2014 Minutes  Pages 2‐4 

Updates  Page 5 

Consolidated Balance Sheet  Page 6 

Consolidated  Income Statement 

Page 7 

LPN Budget & Chart  Page 8‐9 

LPA Budget & Chart  Page 10‐11 

LPA Capital Projects &  ac vi es 

Page 12 

Rural Improvement Zone Law 

Page 13 

Planned RIZ Projects  Page 14 

LPA/LPN Directories  Page 15 

AGENDA  Page 16 (back) 

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Lake Panorama Association Board of Directors Meeting

May 10, 2014 Lake Panorama National Resort and Conference Center

The 45th annual meeting of the Lake Panorama Association was called to order at 10 AM at the Lake Panorama National Resort and Conference Center by Board President Kane Powell. Other board members in attendance were John Coghlan, Bill Douglass, Mindy Larsen Poldberg, Charles Schnack, and David Stolp. Not present Neil Wright.

Powell introduced the current board members. He then asked former board members to stand, with four being present.

Powell introduced the 2014 Board Candidates – Robert (Bob) Batschelet, Gary Evans, and Tom Jeschke.

Board secretary Mindy Larsen Poldberg read the proof of service.

Powell requested outstanding ballots, with none being submitted. Powell announced the closing of the ballot.

Powell called for the reading of the minutes from the 2013 Annual Meeting. Bob Batschelet made a motion to waive the reading of the minutes. Motion seconded, carried.

Poldberg stated there are 1,733 Lake Panorama Association members, of which 1,710 are active members and 23 are inactive. A total of 75 LPA members signed in at the registration desk prior to the annual meeting.

2013 Financial & Audit Report Board Treasurer David Stolp presented the financial report. He said the CPA firm of Meriwether, Wilson con-ducted the LPA annual audit again this year, reviewing financial statements and balance sheets from 2013 and 2012.

The auditor’s report stated the financial statements, consolidated results and consolidated cash flows for the LPA and its subsidiary – the LPN – were in order and that the methods used by staff to create the documents were gen-erally accepted accounting principles (GAAP). Copies of the auditor’s report are available at the LPA office, and online on the LPA website.

Stolp reviewed the LPN financials, noting 2013 was the fifth year in a row LPN, LLC operated without financial assistance from the LPA. Operating income for the 2013 year was a negative $ 64,707. This was a reflection of a cut short season due to weather issues.

Stolp drew attention to the LPA 2013 operating income figure of $294,676. Adjusted operating income was $131,679; most of this difference is in audit adjustment for land sales expense. This is not new money; allocation each year is made by the auditors to benefit the long term strategy. 2014 budgeted operating income is less than previous years, $68,241 compared to $294,676 in 2013. This will likely be above that number after adjustments. We do not balance budget with selling of land. We do not want land sales to be relied upon for cash flow. The Pie charts provide great snap shot where money is being spent.

Stolp closed by reviewing a few categories and explaining the 2014 reduction in benefits is due to benefits change in deductible. Stolp thanked the current management and current BOD members for doing a great job. LPA Board President’s report Powell thanked all the Board Members for support and thanked the LPA and LPN staff for day to day to accom-plishments. Powell reviewed the ongoing progress of improvements. Many members have participated in target-ed action committees. These committees are Community Core Task Force, Dredging Spoils Task Force, and Land Force Task Force

A new organization is being established, a Non-Profit, Friends of the LPA Organization. This organization will provide opportunities for gifts, grants and other tax deductible donations. Powell also emphasized the value of input from members and encourages members to contact us for more partici-

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pation.

Powell highlighted the upgrade of the dredging process and how vital this is to the future property values. Powell extended a Thank You to RIZ and the RIZ board for investing in a new dredge and booster station.

Powell noted the new water plant is up and running and we are confident this will be a valuable asset for many years to come. Continued study is being completed on the issue of discolored water.

