilitator will also attend and participate in all meetings and workshops scheduled by the Division of Athletics, Activities, Accreditation, and ABC.

b. Middle School Athletic Eligibility Requirements – The eligibility of all student athletes

is predicated on the following: 1. Earned a minimum 2.0 GPA in both academic and conduct in the assigned

marking period of the sport in which the student athlete is competing. 2. A Varsity student athlete born before September 1, 1999, (be less than 15

years 9 months old at the start of the season) may not compete in this team category.

3. A Junior Varsity student athlete born before September 1, 2001 (be less

than 13 years) may not compete in this team category. Beginning with student entering grade 6 in 2014-15, and thereafter, a student who reaches the age of 15 on or after September 1st, and who has not exceeded his/her

http://title1.dadeschools.net/FDOE_reqs.asp

http://www.dadecommunityschools.net/


three-year limit of eligibility, may participate in middle athletics during that school year.

c. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. Adequate supervision requires the physical presence of the assigned administrator (Principal and/or Assistant Principal) at the athletic event site.

d. Athletic Coaching Personnel – All non-instructional coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education.

e. Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff.

f. Booster Clubs –Review the M-DCPS Booster Club Guidelines available through:

http://ehandbooks.dadeschools.net/policies/124.pdf .

g. Club Sponsors – The principal or his/her designee should meet with all club sponsors at the beginning of the school year to review the items listed in the Club Advisor Handbook which can be found at: http://ehandbooks.dadeschools.net/ehome.asp?Page=Main and to also review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting. Clubs with national/state affiliations should also review the guidelines of these parent organizations

h. Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services.




Items for Principals to Review (Senior High Schools Only)

1. Senior High School Activities Programs

a. Eligibility – Students who wish to compete in interscholastic competitions with aclub or school group must maintain a cumulative GPA of 2.00 and an average of“C” or above in conduct. Examples would be interscholastic band competitions,debate competitions, drama competitions, etc. Must comply with M-DCPS Contractfor Student Participation in Interscholastic Competitions or Performance (FM7155)

b. Club Sponsors – The principal or his/her designee should meet with all clubsponsors at the beginning of the school year to review the items listed in the ClubAdvisor Handbook which can be found at: http://ehandbooks.dadeschools.net/policies/130.pdf and to also review procedures for fundraising and other club related activities as specified in theManual of Internal Fund Accounting. Clubs with national/state affiliations shouldalso review the guidelines of these parent organizations.

c. Booster Clubs – The principal must meet with all school booster clubs and reviewDistrict guidelines with them at the start of the school year. The M-DCPS BoosterClub Guidelines can be found athttp://ehandbooks.dadeschools.net/ehome.asp?Page=Main . It is stronglyrecommended that each booster club president sign for receipt of the handbook.

Club Data – Each club sponsor must complete the individual club datacollection form by the end of October 2014.

The required school club data collection forms can currently be found byaccessing the activities directors’ website athttp://activities.dadeschools.net/index.asp.

2. Senior High School Athletic Programs

a. Senior High Athletic Eligibility Requirements – To be eligible to represent yourschool in interscholastic athletics, a student-athlete must:

Maintain a cumulative un-weighted 2.0 GPAMaintain a 2.0 GPA in conduct for the previous semesterAge Limit: A student may participate at the high school level untilThe day he/she reaches the age of 19 years 9 months if the student hasnot exceeded his/her four-year limit of eligibility. The student becomespermanently ineligible at the high school level on the day he/shereaches the age of 19 years 9 months. Beginning with student enteringGrade 9 in 2014-15, and thereafter, a student who reaches the age of19 on or after September 1st, and who has not exceeded his/her four-

year limit of eligibility, may participate in interscholastic athletics during that school year.

b. Submit a physical evaluation using (FM3439) for the current school year.http://forms.dadeschools.net/webpdf/3439.pdf




http://activities.dadeschools.net/index.asp




c. Purchase School Board approved non-refundable Interscholastic Athletic insurance

and/or football insurance

d. Must comply with M-DCPS Contract for Student Participation in Interscholastic Competitions or Performance (FM7155) and Board Policy 5845 – Student Activities. http://forms.dadeschools.net/webpdf/7155.pdf

e. Student Transfers - Students transferring into your school without a corresponding change of address will be ineligible for one full year from the date of transfer. Any questions related to athletic eligibility and transfers should be referred to your Athletic Director

f. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. The GMAC Policy Regarding Behavior at Athletic Events and the Superintendent’s Directive Policy G1 (Appendix K) specifies how athletic events are to be administratively supervised. Adequate supervision requires the physical presence of the assigned administrator (principal/assistant principal) at the actual athletic event site.

g. Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services.

h. Booster Clubs – The Principal must meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. The M-DCPS Booster Club Guidelines are available through http://ehandbooks.dadeschools.net/policies/124.pdf.

i. FHSAA Policy on Athletic Recruiting– This policy applies to any student who transfers attendance to your school at any time during the student’s high school career, after having begun the 9th grade in another school, regardless of whether the transfer occurs during the school year or during the summer period between school years. The Affidavit of Compliance with Policy on Athletic Recruiting form must be read and signed in the presence of a Notary Public by each transfer student and his/her parent or guardian. The Principal and Athletic Director of the school to which the student transfers are also required to sign the Affidavit. Affidavit can be located at: http://www.fhsaa.org/sites/default/files/ga04_affidavit_4.pdf

j. Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in





http://www.fhsaa.org/sites/default/files/ga04_affidavit_4.pdf


inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff.

3. Review Graduation Guidelines (Appendix J)

Items for Principals to Review (Secondary Schools)

Requirements for Implementation of Blended Learning Communities, formerly known as Virtual Learning Labs through FLVS.

1. The implementation of virtual education has become a large part of our student’s educational experience. For that reason we ask that the following steps be completed during the opening of school to allow for effective communication between FLVS and the school site.

All schools must designate a site administrator that will be the contact for communication regarding FLVS during the school year and the names of all persons working as facilitators via an online survey accessible at the link below: http://surveygoldcloud.com/s/53D9B5815B2343DD/35.htm

Review and verify that all students are enrolled in the appropriate course by September 12, 2014. For more information or questions, please contact Peter Hotung, Instructional Technology at 305-995-2909.

2. Review the community service graduation requirements.

http://studentservices.dadeschools.net/guidance/index.asp

3. Review Contracts for Student Participation in Interscholastic Competition or Performance. (FM7155) http://forms.dadeschools.net/webpdf/7155.pdf & (FM7156) http://forms.dadeschools.net/webpdf/7156.pdf.

4. Review the senior high school graduation options http://studentservices.dadeschools.net/guidance/index.asp .

http://surveygoldcloud.com/s/53D9B5815B2343DD/35.htm







Review the following School Board Policies with Administrative Staff, Faculty and Staff:

School Board Policy Board Policy Title 1213 Student Supervision and Welfare 2111 Parental Involvement 2125 Educational Excellence School Advisory Council 2330 Homework 2410 School Health Services Program 2460 Exceptional Student Education Policies and Procedures 3129 Conflict of Interest

3210 & 4210 Standards of Ethical Conduct 3210.01 & 4210.01 Code of Ethics

3129 & 4129 Conflict of Interest 3113 & 4113 Conflicting Employment of Contractual Relationship 3124 & 4124 Drug-Free Workplace

3139 Educator Misconduct 3170.01 & 4170.01 Employee Assistance

3213 & 4213 Student Supervision and Welfare 3215 & 4215 Tobacco use 3217 & 4217 Weapons

3362/3362.02 & 4362/4362.02 Anti-Discrimination/Harassment Complaint Procedure 3380 & 4380 Threatening Behavior Toward Staff Members 3590 & 4590 Personnel File

5114 Foreign Student Registration 5131 Student Transfers 5200 Attendance 5320 Immunization 5330 Use of Medication 5341 Emergency Medical Authorization 5500 Student Conduct and Discipline 5511 Dress and Grooming

5517.01 Against Bullying and Harassment 5610 Suspension and Expulsion of Students 5630 Corporal Punishment and Use of Reasonable Force 5730 Equal Access for Non-District Sponsored, Student Clubs 7230 Donations & Gifts of Property

7540.03 & 7540.05 Staff Network and Acceptable Use of Safety/Staff Electronic Mail 8141 Mandatory Reporting of Misconduct 8400 Health and Safety Issues 8405 School Safety 8442 Reporting Accidents 8462 Student Abuse and Neglect 8470 Notification of Registered Sexual Predators
























































Faculty and Staff Acknowledgement Form

ACKNOWLEDGEMENT

I, _________________, ____________________, have been apprised of my Professional Name Position

Responsibilities and School Board Policies related to, but not limited to, the Code of Ethics.

Furthermore, I have been apprised of School Board Policies that reflect my professional responsibility as a Miami Dade County Public School employee.

School Board Policy Board Policy Title 1113 Conflicting Employment or Contractual Relationship 1124 Drug-Free Workplace 1129 Conflict of Interest 1139 Educator Misconduct

1170.01 Employee Assistance Program 1210 Standards of Ethical Conduct

1210.01 Code of Ethics 1213 Student Supervision and Welfare 1215 Tobacco Use 1217 Weapons 1362 Anti-Discrimination/Harassment (Post)

1362.02 Anti-Discrimination/Harassment Complaint Procedure (Post) 1380 Threatening Behavior Toward Staff Members 1590 Personnel File

2411 School Counseling 5136.02 Sexting

5517 Anti-Discrimination/Harassment (Students) 5517.02 Discrimination/Harassment Complaint Procedures for Students 5517.03 Dating Violence or Abuse

6152 Student Fees 8141 Mandatory Reporting of Misconduct by Certificated Employees 8330 Student Educational Records 8453 Direct Contact Communicable Diseases 8462 Student Abuse and Neglect

Appendix I Teacher Roster Verification Procedures

__________________________________________ _____________ Faculty/Staff Member Signature of Acknowledgement Date

*COPY TO BE PROVIDED TO EMPLOYEE UPON SIGNATURE

























School Operations -2014

Getting Ready…….School Operations: Operational Protocols

Preparedness for New School Year

___ Is the current Faculty/Staff and Student Handbooks sufficient to enable the school to operate

efficiently and effectively.

___ Modifications and/or updates have been made and completed to the Faculty/Staff and Student

Handbooks and reflect new board policies and districtwide initiatives.

___ The school operating budget is in place for the school year.

Funds for supplies have been allocated.

There is reasonable balance between anticipated revenue and program offerings.

All funded positions have been filled for the new school year.

___ Is there calendar of programs / activities in place for the school year.

EESAC calendar of events

PTA/PTSA calendar of events

School Activity Calendar

___ Are EESAC by-laws updated, budget and activities approved online for the coming school year?

___ The effectiveness of past fundraising initiatives has been assessed and a schedule has been

planned for the next school year to maximize income / revenue.

___ The Special Fees FM-6152 has been completed and submitted to Region for approval.

___ Fund-raising activities have been identified and approved by Region Centers.

___ The school’s website information has been updated to reflect current administration, faculty & staff,

contact info, meeting dates, accountability status, etc.

___All students have been futured and Master Schedules have been entered and ready for

dissemination.

___Teachers have been notified of their assignments in accordance with the United of Teachers

___ Pick and drop off areas have been identified and supervision has been assigned.


Administrative Functions

___Effective routine methods of communication with the a) Principal, b) Support Staff c) members of the

EESAC, d) PTA/PTSA, e) Teachers / Staff, and f) external stakeholders (business community, etc.) have

been established.

___ A method or strategy to communicate emergency situations is in place and all responsible

administrators and respective staff have been apprised.

___ A clear transition system of passing on information from one administrative leader (positions such as

Chairpersons, Athletic Directors, Activity Directors, etc.) to those who follow as a result of assignment

changes, has been established.

____The school’s vision, mission and core values have been articulated to faculty, staff, students and all

stakeholders.

___ The system to solicit and select the various positions in house such as Chairpersons, Test

Chairperson, Athletic Directors, etc. for the year conformed to the respective bargaining contract.

___There is a clear division of responsibilities and duties communicated among staff members to operate

at peak efficiency, minimizing duplication and overlap of work.

___Tasks and projects are aligned to the Superintendent's Strategic Plan.

___ A system to solicit general volunteers has been established and encouraged.

___ A method to solicit school and community stakeholders feedback of programs’ and activities’ has

been developed and communicated to assess successes and worthiness for repeat in future years.

___There are clear protocols for the conduct of faculty/staff meetings (agenda and minutes timelines, for

example).

Robert’s Rules of Order are on hand for reference, as may be necessary.

____Clear protocols for monitoring internal accounts and budget expenditures have been shared with the

responsible administrative staff and faculty, respective of their responsibility.

____An internal control has been established to review the Position Control to ensure that positions have

been reconciled and funded.

EFFECTIVE LEADERSHIP

___ A welcome climate has been created for all stakeholders.

___ A system for recruiting students has been established with a focus on selling the MDCPS experience.

___ A strategy for succession planning has been established to mentor relationships with staff that show

promise for in-house positions (department chairperson, reading coach etc.) and/or outside leadership

positions (curriculum support specialist, assistant principalship, etc.)

___ A public relations strategy is in place to promote and acknowledge school’s accomplishments.

___ A systemic process by which problems are resolved is in place.


___ A clear idea of leadership characteristics that are essential to promote success has been shared with

staff.

____ A clear system is in place to monitor student accountability data.

____ A systematic protocol has been created to continuously monitor student achievement throughout

the school year.

____ A clear understanding of budget and its impact on the daily operation of school site exists.

Quality Control

____ The school environment is clean and promotes a healthy and safe setting.

____ Weekly/Monthly monitoring of accounts to ensure that school is operating within budget.

____School environment encourages customers to feel welcomed and valued.

____School employees are easily recognized by badge or uniform to make identification easier for

customers.

___ConnectEd messages have been created and scheduled for transmission of important

announcements.

___ The school’s website has been updated and a plan to periodically update has been established and

timelines have been set.

___ Frontline staff (office staff, security, custodial, etc.) is welcoming and friendly.

___ Parent Resource Center has been established and is easily accessible.

Cleanliness and Safety

___ Plant Operations Cleaning Protocol have been reviewed with custodial staff.

___ One point of entry to school has been identified to all stakeholders.

___ The security monitors are in uniform (green security shirts).

___ A safety committee has been identified.

___ A calendar of meeting dates has been set for the safety committee to meet.

___ School Safety signage is evident throughout the school.

___ Security monitors are visible and easily recognized by staff, students, and parents.

___ Crisis Management Team is established and responsibilities have been delineated to appropriate

staff.

GETTING READY FOR AN AUDIT Internal/Property Audit – Operational Protocols

(The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection

questions do not include the entire scope of an audit.)

INTERNAL CONTROL QUESTIONNAIRE (ICQ) SELF REFLECTION

Y or N - Does your school-site have an organizational chart that clearly defines lines of authority

and responsibility as it pertains to reviewing documents and schedules for the purpose of identifying the matrix of services to ensure compliance with district and state ELL and SPED requirements and to maximize the level of FTE funding?

Y or N - Are current job descriptions on file for each employee at your school?

Y or N - Are the staff in charge of making collections aware of the proper receipting procedures?

Y or N - Does your school-site have an up-to-date copy of the Manual of Internal Funds Accounting and procedural manuals such as, FTE Procedures, Budget Allocation Manual, Title I Manual, Matrix of Services, Payroll Processing and Procedures Manual, etc.?

Y or N – Has the Manual of Internal Funds Accounting and related policies and procedures been reviewed with all personnel, respectively?

Y or N – Have staff responsible for collecting monies, sponsoring fundraisers, fieldtrips, etc. acknowledged receipt of said policies and procedures?

Y or N - Are all monies received made payable to school?

Y or N - Has the treasurer maintained a running checkbook balance?

Y or N – Are deposits made daily to the bank?

Y or N – Are cash receipts deposited intact with no expenditures made from collections?

Y or N – Is cash that has been received and deposited reconciled monthly?

Y or N – Has the proper use of Recap of Collections Form (FM-1004) and Employee (BPI) Receipts (FM-0976) discussed with staff school wide?

Y or N – Are their strengthened procedures in place to review fundraising activities, including preparation, review and filing of Student Activity Operating Reports, Inventory and Operating Statements and Fundraising Activities Log?

Y or N – Are numerically controlled cash-receipt slips accounted for and reconciled on a regular basis?

Y or N – Have the Manual of Internal Fund Accounting been reviewed with the treasurer/bookkeeper in regards to NSF checks, guidelines, processes and timelines to prevent loss of revenues?

Y or N - Have Purchasing Credit Card Program (P-Card) guidelines been reviewed with staff for awareness and understanding of the requirements?




Y or N - Have procedures for reviewing disbursements made with the credit card and internal funds been established to ensure compliance with District Policy?

Y or N - Have purchases complied with the requirement for written quotations including requesting quotes from certified minority business enterprises?

