2015 UDOT Region Four Performance Model

U D O T R E G I O N 4 P E R F O R M A N C E M O D E L 2 0 1 5

• INNOVATION • DEDICATION • PASSION• INTEGRITY • PUBLIC RESPONSIVENESS • FISCAL RESPONSIBILITY

UDOT’S CORE VALUES

It is the time of year when we set our target on the upcoming fiscal year and when we reflect on our success of the past year. This past year several changes within the Department required us to stop and analyze how we complete our work activities.

First, at the annual UDOT Conference, a vision and mission for the Department were revealed and the strategic goals of the Department were modified. These newly clarified initiatives and goals are provided on the next page of the Region Performance model. I encourage you to review these with

your coworkers and have a discussion about these goals. They are what drives our work here at UDOT. Every item that we do needs to have a correlation to our goals or we need to consider not doing that task. All of our project and maintenance code 1 budgets are centered around maintaining or improving our conditions related to these goals.

Second, with the expansion of the Zero Fatalities goal to now include crashes and injuries, UDOT has rolled out the ROADS safety program. This program is directly focused on UDOT employees. It is imperative that you are able to come to work each and every day to perform the needed tasks and at the end of the day return safely to your other family. This cultural change at UDOT will take some time to fully implement. Our goal is to create a respectful environment where each and every employee reviews their work conditions, upcoming job site, and their coworkers to ensure that safety is second to none. We should feel safe discussing safety. In this model you will see several charts and graphs that show how our Region is doing relative to this program. With slightly less than 6 months of data since this program began, we are starting to see the benefits. We have had more discussions on how and when we do our work items and the risk of some of these items than I have heard for many years. This is very encouraging to me and I look forward to reducing the equipment and general liability claims this year, but most of all reducing the number of employee accidents that occur on the job. We can be much safer so stay focused on the goal and we will be successful.

Thank you for all your hard work and dedication to the Department and the citizens and visitors of Utah.

Keep up the great work.

Rick TorgersonUDOT Region 4 Director

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PERFORMANCE MODEL

UDOT VISION:

UDOT STRATEGIC GOALS:

UDOT MISSION:Innovating transportation solutions that strengthen Utah’s economy and enhance quality of life

UDOT EMPHASIS AREAS:• Integrated Transportation• Collaboration• Education• Transparency• Quality

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STRATEGIC DIRECTION

TOP REASONS TO BE PROUD YOU LIVE AND WORK IN

Region Four covers over half of Utah’s land mass, totaling 48,300 square miles (57% of the State) and 11% of the State’s population

Region 4Region 4 includes: • 14 counties and 100 cities and towns

with a total population of approx 335,456 people

• 3 National Forests

• 5 National Parks

• 5 National Monuments

• 1 National Recreation Area

• 7 State Parks

• 10 State recreation Areas

• 15 Scenic Byways on State Highway routes

R4 2015 Employee Statistics: 368 full-time employees 74 new personnel 47 seasonal workers

Region Four Roads

* Center line Miles: a mile of highway without considering the number of lanes or width of shoulder.

Roadway Type State Total Miles * Region Total Miles * Region All Routes 5,865 2,993 51%Interstate 935 425 45%Level 1 2,960 1,291 44%Level 2 1,970 1,277 65%

Project Values FY 2015**

Number of Projects

Funds Number of Projects

Percent of Projects

Funds Percent of Funds

Design 722 $3.34B 138 19% $243M 7%Construction 194 $2.06B 56 29% $190M 9%

Close Out 346 $4.89B 94 27% $325M 7%Totals 1262 $10.29B 288 23% $758M 7%

State Values Region 4 Values

**This chart compares the percentage of Region 4 projects to the entire statewide program of projects and funds.

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Images in this document have been used under Creative Commons Attributions-unported licenses for non-profit use from the following websites: http://www.brusheezy.com/http://www.sxc.hu/http://www.iconarchive.com/http://www.cgtextures.com/http://www.1001freefonts.com/http://www.qrstuff.com/http://www.clker.com/http://commons.wikimedia.org/http://www.vecteezy.com/http://www.pixel77.com/http://www.hongkiat.com/

Go to Region 4 at: www.udot.utah.gov/go/region4

Special Recognitions and Awards 1Preserve Infrastructure 3Pavement and Bridge Condition 4Road to ZERO Fatalities 5Fatality Report 6Roadway Safety 7Seat Belt Safety 8Employee Safety 9ROADS Program 10Innovation and Efficiency 11Permits 12Project Delivery 13Preconstruction: Design Team 15Preconstruction: Environmental Team 16Preconstruction: Right of Way / Utility 17Materials 18Maintenance 19Weather Impact 20Equipment 21Administrative Services 22Buildings and Grounds 23Wellness Council 24Communications 25

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TABLE OF CONTENTS

45 Advancements 32 Trans Techs 6 Roadway Operations Manager I & II 4 Engineers 3 Office Technician positions

2015 Personnel Advancements:

Dale StapleyCareer Achievement

Shane WilliamsonEmployee of the Year

Jared BeardEngineer of the Year

Daryl Friant Leader of the Year

Keith SavageOutstanding Trans Tech

Tim Walden Expert of the Year

Justin WoodwardOutstanding Trans Tech

Nathan Freestone Outstanding Trans Tech

1 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N

SPECIAL RECOGNITIONS AND AWARDS

Shane WilliamsonEmployee of the Year

WASHTO Dr. L.I. Hewes Award Region Four’s Preconstruction Team has developed GIS tools that support and enable communication and better decision, and charts a path for other work groups at UDOT to exploit GIS capabilities.

