Budget 2016: Moving the City Forward PS-1

2016-2018 Proposed

Business Plan and Budget

Public Services

Budget Committee Presentation

December 2015

Budget 2016: Moving the City Forward PS-2

Table of Contents

Departmental Business Plan

Follow up from Preliminary Budget Review

Operating Budget

• Department Overview

• Staffing

• Divisional Breakdowns

Capital Budget

Budget 2016: Moving the City Forward PS-3

Organizational Structure

Department Overview: The Public Services Department plans,

operates and manages all services

provided directly to the public and the

community at large.

Key service areas include: Business Services Office

Facility Services

Fire and Emergency Services

Recreation and Culture

Service Brampton

Transit Chief Public

Services Officer

Julian Patteson

Coord

Office of the CPSO

M. Wellings

Director

Serv Brampton

R. Tsingos

Exec Director

Facilities Servs

A. Meneses

Director

Rec & Culture

D. Rosa

Exec Director

Transit

S. Connor

Director

Business Servs

B. Rutherford

Fire Chief

M. Clark

32 full-time

6 contract

268 full-time

18 contract

38 full-time

2 contract

123 full-time

18 contract

957 full-time

37 contract

479 full-time

2 contract

2 full-time

Budget 2016: Moving the City Forward PS-4

Departmental Business Plan

Departmental Goals

• Support responsible and sustainable growth management initiatives

• Demonstrate leadership in environmental stewardship

• Enhance quality of life for residents and businesses

• Engage stakeholders, volunteers and service partners

Strategic Plan Links

• Good Government, Move & Connect, Smart Growth, Strong Communities

Key Business Outcomes

• Effective and efficient delivery of public-facing services

• Delivery of quality services and facilities on time and on budget

Budget 2016: Moving the City Forward PS-5

Departmental Business Plan

Current and Future Situation

• Commitment to understanding our customers better in order to fulfill

service expectations

• Customer Service Strategy

• Passenger Charter

• Respond to growth of the city and pressures for more services and

facilities

• Increasing transit services

• Adding new facilities

Budget 2016: Moving the City Forward PS-6

Departmental Business Plan

Current and Future Situation (continued)

• Adequate and sustainable funding to address infrastructure deficit

• Reduce the infrastructure backlog and maintain assets in state-

of-good-repair

• Safety and quality of life in our community

• Increasing research in emergency and fire management

Budget 2016: Moving the City Forward PS-7

Departmental Business Plan

Strategic / Operational Initiatives: 2016

• Deliver Canada 55+ Games

• Design and construct major new capital facilities

• Maintain state-of-good repair of the Public Services Asset Inventory

• Lead and deliver Customer Service Strategy initiatives

• Meet expanding transit demands through delivery of Züm and

conventional transit services

• Commence Queen Street Transit Master Plan

Budget 2016: Moving the City Forward PS-8

Departmental Business Plan

Strategic / Operational Initiatives: 2017 - 2018

• Implement priorities from Corporate Asset Management Plan

• Increase programming for various Recreation and Culture areas (i.e.

Garden Square)

• Advance Airport Road Master Plan and higher order transit plan

Budget 2016: Moving the City Forward PS-9

Follow Up From Preliminary Budget Review

Response to Information Requests

• Transit ridership – how Brampton compares to other municipalities

Budget 2016: Moving the City Forward PS-10

Efficiencies and Cost Savings measures to be realized in 2016

• Facility retrofit projects – energy cost reductions

• Consolidated facility operations and maintenance – assembled workforce

efficiencies; geographical management of facilities

• Continued analysis and business cases conducted for in-house versus hiring

consultants

• Continued opportunities to “bundle” similar capital projects for additional cost

efficiencies

• Aligned operating hours for various components and facilities with usage

patterns versus individual expectations.

• Cross training of staff to be efficient in more than one area has yielded savings

in training, uniforms, recruitment.

• Improving Customer Service and systems to allow for easier access to

programs, i.e. registering on-line and managing accounts at the front line

Follow Up From Preliminary Budget Review

Budget 2016: Moving the City Forward PS-11

Public Services

2016-2018 Budget Overview

Budget 2016: Moving the City Forward PS-12

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $210,129 $205,533 $220,292 $10,163 4.8%