Y or N - Have controls been established to track, safeguard and monitor utilization of mobile equipment such as iPads, purchased with school funds for school use?

Y or N - Have in-house property inventories been conducted and have discrepancies been identified and addressed according to guidelines?

Y or N - Are the EESAC, Title I, and Magnet funds spent appropriately?

Y or N - Are the EESAC expenditures properly approved by the EESAC Committee and documented in the official minutes?

Y or N - Are expenditures through Fund 9 monitored to ensure spending is kept within limits and the account is replenished in a timely manner?

Y or N - If you provide after-school services (Principal operated) is the schedule for collecting payments enforced?

Y or N – Are student registration cards immediately updated upon fee payments; and non-payments documented?

Y or N – Are pre-numbered form inventory reviewed with staff before filing to ensure its accuracy?

Y or N – Have proper utilization of the Collection/Deposits Log been enforced and collections properly safeguarded?

Y or N – Has the school-site administrator or designee met with the activity sponsor to monitor the health and well-being of the activity and made adjustments, as needed?

Y or N – Have on-line sales expectations with the yearbook/memorybook vendor been discussed?

Y or N – Have the school-site administrator or designee monitored the activity to ensure that the vendor is actively selling book throughout the year?

Y or N – Have the selling price of the yearbook/memorybook been revisited from the prior year to ensure that the yearbook/memorybook unit cost is properly estimated to charge students’ close to cost?

Y or N - Are competitive bidding policies followed on all requisitions against standing purchase orders?

Y or N – Are all requisitions reviewed by the responsible administrator to assure reasonableness and appropriate delivery address?

Y or N - Are purchases made by the school, not for school use, prohibited?




Y or N - Are the school’s ordering and receiving processes segregated to the greatest extent possible?

Y or N - Are all purchases and requisitions of goods and services reconciled with the monthly report of transactions and statement of account?



Y or N - Have payroll procedures and proper documentation of payroll hours, especially for part-time employees been reviewed with staff and administrative team?

Y or N - Has a procedure for reviewing payroll accuracy, completeness and propriety been established and reviewed with appropriate staff?

Y or N - Are periodical reviews of the sign in sheets for staff and hourly paid employees reviewed to ensure that employees are signing-in/out in a timely manner?

Y or N - Are working copies of the Payroll Attendance Sheet used to project employee hours, while the original is placed back for the employee to sign?

Y or N - Are all staff time records reviewed and electronically authorized by the Principal?

Y or N - Are undistributed paychecks returned to the Treasurer's Office after three working days? (as applicable)

Y or N - Are staff personal/sick accrual reports reviewed at each pay period by the department administrator for reasonableness?

2014 CONNECT ED. QUICK TIPS

Overview Connect-ED is a telephone communications system that allows schools and the school district to send important messages to parents and to staff quickly and efficiently. Miami-Dade County Public Schools began using Connect-ED in January 2006. The Office of Public Relations, in collaboration with School Operations, developed these guidelines to provide District and school-site staff with procedures for the appropriate use of the Connect-ED system and practical suggestions on the effective use of this system to provide important information to parents and staff. Access to Connect-ED The Chief Communications Officer will manage access to Connect-ED by District-level staff. Three staff members at each school will be allowed access to Connect-ED, typically the principal, an assistant principal, and another staff member tasked with attendance monitoring. These three staff members are the only ones at a school designated to record and distribute Connect-ED messages to families and employees of that school. The exception is the need to record messages in languages other than English; a principal may designate a staff member to record those messages on his or her behalf. When employees are transferred or leave the District’s employment, access to Connect-ED will be terminated. Please contact Ms. Daiva Z. Fernandez, Media Relations Specialist, Office of Public Relations to report any new users, transfers or departures. She can be reached via email at [email protected]. Message Frequency M-DCPS pays for Connect-ED on a per-student basis, not a per-call basis. While this arrangement in theory allows for an unlimited number of calls, the company that created Connect-ED has best-practice research that should govern M-DCPS usage. Attendance and emergency calls should be made by schools and the District on an as-needed basis. Parents appreciate the timely notice. This includes reminder calls to select groups of students (a weekly Thursday evening call to students involved in Saturday morning tutoring, for example). Best practices recommend community outreach and single survey messages to the same group of contacts in a school be limited to two calls per month. Keep in mind that parents and employees also receive automated calls from the District. It is helpful to be selective in choosing the recipient of your message. Messages may be sent to specific groups or grade levels. However, you are permitted up to 10 calls per month.


No more than six districtwide community outreach or single-survey calls should be made in a school year. Message Length Messages should last no longer than 60 seconds. If a message is longer than 60 seconds, a recipient is likely to lose interest and hang up and an answering machine or voice mail system may cease recording after that length of time. Best practice suggests that messages of 30 to 45 seconds are optimal; this is a good deal of time for a well-articulated message. This allows adequate time to record important points without losing the recipient’s attention. Message Delivery Times Because Connect-ED will make several attempts to deliver calls that initially meet busy signals or go unanswered, please schedule your calls to be delivered beginning in the afternoon, no later than 5 p.m.; this allows for repeat attempts to be completed by 7 p.m. on the date of delivery. As a rule, avoid scheduling messages to be delivered between the hours of 9 p.m. and 6 a.m. (unless the message to be delivered is time-sensitive or is related to an emergency). When scheduling message delivery on the Connect-ED website, remember to select Eastern Time. Message Language Preferences Messages may be recorded in the three languages spoken by a majority of M-DCPS families – English, Haitian-Creole and Spanish. Connect-ED provides language delivery options based on the Home Language Survey information for every student stored in ISIS. The message set-up procedure requires the designation of a language for each message; Connect-ED identifies the universe of possible families to which a message should be delivered based on the ISIS information. In order to comply with parent’s requests to receive automated (Connect-ED) messages in a specific language, the Office of Information Technology Services (ITS) has created a special field in ISIS on the Parent Information screen called “Home Calling.” If a parent of your school wishes to receive automated messages in a language different from the language currently listed in the “Primary-Home” field, you may indicate the preferred calling language in the “Home Calling” field on the Parent Information screen in ISIS. In general, each school should designate appropriate staff members to translate and/or record messages in languages other than English. If a school has no staff member capable of translating a script, the Bureau of Cultural Communications in the Office of Public Relations may be able to assist a school on first-come, prioritized basis. Given the limited staff in that bureau and its focus on District- and Region-level translations, a school must do its utmost to translate a message before reaching out (for example, a school could provide a rough draft script in Spanish or Haitian-Creole, permitting the bureau’s translators simply to edit the script). Should you require this service, please


contact the Office of Public Relations at 305-995-1126, at least ten (10) working days prior to the scheduled recording date. The earlier a message is submitted, the more likely it is that the Office of Public Relations will be able to translate it on a school’s behalf. Incorrect Telephone Numbers Among the information provided by Connect-ED after each telephone call is a list of telephone numbers that are not working and the students for which those numbers are listed in ISIS. Schools must review these bad telephone numbers no less than once a month and contact families to obtain correct/up-to-date telephone numbers for the District’s records. In addition, you will be contacted directly by the Office of Public Relations or Attendance Services to update any incorrect phone numbers. If you are contacted by a community member who is not a parent of a M-DCPS student but is receiving Connect-ED calls and you are unable to identify the student assigned the number, contact Ms. Daiva Z. Fernandez via email at [email protected]. Tips for Recording Messages

Prepare • Know what you want to say. Make notes or bullets, practice, and then record

the message. • Listen to your message after recording. Rerecord and rerecord until you are

comfortable with the message.

Repeat important information • Repeat important information (e.g. time, date, and location of a meeting) at

least twice during the message – at the beginning and at the end of the message.

Grab Their Attention • Let the recipient know immediately that the message contains important

information from the school. • Begin the message with, “Hello, this is (principal’s name), principal of (school

name) with an important message for you.”

Be Yourself • Say it like you are speaking to a parent across the table. • Think about tone, inflection, emphasis, but most importantly be natural.

Online Training Training and tutoring is available online at blackboardconnect.com.

Creating and Managing Message Templates in Connect 5

Message Templates, a new feature in Connect 5, makes the process of sending a messages easier and faster. When

you create and save a Template, you can reuse it as often as you like for future messages. This is ideal for Connect

5 users who need to send mass notification messages on an annual schedule.

This tutorial will show you how to create, edit, and delete templates from your Connect 5 account.

Creating a Message Template You can create a Message Template by going to the Message Center and clicking the Templates on the left side of

the screen. You will need to add at least one element (selecting recipients, adding message content, etc).

1. Click Message Center at the top of the page and select Templates on the left side of the window.

2. Click the button.

3. Provide a template name in the given field.

4. Select a Template type (Shared, private, etc).*

5. Choose a message type for your Template (Emergency, outreach, etc).

6. Type in the title of your message.

NOTE: At this point you can save the Template. However, you can continue completing the Message Template

as you would when composing a message for delivery.

7. Under scheduling the message, select Ask Me Later to save your template without sending your message.

8. Click Save Template.

Your Template will be saved under the Templates tab in the Message Center.

Editing your Template You can open a template at any time to add, change, or remove any element from your Template. You edit the

message by going to the Templates folder in the Message Center.

1. Go to the Message Center at the top of the page and click Templates on the left side of the window.

2. Mouse over the template you want to edit and Click icon

3. Make any additions or changes to your template.

4. Click the Save Template button when you are done to save your changes.

Deleting a Template

1. Click Message Center at the top

of the page.

2. Click Templates on the left side

of the window.

3. Mouse over

4. Click icon that appears

when you mouse over your

template.

5. Click OK to confirm the deletion of your template. Click Cancel to

cancel the deletion and return to the Template screen.

Marking a Template as a Favorite You can mark the templates you use frequently as a favorite so you can quickly and easily access them from your

Connect 5 Home page. Each user can add up to 10 templates to their favorites.

1. Click the Message Center Tab at the top of the page.

2. Click Templates on the left side of the window.

3. Locate your favorite template and click . The star will turn to indicate it has been marked as a

favorite.

The template will now appear on your Home screen for quick access.

Additional Information

Types of Templates*

Multi-Level (ML) Template

A multi-Level template is a template created by higher level institutions and can be distributed to lower institutions

as a standardized messages. This option is ideal for cities, government, or schools who need to enable their lower

institutions to send formal and vetted messages (emergencies, press releases, etc).

Descendant institutions can access any of your Multi-Level templates under Templates tab in the Message Center.

Linked Template

Linked Templates are similar to multi-level templates. These templates can be created by superior level institutions

and distributed to descendant institutions but will remain “linked” for message initiation and reporting purposes.

This template is ideal for sending standardized attendance, tardy notices or lunch balance notifications.

Superior level institutions can initiate these scripts manually or by using an auto-script (contact Client Care for more

information on using Autoscripts).

Descendant sites can edit linked templates, but with limited options. They can only edit the message title, the

scripts or audio of the language/mode messages.

Private Template

Private Templates are created by an individual user and only the creator can see the template to send it. These

templates are not shared with anyone and cannot be multi-level or linked.

Shared Templates

Standard Templates are created by an individual user but can be used/seen by other users

These templates are shared, meaning they are viewable by users at the same site at which it was created.

blackboard.com/connect1

Select a Message Type1. Click Message Center at the top of the page.

2. Click the Message Type (Outreach, Emergency or Attendance) you want to send.

3. Type a Title for your message on the Send a Message page.

Add Recipients Enter the name of a contact type (such as Student) or a Group next to the

button.

You can also type All to select all of your potential recipients for your message.

Or click the button and use the button to expand a filter options

and use the checkboxes to make a selection.

Create a Phone Message1. Click the phone tab on the Send a Message page.

2. Select an available Caller ID from the CallerID drop-down list.

3. Check the TTY checkbox to send the message to TTY-enabled devices (for speech

and hearing-impaired recipients).

For Voice (use a phone to record a message):

4. Click the “Add Audio” button, and type your script in the text box (click”Save Script” to

save your script for later use).

5 Dial the toll-free number listed on the right side of the screen.

Provide the User Number and Message Box ID (located on-screen) when prompted.

For Text-to-Speech (a computerized voice will read your message):

6. Click the “Add Text” button.

7. Type your script in the text box..

SENDING A MESSAGE

Quick Start Guide

blackboard.com/connect2

Create an Email Message1. Click the Email tab.

2. Type a Subject in the Subject field.

4. Compose your message in the text box.

Use the drop-downs below the text box to copy from another mode (Phone, SMS, etc.) or

select a script that was previously saved.

Create an SMS Message

1. Click the SMS tab.

2. Type your text in the Text box. There is a 140 character limit.

Schedule and Confirm Your Message1. Select your time zone from the Time Zone drop-down list.

2. Choose to send your message Now or Later.

If you’ve selected “Later,” type in a date and time in the Select a date

field or use the Date and Time buttons to select your desired message

send date and time.

4. Click “Add Selected Time” to continue.

Review and Finalize Your Message1. Review your message details. If you want to return to the Send a

Message page to make changes, click the “Edit Message” button.

2. Click the “Send” button to schedule and send your message.

Until your message has a status of Completed, you can find your

message by clicking on Outbox. You can Edit your message, or Cancel

it.

When your message has a status of Completed, you can find it and

view delivery details by clicking on the Sent tab.

Questions?Answers to most questions can be found by clicking on the Behind the Blackboard link

located in the lower right corner of every page. If you cannot find what you are looking for,

or if we can be of service in any way, please call our 24-hour Client Care at (866) 360-2155

or email us at [email protected].

Sending Messages using Templates in Connect 5

Once you’ve created a Message Template, you can access the template from multiple places in Connect 5, giving you easy access to

send your template at a moment’s notice.

This tutorial will show you how to open and send a template in multiple places in Connect 5.

Sending any Template in your Connect 5 account The instructions below outline how to send any template you have access to from the Connect 5 Interface.

Sending Templates from the Templates Tab.

1. Open the Message Center and click the Templates tab on the left side navigation bar.

2. Hover your mouse over the template you want to send and click the icon located on the right.

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your

messages, just as you would when you’re sending a message.

When you’re done with your changes, click the Next button to review and send your Message.

Sending Templates from the Message Center.

1. Open the Message Center and click the Templates tab on the left side navigation bar.

2. Click the drop-down menu under a message type and select the available templates for the given Message type. *

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your

messages, just as you would when you’re sending a message.


Favorite Templates ** If you have marked a template as a favorite, you can

access them from the following locations:

Sending Favorite Templates from the

Home Screen

1. Click the Home tab in the upper left corner of your

window.

2. Click your favorite template you want to send in the right

hand side of the Home screen.

The template will open with all the saved content,

recipients, etc. From here, you can make any changes

you want to your messages, just as you would when

you’re sending a message.


Sending Favorite Templates from the Quick Send Menu

1. From any tab, Click the Send a Message icon in the upper right corner of the screen.

2. Select your favorite template from the pull-down menu.

TIP: Click the More Templates tab below your favorite templates to be taken directly to the Templates tab in the Message Center.

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your messages,

just as you would when you’re sending a message.



Message Types and Templates * Templates created as an Outreach Message type will only be available under the Outreach template. If you chose None as your

Template’s Message Type, the Template will appear as a General template.

Favorite Templates **

You can mark up to ten templates as favorites by clicking the template’s icon. To access this feature, go to the

Message Center, click the Templates tab on the left, and locate the Template you wish to mark as favorite.

APPENDIX A

IDENTIFYING AND UPDATING YOUR SCHOOL’S JUVENILE COURT CONTACT (JCC) PERSONS

• All schools are required annually, to designate one Administrator and one Student

Services team member as school-based Juvenile Court Contact (JCC) Persons.

• The JCC serves as the first point-of-contact at the school-site for Department of

Juvenile Justice (DJJ) Juvenile Probation Officers , Florida Department of Children and

Families (DCF) Child Protective Investigators, Our Kids, Inc. full case management

agency workers, and others involved in the Juvenile Justice and Child Welfare Systems.

• Each school’s JCC’s will be listed in the Juvenile Court Contacts directory at our District

portal. Every principal is required to review and update their school’s JCC listing online, by Friday, September 12, 2014.

• Should personnel changes occur that impact a school’s JCC listing, the directory should be updated by the Principal.

• The JCC directory is a public directory to be utilized by individuals working with students

involved in the juvenile justice and child welfare systems.

• Directions for updating a school’s JCC persons:

1. Go to: http://juvenilejustice.dadeschools.net/

2. Click on “Create/Edit Contact Info”.

3. The school Principal must log-in by entering his/her Employee Number and Date

of Birth (mmyyyy).

4. Enter School Location Number.

5. The school information will pop up. Click on “Edit”.

6. The Principal should enter the appropriate Employee Numbers for the

Administrative Contact and the Student Services Contact and click “Update”.

