2014 SAME JETC Exhibitor Manuals TEG Section 2s3.goeshow.com/same/jetc/2014/Exhibitor Service Kit... · Orlando, Florida Material handling is the process of receiving your materials,

Deadline Date for Advance Pricing: April 14, 2014

5931 West Campus Circle Drive, Irving, Texas 75063 Phone: (972) 580-9000 Fax: (972) 465-1117 Log onto cyberservices @ www.theexpogroup.com

SAME JETC May 21 - 22, 2014

orange County Convention Center Orlando, Florida

Material handling is the process of receiving your materials, either at the warehouse in advance of the show or at show site during move-in; delivering them to your booth; removing empty containers for storage during the show; returning the empty containers to your booth after the show; delivering your materials back to the dock; and loading for outbound shipping. Charges are determined by weight and ease of handling. Empty Removal Instructions: All exhibitors must have all crates tagged for empty storage by Tuesday May 20, 2014 at 3:00 pm. NOTE: Exhibitors will be subject to a surcharge of up to 20% of the total freight invoice if crates are not tagged for removal by set deadline.

• Overtime charges are assessed when The Expo Group has been granted initial access to the facility during overtime, per the contractual agreement between show management and facility. This includes warehouse shipments.

• Late Driver Check-In: Drivers checking in after 2:30 pm does not guarantee Straight Time rates.

• The overtime rate is applied to all shipments loaded or unloaded on Saturday, Sunday, holidays, and any time other than 8:00 am to 4:30 pm Monday through Friday.

• All weights are rounded off to the next cwt per Round Trip.

• The consignment or delivery of a shipment to The Expo Group by an exhibitor, or by a shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or shipper) of the terms and conditions set forth.

It is understood that The Expo Group is not an insurer. Insurance, if any, should be obtained by the exhibitor. It is suggested that exhibitors arrange All Risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the close of the show.

• Shipments delivered or consigned to the direct to dock or warehouse address are subject to the following: The Expo Group shall not be liable for loss, damage or delay due to fire, acts of God, strikes or causes beyond its control. Furthermore, The Expo Group’s maximum liability is limited to $0.30 per pound per article, with a maximum of $50.00 per item or $1,000.00 per shipment, while these goods and materials are in the warehouse or in vehicles during delivery to or from the convention facility.

• The Expo Group shall not be responsible for damage to uncrated materials, improperly packed or concealed damage.

• The Expo Group shall not be responsible for loss, theft, or disappearance of materials after same has been delivered to exhibitor’s booth.

• Collect shipments will not be accepted. Send freight pre-paid.

• Direct carrier shipments must have certified weight tickets. If correct weights are NOT provided, receiver’s estimates will prevail. Mixed shipments arriving on van lines must have certified weight tickets separating weights of crated items from loose and uncrated items. Weights not broken out will be charged at “loose and uncrated” rates.

• NO LIABILITY IS ASSUMED for shipments without receipts, freight bills, or specific counts such as UPS or van lines.

• Empty container labels will be available at The Expo Group Service Desk. Affixing the labels is the sole responsibility of the exhibitor or his representatives. All previous labels should be removed or obliterated. The Expo Group assumes no responsibility for:

- Error to above procedures. - Removal of containers with old empty labels and The Expo Group labels. - Improper information on empty labels. - Material stored in containers with empty labels.

• To expedite removal of materials, The Expo Group shall have authority to change designated carriers.

• The Expo Group has Right of Preference into and out of show-site building to prevent tie-ups and provide an orderly operation for the show.

• Exhibitors have the responsibility of arranging for outgoing shipments.

• Make sure materials are properly crated and labeled before turning in Bills-of-Lading to freight desk. This prevents shipping out empty crates.

• Acceptance of Bills-of-Lading by The Expo Group freight desk does not represent acceptance of counts on the bill. All outgoing freight will be counted by designated carrier at the booth, notifying The Expo Group of any adjustments. The Expo Group is not responsible for security of exhibitor freight that is left unattended in the booth while waiting for the designated carrier.

• The Expo Group shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same.

• Claims for loss or damage must be submitted to The Expo Group prior to the close of the Show. No suit or action shall be brought against The Expo Group more than one (1) year after the accrual of the cause of action.

• Any claims regarding material handling services will be adjudicated on its own merits and shall not impact payment for any other services due.

What is Material Handling?

Overtime Charges

Insurance

Liability

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Material Handling Information 13a

SAME JETC

May 21 - 22, 2014 orange County Convention Center

Orlando, Florida

Deadline Date for Advance Pricing:April 14, 2014

5931 West Campus Circle Drive, Irving, Texas 75063Phone: (972) 580-9000 Fax: (972) 465-1117Log onto cyberservices @ www.theexpogroup.com

SAME JETCMay 21 - 22, 2014

orange County Convention CenterOrlando, Florida

Freight Move-InInstructions13b



EMPTY REMOVAL INSTRUCTIONS

ALL EXHIBITORS MUST HAVE ALL CRATES TAGGED FOR EMPTY STORAGE BY TUESDAY, MAY 20, 2014 by 3:00 PM.

NOTE: EXHIBITORS WILL BE SUBJECT TO A SURCHARGE OF UP TO 20% OF THE TOTAL FREIGHT INVOICE IFCRATES ARE NOT TAGGED FOR REMOVAL BY SET DEADLINE.

EMPTY REMOVAL

TUESDAY, MAY 20, 2014 3:00 PM

MOVE-IN DATES

MONDAY, MAY 19, 2014 3:00 PM - 6:00 PMTUESDAY, MAY 20, 2014 8:00 AM - 5:00 PM

SHOW DATES

WEDNESDAY, MAY 21, 2014 10:00 AM - 6:00 PM

THURSDAY, MAY 22, 2014 8:00 AM - 2:00 PM

MOVE-OUT DATES

THURSDAY, MAY 22, 2014 2:00 PM - 6:00 PM

ALL SHIPMENTS MUST BE ACCOMPANIED BY CERTIFIED WEIGHT TICKETS. ALL CARRIERS WITH MULTIPLE SHIP-MENTS MUST HAVE INDIVIDUAL WEIGHT CERTIFICATES ACCORDINGLY. THE EXPO GROUP RESERVES THE RIGHTTO REFUSE A DRIVER CHECK-IN UNTIL THE PROPER WEIGHT TICKETS ARE OBTAINED.