Due diligence is being met at the dam, with a full inspection recently being completed. Routine maintenance is scheduled for the fall of 2015, at which time water levels will be lowered several feet. Although routine, the maintenance expense at the dam will exceed six figures.

Construction and improvements have been and continue to be completed at the Conference Center; new siding on the south side and a joint commitment between LPA and Clover Ridge for a new pool to be completed later this year.

As a continued part of our commitment, we have recently completed an audit and comply with government stand-ards. The housing market is gradually recovering, and marked improvement in home sales and lot sales have been recorded. Powell closed by thanking the members in attendance for participating in the annual meeting.

LPN General Manager’s Report John Dinnebier, LPN general manager, introduced key full-time employees, plus members of the LPN Advisory Committee.

Dinnebier stated this is his 15th year as Director of Golf. LPN in is doing well. This is the fifth year LPN ran with-out assistance from LPA. 2013 paled in comparison to the banner year of 2012, due mainly to more challenging weather. 2014 has started out well. The transition of the LP West Course management from LPA over to the LPN is completed. The LP West service and grounds staff is doing a wonderful job. New ball washers, flag sticks with yardage markers have been installed, as well as yardage marked on sprinkler heads. Dinnebier reported we have a fantastic membership and great amenities with lounge, restaurant and lodging.

Dinnebier stated the goal for 2014 is to continue to work hard and do our best to improve the financial stability of the LPN in a positive manner. Dinnebier thanked the current and future board members for their support.

LPA General Manager’s Report John Rutledge, LPA general manager, asked employees to stand and be recognized. Rutledge introduced Dave Thompson and Danna Krambeer, who respectively replaced Susan Lyons and Judy Contner. Rutledge clarified Lyons had left due to relocation of her husband’s work and Contner had retired after 30 years of service. Rutledge complimented Lyons, Contner, Thompson and Krambeer on a smooth and coordinated transition.

Rutledge introduced the Rural Improvement Zone (RIZ) members - Bill Dahl, Dale Grotjohn, Doug Hemphill, JoAnn Johnson and Corey Welberg. Rutledge noted the RIZ Board manages an annual budget that exceeds $2 million. He thanked RIZ for working cooperatively with LPA.

Rutledge thanked the 2014 ballot counters – Susan Badding, Lance Levis, Lynda Menefee, and Dennis Santella.

Rutledge thanked the 2014 board candidates for running, noting all three are currently participating on task force committees. Rutledge thanked Kane Powell and Dave Stolp for their service.

Rutledge noted the annual meeting traditionally was the big event at which members could learn about the hap-penings of LPA. However, technology has made the annual meeting somewhat anticlimactic from news perspec-tive. Randy Holl has done a great job with the website and email bulletins and getting informant out to member-ship throughout the year. If you are not receiving the bulletins, please sign up, currently there are over 900 mem-bers on the email bulletin list.

Rutledge reviewed questions he would ask, if he were in the audience:

Increase in Dues of 3.5 %. This amount is generating $48,000 in additional cash reserves which will be used for larger projects that are coming. This is a modest amount in the 9% to 10% range, putting LPA in a comfortable zone. We are careful to range the operating budget to all areas, not just wages.

Invasive Species – This is a learning process in 2014, designed to raise awareness and implement basic pro-

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cedures. LPA is working this spring to implement the invasive rules. Rutledge stressed LPA is taking a proactive approach to this issue.

Roads increased budget money by $20,000 this year. We have a good vendor for our seal coat and we con-tinue to look at ways to improve the roads.

The Water Plant is functioning very well. We understand there are still occasions of dirty water, due to high iron and manganese. Rutledge encouraged members to call the association if this is an ongoing problem in their home. LPA will stop by and help work through the issue.

Dam – Rutledge clarified some confusion about the timing of dam repairs. He stated a 2014 repair was con-

templated, but the repairs were not urgent. Thus, the 2015 timing was selected.

