2014 Data & Reporting Conference Agenda

Data & Reporting Conference

August 7-8, 2014

Statehouse Convention Center

&

Marriott (Downtown Little Rock)

AGENDA AT-A-GLANCE

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Arkansas Department of Education Data & Reporting Conference

Statehouse Convention Center AGENDA AT-A-GLANCE – August 7, 2014

9:00-4:30 Registration

1:00-1:20

General Session – GOVERNOR’S HALL II Welcome & Announcements ................................................................................... Carmen Jordan Opening Address ..................................................................................................... Dr. Eric Saunders Assistant Commissioner for Fiscal & Administrative Services Arkansas Department of Education

Dr. Saunders became the Assistant Commissioner of Fiscal and Administrative Services July 1, 2014. Prior to coming to the ADE, Dr. Saunders served as superintendent of the East End School District in Bigelow and was Lavaca High School Principal for five years.

CARAWAY I, II,

III FULTON IZARD POPE MILLER

GOVERNOR’S HALL II

1:30-3:00

Standards for Accreditation

Presenter: Johnie Walters

1:30-2:40

Web-Based SIS Presenters: Reshmi Jose & Jill Johnson

1:30-4:30

New Cycle Coordinators

Training Presenters: Arijit Sarkar, Kathleen Crain, Carmen Jordan, & Joe Rapert

1:30-3:30

Special Education

Early Childhood Reporting Cycle 2-7

Presenter: Tammy Garrison

1:30-2:30

Shining the Light on

Alternative Education

Data Enriched Opportunities Presenter: Lori Lamb, CW Gardenhire, & Deborah Bales

1:30-3:00

Medical Reporting

Presenters: Lynda Burt & Sandy Harber

2:40-3:30

Digital Learning Coding

Presenter: Cathi Swan

2:40-2:50 BREAK

3:00-4:30

Course Code Management

System (CCMS) Presenter: Thomas Coy

2:50-4:00

PARCC Assessments, Technology

Guidelines and Student Data

Quality Presenters: Jimmy Blevins & Susan Gray

3:30-4:30

Shining the Light on

Alternative Education

Data Enriched Opportunities Presenter: Lori Lamb, CW Gardenhire, & Deborah Bales

3:00-4:00

Highly Qualified

Teacher (HQT) Reporting

Presenter: Frank Servedio

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Arkansas Department of Education Data & Reporting Conference Statehouse Convention Center & Marriott (Downtown Little Rock)

AGENDA AT-A-GLANCE – August 8, 2014

8:00-9:00 BREAKFAST – GOVERNOR’S HALL II 8:00-3:00 Registration

9:00-9:20

GENERAL SESSION – GOVERNOR’S HALL II Welcome & Announcements ........................................................................................................................................................ Ms. Annette Barnes Assistant Commissioner for Public School Accountability Arkansas Department of Education Opening Address ........................................................................................................................................................................... Mr. Mike Hernandez Deputy Commissioner Arkansas Department of Education

Mr. Hernandez was appointed deputy commissioner July 1, 2014. As the Deputy Commissioner, Mr. Hernandez works with ADE, legislators and school districts on finance, legislation and other education issues. Prior to his appointment as Deputy, Hernandez has served as the assistant commissioner for Fiscal and Administrative Services since July 2013. As assistant commissioner, he had oversight of the agency’s finances and the distribution of funds to public schools. Prior to working for ADE, Mr. Hernandez served as superintendent at Danville Public Schools for two years and was the principal/athletic director for Western Yell County High School in Havana for one year. Before becoming an administrator, he taught in Fountain Lake Schools in Hot Springs, Hot Springs Middle School, Danville High School and Marion Abramson High School in New Orleans.

