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mance Pride Bond Participation Cohesive Action Initiative Inclu-sive Leadership Discover Build Clarity Diversity Collaboration

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Interaction Openness August Design Chaos Social Blue Respon-sibility Trust Cooperation Discover

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tivity Communication Clear Accountability Build Review

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2015-2016

Student Organization Handbook

3

2015-2016

StudentOrganization

Handbook

54

Table of Contents

22Fundraising Policies Fundraising is a great way to earn extra cash for your cause or organization, but be sure to follow these policies!

Programming Use this guide to help you plan awesome events that your members and fellow students will love!

Resources Check out all of the helpful campus resources to help you reach your personal and organizational goals!

Inclusivity Your student organization is part of the greater Duke community. Learn about campus resources that support diversity.

Advisors Your advisor is your organization’s biggest supporter. Learn how to maximize this relationship to everyone’s advantage.

06 Section 1: IntroductionWelcome LetterWho is UCAE?Relationship to Duke University

12 Section 2: Starting a Student OrganizationStudent Organization Funding CommitteeStarting a New Student OrganizationCreating Your Organization’s WebsiteRecruitmentTypes of Student Organizations

18 Section 3: Student Organization PoliciesUCAE PoliciesDuke Community StandardEvent PoliciesTrademark LicensingFundraising PoliciesTabling PoliciesHazing

26 Section 4: Accountability

30 Section 5: Student Organization Advisors

34 Section 6: Funding and Banking

38 Section 7: Organizational PracticesLeadership DevelopmentDukeGroupsOfficer ResponsibilitiesDelegationTeambuildingManaging ConflictLeadership TransitioningRetentionRunning Effective Meetings

48 Section 8: Programming Guide

54 Section 9: Student Organization Resources

58 Section 10: Student Organization Line Up

62 Section 11: Inclusivity

68 Section 12: Thank you!

30 64

56

50

Section 1Introduction

Andrew Jacobs, Class of 2016

In college, you learn lots of incredible stuff in the classroom, but it’s what

I’ve learned outside of the classroom in my student arts organizations that make my college education really special. Through these groups and the leadership positions I’ve held within them, I’ve learned how to work in a team, how to engage with staff and administration, how to follow a project from inception to completion, and how to persevere when all seems to be lost. It really has prepared me for my post-graduate career just as much as, if not more than, my classes and other experiences. The best part is, I have been able to learn all of these lessons while staying involved in the arts and creating meaningful work.

Dear Duke StuDent LeaDerS,

-uCae StuDent InvoLvement

The UCAE Student Involvement Team would like to welcome you to the 2015-2016 academic year. Your involvement in student organizations plays a positive role in your college experience and in the greater Duke community. We are here to help you and your organizations maximize your potential by building character, engaging in collaboration, and promoting campus, local, and global citizenship. The 2015-2016 Student Organization Handbook provides the foundation to collaborate and work toward these goals together. It will provide your organization with the tools and resources to navigate your way through the fast-paced and ever-changing nature of Duke University.

The student organizations of today will be able to shape the culture, reputation, and history of the Duke of tomorrow. From cultural showcases to national competitions to local and global service projects, student organizations present an opportunity for students to express passion, reflect on experiences, and understand diverse voices and perspectives. During your time at Duke, we hope that you take advantage of these opportunities to expand your knowledge, experiences, and leadership skills.

Throughout the book, you will find a number of “Stop & Reflect” boxes, marked by the “Leadership Starts Here” pin-point (see bottom of page). These sections are meant to help you think critically about your own leadership practices and impact on the campus community.

Our website, studentaffairs.duke.edu/ucae/studentorganizations, is another great way to access resources, check out upcoming events, and get the most up-to-date information about everything related to UCAE and student organizations.

We hope this handbook serves as a valuable tool for your organization’s success, and we look forward to working with you and your organization. Your experiences as as student leader at Duke will be both challenging and rewarding, and we are excited to see what you accomplish.

about uCae

missionWe envision a collaborative organization that harnesses the individual creative talents of a diverse staff and facilitates a model of student learning and development that is unique amongst our peers. Through excellence in both student and event services, we aim to create a holistic environment that incorporates a best practices approach in both the transformational and transactional, where learning and mentorship is embedded within the daily lives of students and staff alike, resulting in personal development and transferable skills.

university Center activities and eventsUCAE strives to offer the Duke community and external customers help with event planning and campus programming needs. Our team provides a unique array of services available to Duke community members and campus visitors.

The UCAE Administrative Suite is located in Bryan Center 036 and is open Monday-Friday from 9:00am-5:00pm with the exception of university holidays and closings.

Phone: (919) 684-4741 Fax: (919) 660-1719

GoalsUCAE is student-centric and recognizes learning takes place both in and out of the classroom, and that creates opportunities for students to expand their knowledge and skills in new settings.

• Leave your legacy at Duke University

• Develop on a personal and professional level

• Network and connect with members of the Duke community, including faculty, staff, and fellow students

• Enhance and showcase your leadership, teamwork, and other transferable skills

• Collaborate with others and exercise your creativity

• Practice critical thinking and decision-making

• Influence the Duke Community and make the campus what you want it to be

• Plan awesome events

• Gain experience with budget and policy management

• Explore your interests

• Have fun and learn outside of class, while complementing your classroom experiences

• Gain or become a mentor

• Make friends

• Develop your character and self-awareness

• Receive free food and swag

• Get out of your comfort zone and try something new

university Center activities & events (uCae) at Duke

DukeuCae

@DukeuCae

UCAE is exemplary of the best practices in entrepreneurship and fosters innovation.

UCAE provides integrated support services that embrace and further the strategic goals and initiatives of the Division and the University.

UCAE is agile and resourceful and channels realized efficiencies into furthering the goals and mission of the department.

UCAE seeks to maximize revenue in order to support department and Division objectives and minimize reliance on general allocation resources.

Here are just some of the benefits of getting involved in student organizations at Duke:

8 9

UCAE Teams

STUDENT LIFE

The Student Involvement Team is committed to providing a wide variety of ways for Duke undergraduate and graduate students to pursue their interests and actively engage in the Duke and Durham communities. We do this through advising student leaders, coordinating programs, and providing support for student organizations. The Student Involvement Team is responsible for directly advising SOFC, DUU, and duARTS, managing DukeGroups, Launch, Arts Annex, DIDA, and offering general advising and support for all student organizations. The Student Involvement Team supports student organizations by providing training, resources, and daily support to student leaders and advisors in all aspects of student organization life.

Technical and Media Services provides equipment and services across campus, including sound systems, audio-visual equipment, professional media production services, and even portable power distribution systems. Whether delivering and setting up equipment across campus or in our Bryan Center Recording Studio, the professional staff of Technical & Media Services is there to help students, faculty, and departments across campus. For questions, please e-mail techsvcs@duke.edu.

The Conference & Event Services(CES) office reserves spaces in a select number of facilities and offers event planners the support needed for the successful completion of your next meeting or event. CES can also assist with participant registration for conferences and events by creating a registration website as well as provide phone and e-mail support. For questions, please e-mail conferenceservices@duke.edu

The Duke Student Media Collaborative is home to Duke’s student media organizations and serves as the administrative advisory branch for the Duke Student Media organizations including Duke Student Broadcasting, Small Town Records, Freewater Film Productions, WXDU 88.7FM, The Chanticleer, and the Undergraduate Publications Board. Located adjacent to the Duke Recording Studio, the Student Media Center includes student and staff offices, the DSB Studio, and production and editing facilities for students.

STudenT InvOLvemenT

STudenT medIA

BuSIneSS And FInAnce

cOnFeRence And evenT SeRvIceS

TIckeTInG & TheATRe OPeRATIOnS

The Business and Finance Team is led by April Billings and is responsible for departmental accounts, student organization accounts, office management, and serving as UCAE’s liaison to Payroll and Human Resources.

cenTeR FOR LeAdeRShIP deveLOPmenT And

SOcIAL AcTIOn The Center for Leadership Development and Social Action provides leadership learning experiences and resources to Duke students to inspire positive change within the Duke, local, and global communities. The Center seeks to advance integrative learning thorugh the Duke University Leadership Framework. The Center strives to create and elevate opportunities for students that encourage ownership of their leadership learning experiences while at Duke and beyond. E-mail leadingatduke@duke.edu for more information.

Business and Finance

EVENT MANAGEMENTTechnIcAL & medIA

SeRvIceS

The Ticketing & Theatre Operations team manages campus theatre spaces including Page Auditorium, Reynolds Theater, Baldwin Auditorium, Griffith Film Theater, and Sheafer Lab Theater. The full service team provides solutions to all of your event needs including event consultation, production services, event logistics, and online ticket sales for campus events. For questions, please e-mail tickets@duke.edu.

Student Organizations and Relationship to Duke University

The Duke University campus is designated as an educational environment for the intellectual growth and enjoyment of its community members. Student organizations, part of the Duke experience since about 1924, are a vibrant and enriching part of student life on campus. Duke recognizes the distinct and permanent influence that student organizations have on the campus community and learning. The actions and views of student organizations at Duke University do not necessarily represent the view of the University.

Student Life is led by Dr. David Pittman. The Student Life cluster is responsible for student organization support and advising, programs such as LeaderShape, LAUNCH, Alternative Break Program, DIDA, the Arts Annex, and many other opportunities for involvement.

BRyAn cenTeR 036 (919) 684-4741

BRyAn cenTeR 036 (919) 660-1774

The Business and Finance Team service every single area within UCAE by ensuring the appropriate flow of all financial information, as well as supporting student organization finances. The team also manages payroll, revenue collection, invoice payments, student p-card transactions, reimbursements, and more. Contact ucaebusinessoffice@studentaffairs.duke.edu

(919) 684-2911BRyAn cenTeR 005A

BRyAn cenTeR 036(919) 660-1760(919) 660-1731

BRyAn cenTeR 041

BRyAn cenTeR 051(919) 660-1740

BRyAn cenTeR 104 (919) 660-1701

• Howdoesyourorganizationenrichthestudentlifeoncampus?• HowwelldoesyourorganizationinteractandcollaboratewithUCAE?

