2016 Pre-Primary Convention

DPBC Training for Ward Meetings

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Allocation of Delegates by Ward - 2016

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Feb 20, 2016 DPBC Ward Meetings

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· WARD 10A - 10AM  2021 Girard SE, Suite 205· WARD 10B - 10AM  ABQ/BC South Valley Library, 3904 Isleta SW· WARD 11A - 10AM  South Broadway CC, 1025 Broadway SE· WARDS 11B & 11C - 2PM ABQ/BC Main Library, 501 Copper NW· WARD 12A - 1PM  ABQ/BC South Valley Library, 3904 Isleta SW· WARD 12B - 10AM  Rio Grande HS, 2300 Arenal SW· WARDS 13A & 13B - 10AM  Central/Unser Library, 8081 Central NW· WARD 14A - 10AM  Rio Grande HS Cafeteria, 2300 Arenal SW· WARDS 14B & 14C - 1PM Rio Grande HS Cafeteria, 2300 Arenal SW· WARD 15A - 10AM, El Bruno, 8806 4th St NW· WARD 15B - 10AM N. Domingo Baca MC Classrm 1, 7521 Carmel NE· WARDS 16A - 1PM West Mesa HS Library, 6701 Fortuna NW · WARDS 16B & 16C - 10AM West Mesa HS Library, 6701 Fortuna NW· WARDS 17A & 17B  - 12PM Indian Pueblo CC, 2401 12th St NW· WARD 17C - 10AM Indian Pueblo CC, 2401 12th St NW· WARDS 18A, B & C - 10AM AHS Cafeteria, 800 Odelia NE· WARD 18D - 1PM Highland HS Cafeteria, 4700 Coal SE· WARDS 19A & 19C - 10 AM Highland HS Cafeteria, 4700 Coal SE· WARD 19B - 1PM Highland HS Cafeteria, 4700 Coal SE· WARD 20A - 10AM ABQ/BC Lomas/Tramway Lib., 908 Eastridge NE· WARD 20B - 10AM  Manzano Mesa MC, 501 Elizabeth SE

· WARDS 21A & 21B - 10AM Manzano Mesa MC, 501 Elizabeth SE · WARD 22A - 10AM 13 Kiva Loop, Sandia Park  · WARD 22B - 10AM  28 Campo Road, Tijeras· WARDS 23A, 23B & 23C – 1 PM Volcano Vista HS Library, 8100 Rainbow NW· WARD 24A - 10AM Eldorado HS Cafeteria, 11300 Montgomery NE· WARD 24B - 10AM AFSCME, 1202 Pennsylvania NE· WARD 24C - 12PM, AFSCME, 1202 Pennsylvania NE· WARD 25A - 1PM Del Norte HS Cafeteria, 5323 Montgomery NE· WARD 25B - 10AM Del Norte HS Cafeteria, 5323 Montgomery NE· WARD 25C - 10AM AFT,  530 Jefferson NE           · WARDS 26A & 26B - 1 PM Central/Unser Library,  8081 Central NW· WARDS 27A - 10AM N. Domingo Baca MC CR 1, 7521 Carmel NE· WARDS 27B & 27C – 11:30 AM N. Domingo Baca MC CR 6 & 7, 7521 Carmel NE· WARD 28A - 10AM Eldorado HS Cafeteria, 11300 Montgomery NE· WARD 28B - 10AM Manzano Mesa MC, 501 Elizabeth SE· WARD 28C - 10AM Eldorado HS Cafeteria, 11300 Montgomery NE· WARDS 29A & 29B - 10 AM Volcano Vista HS Library, 8100 Rainbow NW· WARDS 29C- 1PM West Mesa HS Library, 6701 Fortuna NW · WARDS 30A & 30B - 10AM Del Norte HS Cafeteria, 5323 Montgomery NE· WARD 30C - 1PM Del Norte HS Cafeteria, 5323 Montgomery NE· WARDS 31A & 31B - 1PM  Eldorado HS Cafeteria, 11300 Montgomery NE

Latest schedule per Weekend Lil Blue Feb 12, 2016Find updates at bernalillodems.org

Packet Contents Smaller Envelope w/ Materials Checklist

Affixed Ward Official List of Registered

Democrats (Roster)

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100

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MP

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MP

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Times vary, see the Call

Example.

These instructions are covered in detail on upcoming slides.