Awards Presentation ..................................................................................................................................................................... Chis Everleth SunGard Public Sector K-12

Statehouse Convention Center Marriott (Downtown Little Rock)

CARAWAY I, II, III FULTON IZARD POPE MILLER GOVERNOR’S

HALL II SALON A SALON B SALON C MANNING

Concurrent Session I

9:30-10:15

9:30-11:00

studentGPS Presenter: Holly Glover

9:30-10:15

Child Nutrition

Direct Certification & October 1

Eligibles Presenter: Patricia Winders

9:30-10:15

Bus Transportation

Reporting Presenter: Mike Simmons

9:30-10:15

COGNOS State Reporting

Presenter: Joe Rapert

9:30-10:15

Medical Reporting

Presenters: Lynda Burt & Sandy Harber

9:30-10:15

Course Code Management

System (CCMS)

Presenter: Thomas Coy

9:30-10:15

Career & Technical Education

(CTE) Presenter: Lesia Edwards

9:30-11:00

Financial Reporting

Presenter: Christy Dunnahoe & Jackie Rowlett

9:30-10:15

Federal Reporting

Presenter: Linda Jenkins

9:30-10:15



Concurrent Session II

10:20-11:00

10:20-11:00

Triand Presenter: Sarah Cox

10:20-11:00

English Language

Learners (ELL) Presenters: Andre Guerrero & Miguel Hernandez

10:20-11:00

Medical Reporting

Presenters: Lynda Burt &

Sandy Harber

10:20-11:00



10:20-11:00

Standards for Accreditation Presenter: Johnie Walters

10:20-11:55

Special Education School Age Cycle 2-7

Presenter: Dr. Jody Fields

10:20-11:55

Student Cycle

Reporting Presenters: Sherry Lipe & Al Morgan

10:20-11:00

Migrant Education Reporting

Presenter: Stan Young

11:00-11:15 BREAK

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Concurrent Session III

11:15-11:55

11:15-11:55

Bus Transportation

Reporting Presenter: Mike Simmons

11:15-11:55

Child Nutrition



11:15-11:55

Federal Reporting


11:15-11:55

COGNOS State Reporting

Presenter: Joe Rapert

11:15-11:55

Migrant Education Reporting

Presenter: Stan Young

OPEN

11:15-11:55

Highly Qualified Teacher (HQT)

Reporting Presenter: Frank Servedio

11:15-11:55

English Language Learners

(ELL) Presenters: Andre Guerrero & Miguel Hernandez

12:00 -1:15

LUNCH PRESENTATION – GOVERNOR’S HALL II Data as a Flashlight: Data-Based Decision Making in Education ................................................................................ Mr. Cody Decker Assistant Commissioner for

Research & Technology Arkansas Department of Education

Mr. Decker began working for ADE in 2009 as the ADE coordinator of special projects and later as the director of information systems. He was responsible for several successful major information systems projects, including the ADE Data Center and the statewide longitudinal data system. As the Assistant Commissioner of the Division of Research and Technology, Mr. Decker leads the division of Research and Technology and serves as the agency’s chief information officer for information systems. Previously, Decker worked for Dawson Education Service Cooperative and Environmental and Spatial Technology Inc., commonly referred to as the EAST Initiative, in Little Rock. An Arkansas native, Decker has a Bachelor of Science degree in Information Science, a Master of Science degree in Information Quality and is pursuing a doctorate in Information Quality from the University of Arkansas at Little Rock.