10 11

Section 2Starting a Student Organization

Raj Singh, Class of 2014

I really do enjoy one-on-one conversations, really getting to talk to people, meet with

people, and be there for people. It’s something that made me feel like I finally had a place on campus. And that gives you confidence in a lot of other things that you’re going to find yourself doing. For me, that was being a resident assistant. I definitely encourage you regardless of what career you’re interested in to get involved. You’ll find that a lot of good things will come out of it. You’ll come out with a lot of skills that you didn’t think would be applicable to your career.

There are many benefits to being a recognized student organization on campus.Benefits Organization Status Renewal

Starting a New Student OrganizationCheck online at

DukeGroups.com to

make sure a similar

group does not

already exist

1. Formulate a clear, unique purpose For your group

Recognized: The status most groups apply for. With it, you will

have access to the programming fund(see pg. 17), but not the

annual budget. You may be selective in membership and charge

dues if you wish,

Chartered: This status has access to the annual budget and

the programming fund. The annual budget funds capital

expenditures, which are items that are kept by your group

over time, as well as group-only events such as retreats or

private conferences. Examples of capital expenditures includes

costumes, hot pots, and long-term supplies. You should ONLY

apply to be chartered if you have an explicit need for capital

expenditures.

2. DeciDe iF you wish to become recognizeD or chartereD

Your Constitution must

have the following

components:

3. write a constitution

Visit www.dukelaunch.org

to learn more and set up a

meeting.

4. meet with launch

Once all of the previous

steps are finished, you are

ready to apply to SOFC for

status. Please visit the SOFC

website at http://www.

dukestudentgovernment.

com/new-groups.html for full

details on how to apply. After

you apply, you will be asked

to come to one of SOFC’s

Tuesday meetings for a brief

presentation.

5. apply to soFc

Visit http://sites.duke.edu/ and request a site. You will need to log in with your NetID. The site will walk you through the steps, including choosing your desired template.

Advantages: IT-supported, little to no design work required, doesn’t cost your organization money

Disadvantages: limited number of templates to choose from

Maintaining an updated website is a great way to keep current and prospective members informed on your organization’s goals, purpose, and events. There are two options for starting your organization’s website:

Contact the Office of Trademark Licensing at (919) 684-2065. They will assist you in purchasing hosting and a domain name. It will then be up to you to design your website. Duke Innovative Design Agency(DIDA) offers web design assistance, depending on availability.

Advantages: More creative freedom

Disadvantages: Requires knowledge of web design, requires more design work, and will incur costs to your organization

Tangible benefits include:• Space reservations on campus

• On-campus financial accounts

• Ability to apply for funding

• Legitimacy on campus

• Access to all services provided by UCAE

• Use of Duke name and trademarks

Intangible benefits include:• Meet and interact with people with the same interests

• Learn from organizations with different missions through collaboration

• Promote campus-wide and global citizenship by taking part in something bigger than yourself

• Understanding yourself by reflecting on your leadership style and role within an organization

• Overseeing the Programming Fund, which is open to all recognized and chartered groups

• Running the Annual Budgeting Process, through which money is allocated to chartered groups for the upcoming year

• Reviewing and recommending emerging student groups for recognized and chartered status

Full information and resources for existing groups and students wishing to start new groups can be found online at dukestudentgovernment.com/sofc. This website will always contain the most up-to-date information on SOFc.

Neither status is better than the other;

they simply provide for different needs.

Recognized groups are more common.

-Official group name

-The group’s recognition source

-The group’s mission or purpose statement

-The group’s requirements for membership

-The roles and responsibilities of group officers

-The requirements for voting on group issues

-The structure and timing for officer elections

-The requirements for amending the Constitution

-A list of amendment dates and other important

certifications or milestones for the group

-DSG non-discrimination statement, found at law.duke.

edu/career/students/policy

For more DetaileD instructions anD to view a sample stuDent org constitution, visit the Duke stuDent government website at www.DukestuDentgovernment.com/new-groups.html

To stay compliant with University policies, the President and Treasurer of each student organization must complete the student organization training each academic year. Prior to each fall semester, student organizations must re-register their organization for the upcoming school year. Re-registration includes updating profile and roster information on DukeGroups.com, submitting a signed advisor agreement, participating in the mandatory student organization training, and registering for the fall activities fair.

The SOFC is a committe of up to 17 undergraduate students elected by the Duke Student Government Senate to allocate the student fund to recognized and chartered student groups. The main duties of the SOFC are:

Creating a Website

oFFice oF inFormation technology oFFice oF traDemark licensing

• Whatisyourreasonforstartinganeworganization?• Whatneedwillyourorganizationfilloncampus?• Howcanyouimplementtheinterestsprojectedinyourgroupintootherareasofyourlife?• Howcanyouinspireotherstoshareownershipinyourvision?

Student Organization Funding Committee

14 15

Other Types of Student OrganizationsProgram Funding

Fraternity and Sorority LifeOffice of Fraternity and Sorority Life

Bryan Center 006a

http://studentaffairs.duke.edu/greek

The Duke Greek community offers undergraduates a

fraternal experience that complements the mission of

the University. In partnership with faculty, staff, alumni,

families, and (inter)national organizations, we challenge

and educate students in the areas of leadership, cultural

awareness, personal and group development, scholarship,

and civic responsibility. Greek organizations at Duke

are comprised of groups of individuals with various

interests. They are bonded together by common goals

and aspirations. These bonds are strengthened by honor,

friendship, truth, knowledge, and character. Greek

membership carries with it many benefits including

leadership opportunities, academic support, emphasis on

service, and a bond of brotherhood or sisterhood.

All recognized and chartered groups are eligible for the programming

fund. This fund is allocated at SOFC’s weekly meetings throughout

the entire school year. To be eligible to receive programming funds,

your event must adhere to the following guidelines:

-Events that are not free for and open to all undergraduates

-Events that are off campus (unless there is strong evidence why the event cannot be on campus)

-General body meetings

-Undergraduates must be the primary target for your event

-The event must be open to all undergraduate students

-Your event normally must be held on-campus. Exceptions are

made when it is not possible to hold your event on campus

-Events that promote a specific politician or political party are ineligible

for funding

-Conference travel is referred to the Leadership Development and

Conference Travel Fund. If this fund is exhausted, SOFC will review

conference funding requests on an individual basis.

-It must be possible for undergraduate students to enjoy your event for

free. SOFC will only fund free components of your event.

Departmental organizations, such as Launch, are not recognized by SOFC, the Office of Fraternity and Sorority

Life, GPSC, or HDRL. These organizations are housed within a specific department at Duke. Departmental

organizations have the same benefits as all other recognized organizations except for the ability to apply for

funding. Funding and accounts must be housed in the sponsoring department. The sponsoring department is

solely responsible for the student organization’s activity and presence on campus.

SOFC will not fund the following items with the programming fund:

-T-Shirts

-Alcohol

-Decorations

-Giveaways (prizes, party favors, etc.)

Assuming your event meets the guidelines, visit the SOFC website at http://www.dukestudentgovernment.com/

programming.html and follow the instructions to fill out a programming application.

Graduate and Professional Student Council

http://gpsc.duke.edu

The Graduate and Professional Student Council

of Duke University is the umbrella student

government organization for Duke’s nine graduate

and professional schools. Their purpose is to:

-Represent and advocate on behalf of graduate

and professional students at Duke University

-Serve as a liaison among the student governments

of the graduate and professional schools of the

university

-Serve as a liaison between graduate and

professional students and the University

Administration

-Nominate graduate and professional student

representatives to University committees

-Program events of interest to the graduate and

professional student community and financially

support the programming of graduate and

professional student groups

Departmental

Recruitment: Helping students find their niche while building the future of your groupwoRd of Mouth-Have current group members pass out information; people are more likely to join if they already know someone in the group-Wear your organization’s t-shirts and apparel around campus.-Encourage current members to post about the organization on their personal social media accounts

AdveRtiseMent-Advertise through organizational Facebook, Instagram, Twitter and other social media platforms-Take advantage of large-scale opportunities such as activities fairs.-Participate in tabling in the Bryan Center and the Plaza-Hand out flyers or other physical forms of advertisement on campus

event RecRuiting-At your event, whether on or off campus, try to entice new students to want to join your organization-Provide easily accessible information about your organization at events-Host info sessions for prospective members

• Whatmadeyouwanttojoinyourorganization?• Howareyouselectingmembership?Areyouengagingothersthataredifferentfromyou?

House CouncilsHouse Councils and Quad Councils

provide leadership opportunities for

residents interested in improving the

quality of life on campus in addition to

planning programs that meet needs of

their respective communities. There are

four types of House Councils within

Housing, Dining, & Residence Life: Greek,

Selective Living Groups, Administrative

Houses, and Independent Houses.

16 17

Section 3Student Organization Policies

Sharrin Manor, Class of 2016

My involvement with the Duke Coffeehouse is everything to me. It

has lead me to become best friends with fascinating, down-to-earth people that have amazing ideas. It has let me connect with people outside of my major and has taught me how to run a music venue, which in turn has greatly expanded the breadth of knowledge that I have gained at Duke. My life is changed for the better!

UCAE PoliciesUCAE is a dynamic organization that aims to provide exceptional services. UCAE is constantly changing with the landscape of the University and adapting to student needs and culture. That being said, internal policies are also dynamic to make the experience of student organizations as smooth and successful as possible. Students are expected to check the UCAE website regularly to stay informed on the most up-to-date policies.

Duke Community StandardThe Duke Community Standard expresses a standard for behavior-a set of expectations of students who claim membership in Duke’s learning community. All incoming undergraduates, upon admittance to Duke, are required to sign a pledge to adhere to these values and to conduct themselves in accordance with these values throughout their undergraduate careers. The DCS, thus, is a statement of principles. The specific policies, or rules and regulations of the university, define the conduct for which students can be held accountable. For more information, please visit http://studentaffairs.duke.edu/conduct/

Off-Campus Event ProtocolAll student organizations coordinating or participating in a field trip or sponsoring an off-campus event must have participants complete the Duke University Participation agreement.