For questions or requests for assistance related to the JCC online listing, please contact Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305-633-4950.

http://juvenilejustice.dadeschools.net/

Briefing ID #: 15622

ALL SCHOOL PRINCIPALS: ITS - New PMP Activity Reports Category:

Audience: All Principals/APs

Due Date: n/a Meeting Date: n/a

The purpose of this briefing is to inform schools of new reports which display status on students who are eligible for Performance Monitoring Plans (PMP).

The New Report – PMP Eligible and Active Students includes:o Students eligible for PMP as per the student’s assessment and course enrollment profile.

Refer to Weekly Briefing #14968 for specific information regarding assessments andstudent scores for PMP eligibility;

o Students with an active PMP as per the report card comment #33 appearing on the requiredcourse in the most recent report card grading period;

o Students who are eligible, but show no evidence of a PMP. Users may click on each result above for a detailed listing of students in each category. The report is available on the Reports tab of the employee portal, under the category,

Miscellaneous. Please remember that PMPs are no longer initiated online. The use of report card comment #33,

Requires Progress Monitoring Plan, documents that the student is receiving progress monitoring inreading and/or mathematics, as required by F.S. 1008.25, (4)(b).

Teachers may also use comment #33 to identify any student not making academic progress that isreceiving progress monitoring. This would refer to students not identified on the PMP EligibleReport but are in need of remediation/intervention and whose parents must be made aware of theacademic deficiency.

For questions regarding PMP requirements and processes, please contact Dr. Maria P. de Armas,Assistant Superintendent or Ms. Raquel Sotolongo, Instructional Support Specialist, Office of

Academics and Transformation, at 305-995-4202The linked image cannot be d isplayed. The file may have been mov ed, renamed, or deleted. Verify that the link poin ts to the correct file and location.

. For technical issues, please enter a HEAT ticket at http://selfservice.dadeschools.net

Contact: Dr. Maria P. de Armas ( 305-995-4202 ) Department: Academics and Transformation

APPENDIX B

1


ALL PRINCIPALS: ITS - New Progress Monitoring Plan Report Category:

Audience: All Principals/APs

Due Date: n/a Meeting Date: n/a

Attachment(s): Progress_Monitoring_Report_NEW.pdf

This briefing informs schools of changes to the Progress Monitoring Plan (PMP) application, including its decommissioning; a new PMP report identifying eligible students; and a new Report Card comment for students receiving targeted instruction.

As per 1008.25,(4)(b), F.S., a student who does not meet the school district or state requirements forproficiency in reading and mathematics shall be covered by a progress monitoring plan to target instructionand identify ways to improve his/her academic achievement.

Effective Monday, December 16th, the PMP Application will be decommissioned, and the link will no longerbe available in the Portal.

A new report entitled PMP Students is available in SPI to assist schools in identifying students who requiretargeted instruction and ensuring that multiple tiers of supplemental instruction and intervention are providedto students who are not progressing in math and reading.

This report is available from the start page in the Instructional Planning System. Open the Reports menu andselect PMP Students to obtain a list of students who require a PMP.

Students whose prior years' scores fall within the ranges listed below will be marked with a red "Yes" on thisreport. The tests are as follows:

o Math 1-3: Stanford Achievement Test Math Percentile <= 25 4-10: FCAT MATH SSS Achievement Level 1 or 2 11-12: EOC for Algebra 1 or Geometry Levels 1 or 2 (Failed)

o Reading: 1-3: Stanford Achievement Test Reading Percentile <= 25 4-10: FCAT Reading SSS Achievement Level 1 or 2 11-12: FCAT Reading SSS Graduation Test (Failed)

Students with a "YES" for PMP in math or reading SHOULD receive the NEW Report Card comment #33-"Receiving Progress Monitoring" on their report cards for each specific subject area.

Teachers should include these comments by the third grading period. See the attached for examples of the reports and new PMP indicators on student drill-downs.

Contact: Support Services ( http://selfservice.dadeschools.net ) Department: Information Technology Services

APPENDIX B

The School Board of Miami-Dade County, Florida

Office of Public RelationsAugust 2014

Protocol Guidelines for Official

School Board Events


Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo

Mr. Carlos L. Curbelo

Dr. Wilbert “Tee” Holloway

Dr. Martin Karp

Dr. Marta Pérez


Superintendent of Schools Mr. Alberto M. Carvalho

Student Advisor Mr. Julian Lafaurie

PROTOCOL GUIDELINES FOR OFFICIAL SCHOOL BOARD EVENTS

Table of Contents

TOPIC PAGE

Introduction 1

Definition of Protocol 1

Host 2

Order of Precedence 2

Honorifics and Titles for Officials 2

Invitations 3

Programs 4

Program Format 4

Program Participants 4

Precautions 5

Events 5

Prior to Event 5

Day of Event 5

Audience Seating 6

After the Event 6

Special Arrangements 6

Receiving Lines 6

Stage/Dais Seating 6

Table Seating 7

Thank You Letters 7

Graduations 8

Definitions of Terms 9

Appendices

Appendix A: Sample Invitations 10

Appendix B: Request for Superintendent’s Appearance 11

Appendix C: Insert Page 12

Appendix D: Confirmation of School Board Member Appearance 13

Appendix E: Superintendent of Schools, Event Briefing and Logistics 14-15

Appendix F: Sample Receiving Line 16

Appendix G: Sample Stage/Dais Seating 17

Appendix H: Sample Table Seating 18

Appendix I: Sample Thank You Letter 19

Appendix J: Graduation Guidelines 20


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INTRODUCTION

Good manners are invisible, subtle, silent and effortless. It’s knowing what to do, when to do it, and how to do it. Having “etiquette and protocol intelligence” gives you the edge by allowing you to focus on substantive issues.

Source: www.protocolplus.net

DEFINITION OF “PROTOCOL”

By definition, “protocol” generally refers to customs and rules of politeness and courtesy between individuals and society. For government, nations, and provinces, protocol is a system of conventions, procedures, and symbols which express their identity and facilitate relationships among them. Following protocol makes our interactions with others more predictable and provides a basic social framework within which to operate. The following guidelines are provided to ensure uniformity and propriety at official events of The School Board of Miami-Dade County, Florida. The information does not supersede Board Rules and applies solely to those events included in this document. Thank you in advance for serving as a role model of courtesy and respect for the children of Miami-Dade County. If you have any questions about appropriate protocol, please contact the Office of Public Relations at 305-995-4638.

http://www.protocolplus.net/


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HOST For all official District events, the School Board Chair is considered the host. In the School Board Chair’s absence, the Vice Chair becomes the official School Board host. In the absences of both the School Board Chair and the Vice Chair, the office of the School Board Chair will designate an official School Board host. For official District events the Superintendent or his/her designee may serve as Master of Ceremonies (MC). For all local events, the School Board Member that represents the voting district where the event is being held is the host. For example, a ground-breaking ceremony for a school in voting district “X” would be hosted by the School Board Member for voting district “X.” Please note that all other School Board Members must be recognized in the Order of Precedence. In addition to School Board Members, the Superintendent, local elected officials - such as Mayors, Commissioners, and County Officials - and departments with responsibilities related to the event should be invited. ORDER OF PRECEDENCE The Order of Precedence is the order in which School Board Members and other dignitaries should be acknowledged, seated, and/or placed in a procession. Order of Precedence for School Board Members School Board Chair School Board Vice Chair School Board Members (in alphabetical order) Superintendent of Schools School Board Student Advisor Order of Precedence for External Guests Senior Elected Official of local municipality (e.g., Mayor Regalado if the event occurs in the City of Miami) Federal Officials (by rank) State (by rank) Local Officials (by rank and/or alphabetical if more than one person of the same rank is in attendance, such as two County Commissioners) Other External Guests (please verify the title and the correct pronunciation of the names; recognize/list them in alphabetical order) HONORIFICS AND TITLES FOR OFFICIALS The School Board of Miami-Dade County, Florida, extends the courtesy of “The Honorable” to all elected officials. “The Honorable” is used in recognizing and in writing elected officials at the federal, state, county, and city levels. Staff members should not be addressed as “The Honorable” unless they also hold elected offices. “The Honorable” is used before an elected official’s name, not title and may be used to address former elected officials, though without their former titles. When addressing a School Board Member in public, use the appropriate title to demonstrate respect for the office. (e.g., Good afternoon School Board Member Johnson). Introductions: The Honorable (FULL NAME), Chair of The School Board of Miami-Dade County, Florida Chair (FULL NAME)

The Honorable (FULL NAME), Vice Chair of The School Board of Miami-Dade County, Florida Vice Chair (FULL NAME)


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The Honorable (FULL NAME), Member of The School Board of Miami-Dade County, Florida School Board Member (FULL NAME) At meetings, forums, and hearings: Mr. Chair or Madam Chair (FORMAL USAGE) Chair (SURNAME), (INFORMAL USAGE) Mr. Vice Chair or Madam Vice Chair (FORMAL USAGE) Vice Chair (SURNAME), (INFORMAL USAGE) School Board Member (SURNAME) Correct Usage in Correspondence

When addressing business and social correspondence, for elected officials, “The Honorable” should be spelled out and placed on the line before the officials name. The title should be on the second line. Examples of correct usage: The Honorable (FULL NAME), Chair The School Board of Miami-Dade County, Florida (ADDRESS) The Honorable (FULL NAME), Vice Chair The School Board of Miami-Dade County, Florida (ADDRESS) The Honorable (FULL NAME), Member The School Board of Miami-Dade County, Florida (ADDRESS) INVITATIONS Please coordinate District events to ensure that School Board Members and the Superintendent can attend. It is a courtesy to invite all School Board Members to all local events. However, given their busy schedules, School Board Members may need to send a designee or his/her regrets. See Appendix A on Page 10.

If you are planning a District event, please coordinate with the office of the School Board Chair to ensure that the person being invited is able to serve as host. If the School Board Chair cannot serve as host, he/she will designate the School Board Vice Chair or another School Board Member. Please contact the individual School Board Member’s office to request the attendance of that person. Given that School Board Members have many community engagements, please allow as much lead time as possible. To request the Superintendent’s attendance at a school or community event, please submit the “Request for Superintendent’s Appearance” form, FM-6598. See Appendix B on Page 11. Please allow as much lead time as possible. A minimum of four weeks is required for speaking engagements. At a minimum, when inviting a School Board Member or the Superintendent to an event, please be prepared to provide the following information:

School/Group/Individual Making the Request

Contact Name and Information

Name, Type, Date, Time, and Location of the Event

Purpose of the Event


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Background of organization/entity

Board Member’s/Superintendent’s Role

Will School Board Member/Superintendent be asked to speak? What is the subject of the presentation?

Other dignitaries invited PROGRAMS

This section offers an overview of typical program content and participants. Please feel free to adapt the following to your specific event. Organizers and planners who adapt this format should consider variables such as the weather and seating arrangements in determining the ideal program length and time limits for speakers and presenters. If the audience is standing outdoors in inclement weather, the program should be brief and time limits implemented. For the Protocol Guidelines for Program Introductions of School Board Members and School Board Administrative Assistants, please refer to the Appendices section of the School Operations 2010-11 Opening of Schools Handbook. Program Format

Call to Order Master of Ceremonies Presentation of Colors Honor Guard National Anthem and/or Pledge of Allegiance Chair or Designee Moment of Silence Chair or Designee Retire Colors Honor Guard Welcome and Opening Remarks Chair or Designee Introduction of Honored Guests Master of Ceremonies Speeches and Presentations Board Members, Superintendent, Others Special Activities Chair or Designee (Ribbon-Cutting, Groundbreaking, Unveiling) Concluding Remarks Master of Ceremonies

Program Participants Master of Ceremonies Likely candidates to be Master of Ceremonies or to make presentations at District sponsored events include the following elected officials in the designated order:

Chair, The School Board of Miami-Dade County, Florida

Vice Chair, The School Board of Miami-Dade County, Florida

School Board Member in whose voting district the event is held

School Board Member most involved in the project, type of activity, issue, and/or celebration at hand

School Board Member selected in alphabetical order If a District staff member is to serve as Master of Ceremonies, candidates should be considered in the following order:

Superintendent

Deputy Superintendent

District senior staff member most involved in the project, type of activity, issue, and/or celebration at hand

Duties of a Master of Ceremonies

Begin and end the program in a timely manner.

Manage transitions between speeches and activities.

Direct the audience as appropriate (e.g., different location for meals and ribbon-cutting).

Assist program participants in understanding their role, purpose, and time limits.


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For printed programs, please include the most current “The School Board of Miami-Dade County, Florida” insert page. Please see Appendix C on Page 12 for a copy. The Office of Public Relations is available to provide assistance in developing talking points and speeches for School Board Members and the Superintendent. Please allow sufficient time if you request their assistance. Precautions Always have “Plan B” ready in case participants are late or unable to attend. Guests designated to perform special activities such as cutting ribbons or breaking ground must be informed in advance of their duties; this helps to ensure their presence and preparedness. EVENTS The following are the responsibilities of the person in charge of the event. There must be one lead person in charge of the event. Typically, this person is a senior staff member with a vested, responsible interest. For example, the school principal would be the lead person at his/her school opening. For definition purposes, the term “dignitaries” refers to all VIPs, elected and non-elected. Confirm the attendance of program participants and dignitaries. Make sure you have a list of all School Board Members and/or dignitaries who will attend the event, even if they are not part of the program. School Board Members and/or dignitaries who attend briefly still need to be recognized by the Master of Ceremonies. Make sure to ascertain the approximate time of arrival, if the participant will need to leave early, and any special needs he/she might have. For School Board Member appearance, please complete the “Confirmation of School Board Member Appearance” form. See Appendix D on Page 13. For the Superintendent of Schools’ appearance, please complete the “Event Briefing and Logistics’ form”, FM-7289. See Appendix E on Pages 14-15. Prior to Event (at least 48 hours in advance)

Reconfirm attendance.

Provide confirmation of attendance.

Provide directions to the location, including potential traffic/construction issues.

Provide parking information, including parking permits, decals, or special instructions.

Designate the location where the School Board Member(s)/Superintendent will be greeted including staff person who will greet them.

Day of Event (to be done by person in charge of the event or the specific designee)

Establish a “greeting” location – an area where all program participants and dignitaries know to go to meet the person in charge or the designee.

Greet all event participants and dignitaries. Always use the formal address (e.g., “Good Morning Board Member Smith,” “Thank you for coming Dr. Medrano.)”

Introduce event participants and dignitaries to one another if necessary. Prior to the event, secure photographs of participants and dignitaries attending if you are unfamiliar with their appearance.

Ensure that all event participants and other dignitaries are comfortable – provide seating, beverage, inform them of location of the restrooms, and provide any special needs as requested.

Walk event participants through the program so that they understand the progression of events and their role (e.g., when they will speak, where will they sit/stand, length of the program, if/when they will be presented with plaque/flowers, and how they can exit the event).

Let School Board Members and/or dignitaries not participating in the event know when/how they will be acknowledged by the MC or the Chair/Designee. Ensure that you have the correct title and pronunciation of the name.


Page 6

Personally thank program participants and dignitaries for attending the event before they leave.

Audience Seating

Always reserve seating for School Board Members, the Superintendent, dignitaries, School Board Administrative Assistants, and Senior Staff.

These seats should provide easy access to the stage, especially if there is no stage seating.

Mark the seats with “reserved” signs to ensure that they are kept available.

If needed, seat people needing to leave the event early close to the aisle and/or close to an exit.

After the Event

Within one week of the event send a Thank You letter to each program participant and/or dignitary who attended the event.

o If the original program participant could not to attend, make sure to send a thank you to the person who substituted.

If the Thank You letter requires a School Board Member’s and/or the Superintendent’s signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN AROUND TIME.

If program participants and/or dignitaries ask for additional information or make a request, please provide a response within one week.

SPECIAL ARRANGEMENTS Receiving Lines Receiving lines are generally reserved for formal events and their purpose is to afford each guest the opportunity to greet the host, hostess, and honored guests. The receiving line should be kept as small as possible. A designated staff member may introduce each guest or guests may introduce themselves. The receiving line should be located in an area that allows guests to pass through it smoothly and proceed directly to the event. Designated staff members should help the host attend to the guests by greeting them as they finish the receiving line, accompanying them to the refreshments (if any), and involving them in conversations. At the end of the event, the host should be available near the exit to say “good-bye” to guests. The following are examples of two potential receiving lines:

Host (e.g., Board Chair, Vice Chair, Board Designee)

Guest of Honor

Superintendent

Spouse of Host

Spouse of Guest of Honor

Superintendent’s Spouse

Host (e.g., Board Chair, Vice Chair, Board Designee

Guest of Honor

Superintendent


Spouse of Host


See Appendix F on Page 16. Stage/Dais Seating

Seat guests according to the order of precedence and other considerations. Ensure that guests sit in their proper seats. For seating arrangements, you should note the following:


Page 7

Board Members, elected officials, guests of honor, dignitaries, and the Superintendent should be seated in the front row.

To avoid any confusion, seats can be pre-assigned, with name cards placed on each seat or on the back of the seat.