Standing- left to right: Rick Torgerson, Carlos Braceras, Shane Marshall, Monte Aldridge, Brandon Weight, Riley Lindsay, May Anderson, Sam Grimshaw, Eric Hansen, Devin Monroe, John Fraidenburg, Kelly Hall, Randall Taylor, Wendy Nez, Bill Mecham, Jared Barton Seated- left to right: Gernice White, Josh Peterson, Cameron Gay, Jared Beard, Silvia Barbre, Don Johnson, Ted Madden (Not pictured: Pam Higgins, Jeff Bunker, Paul Damron)

Governor’s Award for Excellence Monte Aldridge received the Governor’s Award for Excellence in the category of leadership. He continually aligns people and processes in the use of Geographic Information System (GIS) tools, implementation of 3D design and advancement of wildlife connectivity/vehicle collision reduction.

Carlos Braceras, Monte Aldridge, Governor Herbert

America’s Transportation Award Quality of Life/Community DevelopmentBluff Street at Red Hills Parkway InterchangeThis project improved safety for motorists, pedestrians and cyclists. The newly reconfigured intersection integrates bike/pedestrian paths into the intersection allowing for multimodal transportation under the busy roadway connecting communities safely. Ray Bentley, Branden Anderson, Dana Meier, Rick Torgerson

2015 Region Equipment Awards Station equipment was inspected and graded on usage, idle time and an overall inspection of appearance/cleanliness, safety features, maintenance and records.

East Area winner Emery Station 4457 West Area winner Escalante Station 4470

Bryan Blood, Jeff Johnson, Rick Torgerson (Not pictured: Dan Cottam, Gary Spencer, Warren Haycock, Andy Mortensen)

Bryan, Blood, Jeremy Larsen, Mike Christensen, Tate Weber, David McKee, Rick Torgerson (Not pictured: Robert Homer)

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Maintenance Management Quality Assurance Reporting (MMQA)2015 MMQA Accomplishment:Region Four is currently meeting or exceeding the Level of Maintenance (LOM) goals in 5 of the 12 activities that are reporting accurately. Six activities are currently not reporting correctly and will be updated in OMS when corrected.

MMQA data helps determine where to allocate funds among the various maintenance activities. Consistency and quality are reported by stations and monitored by the Asset Management Division.

2016 MMQA Goal: •Meet the Level of Maintenance (LOM) target•Improve data collection through the use of MMQA teams•Improve culverts and drainage•Improve roadway safety

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

MMQA YEARLY GRADE COMPARISON GRAPH

2010 Grade

2011 Grade

2012 Grade

2013 Grade

2014 Grade

2015 GradeTarget


PRESERVE INFRASTRUCTURE

Pavement Conditions

Bridge Conditions

86.5% 90.6%85.5%

100.0% 96.2%

13.5% 9.4%13.5%

3.8%1.0%

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10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2009 2010 2011 2012-13 2014-15

INTERSTATE RIDE

GOOD FAIR POOR

41.6% 44.6%

58.4% 55.5% 52.9%

55.8% 53.4%36.8% 40.8% 43.7%

2.6% 2.0% 4.8% 3.7% 3.4%

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90%

100%

2009 2010 2011 2012-13 2014-15

LEVEL 1

GOOD FAIR POOR

18.6% 18.3% 17.3% 19.0%12.2%

66.3% 63.4% 69.3% 64.5%

65.4%

15.1% 18.3%13.4% 16.5%

22.4%

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10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2009 2010 2011 2012-13 2014-15

LEVEL 2 RIDE

GOOD FAIR POOR

31.8%40.8%

46.9%55.6%

31.4%

63.6%56.1% 46.9%

38.9%

59.5%

4.6% 3.1% 6.2% 5.5% 9.1%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2009 2010 2011 2012-13 2014-15

LEVEL 1 NON NHS RIDE

GOOD FAIR POOR

51.0% 48.1%

68.5%

55.3%61.8%

47.0% 50.9%

27.9%42.7%

37.2%

2.0% 1.0% 3.6% 2.0% 1.0%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2009 2010 2011 2012-13 2014-15

LEVEL 1 NHS RIDE

GOOD FAIR POOR

442 66%

22334%

/0%Good Fair Poor

2015 Accomplishment:

2016 System Performance Goal: Maintain an acceptable ride quality (fair or better) on all Interstate and Level 1 roadways. Maintain a bridge system rated in good condition and expand bridge management efforts by preparing a plan for every structure based on preservation, rehabilitation and replacement needs.