NO EXCEPTIONS!!





Storage of exhibit materials that exhibitors do not have space to store in their booth. Generally these items are needed on a daily basis to hand out to attendees or in other cases it could be back up equipment for systems failure. Our on site freight personnel will reserve a designated area at show site. Rates are charged at the published labor rate.

• There is a 1 hour minimum from booth to storage.

• On show days there is a 1 hour minimum for the first order. Each additional material movement ( in / out ) of storage, will incur a 1/2 hour minimum charge.

• When applicable a trailer will be used to store these items. • These rates are in addition to the above rates. • There is a ¼ trailer minimum space usage. ¼ trailer $ 45.00 per day ½ trailer $ 85.00 per day ¾ trailer $120.00 per day Full trailer ( exclusive use) $ 160.00 per day. Please note that all exhibit materials that are still remaining in storage trailers will be returned to your booth space upon official show closing. Number of Items _______________ Crates

_______________ Cartons

_______________ Cases

_______________ Equipment

_______________ Miscellaneous

Accessible Storage 13c

What is Accessible Storage?

Where are My Items Stored?

Accessible Storage Rates

Trailer Storage Rates

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By ordering or using any of the services listed above, the exhibitor and their representatives acknowledge reading and accept all The Expo Group Terms and Conditions and agree that the Exhibiting Company, Authorizer and their representative are fully governed by the provisions described therein. Exhibiting Company: _____________________________________________ Booth Number: ___________________ Print Name: _____________________________________________________ Authorizer’s Signature: ____________________________________________ Date: ________/_________/_________

ADDITIONAL INFORMATION CALCULATING YOUR TOTAL

Can’t find it? Please call your Customer Account Manager (CAM) with any questions, needs or special requests.

Accessible Rate _____________

Storage Rate _____________

Subtotal _____________

TOTAL _____________







Marshalling Yard Fee A Marshalling Service has been established to ease congestion at the facility and better utilize dock space. Exhibitors will be charged $35.00 per shipment. Overnight Parking Fee There is a fee for parking at the marshalling yard overnight.

The fee is $150.00 per 24 hour period.

ANY VEHICLES LEFT WITHOUT A PARKING PASS WILL BE TOWED AT OWNERS EXPENSE

EXHIBITORS’ PLEASE INFORM YOUR CARRIER 1. Carrier Check In

• All carriers and privately owned vehicles must check in at this location prior to loading/

unloading.

• All shipments must be accompanied by certified weight tickets.

• Targeted shipments should check in at least 2 hours prior to appointed time to insure a

scheduled move in.

• Late Driver Check-in: Drivers checking in after 2:00 pm

does not guarantee straight time rates.

• Marshalling staff hours 7:00 am to 4:00 pm. 2. Driving Directions See Map on Next Page

Marshalling Yard Map & Directions 13d





ALL TRUCKS MUST CHECK INTO THE MARSHALLING YARD

Marshalling Yard Map & Directions 13d





Material Handling Rates 13e

SAME JETC


Orlando, Florida

You will receive a 10% credit on the rates listed below if you prepay for this service by April 14, 2014 and ship your freight roundtrip on one of the official show carriers. Credit will be applied to the balance of this service after the final audit of the show.

Number of CWT’s (100 lbs.) x Applicable Rate = Amount _______________________ x ____________________ = _______________ _______________________ x ____________________ = _______________ Total ________________

FOR DEFINTIONS, PLEASE SEE 13G STRAIGHT TIME: 8:00 AM - 4:30 PM, Monday - Friday OVERTIME: All Other Times WAREHOUSE HOURS: 9:00 AM - 3:00 PM, Monday - Friday

By ordering or using any of the services listed above, the exhibitor and their representatives acknowledge reading and accept all The Expo Group Terms and Conditions and agree that the Exhibiting Company, Authorizer and their representative are fully governed by the provisions described therein. Exhibiting Company: _____________________________________________ Booth Number: ___________________ Print Name: _____________________________________________________ Authorizer’s Signature: ____________________________________________ Date: ________/_________/_________

$35.00 per Package

Round Trip Charge /Per cwt

Straight Time: $ 87.50/cwt. In or Out Outbound OT Surcharge: $ 17.50/cwt. Off Target Surcharge: $ 17.50/cwt.

Straight Time: $105.00/cwt. In or Out Outbound OT Surcharge: $ 22.50/cwt. Off Target Surcharge: $ 22.50/cwt.

$150.00 per 24 hour period

1 Advance Shipments To Warehouse

Shipments Direct to Show-Site

Small Packages

Additional Surcharges

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Crated: Begin Receiving May 19, 2014 (200 lb. Minimum per shipment)

Special Handling of Crated or Boxed Shipments (200 lb. Minimum per shipment)

Crated: Warehouse Dates: April 14 - May 16, 2014 (200 lb. Minimum per shipment)

Special Handling of Crated or Boxed Shipments (200 lb. Minimum per shipment)

Straight Time: $ 70.00/cwt. Outbound Overtime Surcharge $ 17.50/cwt. Late to Warehouse Surcharge: $ 17.50/cwt. After May 5, 2014

Straight Time: $ 90.00/cwt. Outbound Overtime Surcharge: $ 22.50/cwt. Late to Warehouse Surcharge: $ 22.50/cwt. After May 5, 2014

Marshalling Yard Fee A Marshalling Service has been established to ease congestion at the facility and better utilize dock space. All carriers and privately owned vehicles must check in to the Marshalling location prior to loading/unloading.