Dredge – RIZ’s new dredge and booster station is in the process of being assembled at Boulder Beach. Net investment $1.7 million has been made, accounting for the eventual sale of old dredge. RIZ should see more efficiency and effectiveness from this new equipment. The dredge will go into the water this week-end.

RIZ recently purchased 115.91 acres of farm ground. Rutledge noted he will share this with the membership as projects are developed.

Rutledge also noted pursuit of conservation related funding programs, such as CREP funding, are being pur-sued as a means of funding erosion control structures.

Rutledge concluded his report by highlighting the current status of RIZ. Rutledge noted RIZ was under attack at the statehouse, which threatened the very existence of the program. Rutledge will participate in legislative discus-sions this summer and continue to work with the Guthrie County Board of Supervisors to protect this vital fund-ing source for Lake Panorama. Rutledge encouraged LPA members to be actively involved with local politics, so their supervisors understand how important this is to their constituents.

Powell gave the report from the tellers. There were 561 ballots counted with 2 spoiled ballots. Vote totals for the board candidates were:

Robert Batschelet 439 Gary Evans 293 Tom Jeschke 339 Powell announced Batschelet and Jeschke were elected to the Board.

An open forum was conducted with several members offering questions or comments about general lake topics. Meeting adjourned at 11:00 AM

Danna Krambeer, Mindy Larsen Poldberg Recording Secretary Board Secretary

Weather Alert Information— With the anniversary of the Mother’s Day tornado near, Adair Guthrie County Emergency Management has released a smartphone/tablet application for weather notifications. To download the application, which links to radar, gives storm warnings, forecasts and more, go to the Google Play store for Android phones or to the ITunes store for IPhones. Search for Adair Guthrie EMA. The application is in addition to the Code Red system which calls, emails or texts weather information at Lake Panorama to your cell or home phone. You may sign up for that service at https://public.coderedweb.com/CNE/D83844E0D379. Call (641) 332-3030 if you have questions.

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2014—Near Disaster to Progress

The  2014 Mother’s Day tornado was a close call from being a major disaster. Thankfully, without injuries, the toll was not nearly what it could have been. The Lonna drive condominiums  ↑at Boulder Cove have now been replaced and two other homes which were irreparably damaged are close to being re‐built. The tornado’s clean‐up task  was s ll being done during the winter as LPA mainte‐nance crews removed stumps of several hundred trees destroyed or damaged in the storm. ↓ 

The new dredge and booster pump is opera ng. The booster will allow the dredge to  gradually work from the upper basin to Fansler bridge at the extreme upper end of the lake. The silt, sand and gravels in that area will be pumped to the far end of the County silt basin. The old HORIZON dredge did not have enough power to pump the heavy spoil materials that far.  The dredge is working the upper basin, which is restricted from boa ng un l the Memorial Day weekend of 2015.  

Preven ng Invasive Species —Year 2  

The first year of the invasive species preven on program introduced LPA members to the poten‐al of invasive aqua c species to  create serious  

problems for the quality of lake recrea on.   

Since the regula ons were not adopted un l boat permits had already begun to be issued in 2014, the scope of the use of invasive species s ckers on vessels was only par al. In 2015, all vessels, no ma er the size or power, must display the s ck‐ers indica ng whether the vessel remains only on Lake Panorama or  the Middle Raccoon River  (RESIDENT vessel) or is used at other water bod‐ies (NON‐RESIDENT vessel).   

The importance of members properly cleaning, draining, and drying their vessels a er using them in other water bodies can’t be overes mated. A prime example of ignorance of the seriousness of the problem was a recent local newscast showing silver carp leaping all around a rowing team in Illinois. The newscasters laughed  at the situa on, apparently unaware of the poten al of one of those fish to injure boaters, skiers, tubers, or oth‐ers traveling  at even a moderate rate of speed. Other aqua c invasives are not nearly as obvious, but could cost members considerable sums in cleaning and repairing engines and equipment, as well as significantly reducing the enjoyment of boa ng. Following the invasive species rules will benefit everyone in the LPA. 

