2016 Sponsorship Opportunities - kyshrmconference.com€¦ · 2016 Sponsorship Opportunities NEW Dates and Location! Makea strong impact andstandout from your competition! Why Participate

Aug. 30 - Sept. 1, 2016Galt House Hotel • Louisville

2016 Sponsorship Opportunities

NEW Dates and Location!

Make a strong impactand stand out

from yourcompetition!

Why Participate in the 2016 Kentucky SHRM Conference

2015 Sponsors and Exhibitors

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Join us at the – the one HR trade show you can’t afford to miss!

The Kentucky SHRM Conference is notyour typical trade show. To guarantee greatexposure and traffic, HR Marketplace (formerlythe exhibit hall) is the focal point of theconference. All meals, breaks and drink stationsare located here, so attendee traffic throughoutthe day is guaranteed.

Presenting SponsorKentucky Career Center and

UI SIDES State InformationData Exchange System

TitaniumKentucky Community & Technical

College System

Platinum SponsorsAnthem Blue Cross and Blue

Shield of KentuckyAssured Neace LukensKentuckyONE HealthKentucky Underground Storage,

Inc.

Partner SponsorsCornerstone OnDemand Incipio Workforce Solutions &

Gorman RecruitingRed E App

Associate SponsorsARGI Financial Group LLCBusiness Health ServicesDental Health OptionsKightlinger/Gray, LLPLexington Diagnostic Center &

Open MRILittler Mendelson P.C.McBrayer, McGinnis, Leslie &

Kirkland, PLLCStites & Harbison, PLLCStoll Keenon Ogden PLLCSturgill, Turner, Barker &

Maloney, PLLCUltimate Software

Exhibitors10th PlanetA. Arnold World ClassRelocationAARP KentuckyAccurate Background, Inc.AdeccoADPAdvanced Payroll Systems, Inc.Aegis Sciences CorporationAILIM Global ConsultingAjilon Professional StaffingAmeritasAuricoAutomatic Payroll SystemsBalanced Wellness LLC

Baptist Health OccupationalMedicineBarada AssociatesBB&T Insurance ServicesBenefit Marketing Solutions, LLCBest Companies GroupBrown & Brown of Kentucky, Inc.Campbellsville UniversityCanteen Service Company ofOwensboroCareer Transitions, LLCCathy FyockChallenger, Gray & ChristmasCoalition for Workforce DiversityColonial LifeCommonwealth Credit UnionCorporate Massage PLLCCort Furniture RentalDelta Dental of Kentucky, Inc.Deming, Malone, Livesay &Ostroff CPAsDinsmore & Shohl LLPEmployee Benefit Associates,

Inc.Evens TimeEvolution DocumentManagement, Inc.Galt House/Actors TheatreGarrett-Stotz CompanyGlobal Cash CardHealthSavings AdministratorsHelp Build HopeHoliday World & Splashing SafariHR AffiliatesHR AllianceHuman Development Company,

Inc.Human Development InstituteInsider LouisvilleIntegrated Wellness SolutionsJA Benefits, LLCKentucky ChamberKentucky Commission on Human

RightsKentucky Employer Support of

the Guard & Reserve (ESGR)Kentucky Employers’ Mutual

Insurance (KEMI)Kentucky Safety and Health

Network, Inc.Kentucky Society for Human

Resource ManagementKings IslandL&D Mail MastersL&N Federal Credit UnionLeadership Louisville Center

LegalShieldLiberty MutualLifeShield AllianceLockton CompaniesLoyalty Group InsuranceServices, Inc.McGregor & Associates, Inc.MeijerMTM RecognitionNationwide InsuranceNetLaw Employee BenefitsNovaCare Rehabilitation/KORTPaychex, Inc.PaycorPeople Link Staffing SolutionsPete the Planner Financial

WellnessPNC BankPremier Integrity SolutionsProLogistix & Resource

ManufacturingRandstadRight Management, Inc.Safety Training & Consulting, Inc.