Overnight Parking Fee There is a fee for parking at the Marshalling Yard. This is for exhibitors with company owned trailers and box trucks only. Any vehicles left without a parking pass will be towed at owners expense.

Small Package (50 lbs. Maximum per Package) Letters or small packages received at show-site during show days only.

Late to Warehouse Shipments received at the warehouse after May 15, 2014

$110.00/cwt. + $75.00 deliver fee per Shipment

$35.00 per Shipment





Material Handling Definitions 13g

Crated: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required. Special Handling: applies to shipments that are loaded by cubic space and/or packed in such a manner as to require additional labor/handling, such as ground unloading, constricted space unloading, designated piece unloading, carpet only shipments or stacked shipments. Also included are mixed shipments and shipments without individual bills of lading. Shipments loaded in this manner require additional time, labor, or equipment, to unload, sort and deliver. Federal Express, UPS, Airborne Express & DHL are included in this category due to their delivery procedures. What is Ground Loading/Unloading? Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, flat bed trailers, double drop trailers, company vehicles with trailers that are not dock level, etc. What is Constricted Space Loading/Unloading? Trailer loaded “high and tight” shipments that are not easily accessible. Freight is loaded to full capacity of trailer - top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight. What is Designated Piece Loading/Unloading? Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece, having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit. What are Stacked Shipments? Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth. Stacked or “cubed out” shipments, loose items placed on top of crates and/or pallets constitute special handling. What are Multiple Shipments? Multiple shipments on a truck do not automatically indicate special handling, unless the shipments are mixed on the truck, failing to maintain shipment integrity and/or have multiple deliver areas. What are mixed shipments? Mixed shipments are defined as shipments of mixed crated and uncrated goods, where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special handling. What does it mean if I have “No Documentation”? Shipments arrive from a small package carrier (including, among others, Federal Express and UPS) without an individual Bill of Lading, requiring additional time, labor and equipment to process. What about carpet only shipments? Shipments that consist of carpet and/or carpet padding only require special handling because of additional labor and equipment to unload. What is the difference between Crated and Uncrated Shipments? Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. Uncrated shipment is material that is shipped loose or pad-wrapped, and/or unskidded without proper lifting bars and hooks. What is Inbound? Shipments being sent to a warehouse for advance receiving or to show site. What is Outbound? Shipments leaving show site and being sent to another destination. What is Off target? Used when there is a specific date and time that an exhibitor must move in by and is missed.







You can choose to ship to the Warehouse or direct to the Exhibit Hall. Each destination has distinct advantages. If time allows, shipping to the warehouse can be your best choice. It enables you to check on the arrival of your shipment at the warehouse and solve any problems that might occur en-route. Shipment to the warehouse also ensures that your exhibit will be in your booth location on the first or targeted day of set-up. There’s no waiting time at the dock, which lessens the possibility of numerous delays. Refer to the appropriate form for material handling rates.

Be sure delivery takes place within the time frame specified. (See Shipping Information Form). There are no advantages to warehouse shipping if you cannot comply to the requirements. 1. Use the provided shipping labels, photocopies, or any other proper labeling method for shipment to the warehouse address. Use two labels per piece, and specify show name, exhibitor name and booth number. 2. Crate all machinery; the warehouse will not accept uncrated deliveries due to the difficulties in storing and handling them. 3. Consign the shipment to The Expo Group, using a standard Bill of Lading form. 4. Provide an office address and phone number where a responsible party may be reached should any problems arise en-route or at the warehouse.

Your shipment can arrive later when sent direct to the Exhibit Hall. There is also the benefit of reduced handling of your materials – no unloading and reloading at the warehouse. One setback to direct shipment you should keep in mind is the possibility of waiting time at the docks – some carriers will charge you for it, and you will be trading set-up time for unloading time. Refer to the Material Handling form for rates. 1. Use the exhibit Hall shipping address. 2. Make sure shipment arrives during scheduled move-in days and hours and at your targeted time if specified. There is no staff available to handle shipments arriving at other times. 3. Be prepared to have truck wait in line for unloading – most shows require truck check-in at a marshaling yard where paperwork and unloading order is established. If early unloading is necessary make sure the driver checks into the marshaling yard early. 4. Each exhibitor should insure materials from point of departure to point of return. Contact your insurance agent for a “rider” to your existing policy. Also be certain that the policy includes liability insurance. IMPORTANT: Ship Pre-Paid: Collect charges will not be accepted at either destination (Warehouse or Direct to Show site). 1. Be prepared for the outbound shipment. Know your next destination and if you have a choice of carrier, be sure to contact them in advance. If you have a preferred specific carrier, other than TEG‘s specified carriers, you must contact them, and advise them of the truck check-in deadlines. Carrier information will also be available on-site at the TEG Service Center.

2. Once you’ve packed up, submit an outbound Material Handling Agreement (available at the TEG Service Center) to The Expo Group. This will coordinate moving and loading procedures. 3. Once the Material Handling agreement is submitted, your truck should be checked into the marshaling yard before the deadline and be prepared to receive the shipment when your turn comes. 4. If your designated carrier does not check in at the marshaling yard by the time specified in your Move-Out Letter (distributed at the Show), your freight will be shipped by one of TEG’s specified carriers. IMPORTANT: Please do not leave material unlabeled at any time during the move-out. It may be presumed abandoned and/or mistaken for trash.

Choice of Destination

Why Ship To The Warehouse? What Do I Need To do To Ship To The Warehouse? Why Ship Direct?