Events with AlcoholStudent events with alcohol can be either BYOB or distribution by a Duke Dining approved university bartender, but never both. All student events with alcohol must have trained party monitors present and be registered in DukeGroups.

This is a brief overview of the most frequently asked about student organization policies. These are only summaries of the policies. More detailed descriptions of each policy are available on the UCAE website. This list is also not comprehensive, and policies can change throughout the year

as student organization needs change. Student organizations are expected to follow all University, UCAE, local and state law, and DCS policies and should regularly check the student organization

policy section of the UCAE website.

• Howdoyouadvocateforyourselfandyourorganizationwithcivility?• Areyoupreparedtodealwiththeconsequencesofbreakingpolicy?

GamblingIt is against North Carolina state law and Duke University policy to gamble. Poker nights, casino games, and raffles are only permitted if no buy-in is required and no real money is wagered.

International TravelAll students and student organizations traveling abroad are required to register the travel and travel.duke.edu and carry all documentation listed in the full International Travel Policy.

ChalkingChalking is prohibited on any surface, including but not limited to sidewalks, archways, and benches.

20 21

Fundraising/DonationsDonations to student organizations are not tax deductible and UCAE must pre-approve any donations to a student organization exceeding $999. Due to e-commerce regulations, student organizations cannot use online crowdfunding sites including but not limited to Kickstarter and GoFundMe.

Outdoor Amplified SoundDuke University restricts the times when outdoor amplified sound is permitted. Times vary depending on event location and day of the week, and students cannot have outdoor amplified sound during restricted hours.

Trademark and LicensingWhen ordering customized items including t-shirts, giveaways, and awards, student organizations are required to use vendors approved by the Office of Trademark & Licensing. The use of certain Duke images, such as the Duke chapel, is restricted. If a student organization wants to create an external website, the organization must go through the Office of Trademark and Licensing.

Posters/FlyersPosters and flyers are only allowed on approved posting surfaces such as bulletin boards.

ContractsStudents can never sign contracts on behalf of their student organizations. All student event contracts should be submitted to university staff for review and signing.

Sponsored Corporate SolicitationStudent organizations bringing an outside corporation or organization to campus to table or host an event must receive prior approval from UCAE to bring the company on campus before offering the event.

Approved CaterersFacilities and meeting rooms reserved by UCAE must adhere to the approved caterers list available on the UCAE website.

TablingStudent organizations can table on the Plaza and in the Bryan Center Monday through Friday from 10:00am until 4:00pm. Stop by The Source to check out a table.

22 23

Hazing Prevention Policy

Any individual or group found responsible for hazing will be subject to sanctions outlined in the disciplinary process, including, but not limited to: disciplinary probation, social suspension, suspension of charter, restrictions on member recruitment and/or group activity, removal of the individual from the group, loss of housing

privileges, suspension, and/or expulsion. Sanctioning will increase with the level of violation and any previous hazing violations. Levels of violation listed are guidelines and may change given particular circumstances of a violation. Students should be aware that hazing is a misdemeanor under North Carolina state law.

In general, groups should design new member activities that focus on the mission, purpose, and function of the organization. If an activity doesn’t reflect favorably on the reason the group exists, then another activity should be used. Commitment and dedication to the group’s values and purposes will come from actually engaging in activities that promote those values and purposes. Some examples include:

• Ropes/Challenge Course

• Outdoor Adventures through Campus Recreation

• Attend Duke sporting events in addition to basketball

• Do a hands-on service project for the elderly, children, etc.

• Attend campus special events (plays, concerts, lectures) as a group

• Invite alumni to campus for Homecoming activities

• Educational programming regarding the history of the group and/or the University

• Movie night

• Group dinners

• Community, campus, or facility beautification projects

• Participate in a mentoring program

• 82% of deaths from hazing involve alcohol, according to noted hazing expert Hank Nuwer.

• Hazing is often about power and control. Hazers have a need to feel powerful and in control.

• Hazing is not just associated with athletic and Greek-letter organizations. It occurs across a wide spectrum of organizations.

• You can never be sure you know the physical or mental background of an individual and what the effects of hazing might be for that person.

ACTS oR PoTENTIAL ACTS oF HAzINg mAy BE REPoRTED To THE oFFICE oF STUDENT CoNDUCT AT (919) 684-6938 or Duke Police (911 or 919-684-2444 from non-camPus Phones). in aDDition, CoNCERNS mAy BE REPoRTED CoNFIDENTIALLy vIA voICEmAIL To THE UNIvERSITy’S HAzINg hotline at (919) 684-5766.

FACTS

Hazing is a serious infraction of university regulations. The potential for hazing typically arises as part of a student’s introduction to or initiation in an organization (fraternity, sorority, athletic team, or other group) in which there is often a perceived or real power differential between members of the organization and those newly joining it.

Hazing is defined as any action taken or situation created, whether on or off university premises, that is harmful or potentially harmful to an individual’s physical, emotional, or psychological well-being, regardless of an individual’s willingness to participate or its bearing on his/her membership status.

Level I Violations

Level II Violations

• Marching in line• Road trips• Wearing apparel which is conspicuous and not normally in good taste and/or inappropriate for the time of year• Calisthenics• Line-ups

• Pledge/signature books• Periods of silence• Standing for a length of time• Personal servitude• Activities that would not normally construe hazing but because of time, place, or manner make them inappropriate

• Sleep deprivation or interruption of consecutive sleep hours• Unexpected or forced consumption of food, drink (including alcohol), or other substance• Acts of humiliation or degradation (including streaking or wearing degrading or humiliating apparel)• Restrictions on eating or bathing• Acts that disrupt academic instruction or learning of others• Interruption or interference of academic commitments

Alternatives to Hazing

MyThS vS. FACTSMyth: Hazing builds unity.Fact: Hazing builds animosity between people and does nothing to foster trust, unity, or respect. It simply makes better hazers.

Myth: New members want to be hazed.Fact: Really? Then why don’t you advertise it?

Myth: I went through it, so they should too!Fact: One class can break the “tradition” of hazing-it just takes some courage and integrity to do what is right.

Myth: I’ll never get caught or turned in.Fact: If you haze, there will be a time when even your friends will have to choose between you and their integrity and well-being. It is in their best interest to report the hazing, no matter who is involved. Also, someone may decide to come forward even after college and you can still be held accountable.

Myth: If they agree, then we’re not hazing.Fact: WRONG! Since peer pressure leads students to consent, the focus is on what you do, not whether they said you could.

*FACTS, myTHS, AND ALTERNATIvES ARE ADAPTED FRom THE UNIvERSITy oF mICHIgAN “SEE THRoUgH THE HAzE”

Whatmessagesareyouractionssendingtonewandprospectivemembersofyourorganization?

Level III Violations

• Branding• Paddling in any form• Compromising (sexual) situations

examPles may include:

examPles may include:

examPles may include:

24 25

Accountability

Christina Oliver, Class of 2017

Students should get involved with student organizations at Duke

because these organizations connect members of the Duke community who never would have interacted otherwise in a way that immensely broadens the Duke community while making it feel smaller and more tightly knit at the same time.

Section 4

AccountabilityStudent groups add significant value to the University community and the overall Duke student experience. As productive community members, student group members are required to abide by all appropriate policies and procedures. Duke student leaders are expected to be role models within the University community and are accountable for the actions of their groups. While the majority of groups will exceed all expectations, there are instances when corrective action must be taken to ensure University standards are upheld. This outline is provided to create a transparent, common foundation and consistent accountability process. There are three levels of student group accountability, each with corresponding minimum action. Each level provides the ability to connect with UCAE Student Involvement to proactively support the group and limit further inappropriate actions.

Level 1Warning

(notice of the potential for increased risk)

First and/or Minor Infraction

Formal e-mail to group president, treasurer, and advisor which will include:• An overview of the infractionandrestatementofexpectations• A list of appropriate support services, programs, and resources

Notificationofwarningmaybeshared with appropriate Duke staffasnecessary

Furtherviolationsmayresultinanescalationtoahigherlevel

Level 2 Level 3Level 3At Risk

(Failure to adhere to policy/procedure that results in

increased risk for students, organization, and university)

Continued and/or Moderate Infraction

Formal e-mail to group president, treasurer, and advisor which will include:• An overview of the infractionandrestatementofexpectations• A list of appropriate support services, programs, and resources

Added to the At Risk OrganizationsList,whichis shared with the Division ofStudentAffairsstaffandcampus partners

OrganizationsareremovedfromtheAtRiskListafternew presidents and treasurers are appointed/elected, and incoming leadership and advisor havecompletedtheActionPlan

MeetingwithUCAEStudentInvolvement Team, Advisor, President,andTreasurertodiscussanactionplanforpreventingfutureissues

Allorganizationmembersrequired to completed online training

Furtherviolationsmayresultinanescalationtoahigherlevel

Frozen (Flagrant and/or continued failure to adhere to policy/procedure that results in an increased risk for students,

organization, and university)

Continued and/or Severe Infraction

Actionsfrompreviouslevels,plus:

Added to the Frozen OrganizationsList,whichis shared with the Division ofStudentAffairsstaffandcampus partners

OrganizationsareremovedfromtheFrozenOrganizationsListandplacedontheAt-RiskOrganizationsListafteraminimum of one month and compliancewithallexpectationsdiscussed at the required meetingwithUCAEStudentInvolvement

Lossofprivileges• Fundcodefrozenresultinginaninabilitytoaccessfunds• Inabilitytoreserveeventspaces• Inabilitytohostevents• OrganizationhiddenfromdirectorysearchinDukeGroups

• Howhasyourgroup’spolicyinfractionaffectedothers,includinggeneralbodymembersandthelargeruniversitycommunity?• Howdoyouractionsreflectonyourselfasanindividual,inadditiontoyourorganization?• Howdoesyourgroupholdindividualmembersaccountable?• Whatlong-lastingimpactwillyourstudentorganizationhaveontheDukeCommunity?