(STAC)Selection.comSimply Silver Jewelry By

Alycea, LLCSpalding University – Egan

Leadership CenterStrategic Information ResourcesStuecker & Associates, Inc.Superior Dental CareTalentWise Inc.Talis Group Inc.TAPSNAPThe Dental Care Plus GroupThe Genesis ShopThe Job ShopThe Little ClinicThe Orsus Group, Inc.True Rx Management Services,

Inc.UK/U of L Executive MBA

ProgramUnderground Vaults & Storage,

Inc.Unified Trust Company, N.A.UnitedHealthcare of KentuckyU of L, Organizational Leadership

& Learning ProgramU of L, MBA ProgramsWayne CorporationWyatt, Tarrant & Combs, LLP

THE STATS SPEAK FORTHEMSELVES…100% of exhibitors surveyed said they planto return in 2016!

Over 73% of exhibitors surveyed said thatthe Kentucky SHRM Conference wasbetter or superior to other conferencesthat they’ve participated in.

BY TITLE 40% Manager

21% Director

16% Consultant or Specialist

11% Executive

8% Administrative

4% Coordinator

BY COMPANY SIZE 38% 1 -100

33% 101-300

11% 301-600

5% 601-1,000

13% 1,001+

Sponsor Opportunities | 32nd Annual Kentucky SHRM Conference | Aug. 30 - Sept. 1, 2016 | Galt House Hotel | Louisville

Tentative Schedule of Events

CONFERENCE HOSTThe Galt House Hotel will host all exhibitors,break out sessions, meals and breaks, inaddition to the popular Networking Receptionheld on Wednesday evening.

Galt House Hotel140 North Fourth StreetLouisville, KY 40202Phone: 502-589-5200Toll Free: 1-800-843-4258

HOTEL HEADQUARTERSThe Galt House Hotel will host all generalsessions and overnight sleeping rooms.

Galt House Hotel140 North Fourth StreetLouisville, KY 40202Phone: 502-589-5200Toll Free: 1-800-843-4258Guest room rate: $149/Guest Room

$159/SuiteGuest room cutoff: Tuesday, Aug. 9, 2016

The Kentucky SHRM Conference is thepremier trade show for Kentucky HRprofessionals and experts to discuss currentevents and issues in the human resourcesfield. You, our sponsors and exhibitors, play avital role in this discussion. Be there toshowcase your products and services to nearly600 attendees.

Tentative and subject to change.


NOTE

Takes place in conference exhibit hall.

Tuesday, August 30, 20168 a.m. Preconference Workshop attendee registration 8:30 - 11:30 a.m. Preconference Workshop10 a.m. - 4:30 p.m. Exhibitor registration and setup12 p.m. Attendee registration12:30 p.m. Concurrent 1.5-hour workshops2 p.m. Afternoon break2:15 p.m. Concurrent 1.5-hour workshops3:45 p.m. Afternoon break4 p.m. Closing Keynote5 p.m. Welcome Reception w/ Sponsors & Exhibitors

HR Marketplace opens7 p.m. 32nd Annual Kentucky SHRM Conference day one adjourns

Wednesday, August 31, 20167 a.m. Attendee registration7 a.m. HR Marketplace opens

Continental breakfast7:30 a.m. Concurrent 1-hour workshops8:30 a.m. Morning break8:45 a.m. Opening Keynote10 a.m. Morning break11 a.m. Concurrent 1-hour and 1.5-hour workshopsNoon -1:45 p.m. Buffet lunch1:15 p.m. Concurrent 1.5-hour workshops1:45 p.m. Concurrent 1-hour workshops2:45 p.m. Afternoon dessert break3:45 p.m. Concurrent 1.25-hour workshops4-6 p.m. Exhibit tear down and move out5:30 p.m. Boarding begins on Belle of Louisville6 p.m. Networking Reception on the Belle of Louisville begins8 p.m. 32nd Annual Kentucky SHRM Conference day two adjourns

