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2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 1 of 7
November 15, 2015
The November 15th business meeting of the Cutchogue Fire District was called to order by Commissioner
James R. Fogarty Jr., at the Cutchogue Firehouse, at 8 pm with the Flag Salute.
Roll call was taken as follows:
James R. Fogarty Jr. Commissioner present
Joseph S. Zuhoski Jr., Commissioner absent
Sanford Friemann, Commissioner present Andrew McCaffery, Commissioner present Robert A. Fisher, Commissioner absent
Peter Zwerlein, Treasurer present
Matthew J. Martin, Secretary present
Motion was in order to accept the previous minutes November 10 & 24th and December 8th and treasurers’
current abstract report, of December 15th, as distributed to commissioners. Motion by Commr Friemann
seconded by Commr Fogarty, motion carried unanimously.
Treasurer Zwerlein read current bills for board approval totaling $188,044.39 and so moved by Commr
McCaffery seconded by Commr Fogarty motion approved unanimously.
A copy thereof is on the last page of these minutes as Attachment #1.
Treasurer Zwerlein noted that there was a change in the radio room computer server originally quoted on
November 3rd as $5548.18 but after removing an unnecessary service and adding the operating system the
new invoice amount is $5788.95. Motion by Commr McCaffery, seconded by Commr Friemann to
approve the final invoice of $5788.95, motion carried unanimously.
Correspondence:
Results of the Districts election for fire commissioner on December 8th between the hours of 3-9 pm
indicating a total number of names on the Poll List of 74 and a total number of Ballots Cast of 74.
James R. Fogarty Jr received 65 favorable votes and Arthur Brewer 8 favorable votes and 1 void.
Mr. Fogarty was declared Commissioner elect for a 5-year term commencing January 1, 2016 to December
31, 2020. This will be his 2nd term in office.
Letter from United Fire Co. No.1 informing that:
> Greg Boyd (318) was granted senior active status.
>Oreanna Kaelin (476) requested to reside in village of Southold per part 176-b and district rules.
Motion made by Commr Friemann, seconded by Commr Fogarty to grant Oreanna Kaelin residence as an
active member living in Southold, motion unanimously carried.
>Inactive member Wilson Reynolds (243) passed away on October 21, 2015 and so noted.
Letter from Chief William Brewer advising that 8-5-16, driven by member R. Scott, sustained minor
damages while participating in a training exercise at the County Fire Training Center on Nov. 24, 2015.
BOFC was informed at that time. So noted and under repair.
Letter from Chief William Brewer also advising that John Kevin Lawlor (507) has been placed on the
medical inactive list, for non-firematic injuries to his right knee, as of November 21, 2015. So noted.
Quotation from Casola Well Drillers, Inc. in the amount of $4985.00 to remove existing fire well corner of
Main Road and Depot Lane.
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 2 of 7
December 15, 2015 continued:
Quotations also received from Peconic Well & Pump, Inc. to service fire well on corner of Main Road and
Depot Lane for $3,000.00 and to remove and replace existing well pump on corner of Alvah’s Lane and
County Road 48 in the amount of $9,400.00. Discussion ensued and whereas on previous quotes received
from Casola Well Drillers, Inc. for $4,985.00 for the Main Road well and $9,985.00 for the Alvah’s Lane
pump replacement, Peconic Well & Pump have the lower prices and we should award Peconic both jobs.
Motion by Commr Fogarty, seconded by Commr Friemann to award Peconic Well & Pump Inc. the above
stated two jobs, motion carried unanimously.
Yearly contract agreement received from Eclipse Elevator Co. to maintain and perform safety checks on
our elevator each month. The monthly fee is $175.10 or a quarterly payment of $525.30. Motion by
Commr Friemann, seconded by Commr Fogarty to enter into contract with Eclipse Elevator for the year
2016. Motion carried unanimously. Contract to be signed by Building & Grounds Commissioner Sanford
Friemann.
Yearly renewal form from Fire Districts of NY Mutual Insurance Co. to provide them with District
information in order for them to quote the premium.