What To Do For Direct Shipments? Outbound Shipments

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Shipping Questions 14a

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SAME JETC


Orlando, Florida





The Expo Group has been designated as the official freight handling contractor with responsibility for unloading, delivery to booth, reloading, and processing of all exhibitor’s freight shipments. All shipments must be prepaid. Shipments should be made on straight bills of lading, including correct weight, number of pieces, classification of shipments, and detailed information and instructions for handling of heavy equipment. Certified weight tickets must be submitted when recording shipments for unloading. To enable us to serve you better, copies of bills of lading should be sent to The Expo Group at our letterhead address. All shipments not properly labeled (no company name, no booth #, no final destination) will be held in a “freight holding” area. Please check in at The Expo Group Customer Service Desk with your shipping information and paperwork. In the event your materials are not received by The Expo Group, contact your carrier directly. Have your shipping pro number available before you call. Use of couriers such as UPS, Federal Express, Airborne and DHL are not recommended. These carriers deliver freight in bulk and receive one signature for all shipments before the shipments are accounted for. The Expo Group is not responsible for shipments said to be delivered but not accounted for. Attention International Exhibitors: Visit https://www.ippc.int/ for details about new wood packaging materials regulations. All shipments to The Expo Group warehouse or show-site which arrive via common carrier, van line, or any closed bodied vehicle with dual wheels, must be weighed to insure complete accuracy in preparation of your invoice. The Expo Group asks that you please accompany all shipments with a certified weight ticket. Please have driver present this weight ticket upon checking in to be unloaded. If you are using a privately owned vehicle or rental van, this does not apply. Where certified weight tickets are not provided, receivers estimates of weight will prevail. Shipment of materials to the advance warehouse or direct to showsite address indicates acceptance of all terms. If you have any questions concerning the above policy, please do not hesitate to contact your Customer Account Manager (CAM) at (972) 580-9000, ext. 1417.

Shipping Information Weight Verification

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Shipping Information 14b

SAME JETC


Orlando, Florida

Deadline Date for Advance Pricing:April 14, 2014

5931 West Campus Circle Drive, Irving, Texas 75063Phone: (972) 580-9000 Fax: (972) 465-1117Log onto cyberservices @ www.theexpogroup.com



ShippingAddresses14c

Advance Shipments to The Expo Group Warehouse

Advance shipments will be accepted at The Expo Group WarehouseMonday, April 14, 2014 through Friday, May 16, 2014.

Shipments received at the warehouse after May 5, 2014 will be subject to an additional fee(please refer to Material Handling Rates for these fees).

Shipments should be consigned and the bill of lading made out as follows:

Name of Exhibiting CompanyName of Show - Booth No(s) ____The Expo Groupc/o The Kub Tradeshow Support2895 Mercy DrOrlando, FL 32808

Materials arriving at the warehouse after May 5, 2014 will be subject to a surcharge.

Direct Shipments to: Orange County Convention Center

Shipments consigned directly to Orange County Convention Center during installationshould be timed to arrive beginning Monday, May 19, 2014 no earlier than 3:00 pm throughThursday, May 22, 2014. Shipments should be consigned and bill of lading made out asfollows:

Name of Exhibiting CompanyName of Show - Booth No(s) _____c/o The Expo GroupOrange County Convention Center - South B Hall9800 International DriveOrlando, FL 32819

Note: Carriers must check in at The Expo Group freight desk at show site for dock assignmentand unloading time.

AdvanceShipments

DirectShipments2

1







All freight handling charges must be paid in full at show site by check or credit card. Shipment of materials to warehouse or show-site address indicates acceptance of these terms.

Shipped via: (Circle one) Common Carrier Van Line Private Vehicle Air Freight Other: ____________

Mobile Units __________

List Carrier Name(s):

____________________________________________ ________________________________________

_____________________________________________ ________________________________________

_____________________________________________ ________________________________________

_____________________________________________ ________________________________________

Number of Pieces to be shipped: _____________________________________________________ Largest Piece: Size ______________________ Weight __________________________

Type of Packing: Crated ___________________ Uncrated ________________________

Machinery ________________ Misc. ____________________________

Estimated Total Weight of Booth _____________________________________________________

Shipper: ___________________________________________________________________________________ (Name of Company if different from above, i.e., exhibitor appointed contractor, etc.)

Address: __________________________________________________________________________________ (From where material will be shipped)

City: ________________________________________________ State: ____________ Zip: _______________

Contact Name: _______________________________________ Telephone Number: (_____) _____ - ________

Date Shipment being sent: ______/______/______ Intended/Expected arrival date: ______/______/______

Material being shipped to: (Circle one) Warehouse Direct to Convention facility

If using a Customs or International forwarder, please print name: ___________________________________

Phone Number: _______________________________ Fax Number: _________________________________

In case a problem occurs with shipment, contact (in order of preference):

Name: ____________________________________________________________________________________

Phone Number: (_____) ______-_________ (_____) ______-_________ (______) ______-__________ (Office) (Home) (Cell)

Name: _____________________________________________________________________________________

Phone Number: (_____) ______-_________ (_____) ______-_________ (______) ______-__________ (Office) (Home) (Cell)

Exhibiting Company: ____________________________________________ Booth Number: ______________

Contact Name at Exhibiting Company: __________________________________________________________

Telephone Number: (_______) _______ - ____________ Fax Number: (_______) _______ - ____________

Corporate Name: ___________________________________________________________________________

What are the least number of work days to erect your booth? _______________________________________

Company Information

Shipping Information

Transportation

Shipping Problems

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Shipping Data 14d

Return Recommended To Better Serve Your Shipping Needs.

Important, please return this form 30 days prior to move in to facilitate the proper staff and equipment to unload your exhibit materials. Please copy for your reference.