Thursday, September 1, 20167 a.m. Attendee registration

Continental breakfast7:30 a.m. Concurrent 1-hour workshops8:30 a.m. Morning break8:45 a.m. Concurrent 1.25-hour workshops10 a.m. Morning break10:30 a.m. Concurrent 1.25-hour workshops12 p.m. Closing Keynote Luncheon2:30 p.m. $2,500 cash giveaway must be present to win

32nd Annual Kentucky SHRM Conference adjourns

All events take place at the Galt House Hotel except the NetworkingReception on the Belle of Louisville

Sponsorships Benefits


Presenting Titanium Platinum Associate$25,000 $15,000 $10,000 $5,000

Exhibit Space (we provide pipe and drape, table(s) and chairs) 7.5x20 7.5x20 7.5x20 7.5x10

Opportunity to address attendees/introduce Wed. opening keynote ✔

Opportunity to provide a giveaway at Wed. opening keynote ✔

Logo included on name badge neck wallets ✔

Company name included in all press releases and promotions ✔

Ad on conference mobile app ✔

Ad on conference website ✔

Logo on conference brochure cover ✔ ✔

One insert in conference tote bag (you provide) ✔ ✔ ✔

Logo on one side of conference tote bag ✔ ✔ ✔

Link to company website on conference website ✔ ✔ ✔ ✔

Listing and logo in promotional brochure ✔ ✔ ✔ ✔

Podium recognition at Wed. opening keynote ✔ ✔ ✔ ✔

Networking at breaks, lunch and two receptions ✔ ✔ ✔ ✔

Non-conflicting exhibit hall hours with extended breaks ✔ ✔ ✔ ✔

Activities designed to draw attendees to sponsors booths ✔ ✔ ✔ ✔

Complete list of attendees emailed before and after conference ✔ ✔ ✔ ✔

Registration bag and conference materials for booth staff ✔ ✔ ✔ ✔

Company profile/logo/website/booth # in conference directory ✔ ✔ ✔ ✔

Post-event report ✔ ✔ ✔ ✔

First right of refusal to sponsor next year’s conference ✔ ✔ ✔ ✔

Registrations for booth representatives 7 6 5 3(additional staff are $100/per person)

Full conference registrations for staff or clients 7 6 5 4$3,500 value $3,000 value $2,500 value $1,500 value

Advertisement in conference directory Full Pg. Color Full Pg. Color Full Pg. Color Half Pg. ColorInside Front

Sponsorship packages

Available Sponsorships

WHAT DO YOU LOVE ABOUTPARTICIPATING IN THE KYSHRMCONFERENCE? …“It reaches our EMPLOYER customers in one space, andthe folks that attend are the decision makers for theircompanies.” H. Neal, Sponsor

“Getting to meet decision makers in one place...bringingthem into a warm market relationship versus trying tocold call on companies”. S. Boley, Exhibitor

“I think it was a great conference to showcase ourcompanies capabilities to a vast audience.” K. Tudor, Sponsor

“I was so impressed with the entire process fromregistering, to exhibiting, to the end of the conference. I’veattend many SHRM events, and I have never experiencedone so organized and considerate of the exhibitorstime. I have to say this is one of the first SHRM eventsthat so much value was placed on time with the exhibitors.In one day there was more interaction than I’ve had with 2-3 day events.” D. Czarnik, Exhibitor

Sponsor and Exhibitor Move In Tuesday, Aug. 30, 201610 a.m. - 4:30 p.m. (5 p.m. Welcome Reception in HRMarketplace)

Sponsor and Exhibitor Move Out Wednesday, Aug. 31, 20164-6 p.m.(6 p.m. Networking Reception on Belle of Louisville)


PRESENTING $25,000Exclusive Opportunity SOLD–Kentucky Career Center and UI SIDES State InformationData Exchange Systems

As the presenting sponsor, you will receive the highest level ofrecognition, along with the opportunity to address the audience andintroduce the speaker at the opening keynote on Wednesday! Youreceive abundant pre-event, on-site and post-event recognitionthroughout the nearly year-long promotion campaign. You also enjoythe best booth location and receive top billing throughout theconference. In addition, your logo is featured on the brochure coverand every marketing e-promotion.



