2019/20 New Parent Kickoff MeetingJuly 1st, 2019

Marching Band ProgramPurpose of Summer RehearsalsAttendanceSchool Fee vs. Event/Meal CostsParent CommunicationWrap UpQuestions and Answers

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Investing in our students - skills for a lifetimeGoal setting

Organization

Team work

Prioritization

Confidence

Leadership

Physical fitness

Music

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Football games

CompetitionsOhio Music Education Association (OMEA)

District level

State level

Bands of America (BOA)

Parades

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Forward and backward marching

Lateral slides

Horn position

Correct marching style feet

Guiding with other members

Reading a chart; using a dot book

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Core body strength to be able to hold your body correctly

Upper body strength to be able to hold instrument correctly

Lower body strength to be able to use correct marching technique in all styles and all tempos

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Use of air

Tone production

Articulations

Tuning

Technique

Key centers/scale knowledge

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Pregame Fight Song, Alma Mater, National Anthem

Football / Competition ShowStand Tunes

Ten or more songs specific to football games

Eighth Grade Show Two more songs

HomecomingSpecial Music

Veterans Day and Memorial Day Salute to America’s Finest

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Report times communicated via Charms calendar, text message, email and Facebook

Early is on time and on time is late!

SchedulingAvoid appointments during band rehearsals / events

Minimize conflict with family vacations as much as possible

Provide employers with band schedule

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Online summer absence form

Report absences ahead of time

Submit each absence separately

Located in Charms “News”

Link to absence form

https://forms.gle/9LuKkDFdzU22tf6g8

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Identify/resolve scheduling conflicts with other school activities at least two weeks in advance

Make every effort to be at both activities for the maximum time possible

Performance or game takes precedence over a practice or meeting

If both activities have practices, split missed time equally with agreement from both directors and/or coaches

In the event you can’t find a solution, work with directors and/or coaches to agree on which place you are needed more

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Band Payments

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Optional Costs: Concessions (football, band camp, BOA trips, OMEA); Pictures

All charges to band

members are passed

through at cost.

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Top 3 Charms Parent Actions (And a few more)

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4. Report all

absences via this

link/form; do not

send email

2. View Calendar

3. Maintain Finances

6. Keep Records

Current

5. Access handouts

and forms

1. Volunteer!

New Family Onboarding

Resources when online tools are not enoughParent Section Leaders

Executive Committee Member

Treasurer or Assistant Treasurer for payment questions

VP Fundraising for programs

VP Liaison for Chaperone/Volunteer questions

Unsure who to talk to?

Contact Secretary – secretary@nordoniabands.org

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Parent Section Leaders

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Color Guard Rachel Czuba (330) 931-9655 rkczuba@gmail.com

Percussion Cindy Costello (440) 897-4970 ccostello@diversifiedmolds.com

Flute Dora Rankin (440) 570-1311 dorarankin2468@gmail.com

Clarinet Bundle Dalrymple (216) 536-3552 bundledalrymple@ymail.com

Saxophone Roberta Knisley (216) 990-6390 roberta_knisley@yahoo.com

Trumpet Kim Travers (330) 631-8282 travers@twc.com

Low Brass Deb Stoneman (330) 888-5217 stonemandeb@gmail.com

Responsibilities:• Assist with new family questions and needs• Coordinate section spirit wear options and orders with VP Fundraising• Coordinate section raffle basket themes and donations for fundraising events• Section assigned a night to work concessions• Assist with finding volunteers for concessions night assigned to section• Reinforce/follow up on organization deadlines and reminders

2019-20 Executive Committee

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Role Name / Email Band Members

President Carlton Gucpresident@nordoniabands.org

11th – Percussion

VP Fundraising Jenn Brownfundraising@nordoniabands.org

10th - Percussion

VP Liaison Sara Petersliaison@nordoniabands.org

10th - Saxophone

VP Marching Band Jim Baumgartnermarchingband@nordoniabands.org

11th – Color Guard

VP Special Events Sheila Raiaevents@nordoniabands.org

11th - Percussion

Treasurertreasurer@nordoniabands.org

Assistant Treasurer Michelle Fabecasst.treasurer@nordoniabands.org

11th – Mellophone

Secretary Katie Lewissecretary@nordoniabands.org

10th – Color Guard11th – Color Guard

Questions and Answers

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2019/20 Parents and Students Kickoff MeetingJuly 1st, 2019

2019 Marching Band2019 ScheduleParent Communication and ResourcesNordonia Band Aides

IntroductionTreasurer OverviewBand CampVolunteer OverviewFundraising OverviewSpecial Events

Wrap UpQuestions and Answers

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DirectorsTom Weaver, Director of Bands