Boa ng Rule Change—The Narrows will be closed to all towing ac vi es and wake surfing from 11 a.m. to 4 p.m. on weekends and holidays from Memorial Day weekend through Labor Day weekend. 

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2014 LPA Activities

Building Seven new homes were permitted in 2014. Ten additional home permits were issued for re-building the condominiums and homes destroyed in the Mother’s Day tornado. Seven additions, 16 decks, eight detached garages, 11 storage sheds, three docks, three fenc-es, and one shoreline sun shelter permit were issued and three boathouse repair permits were approved. All but one of the new homes was built on lakefront property. Many deck permits were for re-builds.

Land Disturbing A total of 43 land disturbing permits were issued (for projects disturbing more than 1,000 square feet of ground or projects within 100 feet of the lake.) Many were for multiple purposes and ten were for shoreline repair work or beach construction.

Dredging The new dredge and booster pump were placed into service in early May, 2014. A significant portion of the season was spent imple-menting and fine-tuning the new equipment in the river channel. The new system will allow RIZ/LPA to pump from the Fansler Bridge to the County Basin, although progress is expected to be slow due to the accumulated debris in the river channel. The utility barge continued to address small coves, which are currently not suitable for dredge operation.

Water Company The Water Company produced 67,519,000 gallons of drinking water in 2014. The department continues to work on improving water quality by installation of small hydrants to flush “dead-end” water lines and will add a loop to Karen Drive area for that purpose in 2015.

Security The Security department is charged with many tasks related to rules and security. The department made 1,261 winter house checks, inspected 126 vessels for invasive species regulations, had 494 land enforcement issues, noted 138 security issues, had 127 boat enforcement stops, did 438 assists for other LPA departments, assisted other agencies 38 times, and reported 3,232 total events.

Maintenance Chip Seal was applied to 10 miles of LPA streets in 2014. Maintenance does all snow removal, yard waste handling, mows all beaches and roadsides, maintains beaches, installs buoys and docks at beaches, and is responsible for numerous building, grounds and vehi-cle maintenance issues including assisting with the LPN owned property, and assisting Dredge department with lake debris removal.

Farms The LPA received $38,095.60 in farm income in 2014. $11,677 of that was from ground in the Conservation Reserve Program (CRP) and the rest from hay ground rental and one 47-acre row crop area. (RIZ property and LPA property and funds are totally separate.)

Boats The LPA registered 2,057 vessels in 2014. 1,181 boats were10 horsepower and up, 333 were personal watercraft (PWC), and 543 were under 10 horsepower. In five years boats 10 hp and up increased by 94, under 10 hp increased by 163, and there were 2 fewer PWC.

Dam Operations Engineering inspection and analysis has provided plans for bids to be let for routine repair work on the concrete spillway in the fall of 2015. The lake will be lowered four feet while work is being completed. If river flows are too high to allow work, it will be postponed.

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Rural Improvement Zone Law Passage Successful  

Future of RIZ Assured*  

The recent passage of the HF 615 in the Iowa Legislature culminates over a year’s work in planning, and nego a ng. Efforts were made by five RIZ districts, four coun es, representa ve agencies and numerous legislators.  

During the 2014 legisla ve session, the Senate commi ee involved in one of two differing bills di‐rected the opposing sides to come together and bring a solu on in 2015. The 2015 approval votes of 97‐0 in the Iowa house and 49‐0 in the Iowa Senate indicates the success of that effort.   

Problems with a rural improvement zone’s establishment in a southern Iowa county brought issues that needed to be looked at from the point of view of county government.  Necessary extension of rural improvement zones for the lakes involved needed to be looked at from the point of view of the private ownerships. Both sides compromised considerably on several issues to essen ally re‐write the Rural Improvement Zone law which was originally intended as to foster rural development in small Iowa coun es.   