INTERSTATE

96%Good Condition

LEVEL 1 ROADS

Good to Fair condition97% 100%

BRIDGES

Good to Fair condition

*

Level 1 National Highway System (NHS): Federally designated roadways protected for transportation needs that may arise from national emergencies.

All State Highways not on NHS system.

Level 2 Roads: Recent Gas Tax increase will focus improvements to Level 2 Roads.

Level 1 Roads: All roadways exceeding 1000 cars or 200 Trucks per day.

*Data assumes “Good” condition for roadways with projects funded but not yet completed.


PAVEMENT AND BRIDGES

Definition of Crash Levels: Level 1 are no injury crashesLevel 2 are possible injury crashesLevel 3 are Non-incapacitating Injury crashesLevel 4 are Incapacitating Injury crashesLevel 5 are Fatal Injury crashes

2016 Goal:Reduce fatalities by 2% every year

17 20 21 2035

0

10

20

30

40

50

60

70

2011 2012 2013 2014 2015

Level 5 Fatal Crashes by Year

5442

6551

January through June July through December Total

1,510 1,813 1,795 1,811 1,910

0500

1,0001,5002,0002,5003,0003,5004,0004,500

2011 2012 2013 2014 2015

Level 1 Crashes by Year

3,3753,835 3,919 3,928

341 380 377 373 426

0100200300400500600700800900

2011 2012 2013 2014 2015


791 806 803 849

239 318 321 292 280

0100200300400500600700800

2011 2012 2013 2014 2015


651 597576677

77 92 81 92 92

0

50

100

150

200

250

2011 2012 2013 2014 2015


173 189163

198

2184 2623 2595 2588 2743

0

1000

2000

3000

4000

5000

6000

2011 2012 2013 2014 2015

TOTAL Crashes by Year

4,9695,549 5,60 5,623


ROAD TO FATALITIES

244253

233217 219

254

7667 59 46

7763

0

50

100

150

200

250

300

2009 2010 2011 2012 2013 2014

Num

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REGION FOUR - CUMULATIVE FATALITIES

STATEWIDE

REGION FOUR 25%31%

0

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4

6

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14

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

REGION 4 -Fatal Crashes by Month

2014 2009-2013 Avg

Fatality Report 2015 Fatality Reduction Accomplishment:In 2014, Region Four had 63 fatalities accounting for 25% of the 254 Statewide Fatalities. This was an 18% decrease over 2013.

2016 Fatality Reduction Goal:The goal is Zero Fatalities with an emphasis on reducing fatalities by 2% per year.

Fatal Crashes2010 2011 2012 2013 2014

55 5442

6551

6760

46

7763

FATAL CRASHES / FATALITIES BY YEAR

Fatalities


FATALITY REPORT

10 Miles Upgraded Guardrail

5 Miles Concrete Barrier

29 Miles Cable Barrier

249 Crash Cushions

260 Miles Centerline and Shoulder Rumble Strips

9 Miles Wildlife Fencing

11 “No Pass” pennants installed

2015 ACCOMPLISHMENT:

63%

25%9%

8%

8%

5%3%

3% 3%

2014 Crash Type

Roadway Departure

Speed Related

Intersection Related

DUI

Teen Driver

Pedestrian

Bicycle

Driver Distraction

Fatigue Related

In 2014, 63% of Fatalities in Region 4 were related to Roadway Departure

2016 Goal: • Install roadway departure countermeasures to protect lives and increase safety

Motorist Assist 14642%

Debris Removal 41

12%

Other Assist 8926%

Incident Assist 71

20%

IMT Activities by Type for UDOT Region 42015 Accomplishment:• Incident and Crash Clearance time Average

2.0Hours

2016 Goal:• Reduce Incident and Crash Clearance Time by 10 %• Improve signal timing on corridors and intersections• Install traffic message boards (ATMS)• Develop tools to measure speeds, delays, and ‘% stopping’ of vehicles on arterial corridors

Incident Assist Hours

172

UDOT Assist Hours

62

Incident Manhours


ROADWAY SAFETY

In 2014 there were 63 Fatalities in Region 4

43 involved vehicles where seat belts could have been worn

13 involved motorcycles or ATV’s

4 involved pedestrians

3 involved a bicyclist

0-19 20-29 30-39 40-49 50-59 60-69 70-79 80 &Over

Unknown

16%

14%

11%

14% 14%

6%

13%

2%

10%

Age Ranges of Fatalities•Highest risk age

group is 0-19•Secondary age groups are ages

20-29, 40-49, and 50-59

Age Group

At

Ris

k %

Seat Belt Used 32%

Seat Belt Not Used 56%

Seat Belt Unknown

12%

Seat Belt Usage in Fatal Crashes

LIVES LOST ON R4 ROADS IN 2014TOP FIVE DEADLY DRIVING BEHAVIORS

3Drowsy Driving

Z zZ 3

Distracted Driving

8

Aggressive Driving

11

Alcohol/Drug Impaired Driving

24Unrestrained

10 Miles Upgraded Guardrail

5 Miles Concrete Barrier

29 Miles Cable Barrier

249 Crash Cushions

260 Miles Centerline and Shoulder Rumble Strips

9 Miles Wildlife Fencing

11 “No Pass” pennants installed


SEAT BELT SAFETY

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REGION 4 Employee Safety Statistics