Yearly renewal application for Real Property Tax Exemption for Nonprofit Organizations received, to be
completed by Secretary.
Notice of proposed Site Plan for The Heritage @ Cutchogue residential dwellings, etc. received from Town
Planning Board. A public hearing is scheduled for January 11th, 2016 at 4:34 PM.
Advertisement received from the Municipal Leasing Consultants from Grand Isle, Vermont informing of
their organization as Municipal Leasing Consultants working with fire districts and other municipal
organizations.
Commissioner’s reports:
Commr Fogarty discussed the forth-coming department physicals for all members commencing January 1st,
2016 and to be administered by Nassau Diagnostics, Inc. There will be 4 classes of physicals; A=Interior,
B=Exterior, C=Non A or B but can do light duty like Fire Police, etc. and Class D are active members who,
for medical reasons only, is restricted from performing duties of a Class A, Class B or Class C firefighter.
Chairman Fogarty noted that Carol McGuire has donated, to the department, an automated defibrillator
(AED) device for use in the firehouse. The board was elated by this donation and upon a motion by
Commr Friemann to accept the device from Ms. McGuire with a letter of thanks, seconded by Commr
Fogarty and unanimously carried.
Chairman Fogarty said it was time that we delivered the District Policy manual to the active members of
the company by the January meeting. He also noted that the Physical section may need to be corrected and
that Sensitivity Training should be given to all Active members as soon as possible.
Commr Friemann followed up on the redecoration of the company lounge and that he is seeking new ideas
for this process. He also went on to mention that new energy efficient light fixtures were installed in front
of the firehouse ramp area as an energy and cost savings effort.
Commr McCaffery reviewed the work in progress for our radio communications system and that some of
the remote system was being installed in the Radio Shack today and sometime during next week he expects
to have the temporary equipment installed inside our temporary radio room. More information as it occurs.
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 3 of 7
December 15, 2015 continued:
Commr McCaffery also said it was necessary that we purchase an 800 APX portable two-way radio to
communicate with Suffolk County Radio in the amount of $5,203.06. Radio is to be programmed by
Suffolk County upon purchase.
Motion by Commr McCaffery to purchase the above portable radio for $5,203.06, seconded by Commr
Fogarty and approved by all present.
Chief William Brewer’s report presented by Asst. Chief Burns:
Fire Schools / Training:
1. Monthly In-House Fire School - Thursday 12/17th
2. Rescue Squad Training – Thursday 12/17th
Activities:
1. Annual Santa Clause Visits to the Homes: Sunday 12/20th
Request use of District Vehicles
2. Joint Go-Kart Trip with Mattituck FD - Sunday January 17th @Bridgeport Ct.
Request the use of 8-5-9 for transportation of participants.
Motion by Commr Fogarty, seconded by Commr Friemann to approve above items 1 & 2, so carried.
3. North Fork Rescue Squad Association meeting with ELIH / Stony Brook Hosp. - Tues 12/22
7pm at ELIH – Chiefs & Board participation is encouraged. Discussion on Future plans and
first responder program. (see Attached)
Equipment / Repairs:
1. Damage to 8-5-16 (Reported to Comm. Fogarty)
2. Leaking Ball valves on 8-5-4 (tank to pump & others)
3. 8-5-3 driver’s side front & driver’s side rear flashing light not working.
4. 8-5-12 left taillight and blinker is out.
5. 8-5-10 has been hauled and winterized – currently wrapped at HQ
6. Permission for Mechanic / Officers to mount chain saw brackets on 8-5-5.
7. Request Mechanic / houseman mount hooks on 8-5-12 for installation of proposed storm
cover.
8. 8-5-12, New Led lights in cage are flickering.
9. 8-5-11 – Vehicle pulls to the right.
10. Request to decommission / Dispose of the attached inoperable, unrepaired and unused radio
equipment, pagers and parts. (request permission to Donate (5) mt 1000 low –band portables
to Shelter Island FD)
11. 8-5-6 Drivers Seat Belt not retracting.
Motion by Commr Friemann, seconded by Commr Fogarty to approve requested repairs per items 1-11, so
carried.