Register via DukeGroups

Complete Training RequirementsAbide by Policy

Infraction:

First or Minor Offense

Success

Status:

At Risk

Status:

Warning

Status:

Frozen

Action:

Advisor NotifiedPresident NotifiedTreasurer Notified

Action:

Same as Warning plus

In Person MeetingRequired Action PlanAll Members Trained

Added to "At Risk" List

Infraction:

Second or Moderate Offense

Infraction:

Third or Severe Offense

Action:

Same as At Riskplus

Fund Code FrozenInability to Book SpaceInability to Host EventsUnlisted in DukeGroupsAdded to "Frozen" List

Student Group Accountability

28 29

Student Organization Advisors

Alec Greenwald, Advisor

I absolutely love being a student organization advisor because it allows for opportunities to build genuine and long-lasting relationships with a group of like-minded students that I might not otherwise create solely as a program coordinator.

Section 5

Role of the Advisor• Consistently serve as a mentor to organization officers• Assist in the university policy interpretation for the group• Mediate internal conflict• Provide expertise in a specific area of study• Assist in connecting your group with campus resources• Advocate for the group within the university, department, and community• Act as the primary contact for University administration in times of crisis, discipline, or disorganization

It is recommended that students and advisors meet regularly (weekly, biweekly, monthly) to update each other on the progress and status of the organization. The consistency and regularity of meetings will vary depending on the nature of the organization and the schedules of the student and advisor.

In addition to supporting students organizations as a whole, UCAE Student Involvement also provides support and resources for student organization advisors. If advisors have questions, they can contact any of the UCAE Student Involvement Team members at (919) 684-4741.

Selecting an Advisor

Duke University requires that all recognized student

organizations have an advisor. An advisor must be a full-time employee

of Duke University (with the exception of groups managed by the Office

of Fraternity & Sorority Life who are able to have advisors external to the

University). Student organizations are run and managed by the students themselves, but advisors play a key role in offering

guidance and advice.

Student Organization

Advisors

Organizations may seek new advisors on a case-by-case basis. While there is a benefit to having consistency from year-to-year, sometimes an advisor can get too busy, go on a sabbatical, leave Duke, or is no longer able to support the student organization. If the student organization is looking to find a staff or faculty member with similar interests to the organization, the corresponding department is a natural place to start. For example, if the organization is a performance group, the theater department may be ideal. Similarly, if the organization is focused around a specific population, an identity center or language department may be best. Whatever the case may be, it’s important that the advisor and the students meet to discuss their expectations of each other.

LiabilityAdvisors do have potential liability exposure, and should understand their obligations to actively and effectively provide advice and “legal duty of care” to the organization. To the extent advisors become the subject of claims or other liabilities as a result of their role, they are covered by the University’s liability insurance programs so long as the alleged acts giving rise to the claims/liabilities fall within the scope of their official duties.

• Areyoumaximizingyourrelationshipwithyouradvisorasaresource?• Howhaveyouexpressedtheexpectationsthatyouhaveofyouradvisor?• Whatroledoesyouradvisorserveinyourorganization?• Whatfactorsshouldyouconsiderinchoosinganadvisor?• Whatrelationshipscanyouradvisorfosteroncampustohelpyourorganization?

32 33

Section 6Funding and Banking

Elizabeth Barahona, Class of 2018

Mi Gente is my home on Duke’s campus. I am able to connect with other members

through my experience as a first generation college student, being Latin and U.S. born, as an advocate for Latin issues on and off campus. Mi Gente can provide an opporutnity for students to practice leadership, advocacy, and broadcasting ideas and solutions to the community. I have become more aware of my skills and weaknesses as a leader and advocate and gained so much life experience from the great friends that I have made.

azine

The UCAE Business & Finance Office supports undergraduate student organizations (including Greek organizations), graduate student organizations, and house/selective living accounts. All financial transactions for each organization/account must be initiated through the UCAE Business & Finance Office. This office is available to answer financial questions and assist students in completing financial transactions.

Types of services provided:• Assist in making payments via: P-Card (credit card) Reimbursement Cash Advance Check• Provide Fund Code balance and list of transactions• Transfer funds between organizations/accounts• Deposit cash and/or checks into Fund Code

What is event funding?

Both SOFC chartered and recognized organizations can apply for event funding. Event funding is allocated to student organizations on a rolling basis and is for expenses related to a specific event the organization is hosting. To receive SOFC funding for an event, the event:• Must be held on campus (unless this is impossible to do)• Undergraduate students must be the primary target audience• Must be open to all undergraduate students• Cannot promote a specificpolitician or political party• Must be possible for undergraduate students to enjoy your event for free

Student organizations can submit event funding applications every week. Applications must be submitted by Saturday for review at the following Tuesday’s SOFC meeting. After submitting an application, SOFC will contact the organization to set up a time for the organization to present about its event at the next Tuesday meeting. Applications must be submitted at least 2 weeks before the event date.

Is there anything SOFC will not fund?

Yes! SOFC will not fund the following:• Events that are not free and open to all undergraduates• Events that are off campus (unless there is strong evidence why the event cannot be on campus)• General body meetings• T-shirts• Alcohol• Decorations• Giveaways (prizes, party favors, etc.)

Are there any tips on how to submit a great funding application?

• Be very specific! For example, SOFC wants to see exactly where the organization is getting food from and how many people the group is serving. Don’t just write “food for 25” or “pizza for 25”. Instead, write “5 pizzas from Enzo’s, $14.99 each”.• Have a widespread marketing plan for the event. The event must be open to all undergraduate students so the marketing must include ways for students not involved in the organization to find out about the event. E-mailing the organization’s listserv is not enough.• Don’t ask for funding for items that SOFC can’t fund.• Explain what items are, especially if they are unique to the organization. Don’t assume that the members of SOFC will know what is meant. If you can, include a link to the item.• Provide a detailed description of the event• Apply early! SOFC will not fund anything that has been previously purchased, so the earlier funding applications are submitted, the more student organizations can receive funding and the less stressful the event planning is!

uCae Business & Finance

Additional information, along with step-by-step instructions, can be found at: https://studentaffairs.duke.edu/ucae/forms

Office Hours:Monday-Friday 9am-4:30pm

Location:Second floor of the Bryan Center, in the UCAE Administrative Suite

Contact:ucaebusinessoffice@studentaffairs.duke.edu

Student Organization Funding

There are many student organization funding sources at Duke. The two most commonly used are SOFC funding and the University Cultural Fund.

Student Organization Funding committee (SOFc)

SOFC is a Duke Student Government (DSG) committee that consists of approximately 15 undergraduate students. SOFC reviews applications from student organizations for funding and makes recommendations to the DSG Senate on how to fund student organizations for events and for the annual budget. SOFC also reviews applications for new organizations and makes recommendations to the DSG Senate about student organization recognition.

SOFc FAQs

Where does SOFC money come from?

The Student Organization Funding Committee (SOFC) allocates the DSG portion of the student activities fee, which is included in all undergraduate students’ tuition. SOFC allocates approximately $700,000 annually through the annual budget and event funding.

Who is eligible to receive SOFC funding?

Only SOFC chartered and recognized student organizations

are eligible for funding. Chartered organizations are eligible for both annual budget funding and event funding. Recognized organizations are only eligible for event funding.

What is annual budget funding?

Only SOFC chartered organizations can apply for annual budget funding. This funding is for capital expenditures and member only events. A capital expenditure is an item that is not meant for a specific event or that will be reused for multiple events. Some examples of capital expenditures are office

furniture, cooking equipment, paint brushes, organization banners, etc. Member only events include retreats, conferences, competitions, and other events that can only be attended by members of the organization. SOFC reviews annual budget requests once a year in the spring semester for the upcoming academic year. The 2015-2016 annual budget has already been finalized and can be found at the SOFC website.

3736

What can organizations do when SoFC doesn’t fully fund an event?

SOFC receives requests for over 2x as much money as they have to allocate each year, so it is impossible for SOFC to fully fund all student organization events. If SOFC doesn’t fully fund an event, reach out to other campus funding sources. Student groups can also fundraise for their organizations. Here are some fundraising suggestions:

• Days at on campus dining venues where the group gets a percentage of sales. Both Red Mango and Panda Express do this.

• Work concessions at a Durham Bulls game.

• Receive donations from friends and family. Donations up to $999 can be accepted by student organizations. Anything above $999 must be pre-approved by UCAE Student Involvement

• Please note, student organizations cannot use crowd funding sites such as Kickstarter, GoFundMe, etc. to fundraise. They also cannot use websites such as EventBrite and technologies such as Square to sell tickets or collect money. You can find external fundraising • guide lines on the UCAE website.

The mission of the University/Cultural Fund is to support programming that enhances the Duke student experience.

The Center for Multicultural Affairs administers the University/Cultural Fund each year. There are two calls for funding proposals: once in Fall and once in the Spring.

PurposeThe University/Cultural Fund provides student organizations with financial resources to develop programs that promote any of the following: arts, co-cur-ricular education, health and safety, multiculturalism and diversity, university/community service, and/or cross-cultural collaboration.

university/ Cultural Fund

For more information regarding guidelines, application questions, reminders, etc, please visit https://studentaffairs.duke.edu/cma/universitycultural-funds

uCae Leadership Development and

Conference travel Fund

The UCAE Leadership Development and Conference Travel Fund is available to undergraduates who seek financial support to participate in leadership conferences and activities (e.g., conferences, workshops, training) that relate to their current roles in the Duke community and benefit their overall Duke experience.A reimbursement of up to $150 is awarded on a one-time per academic year basis. Please note that this fund is for individual requests and is not designed for group submissions. In order to serve as many students as possible, no more than two students will receive funding to attend the same program.