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EMPLOYEE SAFETY

CAUTION15%14%12%12%11%11%10%9%9%7%7%7%6%6%5%5%5%5%5%4%4%4%4%4%3%3%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Slip/Trip HazardsHearing

HeadSeat BeltsEye/Face

Situational AwarenessStruck by Potential

Fall ProtectionLifting/Bending

Reaching/TwistingCommunication

HandClean Environment

Proper PostureProtective/Reflective Clothing

Orderly StorageCorrect Tool for Task

Proper OperationsPinch Points

Clear Aisles/ExitsProper Use of Tool

Tool in Good ConditionFoot

ErgonomicsVehicle Condition

Pushing/Pulling

Total Safe and At Risk reported behaviors

Safe At Risk

ROADS

27% 28%22% 16%

34% 32%39% 39%

46%

59%53%

61%

39%47% 43% 44%

0%

10%

20%

30%

40%

50%

60%

70%

March April May June

Observation Cards Submitted

Admin/Office West East Region Avg.

RECOGNIZING • OBSERVING • ACHIEVING DEPARTMENT SAFETY

2016 GOAL: Our goal is a safer work environment for every employee! The best way to achieve this goal is through awareness, the ROADS program increases awareness.

Every UDOT Employee is encouraged to contribute to a culture of Safety. We do this by participating in the RECOGNIZING • OBSERVING • ACHIEVING DEPARTMENT SAFETY (ROADS) program. THE ROADS behavioral based safety training was rolled out state-wide in January 2015. The training highlighted how much we depend upon and care for each other. The goal is for each employee to complete an observation of work related safety practices, have a conversation with those observed, and return observation cards to the ROADS Safety committee for review. The findings from the observations will be used to help improve safety practices throughout the State.

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ROADS PROGRAM

Brine Tank in Cedar Maintenance • The new unit will be shared between 8 sheds. It is stainless

steel with a removable salt hopper for easy clean up. It has the capability to make up to 5000 GPH of Brine. The system will be fully automated to make brine to the exact salinity that is needed saving 4-5 man-hours per batch. The automation will also increase efficiency in loading of trucks and tracking of material with driver and truck ID #’s.

Specification Generator Tool and Summary of Items Export • The Specification Generator tool automatically pulls

supplemental specs, special provisions, and standard drawings from the web, inserts project and PIN numbers and saves them together. The Summary of Items Generator tool reduces manual entry by exporting PDBS data and automatically creating a Summary of Items sheet

Purchasing and Contract Guide • The Region 4 Purchasing and Contracts User Guide

provides quick access to updated purchasing rules, procurement personnel contact information, and contract search tools. In addition, the guide provides convenient access to Region 4’s frequently used contract list

Power Rebates for Lighting in Sheds • Lighting upgrades throughout the Region focused

on local power rebate programs. The upgrades have resulted in an average of 45% less kilowatts being used, which correlates to a dollar savings average of 52%

UPLAN Gallery Maps http://uplan.maps.arcgis.com/home/• Maps are developed that incorporate all the known

asset, environmental, planning, traffic-safety and operations data to provide a more complete picture of the states transportation network

3D Design and Construction• Using the new power inroads and open roads

technology we have seen benefits and efficiencies in day to day work and also the advantages it provides as we deliver a 3D product to Contractors www.udot.utah.gov/go/3-D

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66%

27%

4%3%

FY 2015 Number of Permits Processed by Percentage

EncroachmentSpecial EventsAccessManhole

Total # of Permits issued 2015 = 689

0

5

10

15

20

25

30

35

40

2011 2012 2013 FY 2014 FY 2015

9 8 7 68

25

37

24

28

25

3 4

1 24

15 16 17 16 15

Average Days to Process Permits by Type

Encroachments

Access

Manhole

Special Event

0 20 40 60 80 100

2010

2011

2012

2013

FY 2014

FY 2015

99

82

81

84

76

76

94

55

53

63

86

80

Access %

Overall %

% met Target

Permit Statistics:

Average number of days for permit processing showing year-to-year trend

2015 Accomplishment: Number of permits processed has increased and time to complete Access and Special Event Permits has improved

Permit issuance goal is to complete permit applications within 7 calendar days and Access Permits within 45 calendar days

2016 Permit Goal: Complete 80 percent of permit applications on time


PERMITS

Budget2016 FY Cost Estimation Goal:BASE HIT = Have 90% of projects bid less than 110% of the Engineer’s Estimate.