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Concurrent Session IV

1:30-2:15

1:30-3:15

studentGPS Presenter: Holly Glover

1:30-2:15

Triand Presenter: Sarah Cox

1:30-3:15

Special Education School Age Cycle 2-7

Presenter: Dr. Jody Fields

1:30-3:15

Special Education

Early Childhood Reporting Cycle 2-7

Presenter: Tammy Garrison

1:30-2:15

Bus Transportation

Reporting Presenter: Ronny Brown

OPEN

1:30-3:15

Web-Based SIS

Presenters: Larry Cunningham & Jill Johnson

1:30-3:15

Financial Reporting

Presenter: Christy Dunnahoe & Jackie Rowlett

1:30-3:15

Student Cycle

Reporting Presenters: Sherry Lipe & Al Morgan

1:30-2:15

Child Nutrition



2:15-2:30 BREAK

Concurrent Session V

2:30-3:15

2:30-3:15

Federal Reporting


2:30-3:15

Career & Technical Education

(CTE) Presenter: Lesia Edwards

2:30-3:15

COGNOS State

Reporting Presenter: Joe Rapert

2:30-3:15

English Language Learners

(ELL) Presenters: Andre Guerrero & Miguel Hernandez

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CONFERENCE SESSION DESCRIPTIONS

DAY 1 SESSIONS

Standards for Accreditation ......................................................................... 1:30 p.m. – 3:00 p.m. Johnie Walters

The presenter will discuss the importance of accuracy in data reporting with regard to its impact on the accreditation status of schools. This will include discussions concerning course codes, student data, teacher licensure, legislative updates and other issues that may impact data submissions for the 2014-2015 school year. The presenter will demonstrate the online accreditation system.

Web-Based SIS .............................................................................................. 1:30 p.m. – 2:40 p.m. Reshmi Jose & Jill Johnson

The Web-Based Statewide Information System (SIS) is a system developed by the Arkansas Department of Education’s Research and Technology Division to enable school districts to submit and certify data to the State. The system is used by school districts using eSchoolPLUS and FinancePlus software for Student Management System (SMS) and Financial Management System (FMS) respectively. This session is mandatory for SIS Coordinator of districts new on the eSchoolPLUS software.

New Cycle Coordinators Training ................................................................ 1:30 p.m. – 4:30 p.m. This session is designed for any new state reporting coordinator, whether new to a district or new to a position, and any coordinator in need of a “refresher”. The presenters will introduce all aspects of cycle reporting, as well as allow for specific questions from attendees to be answered. Financial Reporting (1:30 p.m. – 2:00 p.m.) ...................................................... Kathleen Crain Student Reporting (2:00 p.m. – 2:30 p.m.) ........................................................ Carmen Jordan COGNOS (3:00 p.m. – 3:30 p.m.) ............................................................................. Joe Rapert Web-Based SIS (3:30 p.m. – 4:00 p.m.) ................................................................. Arijit Sarkar Q & A Session (4:00 p.m. – 4:30 p.m.)

Special Education Early Childhood Reporting Cycle 2-7 ............................. 1:30 p.m. – 3:30 p.m. Tammy Garrison

The 2 hour workshop will focus on the required early childhood data elements to be submitted to the Arkansas Public School Computer Network (APSCN) office for Cycles 2-7 reporting for the 2014-2015 school year. In addition, the workshop will provide information and instructions for reviewing the 2013-2014 Cycle 7 data in MySped Resource.

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Shining the Light on Alternative Education Data Enriched Opportunities 1:30 p.m. – 2:30 p.m. Lori Lamb, CW Gardenhire, & Deborah Bales

Growth of alternative education opportunities may create tremendous challenges to individuals that are not fully aware of requirements. This session will train the novice and reassure the expert concerning detailed data entry. Student coding, funding, cycle reports to include days and minutes will be discussed. Chapter 48 is the law that mandates and governs Alternative Education Environments, it will be explored and also expounded on as the rules and regulations are also introduced. Program Descriptions light the way to explaining how all requirements are met. Technology evolution and education expectations pertaining to the alternative education programs will be shared. This nontraditional program changes lives and creates positive outcomes for our students. The delivery will be interactive, creative and enlightening.

Medical Reporting ................................................................................. 1:30 p.m. – 3:00 p.m. Lynda Burt & Sandy Harber

The presenters will discuss all aspects of student medical records that are reported to the state. The session will include discussion of the medical data entered, reports to pull, SIS errors, SIS reports, and troubleshooting.