This fund is not available for academic-related travel (for a class project or individual research interest) or competitions/tournaments without a workshop, training, or conference component.

examples of past programs that were funded:

Society of Women engineers national Conference-Los angeles, Ca

4th national Students for Justice in Pal-estine Conference-Boston, ma

The 2014 World Summit of nobel Peace Laureates-rome, Italy

american College Dance association-milledgeville, Ga

College unions Poetry Slam Invitational-richmond, va

Undergraduate students can apply by submitting an application at http://duke.cam-puslabs.com/budgeting. Applications are due at least two weeks prior to the activity for which funding is being requested. The application will ask students to provide general information about themselves as well as the details regarding their financial and travel needs for the conference/program/workshop they wish to attend.

If the application is approved, the following items must be submitted to the UCAE Business & Finance Office, ATTN: Leadership Development & Conference Travel Fund within two weeks of completing the activity for which you are receiving funding:

1. A report on your activity. Provide a description of what you did and what you gained from the conference/travel experience. Indicate how you will apply what you learned to your student leadership role.2. A detailed expense report-Include an itemized list of all expenses you incurred.3. Original receipts. Original receipts must be attached for every expense on your report. Only original receipts will be accepted. If you are requesting reimbursement for airfare, you must submit boarding passes (e-ticket alone is not accepted for reim-bursement).

Once all travel information has been submitted, a reimbursement will be processed.

38 39

Section 7Organizational Leadership Practices

Anshu Vipparla, Class of 2016

My college experience has largely been defined by my student involvement on campus. It has helped

me rediscover my passion for the arts, find my voice as an activist, and connect to a campus I’ve been lucky enough to call home. When I graduate, I leave with a diploma and a new perspective heavily influenced by the last four years, but I also leave behind parts of a university I helped transform for future generations. That is what student involvement is all about. Joining an organization can help you find the most amazing communities of students/faculty/advisors and influence your sense of self by challenging you to step out of your comfort zone, but it can also help you create your own niche and transform Duke so that you can truly call it home.

now whatI’m a student leader....

Do this...Follow University policies, admit when you are wrong, and deal with the consequences.

strong LeaDers...have a responsibility to use your authority and power from your titled positions (President, treasurer, VP) in ways that serve the organization and campus in and ethical manner.

strong LeaDers...Use their head, work hard and put their heart and soul into a cause or organization with others.

strong LeaDers...Don’t have to have all the answers. Leadership is a lifelong learning process. Commit to your own personal leadership development and skill building, particularly in the areas of character and working with others.

strong LeaDers...stay in the mess to solve complex issues.

strong LeaDers...engage in discourse.

strong LeaDers...advocate for each other.

strong LeaDers...Leave a positive impact.

strong LeaDers...stop. take some time. Be reflective.

strong LeaDershiP For stUDent organizations

Just like other teams, groups, and causes, behind every strong student organization are acts of strong leadership by those in titled positions and the membership. Leadership is at the heart of the Duke experience. our mission as a university calls upon students to lead at Duke and beyond.

speaks to the individual and personal development students experience when practicing leadership. Character development comes through the exploration of one’s identity, integrity, and language of values. Developing reflection skills in order to view one’s experience through multiple lenses and perspectives is an important part of this dimension. the foundations of character lie in the congruence between values, beliefs, and actions.

honesty - authenticity - integrity - Leading By example - Who You are When no one is Watching - Values - Follow through - Personal Dignity - reflect - how You show Up - requires an Understanding of Yourself - individual Contribution - Walk Your talk - identity

- Foundation - Connect the Dots - Behavior - how You Carry Yourself - Personal Leadership Philosophy

involves gaining the skills and experiences necessary to effectively communicate and work well with others in times of agreement or conflict. Collaboration inspires one to actively seek diverse voices and multiple perspectives in order to identify, organize, and mobilize their community around common goals.

shared Visioning - Creating inclusive Communities - teams - organizations

- true transformation Cannot happen alone - More is Better - Beyond a simple solution - systems - Feedback - give and take - adaptability - setting expectations - interdependent relationships - Working through Competing interests - sharing Credit - organizational Competencies

enlarges the leadership sphere beyond personal development and how one connects with others to a global perspective on society and community. this dimension of the Framework encourages students to actualize their experiences in multiple contexts and communities; to understand the relationships among people, processes, and systems in order to act with purpose, civility, and intention. Citizenship solicits active reflection on experiences and opportunities, application of acquired knowledge in service to others, and creative problem solving when approaching community issues.

reflection - responsibility to those around Me - Civility - systems Competencies - Challenging Where You are in a group situation - Coalition Building - Challenge the status Quo - see the Bigger Picture - advance My Community

WhY is it iMPortant?through your role in a student organization, you have the unique challenge and responsibility to positively contribute to the Duke and global communities.

What is LeaDershiP? a contribution. Your actions, your groups’ actions, and beyond. relational process that calls upon your scholarship and life experiences to understand and transform your communities - acts of strong character, collaboration, citizenship for the benefit of all.

Do this...Be well. Make sure all members are taking care of themsleves. recognize the gifts around you and say thank you. People who feel appreciated contribute more.

Do this...seek support and use your resources wisely. engage with the source and Launch. ask your advisors and Board of Directors for feedback. engage in leadership learning opportunities found in the Leadership guidebook. Do this...envision the future of your group together. Delegate in ways that give meaningful opportunities to all members. Make sure all have ample preparation for all tasks.

Do this...Dialog with people from different backgrounds and ensure all voices are heard, particularly those who feel marginalized.

Do this...support other organizations’ events. speak up for injustice. Co-program events in order to use your budgetary and other resource allocations wisely. Connect to and engage in Durham in appropriate ways.

Do this...Be authentic and be real, recognize the effects of your actions and your student organization’s work on others. this isn’t a competition. transition well; leave a legacy of sustainability.

Do this...how do you expect to deepen your understanding about leadership at Duke? how do you demonstrate leadership in your daily life?

42 43

DukeGroups allows organizations to:

• Displaytheirinformationinthepubliclisting• Displaytheirinformationinthespacereservationapprovallist• Storeimportantdocuments(Constitutions,rosters,minutes,etc.)• Advertiseevents(bothpublicandprivate)• ManageandcontactmembershipandgroupListservs• RegisterforStudentActivitiesFairs,trainingsessions,andotherUCAE-sponsoredopportunities• Manageservicehours

DukeGroups allows students to:• Findinformationaboutanyrecognizedstudentorganization• CreateanInvolvementRecord• Manageandtrackinvolvement• RSVPtoevents• Createanindividualprofile• MatchwithorganizationsusingtheInterestMatcherfeature

ForhelpusingDukeGroups,stopbyTheSourceintheUCAEAdministrativeSuiteMondaythroughFriday,10am-5pm.

Officer Responsibilitiesdifferent duties than the president

of a 10-member organization. It is important to have a constitution that

Officer responsibilities vary depending on the size and culture of the organization. The president of a 100-member organization will have

clearly outlines officer responsibilities and to revisit these responsibilities semi-annually.

Advisor

-Maintainregularcontactandinvolvementwithexecutiveboardmembers-InterpretandhelpthegroupupholdDukeUniversityandUCAEpoliciesandguidelines-Befamiliarwithgrouppurposeandactivities-Provideresourcesandsupportforevents-Assisttreasurerwithfinancialaffairs-Developandinspireleadershipamongstofficers

President

-Overseeexecutiveboard-Meetandcommunicateregularlywithadvisor-Delegatetaskswhenappropriate-Assistinbudgetingprocess-Representorganizationin“bigpicture”meetings-Re-registerorganizationyearlyonDukeGroups-Takeadvantageofcollaborativeopportunities-Fosterteamworkandteambuildingwithinexecutiveboard

EventPlanner

-Becomeanexpertonhowtoplaneventsat

Dukeandassociatedpolicies-Planeventsrelevanttothe

organization’sgoalsandmission-AbidebyallDukeUniversityandUCA

policies-RegistereventsonDukeGroupsinatimelymanner

VicePresident

-Assistpresidentwhenneeded-Overseegeneralbodymeetings-Manageday-to-dayresponsibilitiesofgroup-Actasliaisontogeneralbodymembers-Assistinbudgetingprocess-Coordinateleadershipdevelopmentefforts-Responsibleforbuildingcamaraderiewithinboard

Secretary

-MaintainDukeGroupsprofile-CommunicateupdatestoadvisorandUCAE

-Takeanddistributeminutesfromthemeetings

-Recordattendanceatmeetingsandevents

-Sendoute-mailsfromtheorganization

-Maintainmembershiprosteron

DukeGroups

Treasurer

-CheckmonthlybalancewithUCAE

BusinessandFinance-Maintainfinancialrecords-Submitrequestforfunding

formstoSOFCandrepresentorganizationathearings

-Givebalanceupdatesatmeetings-Overseefundraisingefforts

• HowdoesDukeGroupshelpyourgroupachieveitsgoals?• Whenyouarebeingtruetoyourself,whatdoesthatlooklike?Howcanyoubeanauthenticleader?

OtherPositionstoConsiderMarketingDirector:inchargeofgeneraladvertisingfortheorganizationanditseventsPhilanthropyChair:responsibleforphilan-thropiceffortsofthegroupExternalRelations:advocatesonbehalfofthestudentorganizationHistorian:Keepsrecordsoftheorganization’smembershipandactivities

AuthorizedSpendersStudentorganizationpresidentscannowidentifyother

membersoftheorganizationwhoareapprovedtosubmitfinancialforms(p-cardrequests,

reimbursements,cashadvances)totheUCAEBusinessOfficeonbehalfofthe

organization.Presidentscanaddauthorizedspendersbyupdating

theirorganization’srosterinDukeGroups.Allauthorizedspendersmustwatchthe

studentorganizationtrainingvideoand

completetheonlinequiz.

44 45

Managing Conflict8 essential steps for...

