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2014 IEEE Asia- Pacific Committee Meeting
IEEE Region 10 Student/GOLD/WIE Congress 2013 Report
Name: Om Perkash Committees: SAC, GOLD, WIE
March 1, 2014Kuching, Malaysia
Group Photo
IEEE Region 10 SAC/WIE/GOLD Summary
o The congress was organised on July 11-14, 2013 at Taj Krishna hotel Hyderabad – first time in a hotel
o Registration fees was subsidized at USD $150
o There were 200 participants for the congress with more 107 participants outside India
o All international student participants were given free Aakash tablet (Thanks to Mike Lightner, 2006 President)
o The participation from India was un-even, some Sections had 90 registrations and other Sections were chased for participation (Pune, Bombay, Delhi, Gujrat)
o It was shared accommodation and delegates were provided with good quality food
IEEE Region 10 SAC/WIE/GOLD Summary
o Good representation from IEEE HQ and Region 10 (4 Presidents and several coordinators from R10)
o Good non-IEEE representation such as Prof. D B Pathak from IIT Bombay, Prof. Ram Gopal Rao
o Special newsletter will be published in Q1, 2014
o Positive Feedback was received from the several delegates
o Due to visa issues, 10 delegates couldn’t make it to the congress
o Section still has not closed the finances. R10 is waiting for their response
Few Snapshots
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Registration Highlightso 33 Sections out of 52 sections from Region 10 were
represented
o Turkey Section from Region 8 was also represented
o Sections with more than 3 volunteers
Section # of participants
Bangladesh 24
Kerala 18
Madras 13
Sri Lanka 11
Bangalore 10
Islamabad 9
Karachi 9
Section # of participants
Delhi 6
Malaysia 6
Victorian 6
Tokyo 4
Bombay 4
Lahore 4
Seoul 4
Program Highlights
o Volunteering and Opportunities for Impact by Dr. Peter Stacker
o Educational Activities and IEEE HKN – Prof. Mike Lightner
o IEEE Technical Activities – Prof. Roberto D- Marca
o Reasons to be Proud to be an IEEE Member -Prof. Moshe Kam
o IEEE Region 10 Overview – Prof. Toshio Fukuda
o IEEE and IEEE MGA an Overview – John Day
o IEEE Presidential Forum (4 Presidents)
o Presentation by R10 Coordinators (SAC, GOLD, WIE)
o Awards night & Multi-cultural night
o Leadership Workshop by Dr. Darrel Chong
o Discussion Forum (Geographical)
o Humanitarian Technologies and Activities – Prof. Kam
Learnings / Future Recommendations
o A congress must be awarded at least one year in advance. 6 months are not enough for good quality congress
o Section must sign a MoU with the Region 10 for the congress to properly handover
o Reports, Feedbacks for the congress
o Budget, Finances, expenses for the congress
o There should be good balance for sponsorship between Industry + IEEE
o A detailed guide should be provided to the congress organisers and strict timeline should be provided
o Congress combined with Region 8 in 2017 (Join effort and special celebration for IEEE R10)
o Congress every year (not bi-annual)
IEEE Region 10 SAC/WIE/GOLD Expenses (Not Audited)
Expenses Amount (US$)
Accommodation + Food at Taj Krishna $40, 698
Local Travel $281
Website $161
Banners $241
Awards $806
Delegate Kit $228
Operational Expenses $1,407
Misc Expenses $2, 505
Total $46,327
o Original budget presented was USD $ 53,000
IEEE Region 10 SAC/WIE/GOLD Income (Not Audited)
Income Amount (US$)
IEEE HQ + Societies $22,906
IEEE Region 10 $8,782
Cash Registration $3, 852
Signure Technologies $9, 135
SHAFNA P $1,612
IT Demo $909
Total $47,200
o Original budget presented was USD $ 52,000
o Surplus of USD $872
o $3,000 Sponsorship generated from industry which was expected to be USD $15,000 ($12,000 less than target)
Few More Snapshots
Few More Snapshots
Few More Snapshots
Few More Snapshots
Call for 2015 IEEE Region 10 Student/YP/WIE Congress 2015
o A congress must be joint (Student, YP, WIE)
o The congress will be organised in June / July 2015
o Participation is expected to be around 200
o The congress must be organised by IEEE Section in conjunction with Student branch / affinity groups and Section will sign a MoU with IEEE Region 10
o Section must financially support the event
o IEEE Region 10 will provide USD $10,000 as seed money.
o Congress will be 4-day event (3 nights)
o Section must generate industry sponsorship and shouldn’t completely rely on support from IEEE
o Registration fees should not be more than USD $150
Thank You!
Any Questions?