2015 Accomplishment: Base Hits – 46/54 = 85%

2016 FY Cost Estimation Goal: HOMERUN = Have 50% of projects bid within 90% to 110% of Engineers Estimate.

2015 Accomplishment: Homeruns – 24/54 = 44%

Region 4 Project Bid OpeningsDifference between Engineers Estimate and

Contractors Bid (by percentage)

Sc o p e , Sc h e d u l e , B ud g e t1 3 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N

PROJECT DELIVERY

2016 FY Cost Estimation Goal:BASE HIT = Have 90% of projects bid less than 110% of the Engineer’s Estimate.

2015 Accomplishment: Base Hits – 46/54 = 85%

Sc o p e , Sc h e d u l e , Bud g e t

Schedule2016 FY Advertising Goal: Advertise 85% of all projects prior to the committed advertised date.

2015 Advertising Accomplishment: 46/49 = 93.9%

Scope2016 FY Scoping Goal: Have 85% of all projects less than 5% over the original contract amount for Preservation and Rehabilitation projects and less than 9% for all other projects after Construction Complete.

2015 Accomplishment: 30/38 = 78.9%

Project Delivery Field

2016 FY Goal: Advertise 70% of projects between October and February.

2015 Accomplishment:30/50 = 60%


DESIGN TEAM:• Work efficiently & effectively

• Clear Communication• Deliver quality, on-time projects

INNOVATION: 2016 GOAL:

ACCOMPLISHMENT: PERFORMANCE:

• SPECIFICATION GENERATOR TOOL: Allows designer to select specification documents from a drop-down menu which pulls and attributes all documents into the design folder• SUMMARY OF ITEMS EXPORT: Streamlines data required for Summary of Items sheet• POWER INROADS AND 3D DESIGN: Developing process to deliver 3D product to Contractors

• 85% Advertising on-time• Design Oversight on every project:

• Verify conformance to UDOT Standards and procedures • Single point of contact for each project team and designer• Information source for all users• Lead on Design Oversight Checklist

• I -15, Beaver Ridge climbing lanes • I -15, Pine Creek climbing lanes • SR -20, Passing lanes – CMGC with 3D electronic delivery• US -89, Ephraim to Pigeon Hollow passing lanes

2015 Larger Projects:98% Projects Advertised on-time

49 Projects Advertised

13 Projects designed in-house36 Projects designed with UDOT Consultants

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1 5 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N

PRECONSTRUCTION

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0%

20%

40%

60%

80%

100%

PROJECTS COMPLETED IN PROGRESS

50

29

310

Active Documents in progress

24

Pending projects 24

Ontime 80 %

Late 20%

2015 PERFORMANCE

Encroachments

EIS or EA Internal Re-EvaluationsState fundedEnvironmental StudiesFederally fundedCategorical Exclusions

The Bearclaw Poppy is endemic to Washington County, Utah. It is a federally listed endangered species limited to barren, heavily gypsiferous soils in the immediate vicinity of St. George, Utah. Only a half-dozen populations are known, several of which are adjacent to or even within the urbanized area. The flower is pollinated by a rare solitary bee species. *The Long Valley population of the Bearclaw Poppy has been declining rapidly due to heavy off-road vehicle use in the area. Construction of the Southern Parkway and a new barrier fence constructed by UDOT, leading from the highway to the top of the Virgin Anticline, now effectively blocks any off-road vehicle access and assists the BLM to more effectively manage the area’s critical habitat.

*Retrieved from “https://en.wikipidia.org/w/index.php?title=Actomecon_humilis&oldid=587704131

2015 Accomplishment:• Provided professional oversight of 92 environmental documents• Developed documents for 40% of UDOT projects in FY-2015• 80.4% of projects were completed on schedule• 100% of environmental documents were completed before PS&E Review.

Innovation and Efficiencies: • Digital archive of GIS, cultural site forms, and survey reports on a shared drive that can be accessed throughout the Region greatly reducing research time • Developed innovative dual presentation strategy to reduce SHPO consultation time• Developed a centralized geodatabase of GIS data for wetlands/waters and T&E Projects that can be accessed through ArcPad• Used the UDOT Environmental Matrix for assistance with issues requiring specialized expertise which has yielded better results than previous requests for NEPA documents


PRECONSTRUCTION

RIGHT OF WAY / UTILITY Team Innovations and Great Ideas

• Created a UPLAN map showing surplus parcels in Region 4

• Created a Gallery in UPLAN to House all Region 4 Right of Way and Survey Maps

• Created a UPLAN map that shows areas where old Right of Way plans have been georeferenced in ArcMap

• Implemented a GIS Based Utility Conflict Matrix on the Bluff and Sunset Project in St. George

• Used Terrestrial LiDAR technology on several projects to collect survey information

• Implemented techniques to tighten and ensure accuracy on the Project Survey Control

2015 ROW and Utility Accomplishments• Completed more than 100 requests for document review. Average Turn-Around time is about 1 Week

• Processed plans and documents to acquire more than 70 parcels to facilitate construction projects

• Completed Documentation for 5 surplus properties

• Completed more than 75 requests for Right of Way plan research. Average Turn-Around Time is about 3 days