Building:
1. Request the district purchase an additional cooler / under counter refrigerator for the company
room to properly store refreshments. (see attached) (Tabled by Board pending Room repairs.)
Reports / Updates:
1. Scott Pack Demo with South Shore Fire / Scott was held on 12/7/15 in regards to grant.
Specifications are being finalized.
2. Decon Room is currently being addressed by the Rescue Squad
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 4 of 7
December 15, 2015 continued:
Purchases:
1. Request to purchase (4) Cairns 1010 Yellow Helmets (Hold pending other purchases)
2. Request to order Firefighting Gloves (l & XL)
3. Request to purchase (2) 6’ pike poles & (2) 6’ NY Hooks (approx. 90.00 Ea.) (8-5-12 and 8-5-5)
Motion by Commr Friemann, seconded by Commr McCaffery to approve purchases of above items 2 & 3,
so carried.
Misc:
1. Future Defensive Driving Class
2. Sexual Harassment Training, district to look into training programs from our insurance carrier.
3. Possible Gas Meter upgrade will be needed, chiefs reviewing now.
Request to dispose of the following unrepairable / decommissioned & obsolete Radio Equipment
1. (11) Broken Desk Chargers for Minitor 4 pagers
2. (6) Low-Band Minitor 3 pagers
3. (8) small Broken pager Chargers
4. (5) Broken un-repairable Minitor 2 Pagers.
5. (1) HP desk jet 940 printer
6. (9) Broken / un-repairable Motorola HT750 radios and assorted parts
7. (2) Boxes of assorted plugs Chargers and un-suable pager and radio parts.
8. (5) MT1000 portable radios and accessories.
Request permission to donate (5) Decommissioned Motorola MT1000 Low-band portable radios and
accessories to Shelter Island FD. Items are no longer used by this Department.
Discussion arose on the above mentioned equipment and it was decided that the equipment was no longer
needed by the District or Department and should be surplused out. Motion by Commr Friemann to surplus
the above mentioned items 1-8 as surplus equipment and to permit the Chief to donate 5 MT1000 radios to
the Shelter Island Fire Department. Motion seconded by Commr Fogarty and carried unanimously.
Old and unfinished business:
Reference to the planned board meeting on December 22nd, it was decided to change the date to December
29th, at 7 pm, due to other important scheduled meetings. Motion by Commr McCaffery, seconded by
Commr Friemann to do so, motion carried.
January 12th at 7 pm will be the Organizational meeting for year 2016. Legal notice to be published.
January 12th meeting of the board will receive sealed bids on the Vehicle Storage Building at 8 pm. as
published.
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 5 of 7
December 15, 2015 continued:
In light of the forthcoming changes in the departmental physicals for 2016, it was decided that the
membership should be informed directly, by letter, from the board outlining the program. Motion by
McCaffery, seconded by Fogarty and so carried. Secretary to prepare letter and mail.
It was also noted that whereas we have made copies of the district policy manual for distribution to the
active membership and that any subsequent changes that have been made are to be copied into the manuals
prior to distribution. Possible distribution at the Fire Company January 7th meeting. Motion by Commr
Friemann, seconded by Commr Fogarty to have the secretary update said manuals as soon as possible and
make ready for distribution.
Chairman Fogarty called for adjournment at 9:15 pm and moved by Commrs McCaffery and Friemann, so
carried.