TITANIUM$15,000Three Opportunities Available

Tuesday Closing Keynote SOLD–KCTCSEnd the first day on a great note by educating the audience aboutyour company and introducing the keynote speaker (3 minute max).You can also provide an giveaway. Your logo is prominently displayedon keynote signage and on screen. We’ll also provide a skirteddisplay table in the back of the room if desired.

Thursday Closing Keynote LuncheonEnd the conference on a great note by educating the audience aboutyour company and introducing the keynote speaker (3 minute max)and provide an attendee giveaway. Your logo is prominently displayedon keynote signage, screen and table tents. We’ll also provide askirted display table in the back of the room if desired.

Wi-Fi NetworkWe’ll create a custom splash page with your logo and specialmessage. We can even customize the password to align with yourbrand. This is a heavily utilized benefit that provides many brandingand recognition opportunities.

Charging StationEveryone has a mobile device right? We’ll feature your logo at thecharging station located near your booth in the exhibit hall onTuesday and Wednesday. This is a perfect platform to promote brandawareness and highlight your products and services.

PLATINUM$10,000Three Opportunities remains available

KYSHRM Welcome Reception SOLD–Anthem Blue Crossand Blue Shield

We’re changing things up this year! Sponsor the event (held insidethe exhibit hall on Tuesday) that kicks off the conference. You’ll enjoylots of networking, entertainment and prizes. Your logo will appear onnapkins and signage, and you’ll have the opportunity to speak. It’syour chance to revel in the spotlight!

Networking Reception SOLD–KentuckyONE Health

Held on the Belle of Louisville on Wednesday night after the exhibithall closes, this reception offers an open bar, heavy appetizers,entertainment and prize giveaways throughout the evening — plentyof opportunities to be noticed. Your logo will appear on napkins andsignage, and you’ll have the opportunity to speak. We’ll also providea skirted display table if desired.

Conference Tote Bag SOLD–Fisher & Phillips/Foundations HR Consulting

Logo is solely featured on one side of the conference tote bag.

Bottled Water SOLD–Kentucky Underground Storage, Inc. (KUSI)

Logo featured on conference water bottles.

Conference Directory NEW!Logo appears on the cover of the printed conference directory, andyour full-page, color ad appears on the back cover.

Mobile App Interactive Banner Ad – two available –

Guidebook is the handy conference app includes schedules, vendorslisting and much more. We’ll feature your rotating ad throughout theconference. Learn about the app at guidebook.com.



ASSOCIATE$5,000Four Opportunities remain available

Website SOLD–Lockton Dunning Benefits

Banner ad and weblink on the speaker material download page ofthe conference website.

Pens & Highlighters SOLD–Incipio Workforce Solutions

Logo included on the conference pens and highlighters.

Prize Card SOLD–Mountjoy Chilton Medley LLP

Logo appears on prize cards required for attendee eligibility in the$2,500 cash prize drawing. You’ll receive additional exposure asattendees drop off the completed forms at your booth. Think outsidethe box and provide a branded item for attendees that drop off theirprize cards to you!

Tote Bag Insert – three available –Insert (you provide) in the conference attendee tote bag.

Notepads SOLD–Kightlinger & Gray, LLP

Logo (one color) on conference notepads distributed in tote bags.

Tuesday Break – held before the exhibit hall even opens! –Logo on signage and napkins. We’ll provide a skirted display table soyou can meet and greet during this break if you desire.

Wednesday Breakfast SOLD–Dental Health Options

Logo on signage, napkins and table tents, plus recognition duringannouncements.

Wednesday Morning Break SOLD–Sullivan University

Logo on signage, napkins and table tents, plus recognition duringannouncements.

