2019-2022 RFP Orientation - Amazon S3 · November 1, 2018 Community Impact Fund RFP Released November 2, 5, & 6, 2018 RFP Orientation Sessions November 30, 2018 Community Impact Fund

2019-2022 RFP Orientation

UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas

UWMD Staff Introduction

Title Staff Person Phone Email

Vice President, Economic Mobility Greg Mangum 214.978.0027 [email protected]

Vice President, Thriving Families Dr. Roslind Blasingame-Buford 214.978.0056 [email protected]

Senior Director, Strong Start Kriston Jackson 214.978.2092 [email protected]

Senior Director, Community Impact Operations

Mark Pollack 214.978.2012 [email protected]

Director, Career Pathways Andrea Glispie 214.978.2048 [email protected]

Director, Youth Success Lindsay Willess 214.978.0032 [email protected]

Director, Economic Mobility Mark Hamm 214.978.2062 [email protected]


Agenda

• About United Way of Metropolitan Dallas

• Community Impact Fund RFP Process & Timeline

• Stewardship

• foundationConnect

• Review the LOI

• Questions and Answers

• Closing

About United Way of Metropolitan Dallas

United Way of Metropolitan Dallas treats 360 degrees of need. We tackle complex social problems by surrounding North Texas with programs that make real progress in the areas of Education, Income and Health: the essential components of a thriving community. By 2020, we'll move 250,000 North Texans out of poverty, give thousands the tools to lead healthy, productive lives and ensure that 60% of students graduate with the skills to succeed in whatever comes next. We only invest in our local area and have been a trusted community partner for over 90 years. With your support, we can lift up those in need and create hope for a better tomorrow.


• We set goals, measure progress and inspire philanthropy across North Texas.

• We invest in the best community programs so they can do more.

• We identify local problems that aren't being addressed and develop innovative solutions for them.

• We strengthen non-profits by improving organizational efficiency and operations.

• We mobilize volunteers and forge partnerships that result in greater collaboration and impact.

• We promote public awareness of community issues and advocate for just and effective public policy.

Community Impact Fund RFP Process and Timeline


2019 – 2022 Community Impact Fund Major Updates

• Basic Needs: Now included within Income Impact Area as a 3-year grant

• Limit of One Application per Organization: Holistic applications that demonstrate how services layer support for clients

• LOI & Full Application Process

• 9 Strategy Areas: Previous strategy areas (14) have been combined/consolidated – no key focus area has been omitted

• Common Measures: Primary method to demonstrate program impact; limited unique outcomes


Community Investment Strategy/Priority Areas

We anticipate that all currently funded programs will be eligible to reapply in the refined strategies.

2016-2019 2019-2022

Edu

cati

on

1. Parents & Mentors2. Early Childhood3. Afterschool & Summer4. Math & Science5. College & Career Preparation

1. Strong Start2. Academic Success3. Success After High School

Inco

me 6. Workforce Development

7. Financial Capability4. Career Pathways5. Financial Capability6. Stabilization Services/Basic Needs

Hea

lth

8. Physical Health9. Mental Health10. Preventive Care11. Obesity12. Substance Abuse13. Family Violence

7. Primary & Clinical Care8. Behavioral & Mental Health9. Health Promotion

14. Basic Needs


Process

Funding Decisions

Site VisitsInternal & Volunteer

Review

Full Application

Stewardship Review

LOI ReviewLetter of

Intent

Nov 1 –Nov 30

Week of Jan 21 –Feb 22

March 2019

April & May 2019

June 2019December 2018 & January 2019


2019 – 2022 Community Impact Fund Timeline

Date Description

November 1, 2018 Community Impact Fund RFP Released

November 2, 5, & 6, 2018 RFP Orientation Sessions

November 30, 2018 Community Impact Fund LOI Due

November 30, 2018 Stewardship Report Due for Organizations NOT Currently Funded by UWMD

December 31, 2018 Stewardship Report Due for Organizations That ARE Currently Funded by UWMD

Week of January 21, 2019 LOI and Stewardship Results Notification

February 22, 2019 Community Impact Fund Full Application Due

Stewardship


Purpose of Stewardship

• To assess the financial stability of an organization that is applying for a multi-year grant from United Way of Metropolitan Dallas

