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2016 Procurement Planning Activities
Meeting for Deans, Directors, Unit Heads, Coordinators
Procurement Improvements and Reforms
1. Use of Coding (Account Code)
2. Addition of Budget Officer as signatory in the PPMP
3. Integrating Common Use Supplies Data to PPMP
4. Harmonized Content
What do you have the CD?
Use of Coding System (for PPMP preparation)
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1. MTDP or Operational Plan (PAPs)
2. 3-Year Enrollment3. Terms of Reference/Project
Proposals4. GAA Documents 5. Memorandum of
Agreement6. Pictures of Sample Items 7. Soft copies of PowerPoint
Versions Procurement Docs8. Site Development Plan9. Building Perspective10. Other Pertinent Documents
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1. MTDP or Operational Plan (PAPs)
2. 3-Year Enrollment3. Terms of Reference4. GAA Documents 5. Memorandum of
Agreement6. Pictures of Sample
Products/items 7. Site Development Plan8. Building Perspective9. Soft copies of PowerPoint
Versions Procurement Docs
10. Other Pertinent Documents
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1. IOB/Financial Docs2. MTDP or Operational Plan3. Terms of Reference4. GAA Documents 5. Memorandum of
Agreement6. Pictures of Sample
Products/items 7. Site Development Plan8. Building Perspective9. Soft copies of PowerPoint
Versions Procurement Docs
10. Endorsement of PTA/PTC11. Other Pertinent
Documents
Budget Officer to REVIEW and SIGN the PPMP
Also Used and Accomplished by the Assigned Division Secretary from the Following Offices:
1. Office of the VPAA2. Office of the VPFA3. Office of the VPRE4. Office of the Univ.
President
Hierarchy of PPMP and APP Preparations
Micro Planning College 1
Micro Planning College 2
Micro Planning College 3
Micro Planning Office 1
Micro Planning Office 2
Micro Planning Office 3
Micro Planning Office 1
Micro Planning Office 2
Micro Planning Office 1
Micro Planning Office 2
Academic Affairs Department Finance & Admin Department Research & Extension Department Executive Department
Consolidated by Department Executive Secretary
(Office of the VP)
Consolidated by Department Executive Secretary
(Office of the VP)
Consolidated by Department Executive Secretary
(Office of the VP)
Consolidated by Department Executive Secretary
(Office of the Board/Univ Sec)
Submission to the Director of Budget Officer For review and Certification as to Availability of Funds
BAC Secretariat Consolidates
The BAC Endorses
APPROVAL of the HOPE
Posting in the PSU & GPPB WebsiteReproductionMonitoring of ProcurementUpdating (Supplemental)Furnish Planning, Budget, Accounting, & Supply Office
PPMP Form PPMP Form PPMP Form PPMP Form
PPMP Form
PPMP Form (Summary)
APP Form
APP Form
APP CSERequired by PS
Download at : www.gppb.gov.ph
Copy of the APP (Consolidated PPMPs)
Copy of the APP (Consolidated PPMPs)
Copy of the APP (Consolidated PPMPs)
Harmonized Content of Planning Documents
Medium Term Development Plan (MTDP)
Annual Procurement Plan (APP)
Operational Plan (OPlan)
Project Procurement Management Plans
(PPMPs)
Information Systems Strategic
Plan (ISSP)
Medium Term ICT Harmonization Initiative
(MITHI)
BAC Office
Planning Office
ICT Office
BudgetPAPs
BudgetPAPs
GPPBDBM
Procurement Service (PS)
DOST – National Computer CenterCHEDFunding Agencies
Annual Procurement Development Process & Activities
Unit/College / Division Level Micro Planning
Presentation, Review, and
Approval of the PPMP & APP
Budget Officer Reviews and
Issues Budget Indicative Ceiling
College/Units Update the PPMP
based on the Budget Ceiling
PPMP is submitted to the Budget Office
for Review and/or Endorsement
Budget Office forwards a copy of the
Reviewed PPMPs to the BAC Secretariat
BAC Secretariat Consolidates the PPMPS to draft
APP
BAC Reviews and Recommends
Approval of the APP to the HOPE
Budget Indicative Ceiling Development Process
Unit/Office Level Micro Planning
• Project Proposal• 2016 Operational
Plan • Meeting of the
following: Planning Coordinator, Research Coordinator, Linkages Coordinator, Production Coordinator, Extension Coordinator, Accred Coordinator, ICT Coordinator, Chair, and the Dean.
Key Officials Review the Presentations of PAPs of Units/Colleges
• Key Officials: VPs, Budget & Finance Director, Planning Director, ICT Director/Head, BAC Sec
• Presentation of the Head of Units to Key Officials
• Complete Documentation / Supporting Documents
• Assessment of Projects based on objective criteria
• Project Proposals• Procurement
Documents
Key Officials agree on the distribution of Budget based on selected criteria
• Budget Officer drafts the recommended Budget Ceiling Agreed
• Indicative Budget Ceiling is Agreed by Key Officials
• Indicative Budget Ceiling is Approved by the HOPE
Downloadable Forms
• Downloadable Forms can be obtained from:
• www.psu.Palawan.edu.ph• Point to “Administration”• Click “Bids and Awards Committee”• Click “Downloadable Forms”
• For further queries,
• Email us at: [email protected] or [email protected]
• Contact Us us: (048) 433-0448