The guest of honor normally is seated to the left of the host. Other guests should then be seated according to the Order of Precedence. Please see Appendix G on Page 19 for sample seating arrangements. Table Seating Table seating is a necessary procedure for formal breakfasts, luncheons, and dinners.

The Order of Precedence determines the seating arrangement for all official events.

The head table is usually reserved for people who will speak, such as the School Board Chair or Vice Chair, the Superintendent, and/or a key note speaker/guest of honor.

Guests of honor sit to the right of the host.

At official dinners, the host and his/her spouse may sit opposite each other.

At formal events, alternate women and men.

At an official dinner where there are guests that are not elected officials or high-ranking staff, the seating may be based on personal or scholastic achievement, mutual interest, linguistic ability, and/or closeness of acquaintance.

Reserve additional tables for other School Board Members and, if appropriate, their spouses, Board Members’ Administrative Assistants, Cabinet/Senior Staff, and external dignitaries. Unless it is a formal event, the seating does not have to be assigned.

At events that involve foreign dignitaries, please consult with the United States Department of State or Embassy to ensure proper diplomatic sensitivity.

Please see Appendix H on Page 20 for sample seating arrangements. THANK YOU LETTERS Never underestimate the importance of a Thank You letter. Thank You letters convey your appreciation to the people who helped make your event a success. All official School Board events require that Thank You letters be sent under either the appropriate School Board Member’s or the Superintendent’s signature.

Within one week of the event send a Thank You letter to each program participant and/or dignitary who attended the event.

o If the original program participant could not attend, make sure to send a Thank You to the person who substituted.

When you write more than one letter, try to personalize at least one sentence to each participant.

Make sure the Thank You letters are polite, brief, and error-free.


Page 8

If the Thank You letter requires a School Board Member’s and/or the Superintendent’s signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN AROUND TIME.

Thank You letters requiring a School Board Member’s and/or the Superintendent’s signature should follow traditional business letter format and be printed on appropriate District stationery.

Thank You notes not sent under a School Board Member’s or the Superintendent’s signature may be neatly handwritten on school or personal stationery.

Please see Appendix I on Page 19 for a sample Thank You letter. GRADUATIONS For protocol guidelines relating to graduations, please refer to the M-DCPS Division of Athletics/Activities and Accreditation’s Graduation Guidelines, located in Appendix J.


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DEFINITIONS OF TERMS Decorum: Propriety of manner or conduct; grace arising from suitableness of speech and behavior to one’s own character or to the place and occasion; decency of conduct; seemliness; that which is seemly or suitable. Dignitary: Any elected or appointed official. Examples: head of state, ministers, heads of local and municipal governments, cabinet members, and diplomats. Etiquette: Rules governing socially acceptable behavior; observance of the properties of rank and occasion; conventional decorum; ceremonial code of polite society. Honorific: A title or form of respect. Example: “The Honorable” is an honorific or courtesy title used to indicate respect for the stature of elected officials. Precedence: The right to precede in order, rank, or importance, including the right to precede others in ceremonies or social formalities; the order to be observed in ceremonies by persons of different ranks, as in international diplomatic precedence. Protocol: The customs and regulations dealing with diplomatic formality, precedence, and etiquette (in official life; comparable to etiquette used in social life). Protocol Order of Precedence: An adopted order of precedence that applies to persons who are listed for the purposes and at the levels identified. Example: The Protocol Order of Precedence for the United States applies mostly at the national and international levels and is part of the recognized system of international courtesy. Rank: An official or social position or standing. Seniority: Priority, precedence, or status obtained as the result of a person’s length of service. Title: A descriptive or distinctive appellation typically designated by right of rank, office, or attainment. Example: Chair of The School Board of Miami-Dade County, Florida. X: A journalistic symbol typically used herein to indicate that a specific number is to be substituted. Example: “School Board Member, District X,” indicates that the School Board Member’s district number must be substituted, when known, for the “X.” Sources: Merriam-Webster’s Dictionary (1996), Merriam-Webster on-line dictionary, WordNet 3.0 Princeton University 2006.

Please refer to the websites listed below and the Office of Public Relations if you need more information. White House Office of Protocol www.state.gov/s/cpr/ Miami-Dade County Office of Protocol http://www.miamidade.gov/officeofthechair/protocol.asp Protocol Plus www.protocolplus.com

http://www.miamidade.gov/officeofthechair/protocol.asp

http://www.protocolplus.com/


Page 10

APPENDIX A

Sample Invitations

Example 1

Chair (NAME) and Members of


Request the pleasure of your company at a reception for

(PERSON/EVENT NAME)

Tuesday, May 25, 2006 6:00 p.m. to 8:00 p.m.

Jungle Island 1111 Parrot Jungle Trail

Miami, Florida 33132 Regrets Only: 305-995-1000 Business Attire

Example 2

You are cordially invited to attend the

(EVENT)

Presented by The School Board of Miami-Dade County, Florida and the Superintendent of Schools

Wednesday, December 14, 2006

6:00 p.m. to 8:00 p.m.

Miami Art Museum 300 N.E. 2 Avenue

Miami, Florida 33130

Cocktail Attire

Regrets Only 305-995-1000

MIAMI-DADE COUNTY PUBLIC SCHOOLS

REQUEST FOR SUPERINTENDENT'S APPEARANCE

School/Group/Individual Making the Request:

Contact Name: Phone #: Fax:

Name/Type of Function:

Date of Function: Time of Function:

Location of Function:

Theme or Purpose of Function:

Superintendent's Role:

If the Superintendent is asked to speak, what is the estimated time allotted for his remarks?

Total Estimated Time of Superintendent's Involvement:

Has parking been reserved? Please provide details and a parking permit, if necessary.

Is there anything else the Superintendent needs to know?

Signature (Cabinet Member) Please Print Name Title

Date of Request

Please return this form to Superintendent Alberto M. Carvalho at:

Miami-Dade County Public Schools M-DCPS Mail Code 99991450 N.E. 2 Avenue, Room 912 or Room 912Miami, Florida 33132

FM-6598 Rev. (09-09)


Page 12

APPENDIX C


The School Board of Miami-Dade County, Florida Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo Mr. Carlos L. Curbelo

Dr. Wilbert “Tee” Holloway Dr. Martin Karp Dr. Marta Pérez



Student Advisor Mr. Julian Lafaurie


Page 13

APPENDIX D

Confirmation of School Board Member Appearance

THIS FORM IS TO BE PROVIDED FOR THE ATTENDEE NO LATER THAN 48 HOURS PRIOR TO THE EVENT

Contact Name:

Contact Phone:

Contact email:

Name/Type of Event:

Date of Event: Time of Event:

Location: (Please provide driving directions, information regarding traffic/construction delays, and parking details)

Where and by whom the attendee will be greeted: (Please include contact number for day of event)

Purpose of Event:

Role of Attendee: (Please include talking points/key messages if appropriate, when s/he is scheduled to begin/end, how long s/he will speak, will there be questions and answers, will s/he need to introduce anyone, and any additional information needed)

Other VIPs and/or Media who are scheduled to participate:

Please return this form 48 hours before the event to the appropriate attendee.

Superintendent of Schools Event Briefing and Logistics

Page 1 of 2

Directions: Please fill in all of the areas. THIS FORM IS DUE THREE (3) BUSINESS DAYS PRIOR TO THE EVENT.

Event: Date: Sample: Monday, January 1, 2007

Event Location Building/School: Room Number/Name: Address: Phone:

Time of Event (beginning-ending) Begins: a.m. p.m. Ends: a.m. p.m.

Time Superintendent is to Speak

1. Superintendent’s Arrival Time: 2. Actual Time Mr. Carvalho is to speak: 3. Length of Time Mr. Carvalho is to speak:

Parking (ex. reserved with cone, valet, in front of school/building)

Security/Police Yes No If yes, Officer’s Name: Cell: Press Release Sent Yes No

Press Expected Yes No If yes, who?

Seating Information Seating (please check): On stage Table # Other:

If at a table, names of other guests:

Staff Support Team District Organizer Contact Information

Name: Cell: Work/Hotline:

Have water for the Superintendent. Submit a Weekly Briefing by Thursday noon. Provide a wireless microphone.

District Staffer to Superintendent Contact Information (meet at car)



FM-7289 R e v . (09-09)

Page 2 of 2

Superintendent’s Notes

Superintendent’s Role ● ●

● ●

General Topics to Address (In addition to script)

● ● ●

● ● ●

Script/Detailed Bullets Yes, attached No Due three (3) business days prior to event

Special Details

Description/Purpose of Event

Invitees (e.g., Board Members, Local ministers, CBO’s, Elected Officials, M-DCPS Staff)

Audience includes:

Confirmed Attendees:

Expected Number in Audience

Attire

Sponsor Information

Key Guests attending whom Mr. Carvalho should speak to while at the event (Write a brief comment for him to make to the person.)

Person: Comment: Person: Comment:

Person: Comment: Person: Comment:

If the Event is at a School Principal, telephone information, and the length of time the principal has been

Principal: Length of time serving at this school as principal: Year(s) Month(s) Hotline #: Cell #:

Positive current information regarding the school: (e.g., won award, dramatically improved their attendance)


Completed and submit this form to Ms. Cristina Perez-Ibañez at [email protected] four days prior to the event. Submitted by: ____________________________________(Cabinet Member)

FM-7289 Rev. (09-09)

at this school



Page 16

APPENDIX F

Sample Receiving Line

Option One Option Two Guests Enter Here Guests Enter Here


Spouse of Host

Spouse of Host


Guest of Honor

Host

Guest of Honor

Host

Superintendent


Superintendent



Page 17

APPENDIX G

Sample Stage/Dais Seating Option One Option Two

Guest

#3

Host #3

Guest #1

Host #1

Guest

#2

Host #2

Guest #4

Host #4

Podium

Host #1

Guest #1

Host #2

Guest

#2

Host #3

Podium

Guest

#3


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APPENDIX H

Sample Table Seating Rectangular Table

Host Guest of Honor Host Guest of Honor Round Table Host Guest of Honor

The Guest of Honor sits to the right of the Host.

At official dinners, the Host and his/her spouse may sit opposite each other.

At formal events, alternate women and men.


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APPENDIX I

Sample Thank You Letter

February 13, 2007 The Honorable (First and Last Name), Chair The School Board of Miami-Dade County, Florida 1450 N.E. 2

Avenue, 7

th Floor

Miami, Florida 33132 Dear Chair (Last Name): Thank you for your participation in the Sunshine Elementary School 17

th Annual Science

Technology Fair. Your remarks encouraging students to study diligently and apply themselves were both timely and inspirational. I hope you enjoyed the event as much as the children enjoyed meeting you. Thank you again for your participation. I look forward to seeing you at your school’s 18

th Annual

Science and Technology Fair. Sincerely, May Goodweather, Principal Sunshine Elementary School

MIAMI-DADE COUNTY PUBLIC SCHOOLS

Division of Athletics, Activities and Accreditation

GRADUATION

GUIDELINES

Revised January 2014

288182

Typewritten Text

Appendix J



Ms. Perla Tabares Hantman, Chair Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Mr. Carlos L. Curbelo



Student Advisor Ms. Krisna Maddy


Miami-Dade County Public Schools Division of Athletics, Activities and Accreditation

1500 Biscayne Boulevard

Suite 325 Miami, Florida 33132

Mrs. Valtena G. Brown Chief Operating Officer

School Operations 305-995-2938

Dr. Marcos M. Moran Assistant Superintendent

School Operations 305-995-7415

Ms. Karen D. Cohn Instructional Support Specialist

Division of Athletics, Activities and Accreditation 305-995-7576

Ms. Addys C. Lopez Fiscal Specialist

School Operations Division of Athletics, Activities and Accreditation

305-995-7626

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Graduation Guidelines Graduation from Miami-Dade County Public Schools indicates that students have satisfactorily completed all requirements of law and standards for high school graduation as prescribed by the State and School Board. At appropriate times during the school year the staff will arrange for awards and recognition programs and graduation exercises. There will be no formal graduation exercises for elementary and middle schools. The purpose of Graduation Guidelines is to answer many of the questions that arise during a school’s preparation for its commencement exercises. The guidelines are written in a question and answer format to provide a more “user friendly” presentation of the issues and should be used in conjunction with Protocol Guidelines for Official School Board Events. Is there a graduation timeline for Activities Directors? A graduation timeline can be found in the M-DCPS Student Activities Handbook, Section 25 (http://activities.dadeschools.net). For your convenience a copy of that timeline has been attached to this document. (See Attachment 1.) Where can I find a list of all high school graduations?

Go to (http://activities.dadeschools.net) There is a link on the home page to a listing of all Miami-Dade County Public Schools (M-DCPS) graduations, including the site, the date, and the time. What must be included in the graduation program?

• M-DCPS Board Members’ names (See Attachment 2) • Name of the Superintendent (See Attachment 2) • Names of the Region Superintendent and Region Directors • Names of school site administrators • Names of feeder pattern principals, where applicable • List of all graduates with a disclaimer (See samples below.)

*This program reflects only graduates announced by the printing deadline. Only students who have completed designated requirements will march in this ceremony. Diplomas are issued when all graduation requirements have been completed.

*Class of 20__ as certified by the Registrar on _____________.

• Indication of cum laude, magna cum laude, and summa cum laude for

designated graduates

http://activities.dadeschools.net/


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• Order of the ceremony • Date of the ceremony • Disclosure Statement (See Attachment 3) • Non-discrimination Statement (See Attachment 4)

Platform guests’ names are not to be included in the program; however, they should be introduced during the graduation ceremony. The School Board Member of senior high schools in his or her district, or the Superintendent of Schools, may request to bring greetings at the graduation ceremony. If they wish to bring greetings, their name may be included in the program provided the school and the Division of Athletics and Activities are notified thirty calendar days prior to the graduation ceremony. These speakers should be placed in the program according to the following examples: Greetings The Honorable_______________________, Chair

The School Board of Miami-Dade County, Florida The Honorable___________________, Vice Chair The School Board of Miami-Dade County, Florida The Honorable_____________________, Member The School Board of Miami-Dade County, Florida Remarks ___________________________, Superintendent Miami-Dade County Public Schools Schools may choose to include more than the above. The items listed above are the minimum requirements. Have as many people as possible proofread the program; it is very easy to miss something! Be certain that all names are spelled correctly and that all titles are correct. What should be included in the graduation ceremony?

• Flags should be visible on stage (U.S. Flag/State of Florida Flag). • Processional • Pledge of Allegiance (Male graduates are to remove their caps.) • National Anthem • Welcome and Opening Remarks • Introduction of Honored Guests • Reflections/Speeches: The speeches should adhere to school custom. • Presentation of Diplomas • Conferring of Diplomas • Concluding Remarks • Recessional

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Schools may choose to include more in the program; the items listed above are the minimum. What are the guidelines concerning student speeches at graduation? M-DCPS will no longer recognize a valedictorian and salutatorian. The students who speak at graduation should be selected by the school. Many schools designate the Student Government President and the President of the senior class to speak. Some schools conduct a competition for the right to speak at graduation; students should submit their speeches and perform the speeches orally before a committee composed of administrators, faculty, and students. Students who have earned the right, either through competition or by virtue of holding a particular, designated office, to deliver speeches at graduation should meet with the principal or a designee prior to the occasion to discuss their rights and responsibilities regarding free speech and expression as follows: The rights of students to prepare speeches on their own without undue

restrictions or interference. The process by which students may, if they so choose, obtain staff

assistance in preparing their speech, e.g., research, writing, timing, and delivery.

An explanation and definition of speech that is not protected by law or the First Amendment, e.g., obscene as to minors; defamatory, including libel and slander; and materially and substantially disruptive of school activities.

Although students have the right to express themselves freely, the Supreme Court has indicated that there are limits to the expression, particularly when there are minors involved. In Bethel v. Fraser (1986), the Court upheld that a student delivering a lewd speech to minors could be suspended: “Students do not shed their constitutional rights at the school door and

may exercise their right to freedom of expression unless that right materially and substantially interferes with the requirements of appropriate discipline or conflicts with the rights of others in the school.” Information about the graduation ceremony and the student’s

responsibilities to the audience and the occasion. The right of student speakers, regardless of how they were selected,

including competition in a speech-writing contest, to subsequently modify their presentation without staff approval or consent.

A warning that students whose speech is determined to fall into one of the classifications as stated above, that is not protected by the First Amendment, may, depending on the nature and specific circumstances, be required to conclude or modify their presentation.

Please refer to Procedures for Promoting and Maintaining a Safe Learning Environment, Guideline #25: Student Expression, for further information (http://ehandbooks.dadeschools.net/policies).