• Pertains to the overall organization, not the financial information related to a specific program

• Reviews completed prior to making the Final Application decision

• Done annually for organizations that are awarded grant funding


Stewardship

Initial Review

PassComplete Packet No Audit or Ratio

Concerns

Second ReviewDone by

Stewardship Panel

PassNo Audit or Ratio

Concerns

FailAudit or Ratio

Concerns

FailIncomplete Packet

or Missing Documents


Stewardship - Required Documents

• Independent Audit w/ Management Letter (no older than 18 months from due date)

• Form 990 or Form 990 EZ (no older than 18 months from due date)

• Agency Operating Budget

• Unaudited Financial Statements

• Board Roster

• IRS Determination Letter

• Patriot Act Compliance

• Disclosures


Stewardship – Independent Audit

• There are four levels of evaluation that can be done by a CPA:

• Audit

• Review

• Compilation

• Financial Statement Preparation

• UWMD requires an Audit which is the most thorough and the CPA is required to be independent of the organization. The Independent Audit year end must be no older than 18 months from the due date.


Stewardship - Management Letter

• What is a management letter?

• Most audits will not have a management letter. If your organization does not have one, then there is nothing to submit for Stewardship

• Letter from the auditor generally addressed to the Board of Directors that address issues found during the audit

• Not the cover letter for the Independent Audit report

• Not the letter that organization leadership provides to the auditor during the audit

• If a management letter exists, please provide a formal response from agency leadership to how those issues are being addressed.


Stewardship – Tax Return

• Form 990 or Form 990EZ required

• Form 990-N does not meet requirements

• The year end must be no older than 18 months from due date

• Exceptions

• If your organization is a church or other house of worship that is not required by the IRS to file a return. This exception does not apply to general faith-based nonprofit organizations

• A state institution or government unit that is not required by the IRS to file a return


Stewardship - Board of Directors Roster

• Current roster of Board Members

• Include which committees a Board Member is a part of (executive or other standing committees)

• Please include the demographic information asked for

• Format of document does not matter


Stewardship - Unaudited Financial Statements

• Most recent 3 months of financial statements from the due date of the report

• Example: If the due date is December 31st, then financial statements would need to include September, October, and November

• Include a Statement of Financial Position (Balance Sheet)

• Include a Statement of Activities (Financial Stability Statement)


Stewardship - Disclosures

• Disclosures are adverse changes in or threats to the financial health, status, and outlook of your organization.

• Disclosures could include:• Changes in organizational leadership• Changes in governance • Adverse public relations events or occurrences• Fraud or criminal activity relating to your organization• Litigation relating to your organization• Threatened or ongoing investigations


Stewardship - Other

• Patriot Compliance Act

• Board Approved Agency Operating Budget with Previous and Current Year

• IRS Determination Letter


Stewardship - Entering Report

• The Stewardship Report in foundationConnect cannot be saved in progress and then returned to at a later point

• Our recommendation is to pull together all the required documents for upload and enter the required information in a single setting

• In addition to the details provided in the RFP you can view the report inside foundationConnect


Stewardship - Questions

If you have questions about Stewardship please contact:

Mark Pollack

[email protected]

214.978.2012

mailto:[email protected]

foundationConnect


foundationConnect

• UWMD’S NEW online application software

• Link is available at the bottom center of UWMD’s homepage

• ALL Stewardship Reports must be submitted through foundationConnect

• ALL Applications must be submitted through foundationConnect

• Brief videos showing how to register and navigate foundationConnect are available in Non-Profit Toolkit

• More details, instructions, and an FAQ section is available in the RFP


foundationConnect – Login Screen


foundationConnect – Creating an Account

• Click the “New User?” Link

• Complete and save your registration

• Once you submit your registration, UWMD staff will review and approve your organization. When the organization is approved you will receive an email confirmation message

• Follow the instructions on that message to login and begin the Application and Stewardship Report