1. Create an effective atmosphere.2. Clarify perceptions of the conflict. What is everyone’s perception of the conflict? Is it relevant?3. Focus on individual and shared needs.4. Build shared positive power. This seeks to promote the constructive capabilities of all parties involved in a conflict.5. Look to the future, then learn from the past. Use the past to see what might have gone wrong, then focus on the present-future to help understand and act on the realization of the past.6. Generate options. All parties must creatively suggest and imagine a wide range of possible ways to resolve the conflict.7. Develop “do-ables” -stepping stones to action. A doable is an action that embodies the following:• It stands a good chance of being accomplished.• It does not favor one party at the expense of other parties.• It meets both shared and individual needs.• It usually requires the participation of all parties.8. Make mutual-benefit agreements. Mutual-benefit agreements must be built on clarified perceptions of the conflict, the partners involved in the conflict, and the specific steps each partner has agreed to take to improve the relationship.

There are many ways to build a cohesive team. Intentional teambuilding exercises and facilitated activities produce tangible results quickly. It’s important toset realistic expectations relative

to the size of your organization.It’s more likely a small group will be able to find a teamidentity quicker than a larger group.

Members will feel moreconnected to your group if they know other membersbetter. Host social events and encourage currentmembers to invite their friends!

Formal activities such asretreats can help with teambuilding, as can informal get-togethers outside of your

regular group meetings. You can usemeeting times to build team affinity as well with icebreakersand other fun activities. To foster

group cohesion and allow everyone to feel involved, set goals foryour group with the entire membership.

This will also support your organization’s mission!

DelegationHow should you delegate?

• Clearly articulate the desired outcome• Clearly identify constraints and boundaries• If possible, include other members in the delegation process• Match the amount of responsibility with the amount of authority• Establish and maintain control• Keep in mind the strengths and weaknesses of each member

When should you delegate?Four main questions to ask yourself:• Does the task provide an opportunity to growand develop someone’s skills?• Is this a task that will possibly recur in the future?• Do you have time to delegate the job effectively?• Is this a task that I should delegate?

Teambuilding

• HowdoIcommunicatewiththosewhodonotshareviewssimilartomyown?• Whatisthedifferencebetweenworkingwithothersandworkingthroughothers?• Outsideofannualretreats,whatmethodsareutilizedbyyourgrouptocontinuallybuildyourteamthroughouttheyear?• Howdoyourmembersknowthey’remakingadifference?

46 47

49

BxD CREATIvE MAGAzInE TEMPLATE 04 WWW.YOURDOMAIn.COM ISSUE 04 - WInTER 2015azineMag

Running Effective Meetings> Meet with officers

> Define the purpose of the meeting

> Develop an agenda with the officers and advisor(s)

> Choose an appropriate meeting time and length

> Choose a location that is easily accessible for all members

> Advertise the time and place of the meeting to your members

Before the Meeting:

• Oncenewleadersareelected,haveatransitionretreat with both old and new leaders• Encourageinformalmeetingsbetweenincomingand outgoingofficers• Leavebehindanyfilesthatwillbehelpfultothe newleaders(constitition,meetingminutes,organizationpasswords, etc.)• Include a list of things that need to be completed by the new leaders• Orientincomingofficerstoresourcesusedinthepast• Shareeffectiveleadershipqualitiesandskillsyoupreviously learned• Sharetheorganization’sstructureanddocumentswiththe new leaders• Outgoingofficers,incomingofficers,andtheorganizationadvisorshouldallmeettoestablishalastingrelationship• TakeadvantageofLAUNCH’stransitioningworkshop• Useyouradvisorasaresourceandsourceofconsistencyfortheorganization

Retention

• Loss of novelty• Lack of new challenges• Lack of meaningful work• Lack of recognition for hard work• Unsupportive leaders• Lack of pride in the mission and goals

During the Meeting:> Greet the members and make them feel welcomed

> Start on time and end on time

> Review and follow the agenda and set priorities for the meeting

> Encourage group discussion and feedback

> Keep minutes on the meeting

> Summarize the accomplishments of that meeting and end on a unifying or positive note

After the Meeting:> Send the minutes of the meeting to all group members in case a question or problem arises

> Discuss any problems that arose during the meeting and come up with ways to improve them

> Put unfinished business on the agenda for the next meeting

> Archive meeting minutes on your organization’s DukeGroups page under “Documents”

> Choose a location that is easily accessible for all members

> Advertise the time and place of the next meeting to your members

TransitioningLeadership

So how do we keep them interested?

Why do people stop coming?

• Create new projects for people to work on• Hold social activities outside of your regular meetings• Always be open to ideas from the whole group• Remember to stay fair in all decision-making• Always have open communication. People like to know what’s going on• Build a sense of mutual respect for the whole group

48

Section 8Programming Guide

Guilbert Francois, Class of 2017

Being involved is becoming a part of your community in order to better your community.

It’s an investment of your time and energy, but having a successful event, fundraiser, or meeting more than makes up for it. The various organizations I’m involved with definitely keep me busy; from being vice President of the Duke chapter of the nAACP to a Duke LAUnCH agent and a member of Alpha Phi Alpha Fraternity, Inc., I’ve learned that you can have interests in different aspects of campus life and still effectively manage a Duke courseload. That being said, don’t feel obligated to join groups to build your resume; consider your genuine intersts and find organizations that align with what you enjoy.

Why plan events? Event Registration

Events are a great way to showcase student organizations. Programming events provides an outlet for creativity and experiences to complement or supplement the classroom experience. It provides a different avenue to experience culture, politics, recreation, and art. It builds community and encourages collaborations. Events range from academically focused and philanthropic to social gatherings and political discourse. Whatever the occassion, well-planned events can contribute greatly to the daily life of the Duke community.

If you have an event taking place that meets any of the following criteria, your event must be registered in DukeGroups at least 2 weeks prior to the event date.• Estimated attendance of 100+• Alcohol present• Outdoor amplified sound• Pickets, protests, and demonstrations• Political event (including voter registration drives)• Contracts involved and/or paid performer• Off-campus attendees and participants (includes minors)• Charging admission• Outdoor recreation events (5Ks, races, field days, etc.)We encourage you to register your event as soon as you have an idea and have submitted a space request. This will give you access to the DukeGroups event planning tool, which is full of resources and suggestions to aid in the success of your event!

Log in to dukegroups.com.1Go to “Your Name” (top menu), then “Involvement.”2

Select your Organization and click “Organization Site.”

3

Go to “Events” (top menu)4

Click “Create Event.”5

Follow the steps as it walks you through the form.

Elements of Event Planning

Target Audience Timing Venues

It is important to always keep the target audience in mind. Be realistic in setting this audience. Just because an event is open to the entire student body doesn’t mean that “entire student body” is the target audience. The organization should ask itself, “Who would be interested in going to this event?” and “How do we get these students to our event?”

Finding the appropriate timing is two-fold. First, see what other events are happening during your proposed event. If it’s Homecoming Weekend, a basketball night, or there are just other programs going on, think critically about the timing of your event. Once a date has been confirmed, evaluate if the event is far enough ahead to plan and execute a successful program. Things to consider include: personal schedules (exams, travel), applying for funding and purchasing supplies, coordinating with the venue, coordinating with catering, coordinating with speaker(s), executing publicity plan, contract negotiations, etc.

Factors that will influence the venue will be anticipated size of the audience (again, just because it’s open to everybody doesn’t mean that everybody will show up), type of event (speaker, dance performance, panel, social), and availability.

Information about venues on campus can be found on the UCAE website(https://studentaffairs.duke.edu/ucae/space-reservations). UCAE Conference and Event Services manages and reserves various UCAE facilities including but not limited to Bryan Center Plaza, West Main Quad, and Griffith Board Room, all referred to as the Pavilion.

To register an event:

Enjoy your event!

6

In order to see the “Create Event” button, you need to be designated as an Event Planner on the roster. The president or treasurer can do this by going to Roster, then Manage Roster, and clicking “Edit positions” next to your name.

Questions to Consider• Who is the target audience?• When is the most appropriate time to hold this event?• Where is the most appropriate venue to have this event?• What are the major expenses? What are the minor expenses?• What is our funding source?• Who is helping plan the event? (securing venue, securing funds, advertising, content, etc.)• Who is helping on the day of the event? (set-up, breakdown, etc.)• What is the timeline from inception to execution? Be sure to include checkpoints!• Does this event need to be registered in DukeGroups?

• Howdoestheeventfulfillyourorganization’smission?• HowdoesyoureventfitinwiththecampuscultureofDukeUniversity?• Howwillthedelegationoftasksbedetermined?• Howcantrackingattendancehelpforfutureeventplanning?• Haveyougivenyourselfadequateplanningtime?

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Event-Planning ChecklistAdvertising

and PublicityUse this checklist as a guide to ensure that every detail of your event has been taken care of. Keep in mind that this is a generalized list, and may need to be customized to fit your event and your organization. Not every part will apply to you, and you may need to create additional items on your own.

Everyone is on it! There is no better way to reach hundreds of people!

Set up Facebook, Twitter, and Instagram accounts and link them together. When you post to one, it will automatically post to the other.

Know when to post! Think about when most people check their feeds, and use it to your advantage. You can also utilize the post scheduler function on Facebook.

Determine purpose, audience, and general nature of the event

Resources

Decide the date and time of your event; make sure there are no conflicting events.

Create a budget and determine where funds will come from.

Reserve your event space at least two weeks in advance and determine room setup. Have a backup location in case of inclement weather, if needed.Register your event in DukeGroups at least two weeks in advance.

Recruit volunteers if needed and communicate with them regularly.

Book speakers/guests and set up travel, hospitality, and parking accommodations. Work with UCAE for all contracts. You can find a list of approved catering services on the UCAE website.

Get quotes from multiple vendors before booking. Work with UCAE for all contracts.

Secure all necessary equipment and staff (A/V equipment, tables/chairs, signs, security, ushers).

Make any necessary disability accommodations.

Set up transportation if your event is off-campus. Consider parking arrangements if it is on campus.

Book catering/food. Use Duke Dining or an approved outside vendor. Keep in mind any dietary restrictions.