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FYI – Last 4 is NOT the last 4 digits of a persons SSN. It is the last 4 digits of the Bernalillo County Clerks 12 digit # given that person. We do not know anyone's SSN.

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Official List of Registered Democrats

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Election Results - Delegates

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Election Results - Alternates

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1. Arrive on site (1/2 hour before the start of your meeting) IF YOU ARE SCHEDULED FOR 10:30 AM THE DOORS WILL BE OPENED AT 10 AM. PLEASE BE AT YOUR SITE AT 10 AM.

Doors to the facility being used should be opened to the public ½ hour early. Ward chairs should insure that they have their sites ready for the public prior to the start time . 17

2. Locate the correct area In some cases multiple wards are

meeting in the same general location, but in separate rooms or in different corners of a large room, like a cafeteria.

The ward chair should insure that he or she is setting up in the correct location for his or her ward, and that arriving Democrats will be able to easily find their ward’s location.

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2a.Open the Ward Packet The opening of the Ward packet

must be witnessed by another Democrat.

Find one, open the packet and then have your witness sign the packet as witness.

Post the sign (included in your packet) to clearly indicate the location of your ward.

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3. Set up the tables, chairs and materials

Allow time, prior to the doors opening, to set up chairs and tables (if needed) and to set up the sign-in sheets and other materials from the packet.

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4. Appoint a temporary ward Credentials Committee

Appoint a number of the first arrivals (3 is usually a good number) to serve as a temporary Credentials Committee for the ward. These individuals will serve to certify qualified voters. They should sit as close as practical to the facility’s entrance with the official ward roster, help each arriving person find their name and have each person both initial the official ward roster next to their name as well as fill out and sign the sign-in sheet. They should encourage everyone to include their email address (a personal email address . . . not a government email address) and telephone number where indicated. They will highlight in YELLOW the persons name and address. This signifies that that person is physically at the meeting.

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Tracy Davis (Born 1969) – 7123 Red Hawk Rd NE, ABQ

DO NOT HIGHLIGHT The Bar Code!!!

TD

EXAMPLETracy Davis walks in to participate in the Ward 100 meeting. She signs her initials on the Official List (Roster) and fills out the Sign-in Sheet. The temporary credentials person highlights her name and address in yellow to show that Tracy is in attendance.

yellow

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Tracy Davis 7123 Red Hawk Rd NE 87112 None 555-9876 tdavis@yahoo.com

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5. Call meeting to order (no earlier than time appointed) _______ & Pledge of

AllegianceThe meeting should be formally called to order as soon after appointed time as possible, but under no circumstances should the meeting be called to order before the appointed time. Record the time on the checklist in the space provided. Many facilities will have an American flag on display. If a flag is available, the Pledge of Allegiance should be made at this time. If multiple wards are sharing a facility the ward chairs conducting the meetings may wish to make the Pledge a joint activity.

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6. Read the Call

The chairperson should read the Call aloud for all to hear and understand.

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7. Elect a temporary Chairperson

By rule, participants at the meeting must be given the option of electing a temporary chairperson, other than the ward chair or the person who has been designated by the County Chair, for the purpose of conducting this one meeting. While this opportunity is rarely taken, it must be offered to the participants. If participants choose to not exercise this right, the ward chair or person who has been designated by the County Chair will continue to preside over the meeting.

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8. Appoint a Secretary

A temporary Secretary must be appointed to take the minutes. The Secretary for this meeting should have legible handwriting. Paper and pen for the Secretary’s use are provided in the packet. The Secretary should also be charged with listing nominees on the Nomination & Tally Worksheets.

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9. Receive & vote on the temporary ward Credentials Committee’s report

After reviewing the official roster and the sign-in sheet, the temporary Credentials Committee for the ward should report to those present that everyone signed in is a qualified elector within the ward per the official roster. The chairperson should ask for a motion to accept the committee’s report by acclamation and a second. If anyone objects to acceptance by acclamation then a vote by secret ballot must be taken. 28

10. Close Voter Certification (no less than 30 minutes after Call to Order)

_______With the vote to accept the report of the Credentials Committee voter certification will officially close. This should happen no less than 30 minutes after the Call to Order, with the time recorded both in the minutes by the Secretary and by the chairperson on the checklist. Individuals arriving after the certification has closed will be allowed to stay and observe the meeting, and can be candidates for delegate (subject to confirmation that they are on the official roster), but will not be allowed to participate in the voting.