• DO NOT WAIT TO CREATE AN ACCOUNT UNTIL THE DAY THE LOI IS DUE


foundationConnect – Existing Account

• Login using your account information

• Arrive on the Grantee Dashboard Page

• Select the Grant Opportunities tab to begin working on the LOI

• Select the Stewardship Forms tab to begin working on the Stewardship Forms

• Once LOI application is started it will show up in the “Open Items” menu on the Grantee Dashboard


foundationConnect – Application


foundationConnect – Multiple User Access


foundationConnect – Tips

• Please create a foundationConnect account as soon as possible

• Do not create an account or login for the first time on the day the application is due

• Stewardship Report CANNOT be saved and returned to

• Submitting the application 30 minutes before it is due is a risky idea


Review the Letter of Intent(LOI)


The New LOI Process

• Simplifies the application process and the application itself for organizations

• Due to the use of the LOI, UWMD staff are no longer providing formal draft reviews of entire applications

• For reference, we have provided the full application in the RFP that will be done should an application be selected to move on to that stage of the application process


One Holistic Application

• One application per agency is allowed

• It is intended for this application to be more holistic and UWMD now does not require you to split up programs into different applications

• Focus on the core areas of your program, that holistically serve the same population

• If you have multiple programs that serve different clients you’ll have to decide which program to apply with


One Holistic Application

• If your organization has one program (Program A) then just apply for that program

• If your organization has multiple programs you have to make a choice on which program you will be applying with (Program A, Program B, Program C)

• However, you can now bundle programs or services together if:

• This provides a holistic vision for client/household, and/or

• Greater than 50% of clients/households receive services from the bundled programs


One Holistic Application – Real World Example

• Program A is a job training course, Program B is a food pantry, and Program C is a dental care program

• If greater than 50% of clients in the job training course access the food pantry as a form of income support or the food pantry is part of the holistic services provided for clients, then the bundled application can include Program A and Program B

• If greater than 50% of clients in the job training course access the dental program as well or if the dental program provides service that are holistic for the client, then Program C could also be included in the bundled application


One Holistic Application – Example continued…

• If the dental program has a substantially different set of clients (less than 50% overlap) and is unrelated to the job training program, then it could not be bundled into the application

• In this case the organization would have to decide to apply for Program A/B or Program C

• If through the application you can make the case that the programs that are bundled together provide a holistic service for clients them you are good to do so. The 50% of clients is a good measure to demonstrate this overlap.


One Holistic Application – Other Ways to Think About This

• Another way to think about if you offer holistic programming to clients is by thinking about the client experience once they walk in the door. If a client typically accesses multiple programs as part of their experience then those programs can be bundled.

• Holistic does not need to be limited to “overlapping”, especially in Education services. Programs can scaffold services. An example could be a Pre-K Readiness to Early Literacy to College Readiness. These programs potentially serve the same students over time as a continuum.


LOI – Questions

1. Enter Your Organization Name

2. Enter The Name of the Program

Page 17 of the RFP


LOI - Questions

3. Enter the Annual Request Amount

• This needs to be the annual dollar amount. The amount will be the same each year over the course of the three year grant. It is not the aggregate amount.

• There is no minimum or maximum request amount

• You should however, reference the range of current grant awards available on our website here: https://unitedwaydallas.org/about/community-investments/

• As a guideline, UWMD generally does not want to fund more than 50% of a program budget

https://unitedwaydallas.org/about/community-investments/


LOI - Questions

4. Select the Strategy/Priority Statement(s) the Program Will Address

• You must select at least one of the Strategy/Priority Statement, but can select multiple as long as your program aligns with those selections

• The selection(s) can stay within an Impact Area (Education, Income, and Health), or the selections can cross over multiple Impact Areas


Community Investment Strategy/Priority Areas

We anticipate that all currently funded programs will be eligible to reapply in the refined strategies.

2016-2019 2019-2022

Edu

cati

on

1. Parents & Mentors2. Early Childhood3. Afterschool & Summer4. Math & Science5. College & Career Preparation

1. Strong Start2. Academic Success3. Success After High School

Inco

me 6. Workforce Development

7. Financial Capability4. Career Pathways5. Financial Capability6. Stabilization Services/Basic Needs

Hea

lth

8. Physical Health9. Mental Health10. Preventive Care11. Obesity12. Substance Abuse13. Family Violence

7. Primary & Clinical Care8. Behavioral & Mental Health9. Health Promotion

14. Basic Needs


LOI - Questions

5. Provide a Statement of Needs

• What is the issue? How do you know that your program will reduce/solve the issue?