Carrier: _____________________________ No Pieces: _________


Warehouse Shipments

EXHIBIT MATERIAL

To: _____________________________ (EXHIBITOR)

_____________________________ (BOOTH #)

THE EXPO GROUP c/o The Kub Tradeshow Support

2895 Mercy Dr. Orlando, FL 32808

Name of Convention:

SAME JETC 2014

Must Arrive by May 16, 2014



Warehouse Shipments

EXHIBIT MATERIAL

To: _____________________________ (EXHIBITOR)

_____________________________ (BOOTH #)



Name of Convention:

SAME JETC 2014




Warehouse Shipments

EXHIBIT MATERIAL

To: _____________________________ (EXHIBITOR)

_____________________________ (BOOTH #)



Name of Convention:

SAME JETC 2014




Warehouse Shipments

EXHIBIT MATERIAL

To: _____________________________ (EXHIBITOR)

_____________________________ (BOOTH #)



Name of Convention:

SAME JETC 2014


Direct Shipments

EXHIBIT MATERIALTo: _____________________________

(EXHIBITOR)

_____________________________(BOOTH #)

Orange County Convention Center - South B Hallc/o THE EXPO GROUP

9800 International DriveOrlando, FL 32808


Name of Convention:

SAME JETC 2014

Do not Deliver Prior toMay 19, 2014 at 3:00 pm

Direct Shipments


(EXHIBITOR)

_____________________________(BOOTH #)




Name of Convention:

SAME JETC 2014


Direct Shipments


(EXHIBITOR)

_____________________________(BOOTH #)




Name of Convention:

SAME JETC 2014


Direct Shipments


(EXHIBITOR)

_____________________________(BOOTH #)




Name of Convention:

SAME JETC 2014


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SHIPPING LABELS TTS will provide you with preprinted shipping labels for all of your freight. Always remove old shipping address labels from previous shows. This is like leaving the bag tags on your luggage when you fly. Keep only a single destination label visible so the freight handlers can avoid misrouting of freight.

PALLETIZE AND SHRINK WRAP FREIGHT IF POSSIBLE This is an excellent way to keep your freight together during transit. Keep in mind you will need to label every box within the pallet. It is very important to note how many pieces the pallet contains.

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Simply fill in the blanks and email it to: [email protected] OR fax it to 858 437-0151 NAME OF ATTENDEE: PHONE NUMBER: COMPANY NAME: ADDRESS: SUITE: CITY: ST: ZIP: TAKING IT TO: DIRECT SHOW SITE DELIVERY ADVANCED WAREHOUSE ESTIMATED PIECES ESTIMATED WEIGHT SERVICE LEVEL: ECONOMY 3-5 DAYS EXPRESS 1-2 DAYS EXCLUSIVE TRAILER

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Union Rules 15

SAME JETC


Orlando, Florida

Exhibit Installation & Dismantling

Material Handling Tipping

Safety

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EXHIBIT INSTALLATION AND DISMANTLING Currently we have an agreement with the Local IATSE Union to provide labor for display installation and dismantling. Full time employees of the exhibiting companies, however, may set their own exhibits without assistance from this local. Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union. Labor can be ordered in advance by returning the Labor Order Form, or at showsite at the service desk. Proof of fulltime employment status may be requested by the Union Steward of any personnel working in your booth. MATERIAL HANDLING Exhibitors may hand-carry their materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. TEG will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers will be handled by TEG. TIPPING TEG requests that exhibitors do not tip our employees. They are paid at an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all employees. Any request for such should be brought to the attention of a TEG representative at the service desk or correspondence may be directed to the attention of the General Manager at our Orlando address. SAFETY Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. TEG cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form and the necessary ladders and tools will be provided.

To assist you in planning for your participation in this convention, we’re certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling. To help you understand the jurisdictions the various unions have we ask you to read the following:

Lift Equipment & Labor 16




TOTAL _____________ Task of Forklift & Crew (Install Header, Spot Machinery, etc.): _____________________________________________________


TERMS AND CONDITIONS

• Insurance: It is understood that The Expo Group is not an insurer. Insurance, should be obtained by the exhibitor. It is highly recommended that exhibitors arrange All Risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the close of the show.

• Whenever possible, all work will be performed during Straight Time hours. The minimum charge for labor is one hour per man ordered, and includes the time necessary for workmen to assemble tools, report to booth, have completed work checked by customer, and return with Exhibitor to the designated labor check-in areas. All on-site orders must be secured with a credit card on file at the time labor is signed out.

• Exhibitor is required to cancel labor at least two days prior to date for which labor was ordered. Otherwise, a one hour per man “No-Show” charge will be billed to exhibitor,

• Exhibitors must pick up labor at The Expo Group Service Center or labor desk at the requested time, failure to do so will cause you to be assessed a One Hour per Man charge.

NOTE: Exhibitors who wish to allow a display builder or Exhibitor Appointed Contractor to order services on their behalf, MUST file a Third Party Authorization form with The Expo Group.

By ordering or using any of the services listed above, the exhibitor and their representatives acknowledge reading and accept all The Expo Group Terms and Conditions and agree that the Exhibiting Company, Authorizer and their representative are fully governed by the provisions described therein. Exhibiting Company: _____________________________________________ Booth Number: ____________________ Print Name: _____________________________________________________ Authorizer’s Signature: ____________________________________________ Date: __________/________/_________

Lift/Operator Date Est. Start Est. End Number of Men Number of Hours Total Man Hours Rate Amount

Installation Dismantle

Additional Labor Date Est. Start Est. End Number of Men Number of Hours Total Man Hours Rate Amount

Installation Dismantle

EQUIPMENT & LABOR STRAIGHT TIME: 8:00 am-4:30 pm Monday-Friday OVERTIME: 4:30 pm-12:00 midnight Monday-Friday, 8:00 am to 12:00 midnight Saturday & Sunday DOUBLE TIME: 12:00 midnight to 8:00 am Monday-Sunday & all holidays ADVANCE ON-SITE 5,000 lb. Fork & Operator - ST $175.00/Hour $250.00/Hour 5,000 lb Fork & Operator - OT $250.00/Hour $357.14/Hour

On-site rigging labor is available to assist you with installing your equipment. It is not necessary to order labor for unloading your truck.


Exhibitor Supervised Labor 17a




Installation Labor Subtotal _____________

Dismantle Labor Subtotal _____________

TOTAL _____________

Can’t find it? Please call your Customer Account Manager (CAM) with any questions, needs or special requests



• Insurance: It is understood that The Expo Group is not an insurer. Insurance, if any, should be obtained by the exhibitor. It is highly recommended that exhibitors arrange All Risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the close of the show.