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Also, in accordance with Board Policy 5722 – School-Sponsored Student Publications, Productions, and Performances, commencement speeches are included as a form of communication that is part of the broad definition of freedom of speech and expression. The student delivering the speech is to be free from arbitrary censorship. If a student chooses to deliver a speech that includes a prayer, this is not in violation of the Supreme Court ruling (Lee v. Weisman, 1992) banning student-led prayer at graduation ceremonies as long as:

1) Student speakers are selected on purely neutral and secular criterion; and 2) Student speakers are given “free reign over the content of the

presentations.” What should be written on the tickets? What type of tickets should be used?

• If counterfeiting of tickets will be an issue, you may consider using tickets that cannot be readily duplicated. Distribute tickets as close to the ceremony as possible to cut down on the time available to counterfeit them.

• The school’s policy on the number of tickets must be publicized in writing and distributed to students at least two months prior to the ceremony.

• The tickets should reflect the following if possible:

School Name Graduation 20__ Site and Address Date and Time Doors Open: _________ Please Be Seated by: ____________ Admit One Check with your graduation site for additional specifications

• If the school is not permitting photographs or videotaping during the ceremony, this statement should be included on the ticket.

• The tickets may include other information that the school deems pertinent. • Fifteen tickets should be sent to the Division of Athletics/Activities and

Accreditation, Mail Code 9723, Attention: Ms. Karen Cohn. These tickets are for last minute requests from the District for honored guests.

What pre-graduation planning should be done with the students? School administrators should meet with the students participating in the graduation ceremony to review proper dress, graduation etiquette, and

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appropriate behavior. Graduation procedures and guidelines should be provided to each student in writing at least one month prior to the ceremony. What are graduation site visits? Who should attend? During March, graduation site visits will take place. At these meetings, each site reviews its policies and procedures. The site visit is mandatory for each school’s Activities Director. Other administrators and school personnel are welcome to attend at the discretion of the senior high school principal. What about pictures and/or videotaping at graduation?

• Many schools arrange for a photographer to take the pictures of graduates. This is done through a Proposal for Photographic Services for Commencement (Form No. 6798) which must be submitted to at least three different vendors.

• Many schools also arrange for a videotape to be made of the graduation ceremony. This must also be done through a Proposal for Video Services for Commencement (Form No. 7001) and submitted to at least three different vendors unless an M-DCPS club is doing the videotaping.

• If an M-DCPS school club is doing the videotaping as a fundraiser, the provisions in Section IV, Chapter 2 (J) (17) in the Manual of Internal Fund Accounting must be met. (See Attachment 5.)

• If pictures or videotaping is taking place during the graduation, the following message must be posted on signs at all entrances to the site: This event is being videotaped. By entering the event, you are giving your permission to be recorded and to have your likeness used in the final product. (See Attachment 6.)

• A school may choose not to allow parents to take photographs or to videotape. If this is the case, then this notice must be included on the tickets and posted at all entrances.

How are parking passes/VIP parking passes issued for graduation? School Operations will issue these passes. Passes to the appropriate sites will be delivered to School Board Members, The Superintendent, the Superintendent’s Senior Staff, and Region Staff Members. The remainder of a school’s passes will be given to the school to distribute to other individuals selected by the school. The number of passes will vary according to the graduation site. Please be sure that the distinguished guests attending the school’s graduation know where to park. A pre-graduation phone call by the school to guests is the best policy to use to advise them of parking procedures and appropriate attire for your school’s graduation.

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Who pays for the stage flowers, decorations, programs, and/or other materials used for graduation? Fees to pay for flowers, decorations, programs, and/or other materials used during the commencement ceremony shall not be imposed on students. These types of items are considered optional; therefore, the graduating class members shall decide on the options available and budget for the projected expenses from fundraising proceeds of the activities conducted during the year. Students should not be required to pay personally for honorary regalia. Such regalia should be paid for through club dues or school funds. Clubs can also fundraise to cover these costs. At the principal’s discretion, some of these expenses may be paid from the school’s Special Purpose function if fundraising proceeds are not sufficient to cover reasonable costs. Available revenue in the Classes and Clubs (5003) program, General Activities (0165) function, may also be used to subsidize reasonable costs. Schools graduating at the same site on the same day usually divide the cost of the flowers for the stage. Who pays for the caps and gowns for faculty, staff, and other honorary guests? The rental of caps and gowns for faculty, staff, and other honorary guests involved in the commencement ceremony may not be paid from student funds. At the principal’s discretion, rental of caps and gowns for faculty and staff involved in the commencement ceremony may be paid from the Special Purpose function (5004-0458). Rental of caps and gowns for the School Board Members and the Superintendent’s Senior Staff (including Region staff) will be paid for by School Operations. What is the procedure for the conferring of diplomas? At the conclusion of the ceremony, the principal should state the following: As principal of _____________ Senior High School, I certify that these seniors have met all of the requirements set forth by the Miami-Dade County Public Schools and the state of Florida. By the power vested in me, I hereby declare the Class of 20__ to be graduates of ____________ Senior High School. How is the tassel worn? Traditionally, the tassel is worn on the right side of the mortar board until the principal at the conclusion of the ceremony officially and formally confers upon the recipients the status of graduate. The tassel is then moved from the right side to the left side of the mortar board.

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What if I need a piano for graduation? If a piano is needed, the school must make its own arrangements with the facility or an outside vendor. What are the procedures concerning diploma plaques? If your school makes diploma plaques an option for graduates, ensure that you provide a list of the non-graduates to the vendor prior to the ceremony so that those plaques are pulled and not sold. What about the selling of food during graduation? Schools are not to sell food. At certain graduation sites, food service may be optional. No alcoholic beverages are to be served or permitted on the premises. How long may a graduation ceremony be delayed? For reasons of crowd control, schools should make every effort to begin the graduation at the appointed time. No graduation ceremony should begin later than 15 minutes from the designated start time. What is the proper procedure for a graduation recessional? Students should recess first. All platform guests should remain on stage until all graduates have exited. How long should a graduation ceremony last? A graduation ceremony should not exceed two hours. Even schools with large graduating classes should be able to complete the ceremony within this time frame. What are the protocol guidelines for the processional order and introductions of M-DCPS’ personnel and guests at graduation ceremonies? The school’s principal should lead the dignitaries or processional to the stage in one single line. The principal should be followed by:

• Board Member of the School • School Board Chair • School Board Vice Chair • School Board Members (alphabetical by last name) • Superintendent of Schools • Senior Elected Official of Local Municipality • Federal Officials (by rank)

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• State Officials (by rank) • Local Officials (by rank and/or alphabetical if there is more than one

person of the same rank such as two County Commissioners) • Provosts and College Presidents (School for Advanced Studies, New

World, Alonzo & Tracy Mourning, etc.) • Guest Speaker(s) and Special Guests (alphabetical by last name) • Chief Auditor, School Board Attorney (alphabetical by last name) • Chief Academic Officer, Chief Innovation and Accountability Officer, Chief

Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and Governance, Deputy Chief Financial Officer (alphabetical by last name)

• Region Superintendents • Assistant Superintendents, Chief Budget Officer, Chief Communications

Officer, Chief Information Officer, Chief of Police, Controller, Eco-Sustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior Design and Construction Officer, Treasurer (alphabetical by last name)

• Region Administrative Directors (alphabetical by last name) • District Administrative Directors, Assistant Chief Auditor, Assistant Chief

Budget Officer, Economic Opportunity Development Officer (alphabetical by last name)

• District Directors (alphabetical by last name) • Executive Directors (alphabetical by last name) • Directors (alphabetical by last name) • School’s Adult Education Principal • Feeder Pattern Principals (alphabetical by last name) (Attendance is

optional.) • School Vice Principal • School Assistant Principals • Other External Guests

The following order should be followed for introductions: (It is strongly recommended that the principal introduce the platform guests.)

• Board Member of the School • School Board Chair• School Board Vice Chair • School Board Members (alphabetical by last name) • Superintendent of Schools • School Principal (if not functioning as the emcee or the announcer) • Senior Elected Official of Local Municipality • Federal Officials (by rank) • State Officials (by rank) • Local Officials (by rank and/or alphabetical if there is more than one

person of the same rank such as two County Commissioners)

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• Provosts and College Presidents (School for Advanced Studies, New World only)

• Guest Speaker(s) and Special Guests (alphabetical by last name) • Chief Auditor, School Board Attorney (alphabetical by last name) • Chief Academic Officer, Chief Innovation and Accountability Officer, Chief

Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and Governance, Deputy Chief Financial Officer (alphabetical by last name)

• Region Superintendents • Assistant Superintendents, Chief Budget Officer, Chief Communications

Officer, Chief Information Officer, Chief of Police, Controller, Eco-Sustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior Design and Construction Officer, Treasurer (alphabetical by last name)

• Region Administrative Directors (alphabetical by last name) • District Administrative Directors, Assistant Chief Auditor, Assistant Chief

Budget Officer, Economic Opportunity Development Officer (alphabetical by last name)

• District Directors (alphabetical by last name) • Executive Directors (alphabetical by last name) • Directors (alphabetical by last name) • School’s Adult Education Principal • Feeder Pattern Principals (alphabetical by last name) (Attendance is

optional.) • School Vice Principal • School Assistant Principals • Other External Guests

The School Board of Miami-Dade County, Florida, extends the courtesy of “The Honorable” to all elected officials. “The Honorable” is used in addressing, orally and in writing, elected officials at the federal, state, county, and city levels. Staff members should not be addressed as “The Honorable” unless they also hold elected offices. “The Honorable” is used before an elected official’s name, not title, and may be used to address former elected officials, though without their formal titles. For further explanation, please consult Protocol Guidelines for Official School Board Events. What are the protocol guidelines for the introductions of School Board Members and Board Administrative Assistants at graduation ceremonies? Any time a member of the School Board of Miami-Dade County, Florida, is in attendance at a graduation, the School Board Member should be introduced publicly at the beginning of the program as indicated on pages 7 and 8. If a School Board Member and his/her Administrative Assistant are in attendance, the protocol is to only introduce the Board Member. In accordance with the District’s Protocol Guide for Official School Board Events, School Board Members should be introduced in order of precedence. The order shall be:

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School Board Chair, School Board Vice-Chair, School Board Members (in alphabetical order). In the event a School Board Member is not present but the administrative assistant is, the administrative assistant should be introduced as representing the Board Member. Introduce all School Board Members first and then the administrative assistants representing School Board Members. Introductions of Board Members and/or administrative assistants should be done in the following order: Chair, Vice Chair, and Board Members in alphabetical order. Following the introduction of present Board Members, the introduction of administrative assistants representing School Board Members should be completed in the order of their respective Board Members: i.e., the administrative assistant to the Chair first, then the Vice Chair’s administrative assistant, then the remaining administrative assistants according to their Board Member’s alphabetical ranking. When addressing a School Board Member in public, use the appropriate title to demonstrate respect for the office. (Example: “Good afternoon, School Board Member Johnson.”) Sample Introductions: The Honorable (Full Name), Chair of the School Board of Miami-Dade County, Florida Chair (Full Name) The Honorable (Full Name), Vice-Chair of the School Board of Miami-Dade County, Florida Vice-Chair (Full Name) The Honorable (Full Name), Member of the School Board of Miami-Dade County, Florida School Board Member (Full Name) What are some things to remember on graduation day?

• An administrator and/or a faculty member should be assigned to greet the Superintendent if he is to be in attendance.

• Another administrator and/or faculty member should be assigned to greet the School Board Members.

• There should be a designated administrator at the graduation site. This is the name that will be given to School Police.

• A meeting should be held with School Police at the graduation site to establish procedures for the day.

• Someone should be assigned to the VIP Parking area. They will be working in conjunction with the assigned School Police.

• Faculty should be easily identifiable.

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• Some Regions have requested that faculty be placed at the end of each row of graduating seniors.

• Reserved seating should be provided for faculty and other VIP guests. • It is recommended that you place names on the seats of those to be

seated on the stage. The seating plan should follow the list provided by the Division of Athletics, Activities and Accreditation.

• You may choose to honor designated students by having them lead the processional or sit on the stage. Remember that we have three classifications now: summa cum laude, magna cum laude, and cum laude. The recognition of these categories may impinge on some time-honored traditions.

• Prior to the beginning of the ceremony, reminders should be given from the stage by a designated individual concerning the proper decorum. These reminders should be given in English and in whatever other language the school deems appropriate.

• You may find it necessary to arrange for interpreters for the deaf/hard of hearing. (See Weekly Briefing #3338.)

• If the school’s JROTC presents the colors, remind the graduates and the audience that all should remain standing until the colors are retired/posted.

• Individuals chosen to read the names of graduates should be able to pronounce the names correctly.

• Platform guests should be advised to keep their conversation to a minimum so as not to detract from the decorum of the graduation.

• The school may want to consider establishing a graduation help desk. • Students should be made aware that caps or any other objects are not to

be thrown at the conclusion of the ceremony.

What are some tasks to be completed following graduation? Provisions should be made for the collection of gowns either at the

graduation site or at the school site. Leave the graduation site areas used by the school as neat as possible.

Other schools will be following you! Send “Thank You” letters to guests and School Board Members who

attend. Who can be called if you have any questions? If you have any questions, please call Ms. Karen D. Cohn, Instructional Support Specialist, Division of Athletics, Activities and Accreditation at 305-995-7576, or Ms. Addys Lopez, Fiscal Specialist, School Operations, at 305-995-7626.

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Attachment 1

Activities Directors’ Suggested Timeline for Graduation

From M-DCPS Student Activities Handbook Section 25 – Graduation Graduation Responsibilities - Pages 3-5 http://activities.dadeschools.net Graduation planning begins in early October with the ordering of student caps and gowns and continues through the graduation ceremony when financial obligations are finalized. This necessitates the cooperation and coordination of students, faculty, and administration. The following list includes important items which must be considered and suggested times to accomplish tasks:

1. Request the site, date, and hour of the ceremony from the Division of

Athletics, Activities and Accreditation. (October)

2. Students should be measured for caps and gowns, fees collected, and the order submitted. Additionally, order items for honor students. (Finalization by January)

3. Order buses to transport the band, the chorus, and faculty members to the ceremony as needed. (December)

4. Confirm faculty members and administrators’ participation in ceremony. (February)

5. Notify the students/parents (guardians) of those students who chose not to participate in the ceremony. (February or later)

6. Order flowers/foliage for stage. (February)

7. Arrange for the following: ticket takers, audience control, guest parking, collection of caps and gowns, distribution of diplomas, delivery of diploma covers to the site, and the refund of monies to the non-participants. Be certain that each person understands his/her responsibilities and how to perform them. (February)

8. Develop a floor plan for the assigned site and, depending on the site,

determine the number of guest tickets that each graduate will receive. Keep in mind that fraudulent tickets may be a problem that arises. Leave empty seats for this possibility. (March)

9. Attend the site meeting for your graduation site. (March)


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10. Identify and confirm program participants, e.g., organists, student ushers,

and the person(s) to read the graduates’ names. (March)

11. Prepare the program, verify the list of graduates, and carefully proof the program for final printing. Submit to Region Office for approval. (March/April)

12. Develop an alternate entry/line-up plan in case of rain. (This can be

difficult; call an experienced colleague for assistance.) (March)

13. Identify students and faculty to assist backstage. (March)

14. Design and order tickets to be printed. If fraudulent tickets are a concern, order tickets that are extremely difficult to replicate. Distribute the tickets as close to the ceremony as possible to cut down on the time available to counterfeit them. (March)

15. Maintain constant communication with the school registrar concerning the

status of graduates, and update the graduation list periodically after April 1st.

16. Communicate, in writing, with the facilities manager at the graduation site

to finalize arrangements for the set up of furniture and equipment. (April) 17. Determine the position of each graduate in the processional, the seating

arrangements, and the recessional. (May) 18. Pull the gowns for the non-grads. Distribute gowns, name cards, and

photo cards to students who will be participating in the ceremony. (May) 19. Make sure that all of the seats available to you for the audience are open

and not blocked. If needed, contact the Division of Athletics/Activities and Accreditation for assistance. (May)

20. If your school makes diploma plaques an option for graduates, ensure that

you provide a list of the non-grads to the vendor prior to the ceremony so that those plaques are pulled and not sold. (May)

21. Post a sign for all ceremonies being videotaped. The sign should indicate

that the event is being videotaped and, that by entering the event, the person is consenting to be videotaped.

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HELPFUL HINTS:

1. Use persons familiar with students for diploma distribution, preferably homeroom teachers and/or guidance counselors.

2. Make arrangements for transporting graduation gown boxes to the graduation site. (only if gowns are collected on-site).

3. Secure the assistance of the speech instructor to work with student

program speakers.

4. Secure the assistance of faculty members to maintain order and control in the processional lines, as well as during the ceremony. (They should be seated with students.)

5. Arrange for extra caps, gowns, collars, tassels, and other paraphernalia to

be taken to the graduation site.

6. Prepare gift bags for dignitaries to be placed on stage. Each gift bag should contain water, tissues, hand sanitizer, mints and a thank you note.

.