Make any additional purchases such as decorations, favors, office supplies, etc. Be sure to follow all purchasing policies, which can be found in Section 6.Do any necessary printing: posters, tickets, invitations, placecards, certificates, etc. Printing and materials are available in the Source.Market your event through scoial media, posters, tabling, etc. Be creative!

The week before: Confirm guests, space, vendors, and catering.

Day of the event: arrive early to make sure everything is set up, and have the contact information for all vendors, executive board members, and volunteers readily available.

Post-event: Finalize all payments, collect surveys from guests and analyze feedback for future events, and debrief the event as an executive board.

Enjoy your event and watch your hard work pay off!

Social Media

TablingTabling has its benefits and challenges, so it needs to be done very strategically.

Students will often walk right past a table because they are in a hurry or don’t think they would be interested in what you are promoting. However, if your organization takes the initiative to start conversations, sometimes the students will surprise themselves and gain interest in what you are promoting. Be creative!

Keep it short! You don’t want to take up more than 30-45 seconds of a student’s time. Introduce yourself, give them a short synopsis of what you are promoting, give them a chance to ask questions, and let them know where to learn more.

Attach information to giveaways that students will enjoy! This way, they’ll be sure to take the information with them.

Make sure to follow the tabling policies found in Section 3(pg. 23).

Our CES office reserves facilities in the University Center spaces including the Bryan Center, West Union, Flowers Building, and rooms in the East Union, McClendon Tower, and Keohane Atrium. We also offer event planners’ support to assure the successful completion of your meeting or event. Remember to plan early. Many facilities book early and others are only available for event use at certain times, Others may be reserved for specific uses only and may not be available for the kind of event you are planning. We can also assist with the registration process for your conference or event by creating a registration website as well as provide phone and email support for registration questions from registrants. You may view space availability and make requests online at http://events.duke.edu/reservations. Please note that spaces should be reserved at least two weeks in advance. For specific questions, please e-mail conferenceservices@duke.edu or call (919) 660-1760 during normal business hours (8:30am-4:30pm).

Conference & Event Services, Bryan Center 036

UCAE Student Involvement, Bryan Center 036UCAE Student Involvement is your resource for all things related to managing your student organization, including planning events. You can find more information at http://www.dukestudentgovernment.com/new-groups.html You can also stop by the Source and talk to one of our helpful student employees!

Facilities Management provides support services for events including setup of trash cans and recycling bins and post-event cleanup. For more information, visit http://fmd.duke.edu/grounds/index.php or contact David Bryant at david.bryant@duke.edu. Be sure to thank them from their hard work in making your event a success!

Duke Facilities Management

The Duke Innovative Design Agency (DIDA)

The Duke Innovative Design Agency is a student-staffed full-service marketing group available to all officially recognized student groups. DIDA offers a wide range of services including:-Branding -Marketing strategy-Graphic Design -Web designTo inquire about DIDA services, please fill out an official form online at http://didacube.org/. Services are subject to availability.

This newsletter is e-mailed to all student organization leaders and advisors every Thursday. It contains information about policy, events, training opportunities, reminders, and announcements. The newsletter is not only a great way for your organization to promote to others, but for you to learn about what other groups are doing! To receive the newsletter make sure your roster is up to date in DukeGroups. To submit a blurb, visit http://bit.ly/117QRJb.

Student Groups Weekly NewsletterUCAE Events CalendarIf your event is registered on DukeGroups at least six weeks ahead of time, it will be added to the monthly UCAE Events Calendar. Register your events early, and help us help you advertise!

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Section 9Student Organization Resources

Cole Wicker, Class of 2018

Students should get involved with student organizations at Duke because it is a way to

develop yourself as well as your community. Whether this community is Duke students, Durham residents, or elsewhere, you will be working toward a goal of individual and collective success.

Corporate risk management

The mission of LAUNCH, a student-led program supported by UCAE Student Life, is to enhance student involvement and leadership develoment at Duke University. The LAUNCH team provides web-based resources, individual and executive board appointments, retreat planning assistance, and workshops to facilitate peer-to-peer development for the purpose of enhancing individuals and groups in the

Duke community.Services Provided by LaunCH:• Individual appointments: assist students with finding involvement opportunities on campus• executive board appointments: assist student organization executive boards with identifying areas for improvement and developing/implementing solutions• Workshops: provide advanced education and training on specific topics relevant to students and organizations• Retreats: help student organizations effectively plan retreats to maximize benefit for individuals attending and the organization as a whole• online resources: provide increased resources and make information available to students 24/7 via the LAUNCH websitetopic areas LaunCH Specializes In:• Budgeting/finance: How to create and manage a budget, fundraising tips, maximizing your organization’s money• transitioning: how to retain valuable information about an organization, effectively pass along that information to new leaders, and train and develop future leaders• Public relations: how to craft an image for your organization, repair a damaged image, and recruit new members• teambuilding/retention: how to keep members engaged, build group cohesion, and facilitate teambuilding activities• Involvement: how to match interests with involvement opportunities and apply co-curricular involvement to post graduation goals

Welcome to The Source (Student Organization Resource Center), where you will find all you need to make your student organization a successful one! Located in the UCAE Administrative Suite on the second floor of the Bryan Center, The Source is committed to making things as easy and understandable as possible so you can focus on your mission and goals! Here are some resources we have available for all student organizations:Student Workers @ The SourceDedicated student leaders that hold office hours during the week to be there as a guide to all organizations and to assist at any point in the creation of a new student organization, the management of a current one, and even the re-establishment of a struggling one.advertising materials• Poster boards• Glue• Tape• Markers• Cricut• Button Maker

Work space/Study Space• Convenient spaces for working on projects• Collaborative space to meet with other groups

Corporate Risk Management works to ensure the safety of the people and assets of Duke University, guarding them from risk of injury or financial loss.The Corporate Risk Management Office manages the various insurance programs for the University, including property insurance, general liability insurance, and automobile insurance. As part of the overall goal to safeguard the resources of the University, Corporate Risk Management also works in partnership with Campus Police, the Occupational and Environment Safety Office and the University Counsels’ Office to evaluate potential hazards.Visit http://finance.duke.edu/insurance/ to download participation agreements or request a certificate of insurance.

Student Groups Weekly newsletterThis newsletter is emailed to all student organization leaders and advisors every Thursday. It contains information about policy, events, training opportunities, reminders, and announcements. It is a great way for your organization to promote and communicate with others, as well as learn about what other student organizations are doing. To subscribe, make sure your organization’s DukeGroups roster is up to date. Submit a blurb at http://bit.ly/117QRJb.

university archivesDid you know that the documents, videos, photographs, posters, scrapbooks, and social media content produced by your student organization are part of Duke University’s history? The Duke University Archives wants to partner with you to make sure your organization’s legacy is documented for the future!The Duke University Archives, part of the David M. Rubenstein Rare Book & Manuscript Library, preserves the official records of Duke University-everything from the school’s original constitution and the records of Duke’s presidents to the records that your student organization is going to produce this year.Get in touch with the Duke University Archives and talk with us about transferring your paper or digital records to us, where they’ll be available for study by future group members and archival researchers alike. Or, check in with us to see what historical documentation on your organization we might already have. To get the conversation started, visit the University Archives website at http://library.duke.edu/uarchives/about/student-org-records.html

Computer access and Copying• Easy computer access• Free copying

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Section 10Student Organization Line Up

Zack Fowler, Class of 2016

Duke classes are designed to help prep you for the rest of your intellectual life. They give you

the tools you need to be successful in your field. But student organizations? They help you to engage your values and beliefs, and to find your style as a group member and leader-and those are skills you’ll use every day for the rest of your life, no matter what your field.

Student Organization Line Up

The Student Organization Line Up is the process being used by UCAE Student Involvement to recognize the great work that student organizations are doing at Duke. Groups that have completed student

organization requirements, attended UCAE Student Life programming initiatives, and hosted programs will be recognized for their efforts. Recognition will happen monthly for the duration of the academic year. Individuals (student, advisors, and faculty/staff) can nominate groups that they feel have done exceptional work in the previous month. UCAE will take nominations and decide the Up & Comers and Headliners for the next month. At the end of the year, all recipients will be invited to the In The Spotlight reception for recognition of their accomplishments.

Things You Can Do To Make The Line Up:

• Complete all mandatory requirements to be a registered student organization on time

• Attend optional UCAE student organization trainings. (Examples: Start Strong, Stay Strong, Advisor Training, Leadership & Transitioning)

• Attend Amazing Launch

• Set up an appointment with LAUNCH

• Have a table at the Activities Fair

• Register events on time in DukeGroups

• Co-sponsor an event with another student organization or university department

• Have no disciplinary issues with SOFC, UCAE Business & Finance Office, Conference & Event Services, Student Conduct, etc.

• Maintain a positive account balance

• Advisor attendance at UCAE Student Life Programming initiatives

• Upload photo album from an event on DukeGroups

• Upload meeting minutes on DukeGroups

Headliner

T h e r e a r e t h r e e c a t e g o r i e s o f s t u d e n t g r o u p r e c o g n i t i o n . . .

Up & Comers

Opening Acts

This category will recognize one outstanding student group on campus each month that has gone above and beyond the requirements of being a student group.

This category will recognize several groups that have made an impact on campus.

This category will recognize all the new student organizations that have been established in the current academic year.

Nomination ProcessThere are a few ways to submit a nomination:• Online at https://studentaffairs.duke.edu/ucae• In person• Through video submission• Through e-mail

E-mail nominations should be sent to tearria.beck.scott@duke.edu with “Student Organization Line Up” as the subject line. Please include the following information:• Date• Student Organization Name• Your Contact Info• Nominated By• Department/Job Title• Nominee’s Contact Info• Reason for nomination (as detailed as possible)

Location of Recognition• Displayed in UCAE in The Source• Shared with the campus community• In the Spotlight Awards at the end of the year

Y o u c a n a l s o n o m i n a t e y o u r a d v i s o r f o r t h e a n n u a l S T A R A d v i s o r A w a r d ! I n f o r m a t i o n i s p o s t e d e a c h s p r i n g .