Matthew J. Martin
Fire District Secretary
Attachment NO. 1
Cutchogue Fire District Abstract of Transactions For Approval
December 15, 2015
Pay To Amount
ABT Design & Fire....................................................... $ 194.00
Academy Printing........................................................ $ 382.07
Behr Thomas (2015 uniform allowance)...................... $ 50.00
Bound Tree Medical LLC............................................. $ 1,929.81
Burns James (2015 uniform allowance)....................... $ 50.00
Burns Kenneth (2015 uniform allowance).................... $ 50.00
Cablevision Of Riverhead............................................ $ 733.42
Capital One Bldg Rsv Svg A/C..................................... $ 50,000.00
Capital One Equip Rsv Svg A/C................................... $ 50,000.00
Capital One, N.A. Corp. Card....................................... $ 2,483.51
Christianson Thomas (election clerk).......................... $ 50.00
Colombo Mary (election clerk).................................... $ 50.00
Colonial Coffee Service.............................................. $ 348.90
Corwin Land Surveyor, P.C......................................... $ 150.00
Cutchogue Fire Dept. Chiefs........................................ $ 2,200.00
Deb Systems Ltd.......................................................... $ 4,642.00
Dell Marketing L.P....................................................... $ 5,788.95
Dinizio Christopher A. (2015 uniform allowance)......... $ 50.00
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 6 of 7
Eastern Tire................................................................. $ 216.70
Firematic Supply......................................................... $ 2,534.57
Fisher Robert (2015 cell phone reimb.)........................ $ 540.00
Fogarty James Jr. (2015 cell phone reimb.)................. $ 540.00
Fotronic Corporation................................................... $ 341.66
Glover Everett (2015 uniform allowance)..................... $ 50.00
Grainger...................................................................... $ 30.67
Hammer Medical/Ems Depot....................................... $ 169.95
Hartford The............................................................... $ 131.67
Imperial Bag & Paper Co LLC....................................... $ 308.98
Kaelin Fred W. Jr. (2015 uniform allowance).............. $ 50.00
Kaelin Oreanna (2015 uniform allowance).................. $ 50.00
L.I. Telecommunications & Elec.................................. $ 2,511.75
Lademann John (election clerk).................................. $ 50.00
Lark & Folts, Esq......................................................... $ 4,205.00
Lessard Sr. Michael (2015 uniform allowance)............ $ 100.00
Long Island Cauliflower Assoc.................................... $ 526.05
Loyal Business Machines............................................ $ 181.50
Lubanski Carolyn (election clerk)................................ $ 50.00
Martin C. Automotive Supply....................................... $ 226.55
Mattituck Enviro Services............................................ $ 407.16
Mayday Communications............................................ $ 3,042.00
McCaffery Andrew (2015 cell phone reimb.)................ $ 540.00
Meringer Amos (2015 captain's mileage reimb.).......... $ 1,380.00
Motorola Solutions...................................................... $ 20,921.00
Nofo Wellness Center.................................................. $ 450.00
North Shore Exterminating.......................................... $ 195.00
NYS Dept. of Civil Service........................................... $ 1,702.14
NYS Employment Taxes UI.......................................... $ 109.35
Paychex...................................................................... $ 164.41
Payroll......................................................................... $ 16,093.48
Petro Commercial Services......................................... $ 1,623.82
Prime Care Medical Of LI............................................ $ 25.00
PSEG Long Island......................................................... $ 1,147.86
Quest Diagnostics........................................................ $ 882.01
2015 Minutes of the CUTCHOGUE FIRE DISTRICT Page 7 of 7
Richert Donald E. (2015 uniform allowance)................ $ 50.00
Rich’s Quality Auto Body............................................ $ 140.02
Rienecker Henry (2015 uniform allowance)................. $ 100.00
Rocco James (2015 uniform allowance)...................... $ 50.00
Romeo Dimon Marine Service.................................... $ 2,167.79
Roslak Electric, Inc...................................................... $ 196.88
Shalvey Thomas Jr. (2015 uniform allowance)............ $ 50.00
Southold Pharmacy..................................................... $ 138.00
Southold Town Fire Chiefs.......................................... $ 200.00
Suffolk County Water Authority................................... $ 180.91
Talbot Chris (election clerk)........................................ $ 50.00
Times Review Newspapers......................................... $ 31.20
United States Treasury EFTPS........................................ $ 1,234.60
Us Bank Equipment Finance....................................... $ 1,438.56
Verizon Wireless......................................................... $ 163.38
Village Office Supply.................................................. $ 22.11
Voegel Christian W (2015 uniform allowance)............. $ 100.00
Zuhoski Joseph Jr. (2015 cell phone reimb.)................ $ 540.00
Zwerlein Peter J. (2015 cell phone reimb.).................. $ 540.00
Total bills for approval 12/15/2015............................... $188,044.39