• Completed 8 Utility Relocation Agreements, 5 Lighting Agreements, and 6 Letter of Agreements for smaller power hookups or minor utility work

• Completed 42 survey requests. All of these requests were completed in less than one month from the date of request. The average turn-around time for project related surveys was less than two weeks from request

2016 Goals• Move 90% of all Partial ROW Submittals from Review process to Acquisition within 30 days

• Complete Document Preparation of Surplus Properties within 120 days of receiving approval to prepare documents for Surplus

• Build Performance Dash Boards in the UDOT Interchange system to provide real-time performance tracking

• Respond to all information requests within 1 week

• Track all Utility Agreements in the UDOT Interchange System

• Geo-reference all Right of Way plans on routes US-6, US-89, I-15, I-70, US-191 in Region 4 using GIS

• Schedule all survey requests within 2 weeks from the date of request


PRECONSTRUCTION

154308

462

616

770924

1078

12321386

15401694

1848

263 293

574607

776

1018

1262

1485

17511853

1864

128 135 30281

33169 242 244 223 266

102 110

200

400

600

800

1000

1200

1400

1600

1800

2000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Num

ber o

f IA'

s

2014 Independent Assurance Tests Completed for Region 4

IA's Cumulative Target

IA's Cumulative Total

IA's Completed (per month)

59

71%42

25%15

3% 2

57

21

70

10

20

30

40

50

60

702015 Accomplishment: 59 Mix Designs Verified

Total Mix Designs

Mix Designs verified 2-5 days

Mix Designs verified 5-10

Mix Designs verified over10/not verifiedMix Designs Verified

Mix Designs Reviewed &Researched /CoverMix Designs RequiringAdd.Verification/Info. Only

All Materials Techs are

Certified by Independent Assurance (IA’s)

2 x per year

100% of Certifications

were completed in 2014

2016 GOAL: Verify 75% of Mix Designs within 5 days and 100% within 10 days

2016 GOAL:Have all Trans Techs fully certified each yearComplete the majority of Certifications early in the year


MATERIALS

AMOUNT OF PAINT USED:

76,466 GAL WHITE PAINT

49,629 GAL YELLOW PAINT

1,164,145 LBS REFLECTIVE BEADS

FY 2015 PAINT INFO

R4 Chip Seal Teams surfaced 491 lane miles in 2015.

Total Spent FY 2015: Chip Seal & Flush Coat $6,047,522

Lane Leveling $1,961,126Crack Seal $1,359,662Contractual Overlays $1,727,750

0

100

200

300

400

500

600

700

800

2009 2010 2011 2012 2013 2014 2015

44

410 309

58 28 30 2636

152

21

146 14256 46

96

154

17

6256

387

114

60

55

5373

1817

8

13

2

4524

1818

Num

ber o

f Pro

cesin

g Da

ys

120 Day Closeout Average Process Days

Comptroller Review

Region Review

Construction Complete -Region Recieves

Physical Completion -Construction Complete

Substantial Completion -Physical Completion

120 Day Goal

Maintenance 84%

Construction16%

2015 Trans Tech Hours

Trans Techswho worked Construction

106

Total Trans Techs 189

Trans Tech Numbers

Trans Tech I,

52

Trans Tech II,

68

Trans Tech III,

67

Trans Tech's by Classification

2015 Construction Accomplishment: • I-15, South Cedar Interchange• Traffic Signal at SR-63 & Center St.,

Bryce Canyon • Moab 500 West Ph3: Mill Creek

Bridge to Kane Creek• I-70; Floy to Crescent Jct. • US-89; Kanab to Kanab Creek Bridge• US-89; Arizona Line to Buck Tank Draw• US-191; Devil’s Canyon to Monticello• Ephraim Main St.; Phase 2 Main @

100 N Intersection• US-6; MP 201 To 203; Skyview to Tucker• I-70; MP 154 to Floy• US-89 Passing Lanes & Improve

Alton Intersection• I-15; Median Cable Barrier and Other Barrier• I-15; Wildcat to I-70• US-6; Grassy Trail to Icelander

• US-50; Scipio to Sevier County Line• Bluff Street Interchange at Red Hills Parkway• I-15; MP 20 to MP 24 Improvements• SR-24; Lyman to Bicknell• US-6; Passing Lanes MP 273 to MP 290• I-70; MP 141.1 to MP 147• US-89; Jct. SR-12 to Panguitch• Lions Park Trail & Transit Hub• SR-143; MP 12 to Cedar Breaks

North Boundary• SR-14; MP 35.4-35.7, Curve Improvements• US-89; Kanab Creek Bridge to MP 72.355• US-191; Blanding Cemetery to Devil’s Canyon• SR-116; Y Connect to Mt. Pleasant• SR-31; Retaining Walls at MP 4.1& 4.3• US-6; Soldier Summit to White River• I-15; Pine Creek Climbing Lanes & ITS/ATMS• I-15; Beaver Ridge Climbing Lanes Project• I-15; MP 108.0 to 188.6 Structure Protection• Various Locations; Install Rumble Strips• I-15; Beaver County Line to Dog Valley