• Share quantitative and qualitative data specific to the needs of the target population you serve

• Include sources, but use simple references

• Please share as localized data as possible (for example zip codes or local cities vs. national statistics)


LOI - Questions

6. Program Narrative

• Provide the plan for the proposed program and how it meets the above needs within the community

• Describe the geographic service area

• Describe key program activities

• Describe historical evaluation results or findings that demonstrate impact


LOI - Questions

6. Program Narrative continued…

• For a new program, describe any justification or model programs to support the effort to start a new program

• Provide a brief future vision for the program over the course of the 3 year grant period


LOI - Questions

7. Common Measures

WHEN COMPLETING THIS SECTION PLEASE REFERENCE THE “SOCIAL SERVICES ALIGNED MEASURES FRAMEWORK: STANDARDS OF MEASUREMENT & PRACTICE” DOCUMENT

This Document Can be Found:

• In the Non-Profit Toolkit section of our website next to the RFP

• There is a hyperlink inside the actual application system that directs you to the Non-Profit Toolkit


LOI - Questions

7. Common Measures continued…

• The minimum is one common measure per strategy/priority statement. If you selected 3 strategies/priority statements, then the minimum is 3.

Example: One Strategy/Priority Statement

If you select the Strong Start as an area, at least one measure needs to be from the Strong Start section of Common Measures

Example: Three Strategy/Priority Statements

If you select Strong Start, Health Promotion and Academic Success, one measure needs to be selected from the Strong Start section, one measure from the Health Promotion, and one measure from the Academic Success section.


LOI - Questions


• There is no maximum, but be realistic about the measures you put in as you’ll be reporting on them down the line

• More common measures selected can better demonstrate the effectiveness of your program


LOI - Questions


• Evaluation Method should be a brief description of what you use

• “How Often Measured” presents a drop down menu of options so select the one most applicable

• All three columns must be completed for each measure you select

• There is space to add up to three measures but that is not required

• Remember Detailed explanations are provided in the Standards Document


LOI - Questions

8. Use of Funds – UW Requests as Percent of Total Expenses

• Enter the Annual amount requested in the column for 2019-2020 – Year 1

• This amount should match question #3

• Enter Total Program Expense, which should include the entire cost of the program


LOI - Questions

8. Use of Funds Program Costs/Expenses

• Enter the current year and then the three future years of the grant funding in the Total Program Expenses

• Enter the projected number of clients for each of these years


LOI - Questions

9. Contact Information

• Provide Contract Information for CEO/Executive Director

• Provide Program Contact Information

This person will receive any notifications, reminders, and messages related to grant applications. They will also be our primary contact for questions related to the LOI.

Closing


Next Steps

• LOI Due for All Applicants: Friday November 30, 2018 – 4:00 pm

• Stewardship for New Applicants Due: Friday November 30, 2018 –4:00 pm

• Stewardship for Current Service Providers Due: Monday, December 31, 2018 – 4:00 pm


Next Steps

• Week of January 21, 2019

• Notification of whether or not your organization will be invited to submit the Community Impact Fund Final Application

• Notification of whether or not your organization met the Stewardship Requirements


Next Steps

• Go login to foundationConnect or create a new account

• Begin to collect Stewardship information

• Visit United Way’s Nonprofit Toolkit Page to find relevant documents and resources


United Way Staff That Can Assist With LOI Questions

• Andrea Glispie - Career Pathways

• Lindsay Willess & Kriston Jackson - Strong Start, Academic Success, Success After High School

• Mark Hamm - Financial Capability, Stabilization Services/Basic Needs


United Way Staff That Can Assist with LOI Questions

• Greg Mangum & Roslind Blasingame-Buford – Primary & Clinical Care, Behavioral & Mental Health, Health Promotion

• Greg Mangum for Health related programs focusing on adults

• Roslind Blasingame-Buford for Health related programs focusing on families or children

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GIVING TUESDAY