Wednesday Lunch SOLD–Littler Mendelson, P.C.

Logo on signage, napkins and table tents, plus recognition duringannouncements at the busiest exhibit hall traffic of the conference!

Wednesday Afternoon Break SOLD–ARGI Financial Group

Logo on signage, napkins and table tents, plus recognition duringannouncements

Track Sponsorship – two remain available –

Logo on signage in the breakout session location; logo on screen;and recognition during the session.• Business Management Strategy • Management SOLD–Stoll Keenon Ogden• Motivation• Human Resource Law SOLD–Sturgill, Turner, Barker &

Moloney, PLLC

• Benefits & Compensation SOLD–Ultimate Software


Exhibit Hall Floor plan

Contact Information:

Company Name:_________________________________________________________List the company name as it should appear on signage, booth, directory and online.Please initial here to indicate this is the official company name you’d like listed for allevent materials: _______

Company Address:_______________________________________________________

City:________________________________ State:______ Zip Code:______________

Contact for All Exhibitor Correspondence:__________________________________

Title:____________________________________________________________________

Telephone:____________________________ Fax:______________________________

Email:__________________________________________________________________(Confirmation will be sent to this email address)

Purchase & Payment Details:

Booth assignment will not be made until payment is received

Total Amount____________ Bill my company PO#____________

Method of Payment: Check AMEX MasterCard Visa Make checks payable to Kentucky Chamber of Commerce

Credit Card Number:______________________________________________________

Exp. Date:_________________ Security Code (3 digit code on back):_____________

Cardholder’s Name (please print):___________________________________________

Cardholder’s Signature:____________________________________________________

Application Completion

Important: Please initial indicating that you have read and agree to the Exhibitor andSponsor Terms and Conditions on the next page:______________ (initials here)

Please complete, sign and fax this page to 502-848-8768 or 502-695-5051OR Scan and email to [email protected]

Signature:________________________________________________________________

Company:________________________________________________________________

Signed by (print name):____________________________________________________

Date:____________________________________________________________________

Sponsor Application

Please contact Andrea Flanders at 502-848-8723 or [email protected] with any questions.

Galt House Hotel • Louisville, Ky. • Aug. 30 - Sept. 1, 2016


Select Sponsorship

Presenting – $25,000 Exclusive! SOLD

Titanium – $15,000 Tuesday Closing Keynote SOLD

Thursday Closing Keynote Luncheon

Wi-Fi Network

Charging Station

Platinum – $10,000 KYSHRM Welcome Reception SOLD

Networking Reception SOLD

Conference Tote Bag SOLD

Bottled Water SOLD

Conference Directory

Mobile App Interactive Banner Ad (2)

Banner Ad #1

Banner Ad #2

Associate – $5,000 Website SOLD

Pens and Highlighters SOLD

Prize Card SOLD

Tote Bag Insert

Insert #1

Insert #2

Insert #3

Notepads SOLD

Tuesday Break

Wednesday Breakfast SOLD

Wednesday Morning Break SOLD

Wednesday Lunch SOLD

Wednesday Afternoon Break SOLD

Track Sponsor (5)

Advanced Strategic

Management SOLD

Motivation

Human Resource Law SOLD

Benefits and Compensation SOLD

Mail Payment to:Attn: Business Education Dept.Kentucky Chamber of Commerce464 Chenault Rd.Frankfort, KY 40601

Make checks payable to:Kentucky Chamber of Commerce

2016 KYSHRM EXHIBITOR & SPONSOR TERMS

1. Contract Conditions. These exhibition regulations shall apply to the exhibitor and/or sponsor ("Exhibitor/Sponsor") identified on theExhibitor/Sponsor Application/Contract, for the 2016 Kentucky Society for Human Resource Management Conference (the "Conference"), whichhas been received by the Kentucky Chamber of Commerce ("Chamber").

