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2014 NAFDPIR Conference

USDA Food and Nutrition Service General Session

June 9, 2014

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FDPIR OVERVIEW & PRIORITIESLaura CastroDirector, Food Distribution Division

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Recent Developments

• Implementation of final rule established parity between SNAP and FDPIR eligibility requirements

• Changes in SNAP Benefit Level from ARRA Sunset

• Impact:• Participation• National and Local Inventories• Funding

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Participation in FDPIR• Currently serving an average of 83,000

individuals per month nationally.

Feb 2013

Mar 2013

Apr 2013

May 2013

Jun 2013

Jul 2013

Aug 2013

Sep 2013

Oct 2013

Nov 2013

Dec 2013

Jan 2014

Feb 201465,00067,50070,00072,50075,00077,50080,00082,50085,00087,50090,000

FDPIR Participation:FY 2013 - Present

Month

Indi

vidu

als

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National and Local Inventories• Participation increases put strain on food

availability/variety

• Procurement schedule – generally 3 months in advance of delivery

• Increase in food costs – due to inclement weather

• Commitment to meet full food package

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Fiscal Year (FY) 2014 –2015 Funding

• $104.0 million appropriated in FY 2014

• Exploring ways to increase program funding for FY 2014 food purchases

• President’s FY 2015 Budget Request includes $119.736 million for FDPIR, a significant portion of which is to support increased participation

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FY 2014 Food Distribution Program Nutrition Education (FDPNE) Awards• New Application Submission Process

• 20 Indian Tribal Organizations (ITOs) received awards • Amounts awarded range from $5,210 to $135,017

• Project Summaries:

http://www.fns.usda.gov/fdpir/fdpir-nutrition-education-grant-awards

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FY 2014 Food Distribution Program Nutrition Education (FDPNE) Awards• Examples of Activities Funded• Food demonstrations for participants

• Nutrition, cooking, and food preservation classes for participants

• Community gardens

• Cookbooks and calendars

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Nutrition Education Tools Purchased for ITOs

• All ITOs received resources to help them provide more nutrition information to participants• How Much Fat? Test Tubes (Parts I, II and III) • Two Nutrition DVDs to show to participants• Poster to Display for Participant Viewing• Tip Sheet

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FDPIR Food Package Review• Welcomed new group members• FY 2014 Work Plan• Frozen pork chop pilot• Shell eggs pilot

• Seneca Nation

• Spaghetti in 1 lb. boxes• Product review & sampling• No salt added canned corn and tomatoes• DoD customer service feedback

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What’s New in FDPIR Materials?

• FDPIR Program Brochure• Next: Banners, Posters, Nutrition Education

Brochure, Audio Blogs

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Upcoming Consultation Sessions• FNS Quarterly Consultation Schedule

• August 20, 2014 from 3 p.m. – 4:30 p.m. Eastern• November 19, 2014 from 3 p.m. – 4:30 p.m. Eastern

• For further information: www.fns.usda.gov/fns/tribal/TribalAffairs@fns.usda.gov

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Priorities through FY 2015

• Ensure sufficient resources to meet increased participation and full food package benefit levels

• Collaborate closely with Food Package Review Work Group

• Share FDPIR Study Final Draft Report with NAFDPIR, receive Final Report

• Continue regional vendor pilot

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POLICY UPDATES

Dana RasmussenChief, Policy BranchFood Distribution Division

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Funding for FDPIR • FY 2014 Appropriation• Provides $104 million in total appropriated

funds• $998,000 separately appropriated for

FDPIR Nutrition Education (FDPNE) Competitive Grants

• FY 2015 President’s Budget Request• $119.736 million requested• Increase of $15.736 million from FY 2014

• Includes $10 million to support increases in participation

• Additional $5 million to expand purchases of regionally preferred and locally grown foods, under 2008 Farm Bill

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Agricultural Act of 2014 (P.L. 113-79), the 2014 “Farm Bill”• Signed into law on February 7, 2014