• Exhibitor is required to cancel labor at least two days prior to date for which labor was ordered. Otherwise, a one hour per man “No-Show” charge will be billed to exhibitor.

• Exhibitors must pick up labor at The Expo Group Service Center or labor desk at the requested time, failure to do so will cause you to be assessed a One Hour per Man charge.

• Dismantle labor is not available until one hour after show closes.

OPTION 1 - EXHIBITOR SUPERVISED LABOR

Exhibitor Supervised labor requires an on-site representative to supervise the installation and/or dismantle of the exhibit. If they are unable to do so, it may be required to order The Expo Group Supervised Labor under Option 2.

Procedure Date Est. Start Est. End Number of Men Number of Hours Total Man Hours Rate Amount

Installation

Dismantle


On-site labor is available to assist you in unpacking and installing your booth before the show and in dismantling and packing your booth after the show. You may choose to supervise the handling of these tasks yourself under Option I or you may choose to have these tasks supervised by The Expo Group personnel under Option 2.

LABOR RATES - EXHIBITOR SUPERVISED ADVANCE ON-SITE STRAIGHT TIME $ 72.00/Hour $102.86/Hour STRAIGHT TIME: 8:00 AM - 4:30 PM, Monday - Friday

OVERTIME $108.00/Hour $154.29/Hour OVERTIME: 4:30 PM - 12 Midnight, Monday - Friday 8:00 AM - 12 Midnight, Saturday & Sunday


TEG Supervised Labor 17b




OPTION 2 - THE EXPO GROUP SUPERVISED LABOR If you are unable to provide an on-site representative to supervise the installation and/or dismantle of your exhibit, take advantage of The Expo Group to handle it all for you. We will supervise the labor, set the exhibit according to your instructions, dismantle and then ship it to the address of your choice. Please fill out the following form for further information. All orders are governed by TEG Terms and Conditions.

IMPORTANT: You must complete and return The Expo Group Supervised Set Form on the following page and return it with your order. In addition install, dismantle and packing instructions must be included.

Procedure Date Est. Start Est. End Number of Men Number of Hours Total Man Hours Rate Amount

Installation

Dismantle


• Insurance: It is understood that The Expo Group is not an insurer. Insurance, if any, should be obtained by the exhibitor. It is highly recommended that exhibitors arrange All Risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the close of the show.


• Exhibitor is required to cancel labor at least two days prior to date for which labor was ordered. Otherwise, a one hour per man “No-Show” charge will be billed to exhibitor.

Want to Save Time and Money? Select The Expo Group to Supervise the installation and dismantle of your booth. • Save on hotel nights and travel expenses by arriving the day before the show opens. • Leave when the show closes. • Spend your time developing leads. • Be rested and prepared to promote your product.


Installation Labor Subtotal _____________

Dismantle Labor Subtotal _____________

TOTAL _____________

Can’t find it? Please call your Customer Account Manager (CAM) with any questions, needs or special requests.


LABOR RATES - THE EXPO GROUP SUPERVISED

ADVANCE ON-SITE

STRAIGHT TIME $ 95.00/Hour $135.71/Hour STRAIGHT TIME: 8:00 AM - 4:30 PM , Monday - Friday OVERTIME $142.50/Hour $203.57/Hour OVERTIME: 4:30 PM - 12 Midnight ,Monday - Friday 8:00 AM - 12 Midnight ,Saturday & Sunday Name of Company Representative to call for questions and confirm completion of booth set up: __________________________________

Phone Number: (_____) _____-__________ Cell Number: (_____) _____-__________

Special Equipment Request: __________________________________________________________________________________________.


Complete only if ordering The Expo Group Supervised Labor. (Option 2)

Carrier: _________________________________ Phone: (______) _______ - ________ Pro #: ______________

Shipped To: Warehouse Show Site Date Shipped: ___________________________

Shipped From: City: ________________________________ State: _______________ Zip: ________________

Total Number of: ____ Crates ____ Cartons ____ Fiber Cases ____ Other (Specify) ___________

Company Representative to call for questions and confirm completion of booth set up.

Phone Number: (______) ______ - ___________

Set Up Plans/Photo: Attached To be Sent With Exhibit In Crate # _______________

Carpet: With Exhibit Rent From The Expo Group Carpet Color: _______________ Size: ______

Electrical Placement: Drawing Attached Drawing with Exhibit Electrical Under Carpet

Graphics: With Exhibit Shipped Separately

Special Tools/Hardware Required: ______________________________________________________________

A Total of: ______ Crates _____ Cartons _____ Fiber Cases _____ Other (Specify) ______________

are being shipped to the following outbound destination.

Ship To: ___________________________________________________________________________________

__________________________________________________________________________________

___________________________________________________________________________________

Telephone (_______) ______ - ______________ Must Arrive at Destination By: __________________

Method: Air Freight Van Line Common Carrier Other (Specify) _________________

Date Carrier is Scheduled to Pickup Freight: ______________________________________________________

Name of Carrier: ______________________________________ Carrier Phone: (______) ______ - ___________

Total Number of: ______ Crates _____ Cartons _____ Fiber Cases _____ Other (Specify) _________

Freight Charges: Prepaid Collect

Bill To (Company Name & Address): _____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Phone Number: (______) ______ - ___________

NOTE: The Expo Group will not be responsible for product that is not properly packaged and labeled by the exhibitor.

Company Name: ______________________________________________________ Booth #: ______________

Emergency Contact Name: _____________________________ Phone #: (______) ______ - ____________

Inbound Shipping Information

Set-up Information

Outbound Shipping Information

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3

2

TEG Supervised Set Exhibit Info 17c









Electrical Terms and Conditions 18a



1. All equipment regardless of source of power must comply with the National Electrical Code, and all Federal, State, and Local Safety Codes.

2. Use of open clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs in exhibits is prohibited.

3. Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors unless specified otherwise.

4. Under NO circumstances shall anyone other than an OCCC electrician make electrical connections to house equipment.

5. Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be executed without a house electrician; however, all service connections and overload protection to such equipment must be made by a house electrician only.