PARCC Assessments, Technology Guidelines and Student Data Quality .... 2:50 p.m. – 4:00 p.m. Jimmy Blevins & Susan Gray

This session will deliver an overview of PARCC Assessments, components, delivery, and test design. The presenters will provide guidance to inform planning and scheduling test administrations within the PARCC component windows; updates on Pearson testing platform requirements and recent technology communications; and information and timelines about student date fields that be used to populate the PearsonAccess management portal.

Digital Learning Coding ................................................................................ 2:40 p.m. – 3:30 p.m. Cathi Swan

This session will provide information related to Act 1280 “The Digital Learning Act”. Discussion will be centered on expectations for data entry and reporting.

Highly Qualified Teacher (HQT) Reporting .................................................. 3:00 p.m. – 4:00 p.m. Frank Servedio

Information to administrators and data entry clerks (registrars) on the Highly Qualified Teacher provisions. Teacher qualifications, Classes that require HQT, Forms used to establish HQT, and School District Reporting requirements will be discussed, explained and clarified.

Course Code Management System (CCMS) ................................................. 3:00 p.m. – 4:30 p.m. Thomas Coy

Come and learn how the specialists from the Curriculum and Instruction Unit can help you with general information, as well as course codes, course approvals, pathways for high school graduation for all students, and other hot topics. Up-to-date information will be shared, so come get informed!

Shining the Light on Alternative Education Data Enriched Opportunities 3:30 p.m. – 4:30 p.m. Lori Lamb, CW Gardenhire, & Deborah Bales

This is a repeat of the 1:30 – 2:30 p.m. session

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DAY 2 SESSIONS BREAKOUT SESSION I PRESENTATIONS studentGPS ................................................................................................. 9:30 a.m. – 11:00 a.m. Holly Glover

The Arkansas Ed-Fi Dashboards will empower educators with relevant, timely, student-centric information that will enhance data-decision making in the classroom to improve student achievement. The dashboards will be available to districts who have implemented eSchoolPlus (Districts in Phases 1-3) in the 2013-2014 school year. All remaining districts will have access to the dashboards the following year. This session will provide an overview of the dashboards, what data is included in the dashboards, and where the data originates from in eSchoolPlus.

Child Nutrition Direct Certification & October 1 Eligibles ........................ 9:30 a.m. – 10:15 a.m. Patricia Winders

Cycle 2 Enrollment and Eligible data impacts the distribution of millions of federal and state dollars to school districts. This session will discuss the Child Nutrition Cycle 2 requirements, avoidance of discrepancies in data reporting and the new Direct Certification process.

Bus Transportation Reporting .................................................................... 9:30 a.m. – 10:15 a.m. Mike Simmons

The session will cover the reporting requirements for data collection on school buses and transportation personnel. This will include all fiscal data on your buses and personnel information on any school bus drivers employed by the district.

COGNOS State Reporting ........................................................................... 9:30 a.m. – 10:15 a.m. Joe Rapert

This session will provide a look at various COGNOS reports, both student and financial, that can be used to validate data from the transactional system for state reporting.

Medical Reporting ...................................................................................... 9:30 a.m. – 10:15 a.m. Lynda Burt & Sandy Harber

The presenters will discuss all aspects of student medical records that are reported to the state. The session will include discussion of the medical data entered, reports to pull, SIS errors, SIS reports, and troubleshooting.

Course Code Management System (CCMS) ............................................... 9:30 a.m. – 10:15 a.m. Thomas Coy

Recently, the ADE Unit of Curriculum and Instruction has made updates to the Course Code Management System (CCMS). Updates will be provided, as well as user tips, and session attendees will have an opportunity for Q&A. This session is targeted specifically to district and school administrators.

Career & Technical Education (CTE-ACE) ................................................... 9:30 a.m. – 10:15 a.m. Lesia Edwards

This session will provide an overview of the CTE End of Course Online Assessment process through PCG Education. There will be discussions regarding the data reporting and analysis processes on the state, coop, and district levels and explain to participants how data is used to drive program improvement and increase student achievement.