Other Expenditures 63,337 60,469 68,559 5,222 8.2%

Total Expenditures 273,466 266,002 288,851 15,385 5.6%

Gross Revenues (98,659) (94,233) (104,635) (5,976) 6.1%

Net Expenditures $174,807 $171,769 $184,217 $9,409 5.4%

2016-2018 Operating Budget

* Forecast year-end actuals based on June 30, 2015 actual results

Department: Public Services

2016 2017 2018

Operating Adjustments $1,853 $541 $600

New Facilities & Services 5,378 4,237 1,789

Transit 3,387 2,408 2,005

Support Staff 89 315 1,739

Negotiated Wages 828 700 900

Revenue Increases (2,125) (1,840) (2,360)

COMBINED OPERATING BUDGET VARIANCE $9,409 $6,360 $4,674

CATEGORYBUDGET VARIANCES ($000s)

Budget 2016: Moving the City Forward PS-13

2016-2018 Operating Budget

Additional details provided in budget binder:

Appendix 1 - “Staff Request Descriptions”

DIVISIONS 2015STAFF

ADDS*2016

STAFF

ADDS2017

STAFF

ADDS2018

Business Services 32 2 34 0 34 2 36

Facility Services 123 12 135 3 138 9 147

Fire & Emergency Services 479 6 485 20 505 22 527

Office of the Chief Public Services Officer 2 0 2 0 2 0 2

Recreation & Culture 268 10 278 5 283 6 289

Service Brampton 38 1 39 1 40 1 41

Transit 957 52 1,009 36 1,045 29 1,074

DEPARTMENTAL TOTAL 1,899 83 1,982 65 2,047 69 2,116

*Includes F/T and conversions to F/T

COMPLEMENT

Budget 2016: Moving the City Forward PS-14

2016-2018 Operating Budget

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $56,296 $56,296 $57,267 $970 1.7%

Other Expenditures 3,134 3,043 3,440 306 9.8%

Total Expenditures 59,430 59,339 60,707 1,277 2.1%

Gross Revenues (300) (295) (379) (79) 26.3%

Net Expenditures $59,130 $59,044 $60,328 $1,198 2.0%

2016 2017 2018

Operating Adjustments $91 $25 $25

New Facilities & Services 779 1,789 1,789

Support Staff - - 169

Negotiated Wages 347 200 250

Revenue Increases (19) - -

COMBINED OPERATING BUDGET VARIANCE $1,198 $2,014 $2,233

CATEGORYBUDGET VARIANCES ($000s)

Division: Fire and Emergency Services

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-15

2016-2018 Operating Budget

Division: Transit

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $93,638 $91,382 $98,462 $4,824 5.2%

Other Expenditures 28,538 28,215 30,309 1,771 6.2%

Total Expenditures 122,177 119,596 128,771 6,594 5.4%

Gross Revenues (67,564) (62,914) (70,761) (3,197) 4.7%

Net Expenditures $54,613 $56,682 $58,010 $3,397 6.2%

2016 2017 2018

Operating Adjustments $821 $175 $200

New Facilities & Services 703 - -

Transit 3,387 2,408 2,005

Support Staff 89 - -

Negotiated Wages (111) 75 100

Revenue Increases (1,492) (1,690) (2,160)

COMBINED OPERATING BUDGET VARIANCE $3,397 $968 $145

BUDGET VARIANCES ($000s)CATEGORY

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-16

2016-2018 Operating Budget

Division: Recreation & Culture

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $41,833 $40,523 $45,752 $3,919 9.4%

Other Expenditures 18,295 17,644 20,612 2,318 12.7%

Total Expenditures 60,128 58,167 66,364 6,236 10.4%

Gross Revenues (28,630) (28,912) (31,149) (2,519) 8.8%

Net Expenditures $31,498 $29,255 $35,216 $3,718 11.8%

2016 2017 2018

Operating Adjustments $206 $150 $200

New Facilities & Services 3,608 1,623 -

Support Staff - 84 538

Negotiated Wages 337 275 325

Revenue Increases (433) (150) (200)

COMBINED OPERATING BUDGET VARIANCE $3,718 $1,982 $863

CATEGORYBUDGET VARIANCES ($000s)

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-17

2016-2018 Operating Budget

Division: Service Brampton

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $3,901 $3,710 $4,082 $181 4.6%

Other Expenditures 332 124 237 (95) -28.6%

Total Expenditures 4,233 3,834 4,319 86 2.0%

Gross Revenues (58) (58) (58) 0 0.0%

Net Expenditures $4,175 $3,776 $4,261 $86 2.1%

2016 2017 2018

Operating Adjustments - $25 $25

New Facilities & Services 25 - -

Support Staff - 100 100

Negotiated Wages 61 35 50

COMBINED OPERATING BUDGET VARIANCE $86 $160 $175

CATEGORYBUDGET VARIANCES ($000s)