6. All equipment must be properly tagged or marked with complete information as to the type and/or amount of current, voltage, phase, frequency, horsepower, etc. required.

7. All material and equipment furnished by the OCCC for this service order shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of the show.

8. Unless otherwise directed, OCCC electricians are authorized to cut floor coverings to permit installation of service.

9. All exhibitors 120 VOLT cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded.

10. The OCCC reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by OCCC’s electrical supervisors.

11. Advanced orders will receive priority service.

12. Prices are based upon current wage rates and are subject to change without notice.

13. All payments MUST be paid in full before services are provided. Onsite orders are subject to a 50% increase over the base rate.

14. The exhibitor releases, waives and holds harmless the OCCC, it officers, employees and agents for any liability, claims, and damages arising out of any of the services or equipment provided herein. The exhibitor shall indemnify the OCCC for any bod-ily injury or property damage resulting from any negligent act or omission of the exhibitor, its officer, employees or agents.

15. Claims will NOT be considered unless filed by Exhibitor before the close of show at the Service Desk.

16. Obstructions blocking utility floor boxes are subject to relocation as necessary.

17. The OCCC will charge time and materials for exhibitor or appointed contractor installed cords, which require troubleshooting and/or redistribution.

18. All electrical services are to be billed to the next greatest wattage (i.e. 15 amp 208v single phase = 20 amp 208v single phase).

19. The OCCC does not provide distribution panels. If an exhibitor orders “bulk power”, the OCCC will not provide distribution panels to the exhibitor; they must provide their own.

OCCC Terms & Conditions

• Orders received on site are subject to a 50% price increase over base rates

• Payment in full and scaled diagram indicating the number and locations of outlets, including the booth’s dimensions and neighboring booth/aisle numbers MUST be included before services are provided. Rates are based on when payment is received by The Expo Group. Orders without payment will NOT be processed and services will be withheld.

• OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibitors and/or EACs are permitted to branch power in the booth.

• Modifications or additions to incentive rate orders received after the advanced deadline are subject to base rates.

• Cancellation Policy: Notification of cancellations must be received in writing a minimum of fourteen(14) calendar days prior to the scheduled first move in date to receive a refund. Cancellations and/or modifications to orders are subject to a $35.00 Administration Fee if a refund is required at the close of the show.

• Labor charges may apply for service calls.

• All prices are subject to change without notice.





Electrical Terms and Conditions 18a

208V – 480V ELECTRICAL PLUG DESCRIPTIONS

The Orange County Convention Center is a UL-certified manufacturing facility. Exhibitors will need to provide proper UL-certified plugs for connection to equipment. If you are unable to supply a UL-certified plug to match the power you have ordered in your booth, you may rent one from the OCCC. Exhibitors are responsible for leaving all rented UL-certified plugs in their booth at the close of the event. All missing plugs will result in a $150.00 charge.

20 Amp Single Phase

Industry standard for low amperage industrial equipment. Two hots, neutral and a ground. Our standard plug is a L21 – 20.

20 Amp Three Phase

Industry standard for low amperage industrial equipment. Three hots, neutral and a ground. Our standard plug is a L21 – 2.

30 Amp Single Phase

Industry standard for low amperage industrial equipment. Two hots, neutral and a ground. Our standard plug is a L21 – 30.

30 Amp Three Phase

Industry standard for low amperage industrial equipment. Three hots, neutral and a ground. Our standard plug is a L21 – 30.

40 – 60 Amp Single Phase

Industry standard for low amperage industrial equipment. Two hots, neutral and a ground. Our standard plug for 208V is a Hubbell 560 P9W and for 480V is a Hubbell 560 P7W.

40 – 60 Amp Three Phase

Industry standard for low amperage industrial equipment. Three hots, neutral and a ground. Our standard plug for 208V is a Hubbell 560 P9W and for 480V is a Hubbell 560 P7W.


Industry standard for low amperage industrial equipment. Two hots, neutral and a ground. Our standard plug for 208V is a Hubbell 5100 P9W and for 480V is a Hubbell 5100 P7W.


Industry standard for low amperage industrial equipment. Three hots, neutral and a ground. Our standard plug for 208V is a Hubbell 5100 P9W and for 480V is a Hubbell 5100 P7W.


Industry standard for low amperage industrial equipment. Two hots, neutral and a ground. Our standard plugs are cam locks.


Industry standard for low amperage industrial equipment. Three hots, neutral and a ground. Our standard plugs are cam locks.





Electrical Service 18b SAME JETC


Orlando, Florida


Quantity Item Description

ADVANCE RATE IF ORDERED & PAID BY: April 14, 2014

STANDARD RATE IF ORDERED & PAID AFTER: April 14, 2014

Floor Ceiling Cost Utility Tax Sales Tax Unit Price Cost Utility Sales Tax Unit Price Subtotal

120V 5 Amp (500w) Single Outlet* $103.86 $10.39 $6.75 $ 121.00 $166.52 $16.65 $10.83 $ 194.00

120V 10 Amp(1000w) Single Outlet* $118.45 $11.85 $7.70 $ 138.00 $190.56 $19.05 $12.39 $ 222.00



Please select Any 208V Services

208V 20 Amp Single Phase* $191.41 $19.14 $12.45 $ 223.00 $307.29 $30.73 $19.98 $ 358.00

208V 20 Amp Three Phase* $293.56 $29.36 $19.08 $ 342.00 $471.24 $47.12 $30.64 $ 549.00


208V 30 Amp Three Phase* $419.74 $41.97 $27.29 $ 489.00 $673.82 $67.38 $43.80 $ 785.00


208V 40 Amp Three Phase* $534.76 $53.48 $34.76 $ 623.00 $855.79 $85.58 $55.63 $ 997.00


208V 50 Amp Three Phase* $666.94 $66.70 $43.36 $ 777.00 $1068.66 $106.87 $69.47 $ 1245.00