• Reauthorizes FDPIR through 2018

• Provisions impacting Tribes and FDPIR

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FDPIR Final Rule: Income Deductions & Resource Eligibility• Published final on August 27, 2013 with an

effective date of September 26, 2013

• Financial Eligibility• Elimination of resource test• Expanded medical expense deduction• New regional shelter/utility expense deduction

• Breakout Sessions at NAFDPIR Conference

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Recent Policy Memoranda

• FD-132: Questions & Answers Related to the FDPIR Income Deductions & Resource Eligibility Final Rule• Covers common questions related to the final rule

• FD-135: Revised Policy on Certification Periods for Zero Income Households• Allows for a minimum of 3-month certification periods

for zero income households verified to be stable

http://www.fns.usda.gov/fdpir/policy

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The Study of FDPIR• Objectives

• Obtain updated data on participant characteristics• Explore trends in participation• Examine distribution models• Learn about food package relative to participants’ diets

• Study Progress• Data collection update• Final report as early as Winter 2014

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OPERATIONS & SYSYEMS UPDATESJanice FitzgeraldChief, Household Operations BranchFood Distribution Division

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• Food Purchasing & 2014 Updates• Purchasing Schedule• Food Costs• Replenishment Orders• Vendor Pilot• Operations Call

TOPICS

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• Yearly• Quarterly• Monthly• All Household Programs follow same

purchasing schedule

FOOD PURCHASING

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• Yearly Purchases•IDIQ – deliveries October, 2014 thru September, 2015

• Quarterly Purchases•October thru December Deliveries•Purchase in July

• Monthly•October Deliveries•Purchase in August

Purchasing Schedule

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Food PurchasedIDIQ (Yearly) Quarterly Monthly

Apricots Remaining Fruits & Vegetables Cheese

Mixed Fruit Juices Ground Beef

Peaches Apple & Dried Fruit Products Chicken (Split Breast & Canned)

Pears Beans Turkey

Green Beans Soups

Whole Kernel Corn Livestock

Peas FSA Products (Grains, Peanuts, Oils, and Dairy)

Diced Tomatoes

Carrots

Vegetable Mix

Sliced White Potatoes

Cream Corn

Sweet Potatoes

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Food Costs

Material 2013 Cost/Truck

2014 Cost/Truck

Percent Increase

Frozen Ground Beef $91,000 $114,00 14%

Beef Roasts $141,000 $175,000 25%

Chicken Split Breasts $56,000 $64,000 15%

Whole Bagged $40,000 $40,000 0%

Turkey Roasts $95,000 $113,000 19%

Egg Mix $113,500 $133,000 18%

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• Inventory orders are based on ordering trends from previous months

• Generally use a 3 month average from the 3 previous months of multi-food orders

• Adjustments made based on increased participation and product availability

Replenishment Orders

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• Continuing with the 4 Oklahoma sites•Chickasaw•Pawnee•Ponca•Sac & Fox

Vendor Pilot

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• Monthly call to review inventories

• Updates on product availability

• Inventory status of Americold, Nampa & Paris Brothers

Operations Call

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• Two system outages are planned  •6:00 PM July 3rd until 6:00 AM July 7th – hardware upgrade•6:00 PM July 31st until 6:00 AM August 5th – software

upgrade

• Business operations and delivery schedules will be adjusted•Minimal impact to food deliveries or inventory during the

outages

Web-Based Supply Chain Management System (WBSCM)

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• No impact to ITO ordering from FFAVORS software release June 14th

• New Local Procurement State identifier in the catalog

• Vendor will identify States supplying product in their catalog

• This will be phased in by vendor through contract modifications- not all vendors will provide this information July 1

Fresh Fruit and Vegetable Order Receipt System (FFAVORs)

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• The ECOS application will be shut down mid-September 2014

• Organizations should access ECOS and obtain order information if they need to retain historical information

Electronic Commodity Ordering System (ECOS)

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Questions?

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Thank You!