2015 Maintenance Accomplishment: • SR-12 Rip Rap Replacement for

protection of bank• SR-276, I-70, SR-62, SR-160 and

SR-143 Cattle Guard Installations• US-6, SR-31, SR-153, US-89, US-

191, SR-128, SR-21, SR-24, SR-132, SR-10, SR-12, SR-143, Culvert Replacement and Extensions

• SR-95 Rockfall Blasting• SR-22, US-89, Fencing• US-89 Axtell Turn Lanes• SR-12 Scour Project• SR-12 Rock Cut Project• SR-117, SR-18, US-6, I-15, SR-21,

SR-143, Shouldering• SR-160 Extend shoulders • SR-12, Road Settlement Repair below

Bryce Canyon


MAINTENANCE / CONSTRUCTION

REGION 4 FY 2015 SNOW STATS:

NUMBER OF STORMS :

22PERCENT OF R4 MAINTENANCE

BUDGET SPENT ON SNOW :

10 %AMOUNT OF SALT USED:

37,167 CY

SNOW REMOVAL MAN-HOURS:

44,432 hrs

The UDOT Traffic app provides commuters and travelers with mobile access to information for Utah roadways from the Intelligent Transportation System (ITS). The available information includes:1) A zoomable, scrollable map-based display2) TravelWise alerts3) Current traffic conditions on Utah’s freeways and major surface streets4) Lists of accidents, road construction activities, and other hazards5) Special events that affect traffic (sports events, etc.)

6) Current road weather conditions and road weather forecasts7) Seasonal road closure status8) Closed-circuit television (CCTV) traffic camera images9) Electronic roadway sign messages

UDOT's Intelligent Transportation System (ITS) uses technology to save lives, time, and money. It is a computer-controlled system designed to monitor and manage traffic flow on freeways and major surface streets. System components include CCTV cameras, electronic roadway signs, traffic speed and volume

sensors, pavement sensors, and weather sensors.

511 is a free phone number that provides statewide travel information. What does 511 offer to Callers? •Traffic •Public Transit •Road Conditions •Lake Powell Ferry Services •Surrounding States Travel Information

Scan this QR Code to get the UDOT Traffic App

Road Weather Information Systems (RWIS) are placed strategically around the state to make area specific, accurate and timely weather reports to help maintenance crews and motorists. RWIS stations are Intelligent Transportation System (ITS) devices coordinated at the Traffic Operations Center. Variable Message Signs (VMS) inform motorists of incidents , congestion, debris, and scheduled construction on the roadway. 157 Cameras give real-time images of important intersections and roadways.

UDOT maintains roadways and facilities after severe weather and environmental events such as flooding, rain, landslides, lightning, earth movement, snow, high winds, etc.

Access to current road/weather conditions is available through the UDOT Traffic application for mobile phones and bycalling 511 Travel Info.


WEATHER IMPACT

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86% of fleet equipped with

snow plow wings All 2005 or newer plow trucks

15

Trucks equipped

with double wings

Equipment idle time @

24.05% average region wide

2015 Accomplishments• Implemented a new equipment inspection and reward system• Replaced 8 broken frame plow trucks - 10 new trucks total• Purchased 1 new mini-excavator• Added 1 rental mower tractor

2016 Goals• Replace 6 more broken frame trucks• Purchase a snow cat for the Cedar Mountain area• Purchase one more mini-excavator• Implement a program to update and replace mowers and compressors• Purchase all new trucks with automatic grease systems and advanced lighting

*Finet is the software system used to process all payments

from UDOT.


EQUIPMENT

2015 Budget Accomplishment: Overall expenditures were under budget. Improvements focused on HVAC upgrades, lighting upgrades, new materials labs, and re-modeling of Maintenance Sheds. Budget for FY2016 is $56,236,730

The Administrative team provides Region leaders with accurate data to

make quality decisions.

2016 Budget Goal:The Budget goal is to utilize the funds given to improve the Region’s roadways, and provide services to the traveling public. Expenditures are to be within 1.5% of the fiscal year’s budget.

Region 4: 2015 Budget Report Budget Actual Under/(Over)

% Under Budget

Region 4 Administration $7,505,500 $7,484,260 $18,240 0.002%Total Operations $48,634,547 $48,469,179 $165,368 0.003%TOTAL Region 4 $56,140,047 $55,956,439 $183,608 0.003%

2016 Goal: •Utilize appropriate travel •Stay within budget

1008

10701056

Travel Requests

FY13 Travel

FY14 Travel

FY15 Travel

536529

508

Highway Damage Claims

FY13 Damage Claims

FY14 Damage Claims

FY15 Damage Claims

*Finet is the software system used to process all payments

from UDOT.