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Financial Reporting ..................................................................................... 9:30 a.m. – 11:00 a.m. Christy Dunnahoe & Jackie Rowlett

The session will provide detailed instruction for bookkeepers and/or business managers on the financial management system coding for state reporting cycles 1, 2, 8, and 9. Information for bookkeepers and/or business managers and cycle 1, 8, 9 SIS coordinators regarding the cycle submission process of the new web state reporting as it relates to cycles 1, 2, 8, and 9.

Federal Reporting ....................................................................................... 9:30 a.m. – 10:15 a.m. Linda Jenkins

This session is an overview of the Arkansas Department of Education (ADE) Federal Reporting process and requirements using Statewide Information System (SIS) data as the authoritative data source. The presentation includes generalized overview of U.S. Department of Education EDFacts initiative to collect data as approved through the Office of Management and Budget (OMB) and the impact on state reporting as submitted and certified by school districts/cycle coordinators using SIS Cycle 1 thru Cycle 9 data submissions process.

Digital Learning Coding .............................................................................. 9:30 a.m. – 10:15 a.m. Cathi Swan

This session will provide information related to Act 1280 “The Digital Learning Act”. Discussion will be centered on expectations for data entry and reporting.

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BREAKOUT SESSION II PRESENTATIONS Triand ........................................................................................................ 10:20 a.m. – 11:00 a.m. Sarah Cox

This class is for Counselors, Registrars, or any user who will be responsible for pulling or sending transcripts. Learn how to use Triand to search for and view student records containing demographic data, state and local assessments results, course history, current schedule and more. Learn how to send and receive transcripts from another Arkansas school or to a higher education institute. Pursuant to Ark. Code Ann. § 6-80-107, using Triand to submit student records electronically to Arkansas schools is a requirement for all Arkansas public schools, regardless of grade level.

English Language Leaners (ELL) ................................................................ 10:20 a.m. – 11:00 a.m. Andre Guerrero & Miguel Hernandez

This session will review the data collection process, timelines, definitions of data points, and forms related to ELL program reporting requirements. There will be some discussion on federal laws that govern this reporting.

Medical Reporting .................................................................................... 10:20 a.m. – 11:00 a.m. Lynda Burt & Sandy Harber

This is a repeat of Session I.

Digital Learning Coding ............................................................................ 10:20 a.m. – 11:00 a.m. Cathi Swan


Standards for Accreditation ..................................................................... 10:20 a.m. – 11:00 a.m. Johnie Walters

The presenter will discuss the importance of accuracy in data reporting with regard to its impact on the accreditation status of schools. This will include discussions concerning course codes, student data, teacher licensure, legislative updates and other issues that may impact data submissions for the 2014-2015 school year. The presenter will demonstrate the online accreditation system.

Special Education School Age Cycle 2-7 ................................................... 10:20 a.m. – 11:55 a.m. Dr. Jody Fields

This workshop will focus on the required School Age data elements to be submitted to the Arkansas Public School Computer Network (APSCN) office for Cycles 2-7 reporting for the 2014-2015 school year. In addition, the workshop will provide information and instructions for reviewing the 2013-2014 Cycle 7 data in MySped Resource.

Student Cycle Reporting ........................................................................... 10:20 a.m. – 11:55 a.m. Sherry Lipe & Al Morgan

This session will cover data fields within the eSchoolPLUS software that is reported in the state reporting cycles. This session is for any users who enter data into the eSchoolPLUS system.

Migrant Education Reporting ................................................................... 10:20 a.m. – 11:00 a.m. Stan Young

This session will discuss migrant student identification and reporting.