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Attachment 2



Ms. Perla Tabares Hantman, Chair Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Mr. Carlos L. Curbelo



Student Advisor

Ms. Krisna Maddy

Superintendent of Schools

Mr. Alberto M. Carvalho

(Please be certain the list above is current.)

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Attachment 3

Disclosure Statement Dear Parents and Guests: The Graduates of the Class of 2014 welcome you to our Commencement Exercises. May we request that you allow each one of us our moment of recognition in as dignified a manner as possible. We request that you not bring items into the graduation site which may detract from the dignity of the ceremony or create any action which interferes with the ceremony. Individuals who cannot comply with this request will be asked to leave the premises. We earnestly request that you refrain from individual demonstrations of enthusiasm for your particular graduate and that you join us all at the conclusion of the presentation of diplomas with a strong show of pride and congratulations. Thank you for demonstrating your support for us in giving our ceremony the dignity and honor it richly deserves. The Graduating Class of 2014 _________________________________________________________________________________________________

Declaración Estimados padres de familia e invitados:

Los graduados de la clase de 2014 les damos la bienvenida a nuestra ceremonia de graduación y quisiéramos rogarles que nos permitan disfrutar de este momento de reconocimiento en la forma más digna posible. Les pedimos que no lleven al lugar donde se celebra la graduación artículos que pudieran disminuir la solemnidad de la ceremonia o que pudieran generar cualquier acción que interfiera con la misma. A las personas que no puedan responder a esta solicitud se les pedirá que abandonen el local. Les rogamos encarecidamente que se abstengan de hacer demostraciones individuales de entusiasmo por su graduado en particular y que se unan a todos nosotros al concluir la presentación de los diplomas en una gran expresión de orgullo y felicitaciones. Les agradecemos su apoyo a nuestros esfuerzos por proporcionar a nuestra ceremonia la dignidad y el honor que tanto merece. Los graduados de la clase de 2014

Avètisman

Chè Paran ak Envite: Klas Gradyasyon 2014 la kontan wè nou nan seremoni pwomosyon sa a. Silvouplè pèmèt nou chak jwi moman sa a avèk tout diyite posib. N ap mande pou nou pa rantre nan oditoryòm nan ak okenn objè ki kab deranje diyite seremoni a oubyen kreye okenn aksyon k ap distrè dewoulman seremoni a. N ap oblije mande moun ki pakab konfòme yo ak demand sa a pou yo kite sal la. N ap mande nou seryezman pou n pa aplodi yon gradye an patikilye jiskaske tout gradye yo resevwa diplòm yo pou nou aplodi tout ansanm avèk anpil fòs pou nou montre fyète ak felisitasyon nou. Mèsi pou sipò nou nan bay seremoni a onè e respè li merite. Klas Gradyasyon 2014 la

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Attachment 4

The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment and educational programs/activities and strives affirmatively to provide equal opportunity for all as required by:

Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin.

Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color, religion, gender, or national origin.

Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.

Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with respect to individuals who are at least 40.

The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men performing substantially equal work in the same establishment.

Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.

Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in employment, public service, public accommodations and telecommunications.

The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.

The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth, or related medical conditions.

Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status, or handicap against a student or employee.

Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race, color, religion, sex, national origin, age, handicap, or marital status.

Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) - Prohibits discrimination against employees or applicants because of genetic information.

Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section 295.07 (Florida Statutes), which stipulate categorical preferences for employment.

In Addition: School Board Policies 1362, 3362, 4362, and 5517 - Prohibit harassment and/or discrimination against students, employees, or applicants on the basis of sex, race, color, ethnic or national origin, religion, marital status, disability, genetic information, age, political beliefs, sexual orientation, gender, gender identification, social and family background, linguistic preference, pregnancy, and any other legally prohibited basis. Retaliation for engaging in a protected activity is also prohibited.

Rev. (05-12)

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Attachment 5 (Not to be included in program)

From The Manual of Internal Fund Accounting Section IV Chapter 2 – Fundraising Activities Page 2-7 17. Recordings of student performances made in school facilities, or at school

functions shall only be used for study purposes and may not be offered for general sale to the public as a fundraiser unless the following provisions are met:

a) The principal deems the recording of such performance to be of educational benefit to students.

b) For recordings made with school owned equipment (i.e. video production class/group), the materials for the recordings of such events are purchased by the school utilizing available revenue in the appropriate internal fund accounts and following proper purchasing procedures in accordance with the Manual of Internal Fund Accounting for Elementary and Secondary Schools.

c) Appropriate fundraising policies and procedures and required forms are used.

d) Such student performances are limited to the recordings of school ceremonies, school graduations, and school arts performances.

e) Proper releases, using required forms, must be signed by students and parents evidencing consent to participating in an event that will be recorded, and retained for audit purposes. If individual releases cannot be obtained, proper notification should be visibly posted at the entrance notifying attendees that the event will be recorded.

f) For recordings made with school owned equipment, all fundraising proceeds generated from the sale of the recordings will be administered through the school’s internal fund and may be utilized to purchase, repair, and maintain recording equipment and related supplies, as well as to subsidize expenditures for student activities of the student group conducting the fundraiser.

g) For recordings made by vendor, all bid and contract requirements must be met.

Compliance with copyright requirements applying to recordings or compositions not in the public domain is the responsibility of the school, college, or educational organization under whose auspices the recording is made per Board Policy 5880 – Public Performances by Students.

19

Attachment 6

This event is being videotaped.

By entering the event,

you are giving your permission

to be recorded and to have

your likeness used in the final

product.

APPENDIX E

INCIDENT REPORTING

District Critical Incident Response Team (DCIRT) Notification Procedures Work location administrators are responsible for reporting ALL critical incidents to 305-995-COPS (2677), and to the appropriate Regional Center. For any critical incident that requires immediate medical or police response, 911 must be contacted prior to contacting the above-mentioned entities. Only a call to 305-995-COPS (2677) will initiate a response from the appropriate District Critical Incident Response Team (DCIRT) member. Failure to contact 305-995-COPS (2677) will result in a delay for assistance. Examples of commonly reported incidents listed below include; but are not limited to:

• ALL incidents resulting in a lockdown or evacuation. It is imperative that 995-COPS (2677) is contacted no matter who places the school on lockdown or orders an evacuation. An administrator or designee must check-in with School Board base (SB Base) and monitor the DECON Radio at all times. All radio transmissions will occur via the DECON Radio Frequency set to #2 on the SB-OPS Shelter. ONLY School Operations can lift a lockdown or allow students and staff to return to the building when an evacuation has been implemented.

• Critical incidents requiring an immediate resource from the district.

• Incidents of serious illness, injury, death, or confirmed communicable disease of a

student (s) or staff members(s) on-campus or off-campus.

• A serious incident occurring on-campus involving a non-school-site employee (s) or visitor (s).

• Any incident that occurred on-campus or off-campus that could potentially draw media

attention or have an adverse impact on the school (also contact Media Relations).

• Runaway or missing children.

• Power outage or major utility interruption (this does not include telephones). As soon as the power or utility is restored, 305-995-COPS (2677) should be contacted and updated.

• Total air conditioning failure, or partial air conditioning failure that is impacting a

significant number of student stations and/or large common areas. As soon air conditioning is restored and back to normal functioning, 305-995-COPS (2677) should be contacted and updated.

• Incidents involving burglary, vandalism, or a fire that disrupt the learning environment.

Critical incidents should NOT be reported to any District office including, but not limited to; School Operations, the District Crisis Team, Student Services, Transportation, Maintenance, or Food and Nutrition. Before and after school care programs must also follow the procedures above.

Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.

APPENDIX E

INCIDENT REPORTING

Automated Incident Reporting System (AIRS) Any on-campus or off-campus incident that compromises the safety of a student(s), staff, visitor(s), and/or the facility; or any incident that disrupts the instructional environment or day-to-day school-site operations, must be reported through the Automated Incident Reporting System (AIRS). This also includes ALL critical incidents that were reported to 305-995-COPS (2677) as described in the District Critical Incident Response Team (DCIRT) procedures. When submitting an AIRS incident report, please be sure to adhere to the AIRS reporting guide located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf . Below is a list of additional items not included in the AIRS reporting guide:

• An AIRS incident report can be subpoenaed; therefore, it should be carefully written utilizing correct grammar and spelling.

• Ensure that the location administrator’s employee number is inputted under “contact

employee ID” (work location administrator field).

• All personally identifiable information should be included in the report. School Operations will redact information as needed.

• If your school had an incident that required a response from the police or the fire/rescue

department, but no SPAR number, police case number, and/or fire department alarm number was issued, please indicate as such in the narrative portion of the Incident Description field.

• AIRS incidents should be submitted by 2:30 PM on the day of the incident. Incidents occurring after 2:30 PM should be submitted by 2:30 PM the next day.

• Do not generate a new AIRS incident report if you are adding follow-up or updated

information to finalize AIRS incident report. To add new information to an existing AIRS incident report, email the new information to [email protected] . Reference the AIRS notification ID number that the system generated in the subject of the electronic mail, and be specific about what needs to be amended.

Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.



APPENDIX F 1003.31 Students subject to control of school.— (1) Subject to law and rules of the State Board of Education and of the district school board, each student enrolled in a school shall: (a) During the time she or he is being transported to or from school at public expense; (b) During the time she or he is attending school; (c) During the time she or he is on the school premises participating with authorization in a school-sponsored activity; and (d) During a reasonable time before and after the student is on the premises for attendance at school or for authorized participation in a school-sponsored activity, and only when on the premises,

be under the control and direction of the principal or teacher in charge of the school, and under the immediate control and direction of the teacher or other member of the instructional staff or of the bus driver to whom such responsibility may be assigned by the principal. However, the State Board of Education or the district school board may, by rules, subject each student to the control and direction of the principal or teacher in charge of the school during the time she or he is otherwise en route to or from school or is presumed by law to be attending school. Each district school board, each district school superintendent, and each school principal shall fully support the authority of teachers, according to s. 1003.32, and school bus drivers to remove disobedient, disrespectful, violent, abusive, uncontrollable, or disruptive students from the classroom and the school bus and, when appropriate and available, place such students in an alternative educational setting. (2) There is a rebuttable presumption that the term “reasonable time” means 30 minutes before or after the activity is scheduled or actually begins or ends, whichever period is longer. A school or district school board may, by policy or other formal action, assume a longer period of supervision. Casual or incidental contact between school district personnel and students on school property shall not result in a legal duty to supervise outside of the reasonable times set forth in this section, provided that parents shall be advised in writing twice per year or by posted signs of the school’s formal supervisory responsibility and that parents should not rely on additional supervision. The duty of supervision shall not extend to anyone other than students attending school and students authorized to participate in school-sponsored activities. (3) Nothing shall prohibit a district school board from having the right to expel, or to take disciplinary action against, a student who is found to have committed an offense on school property at any time if: (a) The student is found to have committed a delinquent act which would be a felony if committed by an adult; (b) The student has had adjudication withheld for a delinquent act which, if committed by an adult, would be a felony; or (c) The student has been found guilty of a felony.

However, if the student is a student with a disability, the disciplinary action must comply with the procedures set forth in State Board of Education rule. (4) Each student enrolled in a school may be required to take the following school child’s daily conduct pledge: (a) I will be respectful at all times and obedient unless asked to do wrong. (b) I will not hurt another person with my words or my acts, because it is wrong to hurt others. (c) I will tell the truth, because it is wrong to tell a lie. (d) I will not steal, because it is wrong to take someone else’s property. (e) I will respect my body, and not take drugs. (f) I will show strength and courage, and not do something wrong, just because others are doing it. (g) I pledge to be nonviolent and to respect my teachers and fellow classmates. History.—s. 126, ch. 2002-387; s. 35, ch. 2003-391.

http://leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1003/Sections/1003.32.html

APPENDIX G


ALL SCHOOL PRINCIPALS/APs AND STUDENT SERVICES: Crisis Hotline Reporting Category: For Your Information Audience: All Principals/APs, Student Services Due Date: n/a Meeting Date: n/a

To remind all School Administrators and Counseling Professionals regarding District Crisis Hotline Reporting Procedures

• The District Crisis Hotline is used to report the following student risk behaviors: Suicidal Ideations, Suicidal Threats, Suicidal Gestures, Suicide Attempts; Homicidal Ideations, Homicidal Threats, Homicidal Gestures, Homicidal Attempts; and all Self-Injurious Behaviors.

• Counseling Professionals (school counselors), school psychologists, school social workers, TRUST specialists and EBD clinicians) are required to report these behaviors to the District Crisis Hotline.

• This hotline is available for consultation regarding any of these behaviors, including assistance with student mental health concerns and procedural guidelines in responding to such.

• The Crisis Hotline Report Form (see attachment) is used as a visual guide for counseling professional when providing information for District Crisis Team members. The form is not to be completed or placed in the student's cumulative folder.

• The District Crisis Hotline Phone Number is (305) 995-CARE (2273). • For additional information, please contact the District Crisis Team: • (NORTH) - Mr. Frank Zenere at 305-995-7319 or [email protected] • (SOUTH) - Ms. Dally Pelaez at 305-995-2567 or [email protected]

Contact: Martha Z. Harris ( 305-995-7338 ) Department: Division of Student Services



EOP Teacher’s Responsibilities 2014 - 2015

1

APPENDIX

MIAMI-DADE COUNTY PUBLIC SCHOOLS EMERGENCY OPERATIONS PLAN (EOP)

TEACHER’S RESPONSIBILITIES

Schools continue to be among the safest environments for our youth; however, potentially dangerous and tragic events have occurred on school campuses and within surrounding communities. Being prepared to address immediate threatening situations is key in preventing injuries to students and staff. Please ensure that students are afforded the opportunity to seek post incident counseling services. “Emergency Operations Plan (EOP): Teacher Responsibilities” was produced to assist instructional staff in responding effectively and expediently to critical incidents or situations that may impact the well-being of Miami-Dade County Public Schools (M-DCPS) students, faculty and staff. This document will provide teachers guidance in responding to events that may potentially impact student safety and security. BOMB THREAT

Notify an administrator of the threats.

Do NOT touch, prod, or move any suspicious object or package.

Follow orders for personal safety as directed by the administrator or designee in charge and emergency response personnel.

Do NOT use cell phone, hand radio or public address system.

If directed by the Administrator or designee in charge, calmly request your students to leave the classroom in an orderly manner and follow you to a temporary site of safety that is supervised by M-DCPS personnel.

Be sure to take your grade book with you.

Follow orders for personal safety as directed by the administrator and emergency response personnel.

EVACUATION OF STUDENTS/STAFF FROM BUILDING

Implement immediate evacuation of students upon notification to evacuate.

Designate someone to hold the main exit door open until all persons in the class have evacuated. Continue this procedure until the classroom is clear.

Take the class list or grade book with you.

Check classrooms thoroughly (restrooms, closets, etc). Determine that all students have cleared the rooms.

Supervise students enroute to designated assembly point.

Make a roll call check at the assembly point. Report anyone missing to the principal.


HAZARDOUS CHEMICAL MATERIALS SPILLS/GAS LEAKS

INSIDE THE CLASSROOM/SCHOOL

Notify an administrator.

Evacuate the area immediately.

Verify that all students have exited room.

Turn off gas valve, air conditioning and ventilation systems, if located in your room (if applicable).

Remove student(s) who may be unconscious or overcome by exposure to chemical substance or gas.

Close door(s) as you exit and take the class list or grade book with you.

Do not attempt to fix gas leaks or clean up chemical spills.

OUTSIDE THE BUILDING/COMMUNITY- BASED

Follow orders for personal safety as directed by the administrator or emergency response personnel.

As directed, shut off air conditioning system and all outside air ventilators; close windows.

Ensure that all students are in the classroom and that they remain there, pending further instructions.


2

Direct students to quietly remain in their seats.

HOMICIDAL THREAT

Remain calm and non-judgmental.

Assess immediate danger; if student or intruder is armed or agitated do NOT approach or make any sudden movements.

Notify the main office, when it is safe to do so.


Forward any written evidence of the threat to the school administrator, when it is safe to do so.

HOSTAGE SITUATION


Do NOT attempt to defuse the situation. This is a police function.

Do NOT agitate or anger the perpetrator.

Do NOT make any sudden movements.


LOCK DOWN PROCEDURE

Immediately close and lock classroom doors and windows.

Direct all individuals away from doors and windows.

Staff and students located in open areas (non classroom areas) should immediately report to nearest secured area.

Teachers and staff not assigned to a classroom site during the lock down will direct students in open areas to the nearest secured area and then seek shelter.

Cellular phone use will be limited to the reporting of emergency information, otherwise all audio-visual equipment including computer and cell phone technology should not be used until all clear announcement is made.

All staff and students remain in LOCK DOWN mode until ALL CLEAR announcement is made.


NUCLEAR EXPLOSION/RELEASE

Remain in your classroom until authorized to leave by the administrator or emergency response personnel.

Shut down air conditioners and fans; close doors, windows, and other openings.