GAX/PRC

P-Card

Total

14331

2311

16642

18602

3209

21811

19950

3997

23947

Finet Transactions*FY15 FY14 FY13


ADMINISTRATIVE SERVICES ACCOUNTING

ADMINISTRATIVE SERVICES CONTRACT ANALYST

ADMINISTRATIVE SERVICES WAREHOUSES

$412,352.00

$228,972.00

$ Spent FY 2015

Upgrades

Maintenance

187Major Tasks Completed

AREAS OF FOCUS:• Heating and Air Conditioning• Lighting• Building Preservation/Remodeling

217 329

2,041

2,587

0

500

1,000

1,500

2,000

2,500

3,000

Orders Inventory Transfer Over-the -Counter Region 4 Total

Region 4 Warehouse Transactions

Potential Costs to the Region $532,939.23

Actual Costs to the Region

$381,232.03 SAVINGS

$141,707.20 27%SAVINGS

Region 4 Purchasing Efficiency

Region 4 TOP THREE CONTRACTS:• Region 4 Culvert Cleaning Contract (used by regions 1,2 & 3)• Region 4 initiated Fold and Form Culvert Liner Contract

(now used statewide)• Region 4 Fence Installation Contract with Kanab Fence

(used to upgrade over $1 million in right-of-way fence)

Region 4 Warehouse Inventory Compliance:Total Inventory Value $ 1,362,378.24Discrepancy Value $ 1,919.50Compliance Percentage 0.014% GOAL: 0.5%

2015 Warehouse Accomplishments:• Monthly inventory control maintained limited discrepancy value.• Reduced commodity shortages through enhanced resource

sharing between warehouses.• Initiated the removal of stagnant and out-dated inventory items.• Improved customer service through limited closures and resource

coordination.

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ADMINISTRATIVE SERVICES BUILDINGS AND GROUNDS

CONTRACT ANALYST

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rmsg 2015 Accomplishments:

• Received a $400 Wellness Council Mini Grant from PHEP Healthy Utah. This money was spent to purchase prizes for participation in the 2015 Wellness Walk/Run/Bike held at the Region Picnic including: Water bottles, pedometers, and a fitbit.• Received $250 from PEHP for participating in the Work Well Challenge where wellness councils throughout the state compete by scoring points for various wellness activities that support the Governor’s Work Well recommendations.• Began a Wellness Newsletter to inform employees of upcoming testing sessions with healthy articles.

0%5%

10%15%20%25%30%35%

2014 2015

21% 22%

12%

Healthy Utah Testing Session Participation

SpousesEmployees 309 Hrs

817.5 Hrs

0 200 400 600 800 1000

2014 FY

2015 FY

Employee Exercise Time Logged

Region Picnic Wellness Participants:

2016 Goals: • Increase employee participation at Healthy Utah Testing Sessions to 50%.• Increase employee use of available exercise time.• Support a Region Four culture of wellness by encouraging, informing and empowering employees to make positive choices for their health.

Promoting healthy lifestyles today, tomorrow, and for retirement


WELLNESS COUNCIL

@UDOTRegionFour@RoadRespectUtah@travelwiseutah@UtahDOT@UDOTTraffic@ZeroFatalities@UDOTavy

/AdoptaUtahHighway/RoadRespectUtah/dontdrivestupid/udotsnap/travelwiseutah/utahdot/zerofatalities

Common Transportation Related Hashtags #RoadToZero #utflood #utsnow #utwind #utwx #ZeroFatalities

/uPlanUtahPlanning/UDOTResearch/udotsnap/UtahDOT/ZeroFatalities

/utahsnap /UtahDOT /UtahDOT

UDOT Projects

http://www.udot.utah.gov/projects

Responsive

UDOT communication efforts integrate a wide variety of tools and campaigns to accomplish the department’s Strategic Goals.

Educational

Collaborative

Transparent

UDOT REGION FOUR ORGANIZATION


COMMUNICATIONS

Collaborative

Rick TorgersonDirector

Kevin KitchenCommunications Mgr.

Jami GentryDirectors Asst.

Incident Management Traffic and Safety

PermitsRisk Management

Asset ManagementIndependent Assurance

Pavement DesignMaterials

Contracts Budget

InventoryPayroll

AccountsDamage Claims

Facilities

ConstructionMaintenance

TrainingProcess ReviewFederal Steward

Regional Closeout (RCS)

PlanningDesign

EnvironmentalUtilities

Right of WaySurvey

Project FundingResource AllocationProject Management

Project CloseoutPerformance Management

Region Four Directs and Coordinates the Needs

and Operations of Highway Users with:

Elected OfficialsStakeholders

MediaPublic

UDOT REGION FOUR ORGANIZATION

Mike MilesMaterials Engineer

Robert DowellOperations Engineer

Jim McConnellDistrict Engineer

Daryl FriantDistrict Engineer

Monte AldridgePreconstruction

Engineer

Dana MeierProgram Engineer

Kirk ThornockProgram Manager

The performance model for 2015 focuses on UDOT’s Strategic Goals: Preserve Infrastructure, Optimize Mobility, Zero Fatalities, and Keeping Utah Moving.

www.udot.utah.gov/go/region4

Timothy WaldenAdministrative

Services Manager

Washington CountyMetropolitan Planning

OrganizationProject ManagementLocal Government


REGION FOUR TEAM