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BREAKOUT SESSION III PRESENTATIONS

Bus Transportation Reporting .................................................................. 11:15 a.m. – 11:55 a.m. Mike Simmons


Child Nutrition Direct Certification & October 1 Eligibles ...................... 11:15 a.m. – 11:55 a.m. Patricia Winders


Federal Reporting ..................................................................................... 11:15 a.m. – 11:55 a.m. Linda Jenkins


COGNOS State Reporting ......................................................................... 11:15 a.m. – 11:55 a.m. Joe Rapert


Migrant Education Reporting ................................................................... 11:15 a.m. – 11:55 a.m. Stan Young

This is a repeat of Session II.

Highly Qualified Teacher (HQT) Reporting .............................................. 11:15 a.m. – 11:55 a.m. Frank Servedio

Information to administrators and data entry clerks (registrars) on the Highly Qualified Teacher provisions. Teacher qualifications, Classes that require HQT, Forms used to establish HQT, and School District Reporting requirements will be discussed, explained and clarified.

English Language Leaners (ELL) ................................................................ 11:15 a.m. – 11:55 a.m. Andre Guerrero & Miguel Hernandez


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LUNCH PRESENTATION Data as a Flashlight: Data-Based Decision Making in Education ............. 12:00 p.m. – 1:15 p.m. Cody Decker

Data is often used to produce administratively-required reports, such as the school report card, accreditation, and federal reports. This presentation focuses on how data may be used to inform decision making at the classroom, school and district levels. Learn about emerging data efforts of the ADE, how data can be “used as a flashlight, not a hammer,” and see a preview of the new student assessment and roster systems.

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BREAKOUT SESSION IV PRESENTATIONS studentGPS ................................................................................................... 1:30 p.m. – 3:15 p.m. Holly Glover


Triand ............................................................................................................ 1:30 p.m. – 2:15 p.m. Sarah Cox


Special Education School Age Cycle 2-7 ....................................................... 1:30 p.m. – 3:15 p.m. Dr. Jody Fields


Special Education Early Childhood Reporting Cycle 2-7 ............................. 1:30 p.m. – 3:15 p.m. Tammy Garrison

The workshop will focus on the required early childhood data elements to be submitted to the Arkansas Public School Computer Network (APSCN) office for Cycles 2-7 reporting for the 2014-2015 school year. In addition, the workshop will provide information and instructions for reviewing the 2013-2014 Cycle 7 data in MySped Resource.

Bus Transportation Reporting ...................................................................... 1:30 p.m. – 2:15 p.m. Ronny Brown


Web-Based SIS .............................................................................................. 1:30 p.m. – 3:15 p.m. Larry Cunningham & Jill Johnson

The Web-Based Statewide Information System (SIS) is a system developed by the Arkansas Department of Education’s Research and Technology Division to enable school districts to submit and certify data to the State. The system is used by school districts using eSchoolPLUS and FinancePlus software for Student Management System (SMS) and Financial Management System (FMS) respectively. This session is mandatory for SIS Coordinator of districts new on the eSchoolPLUS software.

Financial Reporting ....................................................................................... 1:30 p.m. – 3:15 p.m. Christy Dunnahoe & Jackie Rowlett


Student Cycle Reporting ............................................................................... 1:30 p.m. – 3:15 p.m. Sherry Lipe & Al Morgan


Child Nutrition Direct Certification & October 1 Eligibles .......................... 1:30 p.m. – 2:15 p.m. Patricia Winders


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BREAKOUT SESSION V PRESENTATIONS Federal Reporting ......................................................................................... 2:30 p.m. – 3:15 p.m. Linda Jenkins


Career & Technical Education (CTE-ACE) ..................................................... 2:30 p.m. – 3:15 p.m. Lesia Edwards


COGNOS State Reporting ............................................................................. 2:30 p.m. – 3:15 p.m. Joe Rapert


English Language Leaners (ELL) .................................................................... 2:30 p.m. – 3:15 p.m. Andre Guerrero & Miguel Hernandez


Documents

2014 Data & Reporting Conference Agenda