Follow directions given by the administrator and emergency response personnel.

SEVERE WEATHER: ELECTRICAL STORM

CLASSROOM

Stay indoors and do not venture outside unless absolutely necessary.

Stay away from open doors and windows, metal objects, electrical appliances, and plumbing until the storm has passed.

Unplug TV sets, other electrical equipment, and appliances to the extent possible.


SCHOOL GROUNDS

Get out of open areas and into an enclosed building.

Do NOT seek shelter under trees or close to wire fences, playground equipment, or shelters located in exposed locations.

SEVERE WEATHER: HURRICANE WATCH/WARNING

To the extent possible, turn off all gas and electrical appliances, except as required in designated emergency shelters.

Store all books, papers, and other equipment as far as possible from all windows or areas subject to damage or entry of water. Store these items above the floor to protect them from water damage due to minor flooding.

Move audiovisual, computer and business machine equipment to a secure location. If equipment cannot be moved, cover with plastic to protect from water damage.

Take the class list or grade book with you.


3

SEVERE WEATHER: TORNADO WATCH/WARNING


Be prepared to move students housed in relocatables and trailers into interior corridors of permanent buildings.

Be prepared to move persons housed in multi-story buildings to lower floors and interior corridors, particularly to corners, space permitting.

Refrain from placing persons in large areas that have a wide roof span.

Instruct persons to seek cover where floors and walls meet and to place themselves in a protected position with their heads and faces covered by their hands and arms.

Keep inside doors that lead into corridors unlocked. Exterior doors must not be chained or locked from the inside.

Close window and outside doors on all sides of a building.

Where there are no permanent buildings in which to find shelter, occupants should lie down under tables/desks in a fetal position and cover their hands and faces with their arms and hands.

SEVERE WEATHER: TORNADO STRIKE/AFTERMATH


Report any medical emergencies and other injuries to the main office.

Conduct an attendance count to ensure all students are accounted for.

SHOOTING/STABBING

Direct students to take appropriate protective action(s), such as take cover, lie flat, remain calm, and evacuate to nearest secure site, if appropriate.

Keep students away from windows and doors, if the event is occurring outside of the classroom.

Report the incident and any medical emergencies or injuries to the main office, when it is safe to do so.

Do NOT touch weapon, tamper with evidence, clean or decontaminate incident site.


SUICIDE ATTEMPT (in classroom)

Contact main office immediately and report nature of medical emergency.

Direct classroom students to exit room and relocate to alternate location.

Stay with student until assistance arrives. Gather all information that will assist emergency response personnel.

Do NOT touch or move weapon or substance involved in the attempt unless absolutely necessary.

Do NOT tamper with evidence, clean or decontaminate incident site.

SUICIDE (in classroom)

Report the incident to the main office.

Calmly direct your students to exit the classroom and report directly to the nearest supervised classroom site. Students should remain at such site until further direction is given.

Stay with deceased student until assistance arrives.

Do NOT touch or move weapon or substance involved in the attempt unless absolutely necessary.

Do NOT tamper with evidence, clean or decontaminate incident site.

Follow the directions of the administrator and emergency response personnel.

SUICIDE (off campus)

Report information to the administrator.

SUICIDAL THREAT


Contact the main office as soon as it is safe to do so. If the student is armed or in a precarious position, do NOT approach or agitate.

Alert the main office to the presence of any weapons/instruments possessed by the suicidal student.

Do not leave the suicidal student alone. Immediately contact school counseling professional.

APPENDIX I

FOSTER CARE STUDENTS - TRANSFER AND WITHDRAWAL GUIDELINES

a) All students under the supervision of the Florida Department of Children and

Families (DCF) who are placed in licensed foster care, relative care, temporary shelter, or in a licensed group home, must remain at their current school. Schools may not withdraw or transfer a student under the supervision of DCF without the written approval of the Juvenile Justice Support Office (JJSO), School Operations.

b) School-sites are blocked from withdrawing or transferring a dependent (DCF

supervised) student. A message will appear in the Integrated Student Information System (ISIS) Student Information Screen (PF3) screen that will direct M-DCPS personnel to contact the JJSO at 305-633-4950. Therefore, M-DCPS personnel are advised to contact the JJSO immediately if an individual or agency does not present the appropriate documentation from the JJSO, and is requesting to withdraw or transfer a dependent student.

c) In order for the student who has been placed in a home outside his/her current school boundary, to remain at his/her school of origin, JJSO staff will complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J” in the Integrated Student Information System (ISIS). All such transfers will be requested and completed by JJSO staff and subject to final approval by School Operations/Special Programs.

d) Schools are to immediately direct DCF Child Protective Investigators (CPI),

full case managers, licensed foster parents, or anyone wishing to withdraw or transfer a student meeting the criteria in the above-listed section (a), to a JJSO District Court Liaison in School Operations.

e) In the unlikely event that the JJSO has provided written approval for a

transfer of a foster care student to the school within the boundaries of the new home placement; the DCF CPI, full case manager , foster parent, and /or guardian, is authorized to register the student at the receiving school. The individual registering the student is not to be directed back to the sending school to withdraw the student. Please be reminded that these transfers must be pre-approved at the JJSO. The foster parent, guardian, DCF CPI, and/or full case manager will present appropriate documentation received from the JJSO.

f) The registrar of the receiving school will assist the full case manager, DCF

CPI, or parent/guardian, in completing the Dependent Student Address Verification Form (FM-6536) and may contact the JJSO if additional assistance is needed.

1 of 2

APPENDIX I

g) School-site personnel must ensure that the student’s emergency contact information is immediately updated when a change in home placement and/ or guardianship has occurred.

h) Any books or other school materials the student has with him/her should be

sent back to the sending school via school mail. Schools may not deny the transfer of a student under the supervision of DCF for lost books, materials, or a financial debt. The students’ parents remain responsible for financial obligations.

Any questions regarding the above-listed procedures should be directed to Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305-633-4950.

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APPENDIX J

2014-15 PROCEDURES FOR TEACHER ROSTER VERIFICATION

• Florida Statute, Section 1012.34 (8); - Personnel Evaluation Procedures and Criteria - requires that the District provide instructional personnel the opportunity to review class rosters that will be used in their evaluation for accuracy and to correct any errors.

• To accomplish this requirement, Miami-Dade County Public Schools has created a process via a link on the Employee Portal for instructional staff. This process allows teachers the opportunity to view their class roster as it relates to whom the teacher is responsible on the last day of FTE Week.

• This link will be made available to teachers after the October FTE Survey and after the February FTE Survey. Screen samples below.

• The teacher will log on to his/her Employee Portal and click on the active link to view the class roster. Should the roster have an error, FM-7494, Roster Correction Form, is available as a link.

• This Roster Correction Form must be downloaded, completed by the teacher; and submitted to [email protected] for processing. The principal will be contacted to review the request. If the principal confirms the requested change, the correction will be made.

• Once the correction has been made, the class roster will be updated (nightly); the teacher will be able to see the correction within 24 hours and approve the roster.

• A link (to the Federal and State Compliance Office at [email protected]) labeled "Any Questions" will support emails regarding questions about the rosters.

• Teachers will be allowed to reset their roster acceptance. It is labeled in red as follows: “ACCEPTED ROSTER IN ERROR? CLICK TO RESET.” See sample below. The relevant record is deleted from the roster table as accepted when the reset button is pressed so that the teachers may accept again.




APPENDIX J

The Roster Verification links are only active for two weeks after Survey 2 and two weeks after Survey 3. Teachers will see the following when the links are not active:

• This roster will serve as the major source of the students who will be included in a teacher’s value added score. All students who appear on the roster for a teacher will be included in the calculations, assuming they have the necessary test scores.

Policy G1

Revised 5/2014 -1-

Greater Miami Athletic Conference Policy Regarding Behavior at Athletic Events and The Superintendent’s Directive It is the responsibility of each school to provide a safe and sportsmanlike environment at all athletic events. The host and visiting schools’ crowd control staff will work jointly to discourage the commingling of spectators from opposing schools. For contests where separation of spectators is not possible, every effort will be made through the use of crowd control staff to ensure that the commingling of spectators is a peaceful and controlled situation. Spectators will not be permitted to commingle with teams during, or after any athletic event. Each school in their school’s current crowd control plan should address and inform the student body through public address announcements and assemblies of the following areas of concern:

The importance of good sportsmanship. The necessity of proper crowd control to ensure the safety of all who attend

and participate at interscholastic athletic events.

1. RESPONSIBILITY FOR CROWD MANAGEMENT The principal/designee of the home/host school shall assume full responsibility

for crowd management and must identify himself/herself to the head game official PRIOR to the beginning of each contest for BASEBALL, BASKETBALL, FOOTBALL, SOCCER, SOFTBALL, TRACK & FIELD, VOLLEYBALL, AND WRESTLING.

The athletic director, assistant athletic director, and/or athletic business

manager may be the designee for all sports except varsity basketball, baseball, football, soccer, softball, and wrestling (see chart). For all other sports, as specified in the chart, the school site athletic personnel and/or head varsity coach shall assume responsibility for crowd management.

RESPONSIBILITY FOR CROWD CONTROL

Sport Personnel Responsible for Crowd Management Varsity Baseball Principal/Assistant Principal Junior Varsity Baseball Principal/Designee Varsity Basketball Principal/Assistant Principal Junior Varsity Basketball Principal/Designee Varsity Football Principal and Assistant Principal(s) Junior Varsity Football Principal/Assistant Principal

Policy G1

Revised 5/2014 -2-

Sport Personnel Responsible for Crowd Management Varsity Soccer Principal/Assistant Principal Junior Varsity Soccer Principal/Designee Varsity Softball Principal/Assistant Junior Varsity Softball Principal/Designee Track and Field Principal/Assistant Principal – Large Invitationals Varsity Volleyball Principal/Assistant Principals Junior Varsity Volleyball Principal/Designee Varsity Wrestling Principal/Assistant Principals Junior Varsity Wrestling Principal/Designee Badminton Designee or Head Badminton Coach Bowling Designee or Head Bowling Coach Cross Country Designee or Head Cross Country Coach Golf Designee or Head Golf Coach Swimming Designee or Head Swimming Coach Tennis Designee or Head Tennis Coach Water Polo Principal/Designee or Head Water Polo Coach

2. REPORTING TO THE OFFICIAL The principal/designee or athletic director shall inform the head game official as

to where the principal or designee will be stationed during the game in case of need. It is strongly recommended that during football games one assistant principal be present on the field and that the other assistant principal(s) be assigned to the stands to assist in crowd control.

If reporting to the head game official does not occur within 30 minutes prior

to the scheduled time of the contest, the home/host school shall be assessed a fine of $100 and the school will receive an official reprimand from the Administrator, Division of Athletics/Activities and Accreditation.

3. MISCONDUCT BY COACHES/ATHLETIC PERSONNEL Unsportsmanlike conduct by a varsity/junior varsity coach or any person acting in

an official capacity for a school before, during, or after an athletic event which results in a written report by a game or other official, shall result in a fine of a minimum of $250 to the school. A second violation during the same school year, in the same sport, shall result in a minimum fine of $500. Subsequent infractions shall result in progressive fines of $100 being added to preceding fine amounts. These disciplinary actions would be in addition to penalties assessed by the Florida High School Athletic Association (FHSAA).

Policy G1

Revised 5/2014 -3-

Note 1: In cases where a school is fined because of misconduct on

the part of a member of the athletic staff (i.e., coach, athletic director, athletic business manager, athletic trainer, etc.), the Superintendent of Schools will be provided the name of the offender no later than one workday following the decision to fine.

Note 2: Progressive amounts of fines will end with the close of each school year; however, penalties of a non-monetary nature can extend into ensuing school years, i.e., probation, ineligibility for championships.

4. SPECTATOR SIDELINE CONTROL Venues where permanent barriers separating spectators from players do not exist,

provisions should be made to restrain spectators from advancing onto the field of play and/or interfering with the ability of game officials to properly administer the rules of the game. Every effort should be made to prevent the commingling of players and spectators and it is recommended that, where feasible, players and spectators of the same school are on the same side of the playing field. It is strongly recommended that anyone who is not a player in uniform, cheerleader/mascot in uniform must have a sideline pass issued by the athletic director of each school. Children will not be allowed on the sidelines.

Failure to make reasonable attempts to comply with these recommendations may

result in penalties similar to those specified in Article 15, GMAC Bylaws 2004.

5. LEAVING THE BENCH/SIDELINES AREA There shall never be any justifiable reason for player(s) and/or other team-

affiliated personnel to leave the bench/sidelines area with intent to participate in an altercation. Schools whose players/personnel violate this ruling shall be assessed a minimum fine of $250, and all violators will be suspended for a seven (7) day two (2) game minimum (football one (1) game), for the first offense. Subsequent violations of this nature during the same school year shall subject the offending school to penalties similar to those listed in Article 15, GMAC Bylaws 2004.

Florida Statute 784.081 - Assault or Battery on Sports Officials Any person who commits assault or battery on an official is subject to the penalties as outlined in Florida Statute 784.081. This law took effect October 1, 2004.

Policy G1

Revised 5/2014 -4-

6. RESPONSIBILITIES FOR HOSTING HOME EVENTS AND

TOURNAMENTS - GMAC/FHSAA The principal/designee of the home/host school will be responsible for making the

necessary preparations and decisions to manage the event and for the filing/completion of the necessary GMAC/FHSAA reports.

For tournament purposes, the guidelines set forth by the FHSAA Sport Manuals

under the section of Local Management will be followed. The local tournament director will be ultimately responsible for making all necessary preparations and decisions in hosting his/her respective tournament. Any issue or controversy that arises which was not addressed in the tournament planning minutes will be decided by the tournament director.

7. TICKET SALES LIMITATIONS

Ticket sales for any athletic contest to be played in an enclosed arena should never exceed ninety percent (90%) of actual seating capacity. Every attempt should be made to seat each spectator. Entrance/exit areas and bleacher aisles should remain free of congestion. Additionally, sidelines and baselines should have restricted passage while the game is in progress.

8. SIGNS, BANNERS, NOISEMAKERS AND BANDS

Signs and banners which make derogatory references or are of a challenging nature to opposing teams and spectators shall be banned from all athletic events. Signs or banners should never be paraded before opposing schools’ team benches or bleachers. Noisemakers such as air horns, musical instruments, radios, which can disrupt the orderly flow of a game, shall be prohibited at all contests. When bands are present, with the exception of football, playing should not occur while the game is in progress.

9. GUIDELINES FOR MARCHING BANDS AT FOOTBALL GAMES

During any performance (pre-game, halftime, or post-game) marching bands

should only enter and exit the field of play from their home sidelines or designated end zone. (The designated end zone is the one utilized by the band’s team during the pre-game warm-up.) At no time is a marching band member(s) permitted to be on the opponent’s side. It is strongly recommended that band members and/or cheerleaders do not commingle on the opponent’s side of the field or stands.

Policy G1

Revised 5/2014 -5-

10. PAYMENT OF FINES

Fines will be assessed by the GMAC Executive Secretary, and will be made payable to the GMAC. Fines must be paid within ten workdays of the receipt of notification of the fine.

11. REPEATED VIOLATIONS Repeated violations of rulings addressed in this directive will subject offending

schools to more-severe penalties as listed in Article 15, GMAC Bylaws 2004. 12. ENFORCEMENT AND APPEALS PROCEDURES

Verbal report of misconduct/ejection by game or other official to the GMAC to establish necessity of the report.

Written report by the game or other official to the GMAC and to the Administrator, Division of Athletics/Activities and Accreditation, copies of which will be sent to the principal and athletic director of the schools involved.

Assessment of the fine and/or suspension. Payment of the fine. Appeal of the fine and/or suspension (if desired) to the GMAC Executive

Secretary, within ten (10) school days of receipt of penalty, along with all supporting documentation (including fine).

Appeal the fine and/or suspension to the Executive Committee. Appeal of the fine and/or suspension (if desired and/or necessary) to the

Superintendent of Schools (or designee).

APPENDIX L

K-8 Centers Intramural Sports Program Guidelines

What is the K-8 Center Intramural Sports Program for Students in 6th -8th Grade?

• The K-8 center intramural program is an extension of the regular physical education instructional program, including the development of movement skills, health-related fitness, and personal and social responsibility, conducted before and/or after school among students in the same school. All intramural activities shall be treated equally in terms of gender, resources, facilities, selection of staff, and allocation of supplies and equipment.

• Intramural programs should provide students with a variety of interesting, diverse, and challenging activities to accommodate differing levels of skills and interests. Each school's program should be individualized to reflect the needs and interests of all its students. The primary reason for participation is enjoyment of the learning activities rather than pressure to compete and win, as in athletic competition. Such an environment will enable students to extend learning of the benefits of movement, develop positive attitudes, increase self-esteem, enjoy positive social interactions, and broaden their fitness and leisure horizons.