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11. Nominate and Elect Delegates and Alternates

Nominations for delegate can now be made, followed by the actual election of delegates. Individuals may nominate themselves and may also nominate others.

blue

Tracy nominates herself to be a delegate. Tracy also nominates her friend Sara Daykin to be a delegate and gives Sara’s phone # to secretary to be added on roster (if missing from roster) and into the minutes.Sara is not in attendance so the secretary highlights Sara's name in blue to indicate that she is nominated “in absentia”. Ballots are filled out, collected and counted. Both are elected delegates!The secretary fills out the Delegate Elections Results form.On the official Roster, the secretary circles Tracy Davis and Sara Daykin in Red pen to indicate that they were elected as delegates. 

blue

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Sara Daykin 4522 33 3

TD Sara Daykin (Born 1967) -7601 Scotts Pl NE, ABQ 555-1234

YELLOW Highlight = In Attendance at ward meeting.BLUE Highlight = DID NOT attend ward meeting but was nominated as a delegate.CIRCLED IN RED Pen = Person was elected as a delegate.

YELLOWBLUE

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Care should be exercised that individuals nominated DO appear on the official ward roster of registered Democrats and do NOT appear on the list of automatic delegates. Remember that State Central Committee members are automatic delegates and do not count against the ward’s allocation; ward chairs who are not SCC members are also automatic delegates but DO count against their ward’s allocation. The temporary Credentials Committee can assist the chairperson by dividing up the official roster for confirmation of names of nominees who are not present at the meeting. If an individual who is not present and is nominated an “X” or “” should be marked on the line in the roster for the person’s initials.

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Individuals who would be unable to fully participate in both the County Pre-Primary Convention and the State Pre-Primary Convention should NOT allow their names to be placed in nomination. Remember that there are no proxies allowed at the conventions, per state rules, and absent delegates accomplish nothing more than making it difficult to achieve a quorum.

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As each individual is nominated and confirmed as eligible, the Chairperson should record the nominee’s name on the large section of butcher paper from the packet while the Secretary records the same information on the Nomination & Tally Worksheets. The name recorded should be exactly as it appears in the official roster (no nicknames, please).

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Ward 10 A Nominations of Delegates

Tracy Davis Sara Daykin

(Butcher

Paper)

Tracy DavisSara Daykin

100

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When no additional nominations are forthcoming a motion to close nominations, followed by a second and vote for closure should be made.

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Then the voting for delegates can begin. Voting will be by secret ballot ONLY:

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Each attendee in the ward will write their choice of a delegate (may be themselves, if they’ve been nominated) on a ballot. Ballots will be gathered, counted and recorded on the listing created and maintained by the Secretary.

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b) If a single individual has the highest number of votes, that person is elected and the number of remaining positions to be filled is decreased by one.

c) If multiple nominees are tied for the highest number of votes, and that number of nominees is less than or equal to the number of remaining positions, those nominees are elected and the number of remaining positions to be filled is decreased by the number elected.

d) If multiple nominees are tied for the highest number of votes, and that number of nominees is greater than the number of remaining positions, the tie must be broken by drawing lots. The ¼ deck of playing cards provided in your packet should be used for this purpose. 39

If, after the above process, there are still unfilled positions, repeat b., c., or d. . . . whichever is appropriate . . . with the next highest number of votes and continue until all positions have been filled. The names of those elected, as well as the number of votes they received and the card drawn for any tiebreaker should be recorded on the election results sheet. The same information should also be recorded in the appropriate column of the official ward roster. On the ward roster circle the elected delegates names in red.

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Please Record Your Results In BOTH of These Places!!!

TD

Tracy Davis 3985 3

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TD Sara Daykin (Born 1967) -7601 Scotts Pl NE, ABQ

Sara Daykin

4522

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3

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Any nominee who receives at least one vote but is not elected as a delegate will be listed as an alternate delegate. Alternates should be listed on the official results sheet in order based on number of votes and then by the card for any tiebreaker. The ‘pecking order’ for all alternates must be established, so use the cards as necessary.

Write an “A” after their name on the roster to signify that they are and Alternate.

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Alternates

Linda Day 6297 33 1 A

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TD Sara Daykin (Born 1967) -7601 Scotts Pl NE, ABQ

Linda D Day (Born 1948) – 6625 Hallmark Ave NE, ABQ LDA

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Record Election Results for Alternates

12. Elect member of Convention Credentials Committee

Once the delegates have been elected, there exists one additional position for the ward to fill. Each ward is entitled to one seat on the Convention Credentials and Rules Committee. Nominees for this position must be from among the list of elected and automatic delegates to the convention. Election of the member of this committee should, once again, be by secret ballot.