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-18

2016-2018 Operating Budget

Division: Facility Services

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $10,158 $9,684 $10,396 $238 2.3%

Other Expenditures 11,928 10,675 12,850 922 7.7%

Total Expenditures 22,086 20,359 23,245 1,159 5.2%

Gross Revenues (1,962) (1,830) (2,109) (146) 7.5%

Net Expenditures $20,123 $18,529 $21,137 $1,013 5.0%

2016 2017 2018

Operating Adjustments $734 $166 $150

New Facilities & Services 264 825 -

Support Staff - 131 737

Negotiated Wages 162 100 150

Revenue Increases (146) - -

COMBINED OPERATING BUDGET VARIANCE $1,013 $1,222 $1,037

CATEGORYBUDGET VARIANCES ($000s)

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-19

2016-2018 Operating Budget

Division: Business Services

($000s)2015

BUDGET

2015

ACTUALS*

2016

BUDGET

2016 vs 2015

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures $4,303 $3,937 $4,334 $31 0.7%

Other Expenditures 1,110 769 1,111 1 0.1%

Total Expenditures 5,413 4,706 5,445 32 0.6%

Gross Revenues (145) (223) (180) (35) 24.2%

Net Expenditures $5,268 $4,482 $5,265 ($3) -0.1%

2016 2017 2018

Operating Adjustments $1 $0 $0

Support Staff - - 196

Negotiated Wages 31 15 25

Revenue Increases (35) - -

COMBINED OPERATING BUDGET VARIANCE ($3) $15 $221

CATEGORYBUDGET VARIANCES ($000s)

* Forecast year-end actuals based on June 30, 2015 actual results

Budget 2016: Moving the City Forward PS-20

2016-2018 Capital Budget

Capital budget details provided in budget binder:

Appendix 2 - “Capital Funding Source Summary”

Appendix 3 - “Capital Budget Project Descriptions”

DIVISION ($000s) 2016 2017 2018 TOTAL

Business Services 300$ 100$ 100$ 500$

Facility Services 25,357 33,863 39,033 98,253

Fire & Emergency Services 3,329 5,400 6,345 15,074

New Development 5,000 2,000 - 7,000

Recreation & Culture 2,067 2,099 1,509 5,675

Service Brampton 60 450 300 810

Transit 16,978 21,982 18,283 57,243

Departmental Total 53,091$ 65,894$ 65,570$ 184,555$

Budget 2016: Moving the City Forward PS-21

2016-2018 Capital Budget

2016 20172018 &

Beyond

Grand

Total

Tax Bill

($)

Property

Tax %

Corporate Security Systems $20 $20

Growth Vehicles 5 31 36

Bus Purchases 1,107 1,107

Facilities Repair & Replacement 10 10

Dispatch Equipment 74 74

Fire Campus Design 317 317

$5 $1,137 $422 $1,564 $8 0.40%

* Based on 2016 Average Residential Home Assessment of $398,000

Operating Impact of 2016 Capital Budget

Average Household

Impact *Operating Impact ($000s)

Project Description

Budget 2016: Moving the City Forward PS-22

2016-2018 Capital Budget

2017 20182019 &

Beyond

Grand

Total

Tax Bill

($)

Property

Tax %

Energy Programs $15 $15

Corporate Security Systems 20 20

Growth Vehicles 1,756 1,112 2,868

Bus Purchases 1,107 1,032 2,139

Facilities Repair & Replacement 1,146 1,146

Vehicle Maintenance System Pilot 105 105

Dispatch Equipment 74 74

Vehicle Replacement 335 335

Bus Refurbishments 289 289

Existing Facility Refurbishment 170 170

$105 $2,898 $4,158 $7,161 $34 1.70%

* Based on 2016 Average Residential Home Assessment of $398,000

Average Household

Impact *

Operating Impact of 2017 Capital Budget

Project Description

Operating Impact ($000s)

Budget 2016: Moving the City Forward PS-23

2016-2018 Capital Budget

2018 20192020 &

Beyond

Grand

Total

Tax Bill

($)

Property

Tax %

Growth Vehicles $40 $88 $128

Bus Purchases 1,398 1,032 2,430

Facilities Repair & Replacement 1,068 1,068

Dispatch Equipment 557 557

Vehicle Replacement 286 286

$1,438 $3,031 $4,469 $21 0.99%

* Based on 2016 Average Residential Home Assessment of $398,000

Average Household

Impact *

Operating Impact of 2018 Capital Budget

Project Description

Operating Impact ($000s)

Budget 2016: Moving the City Forward PS-24

Questions?