Intramural Supplements for K-8 Centers

• Four (4) intramural supplements shall be allocated to each K-8 Center to be used for students in grades 6-8 for intramural activities ONLY.

• Each supplement shall be for a six (6) week period of time. • Intramural Coach – The instructional staff member receiving an intramural supplement

will supervise all students during intramural activities and functions. They will organize, plan, and conduct all school based intramural practices and competitions. They will provide students with adequate physical training and conditioning, skill development, and game-like preparation. They will also teach students the basic rules and regulations of the sport, and provide students with a quality learning experience.

• The intramural program should provide an opportunity for all students in grades 6-8 to become involved in team and individual competitions and special events within their schools.

• The promotion of positive physical, social, moral, and ethical values must be the objective of every K-8 center intramural program.

• Teachers should be selected because of their interest and dedication to the K-8 center philosophy of the intramural program.

APPENDIX L

What are the goals of the Intramural Sports Program for Students in 6th -8th Grade?

The K-8 center intramural program provides opportunities for students to:

• Enjoy participation and personal success • Strive for personal bests, make commitments, set goals, and follow through with

responsibilities • Participate in an intramural program in a safe environment and under the direction of

knowledgeable, caring, and trained personnel • Develop creativity and provide opportunities to generate games and practice skills • Participate in the planning, organization, and leadership of the intramural program

Equity in Intramurals

All participants regardless of ability, gender, or ethnicity must have equal access to the program, facilities, equipment, leadership roles, and participation time. SUGGESTED ACTIVITIES A list of suggested activities that may be incorporated into a K-8 center intramural program is listed below. TEAM (Suggested Dates) INDIVIDUAL/DUAL (Suggested Dates) FITNESS

Flag Football (Aug.-Nov.) Cross Country (Sept.-Oct.) Aerobics (Ongoing)

Soccer ((Aug. – Nov.) Racquet and Paddle Ball (Jan.-Feb.) Fitness (Ongoing)

Volleyball (Sept.-Dec.) Track and Field (Jan.-March)

Softball (Dec.-March) Golf (March-May)

Basketball (Feb. – May) Tennis (March-May)

Badminton (March-May)

NOTE: Suggested dates for intramural activities are flexible. Schools, in order to accommodate for a six week period of participation, may adapt dates to meet the school’s individual needs.

School Operations

2014-2015 SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN

Directions: Develop schoolwide intervention strategies to reduce disruptive behavior and suspensions, embrace the diverse needs of the school’s students and c ommunity, and s upport a pos itive school culture. The guide below addresses the elements recommended to be included in the narrative portion of the School-Based Alternatives to Suspension Plan. Please complete each section of the School-Based Alternatives to Suspension Plan. The template will expand in order to accommodate needed space.

Schoolwide Alternatives to Suspension:

Describe schoolwide incentive programs encouraging model student behavior. Describe in-school counseling intervention strategies for students committing Code of Student Conduct offenses. Describe in-school counseling/mediation alternatives for suspension strategies for students committing Code of Student Conduct offenses. Describe effective disciplinary actions indicating removal of privileges or denial of participation in school/extracurricular activities as alternatives for suspension.

Faculty and Staff:

Identify professional development activities on corrective strategies for disruptive behaviors to be provided to the faculty. Identify professional development activities on reducing and el iminating undesirable behaviors to be provided to the faculty. Identify professional development activities on rewarding desirable or effective behaviors to be provided to the faculty. Describe professional development activities on intervention strategies and discussion of alternatives for reducing suspensions to be provided to the faculty. Describe strategies school-site staff is to utilize in order to promote model behavior.

Students:

Describe strategies to encourage students to model behaviors that create a safe learning environment and reduce disruption of the educational process. Describe student-centered alternative to suspension activities.

Parental Involvement:

Describe strategies and indicate activities to increase parental/guardian involvement and engagement. Describe parent/guardian intervention programs to support alternative to suspensions.

Community Involvement:

Identify community-based organizations and/or outside providers. Describe community-based organization/outside provider partnership programs which support positive student behavior. Reference School Board policies 1213.01 and 3213.01, Request for Outside Providers, when providing information about services which are available in the community that address factors that may be affecting student behavior and/or academic performance. Confirm appropriate affiliating agreements with outside providers are up-to-date/completed and remain in compliance with School Board policy.

School Operations


Page 1 of 4

SCHOOL INFORMATION SCHOOL NAME SCHOOL CODE SCHOOL TYPE ELEMENTARY K-8 CENTER MIDDLE SENIOR HIGH ALTERNATIVE

SPECIALIZED CENTER ADULT/VOCATIONAL PRINCIPAL REGION OFFICE

SCHOOLWIDE ALTERNATIVES TO SUSPENSION

School Operations


Page 2 of 4

FACULTY AND STAFF

STUDENTS

School Operations


Page 3 of 4

PARENTAL INVOLVEMENT

COMMUNITY INVOLVEMENT

School Operations


Page 4 of 4

OTHER (OPTIONAL)

Principal’s Signature

Date

Region Office Approval Signature Date

APPENDIX O [SCHOOL LETTERHEAD]

DATE

Dear Parents and Guardians:

The Code of Student Conduct is the District’s policy that promotes a safe learning environment to ensure academic success. If this objective is to be accomplished, it is necessary that the school environment be a safe and supportive community. The “reculturing” of the school to a positive school climate supports academic achievement and promotes fairness, civility, acceptance of diversity, and mutual respect.

The Code of Student Conduct addresses the role of the parents/guardians, the students, and school, but also focuses on core values and model student behavior, rights and responsibilities of students, addressing student behavior, and disciplinary procedures.

The newly adopted Code of Student Conduct can be accessed by going to the following website: http://ehandbooks.dadeschools.net/policies/90/index.htm . If you do not have access to the Internet, you may go to your child’s school and request to review the Code of Student Conduct manual.

Please take the time to review and discuss the importance of the Code of Student Conduct with your child or children. After reviewing the Code of Student Conduct, you and your child/children must sign, date, and return the accompanied Parent Receipt and Acknowledgement Form to your child's school within 5 school days.

I consider each and every parent/guardian a valuable partner of Miami-Dade County Public Schools and recognize that you share the same goal as all of our schools, which is to create a safe learning environment that promotes academic success. For this reason, we hope that you understand the importance of the District’s expectations for student behavior, and the corrective strategies should misconduct occur.

Principal


http://www.vbschools.com/students/conduct/parent_form.pdf

APPENDIX O

Acknowledgment of Receipt and Review

Each parent/guardian of a student and each student enrolled in Miami-Dade County Public Schools must sign and return this page to the student’s school to acknowledge that he/she has accessed the online version or obtained a copy of the Code of Student Conduct. In addition, this page serves as acknowledgement that you have reviewed the Code of Student Conduct with your child. Each school will maintain records of such signed statements. The online version of the Code of Student Conduct in English, Spanish, and Haitian-Creole can be located in the Parent Portal or by accessing through the following website address:


If you do not have internet access to obtain a copy of the Code of Student Conduct, please visit your child’s school to obtain a copy. I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed the Code of Student Conduct with my child.

___________________________________ _________________________________ Parent’s/Guardian’s Signature Date I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed it the Code of Student Conduct with my parent/guardian. ___________________________________ _________________________________ Student’s Name Date

RETURN TO STUDENT’S SCHOOL WITHIN FIVE (5) SCHOOL DAYS UPON RECEIVING NOTIFICATION TO

REVIEW THE CODE OF STUDENT CONDUCT



APPENDIX O

[SCHOOL LETTERHEAD]

FECHA

Estimados padres de familia y tutores:

El Código de Conducta del Estudiante (The Code of Student Conduct) es la política del Distrito que promueve un ambiente de aprendizaje seguro para asegurar el éxito académico. Para que se cumpla este objetivo, es necesario que el entorno escolar sea el de una comunidad segura y de apoyo. El “crear una cultura” en la escuela con un ambiente escolar positivo, apoya el logro académico y promueve la equidad, la civilidad, la aceptación de la diversidad y el respeto mutuo.

El Código de Conducta del Estudiante aborda el papel que juegan los padres de familia/tutores, los estudiantes y la escuela, pero también se centra en los valores fundamentales y la conducta modelo del estudiante, los derechos y responsabilidades de los estudiantes, abordar los temas de la conducta del estudiante y de los procedimientos disciplinarios.

El recién aprobado Código de Conducta del Estudiante se puede acceder en la página web: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si usted no tiene acceso a la Internet, usted puede ir a la escuela de su/s hijo/s y solicitar el revisar el Manual del Código de Conducta del Estudiante.

Por favor, tómense su tiempo en revisar y discutir la importancia del Código de Conducta del Estudiante con su/s hijo/s. Después de revisar el Código de Conducta del Estudiante, usted y su/s niño/s deben firmar, fechar y devolver el formulario de Recibo de Acuse y Revisión a la escuela de su/s hijo/s, dentro de 5 días escolares.

Considero que cada padre de familia/tutor es un valioso socio de las Escuelas Públicas del Condado Miami-Dade y reconozco que comparten el mismo objetivo de todas nuestras escuelas, que consiste en crear un ambiente seguro en el aprendizaje que promueva el éxito académico. Por esta razón, esperamos que usted entienda la importancia de las expectativas del Distrito respecto a la conducta de los estudiantes y a las estrategias de corrección si ocurriese un mal comportamiento.

Director


APPENDIX O

Acuse de Recibo y Revisión

Cada uno de los padres de familia/tutores de los estudiantes y cada uno de los estudiantes matriculados en las Escuelas Públicas del Condado Miami-Dade debe firmar y devolver esta página a la escuela del estudiante a fin de confirmar que él o ella ha accedido la versión en línea o ha obtenido una copia del Código de Conducta del Estudiante. Además, esta página sirve como confirmación de que usted ha revisado el Código de Conducta del Estudiante con su hijo. Cada una de las escuelas mantendrá un registro de dichos documentos firmados. La versión en línea del Código de Conducta del Estudiante en inglés, español y haitiano criollo se puede encontrar en el Portal para los Padres de Familia o visitando el sitio “web” que aparece a continuación:

http://ehandbooks.dadeschools.net/policies/90/index.htm. Si usted no tiene acceso a la Internet para obtener una copia del Código de Conducta del Estudiante, por favor, visite la escuela de su hijo para que obtenga una copia. Acuso recibo de tener acceso o cómo obtener una copia del Código de Conducta del Estudiante que bien puede ser por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi hijo. ___________________________ ________________________ Firma del padre/de la madre/del tutor/de la tutora Fecha Acuso recibo de cómo tener acceso o cómo obtener una copia del Código de Conducta del Estudiante ya sea por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi padre, mi madre o tutor. _______________________________ _____________________________ Firma del estudiante Fecha

DEVUELVA ESTE DOCUMENTO A LA ESCUELA DEL ESTUDIANTE EN UN PLAZO DE CINCO (5)

DÍAS A PARTIR DEL RECIBO DE LA NOTIFICACIÓN PARA REVISAR EL


APPENDIX O

[SCHOOL LETTERHEAD]

DATE

Chè Paran e Gadyen:

“Code of Student Conduct” (Kòd Konduit pou Elèv) se règleman Distri a ki pwomote yon anviwònman pou aprann an sekirite pou asire siksè akademik. Si pou nou akonpli objektif sa a, li nesesè pou anviwònman lekòl yo an sekirite e nan yon kominote sipòtif. “Rekiltirasyon” lekòl la pou vin yon anbyans lekòl pozitif, sipòte siksè akademik e pwomote enpasyalite, sivilite, akseptasyon divèsite, e respè resipwòk.

Kòd Konduit pou Elèv la adrese wòl paran/gadyen, elèv, ak lekòl la men tou fikse sou valè debaz ak modèl konduit elèv, dwa ak responsablite elèv, adrese konduit elèv, ak pwosedi disiplinè.

Ou kab aksede nouvo Kòd Konduit pou Elèv yo adopte a nan ale sou paj Entènèt k ap suiv la: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si ou pa gen aksè sou Entènèt, ou kab ale nan lekòl pitit ou a e mande pou w revize bwochi Kòd Konduit pou Elèv la.

Silvouplè pran tan pou revize e diskite enpòtans Kòd Konduit pou Elèv la ak pitit ou a oubyen pitit ou yo. Aprè ou fin revize Kòd Konduit pou Elèv la, ou menm ak pitit ou a/pitit ou yo dwe siyen, date l, e retounen Deklarasyon Paran ak Fòm Konfimasyon Ou Pran an, ki akonpaye li, bay lekòl pitit ou a nan espas 5 jou lekòl.

Mwen konsidere chak e tout paran/gadyen kòm yon patnè presye nan Lekòl Leta Miami-Dade County e mwen rekonèt ou pataje menm objektif kòm tout lekòl nou yo, ki se pou kreye yon anviwònman pou aprann an sekirite ki pwomote siksè akademik. Pou rezon sa a, nou espere ou konprann enpòtans konduit distri a atann kay elèv, e estrateji korektif si yon movèz konduit ta pase.

Direktè/tris




APPENDIX O

Konfimasyon Ou Pran e Revize Li

Chak paran/gadyen yon elèv e chak elèv ki enskri nan Lekòl Leta Miami-Dade County dwe siyen e retounen paj sa a nan lekòl elèv la pou konfime li te aksede vèsyon sou Entènèt oubyen te pran kopi Kòd Konduit pou Elèv la. Anplis, paj sa a sèvi kòm deklarasyon ou te revize Kòd Konduit pou Elèv la ak pitit ou a. Chak lekòl ap kenbe deklarasyon siyen sa yo. Ou kab aksede vèsyon Kòd Konduit pou Elèv la sou Entènèt ann Anglè, ann Espayòl e an Kreyòl Ayisyen, sou Pòtal Paran an oubyen nan aksede li atravè adrès Entènèt ki ap suiv la:


Si ou pa gen aksè sou Entènèt pou jwenn yon kopi Kòd Konduit pou Elèv la, silvouplè vizite lekòl pitit ou a pou ka pran yon kopi. Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak pitit mwen an. ___________________________________ _________________________________ Siyati Paran/Gadyen Dat Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak paran/gadyen mwen. ___________________________________ _________________________________ Non Elèv la Dat

RETOUNEN LI BAY LEKÒL ELÈV LA NAN ESPAS 5 JOU LEKÒL APRÈ OU RESEVWA AVI A POU W

REVIZE KÒD KONDUIT POU ELÈV LA



Appendix Q

Suggested K-8 Centers Intramural Activities

A. Promotional Aspects To be successful, a good intramural program needs to be promoted. The following suggestions may be used to promote intramural activities: 1. Assign an intramural announcer to conduct announcements over the public address system. 2. Maintain a permanent Intramural Sports Board in a location of significant student traffic. The Intramural Sports Board should promote and feature current events and results of activities recently completed. An intramural bulletin board committee can be assigned this task. 3. Organize an Intramural Sports Committee. 4. Issue intramural awards upon completion of each sport recognizing outstanding leaders and participants. Intramural letters can be earned based upon a school designed point system. 5. Use the school paper to feature articles on intramural program activities. Any newsletter that is sent home to parents can publicize the program. The school’s website may be used to advertise and promote the intramural program. 6. Provide for the needs of the students. Students are the best public relations ambassadors for an intramural program. 7. Promote the intramural program through Physical education class announcements. The physical education staff should be aware of the intramural program activities and promote them frequently. B. Special Events & Activities Conduct special event activities that enhance the intramural program. Review the suggestions listed below: 1. Traditional team and individual team sports 2. Olympics Week 3. Superstars Competition 4. Jump rope contest and jump-a-thon activity 5. Physical Education Week promotional activities 6. School Spirit Week activities 7. Special pre-holiday activities: Turkey Trot 8. Creative activities highlighting a school's instructional or intramural program 9. Conduct traditional boys and girls flag football games at Thanksgiving time

Appendix R

2014-2015

SCHEDULE FOR REPORTING PERIODS AND REPORT CARD DISTRIBUTION

School Report Cards will be distributed no later than the specific dates listed below. It is essential that schools and regions publicize these dates through school, the PTA and other bulletins so that parents will be expecting students to bring report cards home. If schools receive their Report Cards earlier than the specific dates, they may distribute them earlier. Information Services will be responsible for disseminating this information to the media. Parents and students may access report cards on the student/parent portal. Parents who have opted out of receiving printed report cards should be directed to the portal.

Interim Progress Report Schedule

Grading Periods Distribution Date 1 September 16-18, 2014 2 November 18-20, 2014 3 February 18-20, 2015 4 April 27-29, 2015

Electronic Gradebook Schedule

*End of Period Gradebook Upload to ITS

Report Cards Available to Schools No Later

than

Report Cards Sent to Parents By

1 10/23/14 10/24/14 11/04/14 11/05/14 2 01/15/15 01/16/15 01/28/15 01/29/15 3 03/19/15 03/20/15 04/07/15 04/08/15 4 06/04/15 06/05/15 06/16/015 06/17/15