208V 60 Amp Three Phase* $800.00 $80.00 $52.00 $ 932.00 $1282.40 $128.24 $83.36 $ 1494.00


208V 80 Amp Three Phase* $1068.66 $106.87 $69.47 $1245.00 $1708.15 $170.82 $111.03 $ 1990.00

208V 100 Amp Single Phase* $774.24 $77.43 $50.33 $ 902.00 $1237.76 $123.78 $80.46 $ 1442.00 208V 100 Amp Three Phase* $1335.61 $133.57 $86.82 $1556.00 $2137.33 $213.74 $138.93 $ 2490.00

208V 150 Amp Single Phase* $1084.11 $108.42 $70.47 $1263.00 $1733.90 $173.39 $112.71 $ 2020.00

208V 150 Amp Three Phase* $1872.10 $187.21 $121.69 $2181.00 $2993.99 $299.40 $194.61 $ 3488.00

208V 200 Amp Single Phase* $1446.34 $144.64 $94.02 $1685.00 $2315.01 $231.51 $150.48 $ 2697.00 208V 200 Amp Three Phase* $2495.27 $249.53 $162.20 $2907.00 $3993.12 $399.32 $259.56 $ 4652.00 208V 400 Amp Single Phase* $2891.84 $289.19 $187.97 $3369.00 $4627.46 $462.75 $300.79 $ 5391.00

208V 400 Amp Three Phase* $5782.82 $578.29 $375.89 $6737.00 $9254.07 $925.41 $601.52 $10,781.00

Please Select Any Related Services

Ceiling Drop Charge ** $ 250.00 $ 370.00 208V UL-Certified Plug ** $ 87.32 $ 5.68 $ 93.00 25’ Extension Cord ** $ 22.53 $ 1.47 $ 24.00 Six Outlet Power Strip ** $ 22.53 $ 1.47 $ 24.00

European Power Strip ** $ 22.53 $ 1.47 $ 24.00 TOTAL: * LABOR & PLACEMENT INCLUDED, 24-HOUR POWER INCLUDED **POWER NOT INCLUDED

Subtotal _____________

The Expo Group Service Convenience Charge _____________ ($30.00 Minimum or 10% of Total Order)

TOTAL _____________

An electrical location must be provided with this order. See Form 19c. Is it: ____ Attached ____ To Follow ____ Use Standard Location


No

t A

vaila

ble

Fr

om

th

e Fl

oo

r





Adjacent

Booth # _______

Adjacent

Booth # _______

Feet Back

Aisle ___________ (Front of Booth)

Feet over

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

20 20

19 19

18 18

17 17

16 16

15 15

14 14

13 13

12 12

11 11

10 10

9 9

8 8

7 7

6 6

5 5

4 4

3 3

2 2

1 1

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Aisle ___________ (Back of Booth)

Electrical Service Location 18c

Return This Information Sheet With The Electrical Service Order Form Please provide the location of the electrical connection on your equipment (include dimensions), assign location numbers, and describe service required. Booth Size: ____________ x ________________

By ordering or using any of the services listed above, the exhibitor and their representatives acknowledge reading and accept all The Expo Group Terms and Conditions and agree that the Exhibiting Company, Authorizer and their representative are fully governed by the provisions described therein. Exhibiting Company: _____________________________________________ Booth Number: ___________________ Print Name: _____________________________________________________ Authorizer’s Signature: ____________________________________________ Date: _________/_________/________







Floral 19

Subtotal _____________

Taxes and Fees Multiplied by 6.5% _____________

TOTAL _____________


Can’t find it? Please call your Customer Account Manager (CAM) with any questions, needs, or special requests.


Mum Plants _____ x $ 43.00 $ 61.43 = ______ Color: ___ Yellow ___ White ___ Lavender ___ Bronze

Seasonal Flowering (Azaleas, etc.) _____ x $ 55.00 $ 78.57 = ______

Large Fern or Ivy _____ x $ 55.00 $ 78.57 = ______

3’ Green Plants _____ x $ 68.50 $ 97.86 = ______

4’ Green Plants _____ x $ 79.00 $112.86 = ______

5’ Green Plants _____ x $ 94.75 $135.36 = ______

6’ Green Plants _____ x $109.25 $156.07 = ______

8” Bubble Bowl _____ x $ 49.50 $ 70.71 = ______ (Great for drawing business cards).

Package “A” (For typical 100 sq. ft. booth) 2 - 3’ Plants 1 - Table-top Plant All with Deco Containers _____ x $158.00 $225.71 = ______ Package “B” (For typical 200 sq. ft. booth) 3 - 3’ Plants 1 - Table-top Plant All with Deco Containers _____ x $211.00 $301.43 = ______

Plasma Package (Perfect for plasma screen bases) Two Large ferns & one 6” blooming plant, All with Deco Containers _____ x $131.00 $187.14 = ______

Custom Designed Floral Arrangement

Small Arrangement _____ x $110.50 $157.86 = ______

Large Arrangement _____ x $144.00 $205.71 = ______

Green & Blooming Plants

Lead Tracking

Special Packages

Professional Floral Services

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The pleasing accent of floral displays softens and enhances your exhibit space, creating a professional and comfortable environment for you and your customers to conduct business. Special floral options are available on request. All materials and plants available on a rental basis only, except for cut flower arrangements. Items missing from booth upon dismantling are the responsibility of the exhibitor and an additional charge will be applied. All prices include: delivery, installation, servicing, top dressing, decorative containers, and removal at end of show. Orders placed on the show floor are subject to availability.

Qty Advance Price Total

Cancellation Policy Cancellations received less than one week prior to the first day of exhibitor scheduled move-in will be billed at 50%.

Standard Price

Qty Advance Price Total Standard Price





Documents

2014 SAME JETC Exhibitor Manuals TEG Section 2s3.goeshow.com/same/jetc/2014/Exhibitor Service Kit... · Orlando, Florida Material handling is the process of receiving your materials,