Brian Johnson and Brice Oakley, LPA members and ac ve legisla ve lobbyists, were instrumental in the strategy needed to get the nego ated agreement introduced and passed.  Clel Baudler, local rep‐resenta ve made it possible for the legisla on to be introduced and State Senator  Jake Chapman as‐sisted from the Senate side. John Rutledge, LPA General Manager, used his exper se as a former County Auditor, to provide essen al and accurate facts about how the funding of the proposal would affect the respec ve coun es involved. These numbers proved valuable in assuring supervisors of the effects of the zones on their budgets (the numbers were confirmed through the Iowa Department of Management and verbiage was approved by the Legisla ve Services Agency.) The Lake Panorama RIZ, by far the largest rural improvement zone, provided its support through the trustees.   

The main change in the law that benefits Lake Panorama is that the RIZ can be extended if a profes‐sional engineering report shows the need for such extension. The ongoing issues with silt should be an obvious need that will allow extension of the zone. The law now also specifically allows RIZ trustees to spend money outside the zones for water quality purposes. This assures Lake Panorama that RIZ funds can be used to con nue to work outside the district to help reduce silta on and perhaps even lower levels of nutrients coming into the lake. Other changes in the funding parameters of the legisla on will mean that the LP RIZ will see almost exactly the same funding as it currently has regarding the per‐centage of dollars involved in zone tax monies. The coun es received assurance from the changes by allowing Supervisors to reject applica ons for new zones in certain situa ons, prevent problema c mul ‐county zones, and get more in the way of repor ng accountability from the rural improvement zones.  (The Lake Panorama RIZ already provides those same reports which will now be required of all districts.)   

All in all, the changes are a “WIN‐WIN” for the Lake and for the LPA.   

* As in all legisla on, modifica ons, amendments and changes can be imposed by the legislature in response to “hot‐bu on” issues or changing priori es in the future. The extensive bi‐par san vote without a single “nay” should help this legisla on be rela vely unbothered for some me.  

Website Sign-up Encouraged—All LPA members with internet access are encouraged to sign-up for a login at the LPA web-site http://www.lakepanorama.org. Sign-up will put members on the LPA ebulletin list for important weekly and special emails and provide a resource to find LPA regulations, board minutes, other documents, and basic LPA information.

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CREP—Conservation Reserve Enhancement Projects

The Lake Panorama Rural Improvement Zone purchased the former Cory farm for multiple purposes. The prima-ry purpose was to provide a substantial silt storage site that could be used to allow dredging in Hughes or Helen’s Cove. The second purpose was to provide property that could be utilized or traded for property that could be used in conservation projects. The CREP projects shown above will be designed to slow water from surface and tile drainage to accomplish two goals. The projects will help stop siltation coming into Helens and Hughes Cove and will also provide means for the water stored to be processed by plants and organisms to remove some of the nitrates dissolved in the water. Although nitrate removal will only be reduced in these two relatively small drainage areas, it will help contribute to lowering the nitrate levels of the Raccoon River system. Any reduction will be helpful in reducing algal blooms in the future as agriculture moves to reduce nitrate lost from farm fields in all of Iowa and the Midwest. The map shown above is the result of the initial acquisition of the Cory farm and trades and another small land purchase to be able to do the CREP projects. A combination of state and federal funding for the CREP projects will reduce the cost to the RIZ considerably. Conservation reserve project lands receive annual rental payments made to encourage conservation of farmland and water resources. These pro-jects may serve as models for what can be done in the future in other areas surrounding Lake Panorama.

August morning Reflec ons—Hughes Cove 

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LPA Standing Committees

These committees are appointed by the Board of Directors and provide assistance in examining and giving recommendations to the Board for the subject areas under their jurisdiction.

Building Codes Committee

Bob Akre John Coghlan, LPA board rep.