2. Exhibition Space. Exhibition space will be assigned by Chamber on a first-come, first-serve basis to exhibitors who complete and returnthe Application/Contract with payment; however, Chamber reserves the right to reassign exhibition booth space if necessary. Chamber reserves theright to refuse exhibition booth space to any potential exhibitor.

3. Exhibition Space Rental. Chamber must receive Exhibitor’s/Sponsor’s payment in full by June 3, 2016 to reserve Exhibitor’s/Sponsor’sexhibition booth space. Such payment may be mailed to the address set forth on the Application/Contract.

4. Set Up/Tear Down. Exhibitor/Sponsor set up is Tuesday, August 30, 2016 from 10 a.m. to 5 p.m. Tear down and move out is Wednesday,August 31, 2016 from 4 p.m. to 6 p.m.

5. Booth Staffing. A representative of Exhibitor/Sponsor must occupy its booth during all scheduled exhibit hours of the Conference.

6. Conference Cancellation. Chamber reserves the right to cancel the Conference if it is deemed necessary. In the event of any suchcancellation, Chamber will refund Exhibitor’s/Sponsor’s payment in full, and Exhibitor/Sponsor shall waive any and all damages and claims fordamages in connection with such cancellation.

7. Exhibitor/Sponsor Cancellation. Prior to June 3, 2016, Exhibitor/Sponsor may withdrawal from the Conference and receive a full refundless a Fifty Dollar ($50.00) administrative fee. Chamber will not provide any refund if Exhibitor/Sponsor withdrawals after June 3, 2016.

8. Fire Prevention/Safety. All display material used in any exhibit must be flame retardant. All electrical wiring must be in good condition,must conform to local fire regulations and must be able to pass inspection by the fire marshal. In addition, Exhibitor/Sponsor shall take precautionsfor the safety of other exhibitors and all other persons attending the Conference.

9. Shipping. Chamber will forward shipping information to Exhibitor/Sponsor upon receipt of the Application/Contract. All shipments will beat Exhibitor’s/Sponsor’s own risk and expense, and must be prepaid.

10. Electric. Chamber will forward information regarding electrical needs to Exhibitor/Sponsor upon receipt of the Application/Contract.Exhibitor/Sponsor will be charged for any electrical needs.

11. Insurance. Exhibitor/Sponsor acknowledges that the Chamber, Kentucky Society for Human Resource Management (“SHRM”) and theGalt House Hotel do not maintain insurance covering Exhibitor’s/Sponsor’s property. If Exhibitor/Sponsor desires to insure its exhibit materials,goods, and/or equipment against theft, damage by fire, accident, or loss of any kind, it shall do so at its own expense.

12. Liability. Exhibitor/Sponsor hereby agrees to indemnify, defend and hold harmless the Chamber, SHRM and the Galt House Hotel, andeach of their officers, directors, employees and agents from and against any actions, law suits, costs, damages, claims and expenses (includingattorneys' fees) arising from any damage to property or bodily injury to Exhibitor/Sponsor, his agents, representatives, employees, or any otherpersons by reason of the Exhibitor’s/Sponsor’s occupancy or use of the exhibition facilities.

13. Assignment. Exhibitor/Sponsor shall not assign or sublet any of its assigned exhibition booth space.

14. Enforcement. Exhibitor/Sponsor agrees to comply with the regulations contained herein, and any rules and regulations set forth by theGalt House Hotel. Chamber reserves the right to evict Exhibitor/Sponsor in the event of any violation of these regulations. In addition, Chamberreserves the right to prohibit Exhibitor/Sponsor from displaying all, or any part, of an exhibit that is deemed unsuitable for the Conference byChamber.

15. Amendments. Chamber reserves the right to amend these regulations at any time, as it deems necessary. Chamber shall have the fullpower to interpret and enforce all of the regulations contained herein.


Documents

2016 Sponsorship Opportunities - kyshrmconference.com€¦ · 2016 Sponsorship Opportunities NEW Dates and Location! Makea strong impact andstandout from your competition! Why Participate