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13. Submit, discuss and adopt resolutions

Once all the elections have been completed all used ballots and contested ballots must be placed in the appropriate envelopes and sealed. Then, any member of the ward may submit resolutions. Submitted resolutions should be discussed and voted on at this time. Any resolutions adopted by the ward should be inserted in the packet.

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14. Conduct other business

Any other business of the ward can then be conducted.

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15. Adjourn the meetingWith all ward business complete, the chairperson should ask if there’s a motion to adjourn, followed by a second and a vote to adjourn. When adjournment is declared the chairperson should thank those who participated, and encourage continued participation in party affairs.

The chairperson and secretary should double-check to ensure that all meeting documentation is completed.

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16. Collect all materials and clean-up site

Collect ALL materials used, and clean up the site to the best of your ability. Remember that we are guests in the schools and community centers that we’re using, and we want to see to it that we’re welcomed back again next year. All materials used in the election process must go into the WHITE envelope, and sealed. 48

2016 Pre-Primary

ConventionThus Ends the

DPBC Training for Ward Meetings

The next few slides are examples.It is suggested that you print the next 2 for the use of your temporary Credentials Committee.

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Marking the Roster

EXAMPLE OF DELEGATE ELECTION

For this example we’ll use a hypothetical ward that has an allocation of ten delegates. The ward also has two individuals who are members of the State Central Committee, but the ward chair is NOT an SCC member. The two SCC members are automatic delegates, and do not count against their ward’s allocation. The ward chair is also an automatic delegate, but since she’s not an SCC member she counts against the allocation, leaving the ward nine positions (allocation of 10 minus one) to be filled by election.

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EXAMPLE OF DELEGATE ELECTION

20 members of the ward show up for the meeting and nominate 15 members to fill the nine remaining positions. When the voting is done one individual has received three votes, three individuals have received two votes each, and eleven individuals each received one vote.

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EXAMPLE OF DELEGATE ELECTION

Since the highest number of votes is three, received by one person, that person is elected, leaving eight positions remaining to be filled. The second highest number of votes was two, with three individuals tied with that number. Those three individuals are elected, leaving the ward with five remaining positions to be filled.

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EXAMPLE OF DELEGATE ELECTION

With 11 people tied for the five remaining positions, the chairperson pulls out the ¼ deck of playing cards and shuffles the 13 cards included. The 11 individuals who had each received one vote will each draw a card. The five individuals holding the highest cards become delegates. The remaining six nominees, by virtue of having gotten at least one vote, are designated as alternates.

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RESOLUTIONS COMMITTEE Tuesday, February 23, 6PM Tentative: UNM Law Library, rm TBA

CREDENTIAL/RULES COMMITTEE Wednesday, February 24, 6PM Tentative: UNM Law Library, rm TBA

DPBC PRE-PRIMARY CONVENTION Saturday, February 27 Registration 12-1:45PM Firm, Meeting begins at 2PM UNM Continuing Education Auditorium, 1634 University NE

DEMOCRATIC PRIMARYJune 7, 2016State Wide

DPBC POST-PRIMARY CONVENTIONWard Delegate Elections(Early June)

DPNM POST-PRIMARY CONVENTION(June 25, 2016)

DPNM PRE-PRIMARY CONVENTION, Saturday, March 12Isleta Casino, 11000 Broadway SE

DEMOCRATIC NATIONAL CONVENTIONJuly 25–28, Philadelphia, PA

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To Submit a Resolution:

Two resolution forms are included in the packet.

Or

Download a Resolutions Submission form at the DPNM web site:www.nmdemocrats.org/ at “Our Party – DPNM Standing Committees – SPARC”

http://www.dpnm.net/dpnm-standing-committees/platform-resolutions-committee-sparc/

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Q. What is Determined at the County Pre-Primary Convention?

A. Confirmation of our delegation to the State Pre-Primary Convention.

Q. What is Determined at the State Pre-Primary Convention?

A. Viability and/or ballot position for state wide races such as Secretary of

State, State Supreme Court.

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Summary of DPNM Post-Primary Delegate Selection Process

• Post primary Ward meetings: Between June 1st and June 4th

• Post primary County Election Convention: June 11th

From p.41 of the DPNM

delegate selection

plan