Greg Cushing Gary Evans

Tom Jeschke, LPA board rep. Larry Northup Rod Robson

James Tometich Dirk Westercamp

Water Safety Committee

Bob Batschelet, LPA board rep Dale Behrends

Lyn Coulter Darrell Hartle Todd Hyde Jim Koch

Chris Welp DJ Van Wyk

Neil Wright, LPA board rep.

Appeals Committee (reviews appeals

of fines & penalties) Jan Hardy Larry Hills

Ron Morden Linda Reis

Dave Thomas

Land Sales Committee Bob Batschelet Kathy DeLucca

Larry Hills Maureen Lubeck Keith Peterson

http://www.lakepanorama.org

LPA Office & Supervisory

Staff

John Rutledge General Manager

Dave Thompson Chief Accountant

Danna Krambeer Accounting

Joyce Johnson Customer Relations

Royce Shaffer Accounting, IT

Mike Gliem Water and Dam Supervisor

Mike Monthei Operations Supervisor

Maintenance Erosion Control

Denny Merritt Security Chief

Randy Holl Senior Administrative Ass’t.

Building Codes

LPA Contact Information

Security 641-755-3101

LPA office

641-755-2301

Fax—641-755-3810

General Email lpa@lakepanorama.org

Report Water Leaks

Days call office Nights call Security

Office Hours

8:00 a.m. to 4:30 p.m. Monday through Friday

LPN Resort Staff

John Dinnebier General Manager/ Director of Golf

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Gina Harris—Links Manager

Joyce Moore—Front Desk Manager

Tammy Kirtley—Housekeeping Department

LPN Golf Staff

Dan Wollner—Course Superintendent

Brandon Waddle —Assistant Superintendent Superintendent of Panorama West

Gary Babcock—Head Golf Pro

Mike Kleinwolterink—Assistant Golf Pro

Chaille Crandall—Spikes Manager

Maureen Lubeck—Panorama West Clubhouse Manager

LPN Advisory Committee

Kathy DeLucca Mary Hills Mark Juhl

LeRoy Oxley Kent Stephenson

Shanell Wagler

Panorama West Committee

Karen Cox Kathy DeLucca Virgil Hoehne Jeff Houston Kurt Johnson

Maureen Lubeck Paul Scott John Seward

LPN Contact Information

Reception phone 641-755-2080 Toll Free 1-800-879-1917

Links Restaurant 641-755-2100 Panorama Inn & Suites 641-755-2080

LPN Pro Shop 641-755-2024 Panorama West Pro Shop 641-755-2250

http://www.lakepanoramanational.com

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AGENDA

46th Annual Meeting

Lake Panorama Association 10 a.m. - Saturday, May 9, 2015 

Lake Panorama National Conference Center

Convene at 10 a.m. – John Coghlan, President Introduction of Board Members – John Coghlan, President

Bob Batschelet, John Coghlan, Bill Douglass, Tom Jeschke, Mindy Larsen Poldberg, Charles Schnack, Neil Wright

Recognition of Past Directors – John Coghlan, President Introduction of Board of Director Candidates – John Coghlan, President

Mindy Larsen Poldberg, Charles Schnack, Tracy Welberg

Reading of Proof of Service - Mindy Larsen Poldberg, Secretary Closing of Ballot – John Coghlan, President

Reading of the 2014 Annual Meeting Minutes – Mindy Larsen Poldberg, Secretary (May be waived)

Announce number of members (active and inactive) – Mindy Larsen Poldberg, Secretary

Announce number of voting members present – Mindy Larsen Poldberg, Secretary 2014 Financial and Audit Report – Bob Batschelet, Treasurer President’s Report – John Coghlan, President LPN, LLC General Manager’s Report – John Dinnebier, LPN General Manager

LPA General Manager’s Report – John Rutledge, LPA General Manager Report from the Tellers – John Coghlan, President

Other Business, Comments, Questions – John Rutledge, General Manager Adjournment – John Coghlan, President

LPA Website: http://www.lakepanorama.org

LPN Website: http://www.lakepanoramanational.com