• Whyisrecognitionimportantforyourorganization?• HowcanyoustrategicallyplanoutyouryearinordertomaketheLineUp?• Haveyousaid“thankyou”toyourteamlately?

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Section 11Inclusivity

Savannah Goodman, Class of 2018

I love being involved with Student Wellness. It has really helped me to find my place on campus.

It has also helped me to analyze campus wellness, as well as my own personal wellness. My involvement has helped me to grow as a person. I can advocate for my own wellness and the wellness of those around me.

InclusivityDUkE UNIVERSITY COMMITMENT“We live, learn, and work in a world that is increasingly diverse, and it’s our diversity that adds depth, richness, and excitement to the experience of being a part of the Duke community. As the demographic landscape continues to shift and expand on both a national and global level, so too the opportunities to expand our individual and collective knowledge, understanding, and skills for working effectively with people who have different worldviews, perspectives, backgrounds, values, and experiences than our own. Creating a climate where everyone feels valued, respected, and included is more important than ever.”-Office for Institutional Equity, Duke University

“Faculty and students benefit most by interacting creatively and productively with the widest range of individuals, ideas, and peoples. We seek to model and teach that the range of human differences in the classroom, in the hospital, and in our laboratories matters at Duke and in the world.”-Making a Difference, Duke’s Strategic Plan

Ally TrainingThe Center for Sexual and Gender Diversity is providing ALLY Training for student organizations. With this partnership, we hope to provide a safe zone for all students and ensure that our student population is welcome anywhere and anytime. Please e-mail india.pierce@duke.edu to set up your ALLY Training today, and help us make Duke even more of a place of welcome and acceptance.

CENTER FOR SEXUAL AND GENDER DIVERSITYBRYAN CENTER 100(919) 684-6607CSGD provides education, advocacy, support, mentoring, academic engagement, and space for lesbian, gay, bisexual, transgender, transsexual, questioning, and straight-allied students, staff, and faculty at Duke. The Center also serves and supports Duke alumni/ae and the greater LGBTQ community. Through its services, the Center encourages critical thinking about the intellectual, cultural, and political ramifications of sexual and gender diversity at Duke and beyond. We seek to challenge bias and intolerance and to promote affirmation and support a more inclusive campus climate. Visit https://studentaffairs.duke.edu/csgd or e-mail csgd@studentaffairs.duke.edu

Center for Sexual and Gender Diversity at Duke

@DukeCSGD

Campus Resources

Center for Leadership development and social actionBRYAN CENTER 005A(919) 684-2911The UCAE Center for Leadership Development and Social Action provides developmental learning experiences and resources to enable Duke students to practice effective leadership and inspire positive change within the Duke, local, and global communities. The Center seeks to advance integrative learning through the Duke University Leadership Framework-a developmental model for leadership, facilitating reflection and connection among various leadership opportunities throughout the Duke undergraduate experience. Visit https://studentaffairs.duke.edu/ucae/about-us/teams/leadership-development-and-social-action

Office of Fraternity and Sorority LifeBRYAN CENTER 006A(919) 684-9401The Duke Greek community offers undergraduates a fraternal experience that complements the mission of the University. In partnership with faculty, staff, alumni, families, and (inter)national organizations, we challenge and educate students in the areas of leadership, cultural awareness, personal and group development, scholarship, and civic responsibility. Visit https://studentaffairs.duke.edu/greek or e-mail greek@duke.edu.

• Howareyoumakinganefforttolearnfromthosewhoaredifferentfromyou?• Howareyoumakinganefforttostandupforthosewhoaremarginalized?• Whatisyourpersonalcommitmenttodiversity?• Whyisitimportanttocollaboratewithothergroups?

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NON-DISCRIMINATION AND HARASSMENT POLICYDuke University prohibits discrimination and harassment, and provides equal [membership] opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex, genetic information, or age.

Jewish Life at Duke1415 Faber Street

(919) 684-6422Jewish Life at Duke works to foster and enrich Jewish life through social, educational, religious, and cultural activities. E-mail jewishlife@duke.edu or visit https://studentaffairs.duke.edu/jewish life for more information.

Jewish Life at Duke

@JewishDukeU

Mary Lou Williams Center for Black Culture101 Flowers

(919) 684-3814The Mary Lou Williams Center for Black Culture strives to promote racial understanding, build community, and foster an appreciation for and increase knowledge of Black people, Black history, Black culture, and the vast contributions of people of the African Diaspora. Visit https://studentaffairs.duke.edu/mlw or e-mail mlw@studentaffairs.duke.edu for more information.

Mary Lou Williams Center for Black Culture

@MLWCenter

Center for Multicultural AffairsBryan Center 010(919) 684-6756The Center for Multicultural Affairs empowers students and their organizations to create a vibrant and inclusive multicultural student community. We promote community engagement, multicultural education, and leadership development through our programs and services. Visit https://studentaffairs.duke.edu/cma for more information.

Duke Center for Multicultural Affairs

@DukeCMA

Muslim Life at Duke406 Swift Avenue

(919) 613-6780Muslim Life at Duke is committed to enriching the lives of Muslim students and the whole campus through organizing events and activities that cater to the spiritual, social, and intellectual needs of Duke students. For more information, visit https://studentaffairs.duke.edu/muslimlife.

Muslim Life at Duke

@DukeMuslimLife

International House300 Alexander(919) 684-3585The International House provides educational services and advocacy to the international population at Duke, as well as outreach to the Durham community. IHouse offers extensive cross-cultural programming and information to enhance the global mission of the university, Visit https://studentaffairs.duke.edu/ihouse or contact ihouse@duke.edu to learn more.

Women’s Center 107 Few Federation (919) 684-3897The Duke University Women’s Center is dedicated to helping every woman at Duke become self-assured with a kind of streetwise savvy that comes from actively engaging with the world. We welcome men and women alike who are committed to gender equality and social change. Contact womenctr@duke.edu or visit https://studentaffairs.duke.edu/wc to learn more.

Duke University International House

@DukeIHouse

The Duke Women’s Center @dukewomensctr

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Section 12Thank You

Whenyoulookbackonthisyear,whatdoyouhopetosayyouaccomplished?

hoW Do YoU DeMonstrate aCts oF gooD LeaDershiP?are YoU PrePareD to DeaL With the ConseQUenCes When PoLiCies are Broken? hoW Do YoU Make the “right” DeCision When it isn’t oBVioUs? hoW are YoU Being a gooD roLe MoDeL? What Messages are YoUr aCtions senDing to neW anD ProsPeCtiVe MeMBers oF YoUr groUP? hoW Do YoUr aCtions reFLeCt on YoU as an inDiViDUaL, in aDDition to YoUr organization? hoW Does YoUr groUP hoLD inDiViDUaL MeMBers aCCoUntaBLe? hoW aM i DeMonstrating aCts oF gooD LeaDershiP? When YoU are Being trUe to YoUrseLF, What Does that Look Like? hoW Can YoU Be an aUthentiC LeaDer? hoW are YoU Making an eFFort to Learn FroM those Who are DiFFerent FroM YoU? hoW are YoU Making an eFFort to stanD UP For those Who are MarginaLizeD? What is YoUr PersonaL CoMMitMent to DiVersitY?

hoW WeLL Does YoUr stUDent organization interaCt anD CoLLaBorate With UCae? hoW Can YoU insPire others to share oWnershiP in YoUr Vision? hoW are YoU seLeCting MeMBershiP? are YoU engaging others that are DiFFerent FroM YoU? are YoU MaxiMizing YoUr reLationshiP With YoUr aDVisor as a resoUrCe? hoW haVe YoU exPresseD exPeCtations oF YoUr aDVisor? What roLe Does YoUr aDVisor serVe in YoUr organization? What FaCtors shoULD YoU ConsiDer in Choosing an aDVisor?What reLationshiPs Can YoUr aDVisor Foster on CaMPUs to heLP YoUr organization? hoW Do i CoMMUniCate With those Who Do not share VieWs siMiLar to MY oWn? What is the DiFFerenCe BetWeen Working With others anD Working throUgh others? oUtsiDe oF annUaL retreats, What MethoDs are UtiLizeD BY YoUr groUP to ContinUaLLY BUiLD YoUr teaM throUghoUt the Year? hoW Do YoUr MeMBers knoW theY’re Making a DiFFerenCe? hoW Do YoUr MeMBers knoW theY’re Making a DiFFerenCe on CaMPUs? hoW WiLL the DiVision oF tasks Be DeterMineD? WhY is reCognition iMPortant For YoUr organization?haVe YoU saiD “thank YoU” to YoUr teaM LateLY? WhY is it iMPortant to CoLLaBorate With other groUPs?

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erhoW Do YoU aDVoCate For YoUrseLF anD YoUr organization With CiViLitY? hoW Does YoUr stUDent organization enriCh stUDent LiFe on CaMPUs? What is YoUr reason For starting a neW organization?What neeD WiLL YoUr organization FiLL on CaMPUs? hoW has YoUr groUP’s PoLiCY inFraCtion aFFeCteD others, inCLUDing generaL BoDY MeMBers anD the Larger UniVersitY CoMMUnitY?What Long-Lasting iMPaCt WiLL YoUr stUDent organization haVe on the DUke CoMMUnitY? is the groUP’s FUnDing Being UseD For the gooD oF the groUP anD its PUrPose, or to serVe inDiViDUaL Wants? hoW Does YoUr eVent FULFiLL YoUr organization’s Mission?

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We hope that this handbook will help you and

your student organization grow and achieve your

goals. We are glad that you’ve decided to take

on this leadership position, as your involvement

enhances your own college experience and the

entire Duke community. UCAE thanks you for

reading the Student Organization Handbook, and

wishes you a happy and successful 2015-2016

academic year! As always, feel free to contact us if

you need anything!

Notes Notes

Notes Notes

Notes Notes

036 Bryan Center Durham, NC 27708

919-684-4741