Kevin Niese, Assistant Director

BrassBernie Williams, Brass Caption Head

Stephen Stavnicky, High Brass Specialist

WoodwindCraig Wohlschlager, Woodwind Caption Head

Eric Vasquez, Saxophone Specialist

Jessica Hall, Flute Specialist

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PercussionJason Phillips, Battery Specialist

Josh Leslie, Assistant Battery

Emily Strang, Front Ensemble

Color GuardNicole Shoenfelt, Head Color Guard Specialist

Amanda Lang, Color Guard Specialist

Madison Morgan, Color Guard Specialist

VisualChris Corrie, Visual Caption Head / Low Brass Specialist

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Grade Levels

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June 24th - July 10th Mon. & Wed. 9-1 (no reh. July 3rd)

July 15th - 18th Mon. & Thurs. 9-4 (lunch from 12-1)Tues., Wed. 9-1

July 22nd - 26th Mon. through Fri. 9-4 (lunch 12-1)

July 28th – Aug. 2nd Away Band Camp (Leave appx . 8 AM Sun; return appx. 4 PM Fri)

Aug. 5th - 9th Tues.-Fri. 9-4 (lunch 12-1)

Aug. 12th - 16th Tues. & Fri. 9-1Wed. & Thurs. 9-4 (lunch 12-1)

Aug. 19th – Nov.7th Mon & Thu** : 6:00 PM – 9:00 PM Evenings

** Check Charms Calendar for variation.

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June 24th - July 10th Mon. 9-1, Tues. 6-9, Wed. 9-1 (no reh. July 3rd)

July 15th - 18th Mon. 9-4, Tues. 6-9, Wed. 9-1Thurs. 1-8 PM (dinner 4-5)

July 22nd - 26th Mon., Wed. & Fri. 9-4 (lunch 12-1)Tues. & Thurs. 1-8 (dinner 4-5)

July 28th – Aug. 2nd Away Band Camp (Leave appx . 8 AM Sun; return appx. 4 PM Fri)

Aug. 5th - 9th Tues.-Fri. 9-4 (lunch 12-1)

Aug. 12th - 16th Tues. & Fri. 9-1Wed. & Thurs. 9-4 (lunch 12-1)

Aug. 19th – Nov. 9th Mon & Thu** : 6:00 PM – 9:00 PM Evenings

** Check Charms Calendar for variation.

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Top 3 Charms Parent Actions (And a few more)

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4. Report all

absences via this

link/form; do not

send email

2. View Calendar

3. Maintain Finances

6. Keep Records

Current

5. Access handouts

and forms

1. Volunteer!

Parent Section Leaders

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Color Guard Rachel Czuba (330) 931-9655 rkczuba@gmail.com

Percussion Cindy Costello (440) 897-4970 ccostello@diversifiedmolds.com

Flute Dora Rankin (440) 570-1311 dorarankin2468@gmail.com

Clarinet Bundle Dalrymple (216) 536-3552 bundledalrymple@ymail.com

Saxophone Roberta Knisley (216) 990-6390 roberta_knisley@yahoo.com

Trumpet Kim Travers (330) 631-8282 travers@twc.com

Low Brass Deb Stoneman (330) 888-5217 stonemandeb@gmail.com

Responsibilities:• Assist with new family questions and needs• Coordinate section spirit wear options and orders with VP Fundraising• Coordinate section raffle basket themes and donations for fundraising events• Section assigned a night to work concessions• Assist with finding volunteers for concessions night assigned to section• Reinforce/follow up on organization deadlines and reminders

Organization

MembersParents of students in the instrumental music department shall be considered active membersAnyone, 21 years of age or older, interested in the progress and development of the instrumental music program of the Nordonia Schools is eligible for membershipMonthly meetings first Monday of the month unless conflict requires reschedulingNo dues

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2019-20 Executive Committee

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Role Name / Email Band Members

President Carlton Gucpresident@nordoniabands.org

11th – Percussion

VP Fundraising Jenn Brownfundraising@nordoniabands.org

10th - Percussion

VP Liaison Sara Petersliaison@nordoniabands.org

10th - Saxophone

VP Marching Band Jim Baumgartnermarchingband@nordoniabands.org

11th – Color Guard

VP Special Events Sheila Raiaevents@nordoniabands.org

11th - Percussion

Treasurertreasurer@nordoniabands.org

Assistant Treasurer Michelle Fabecasst.treasurer@nordoniabands.org

11th – Mellophone

Secretary Katie Lewissecretary@nordoniabands.org

10th – Color Guard11th – Color Guard

Meetings

2019

Mon 7/1 (Kick Off)

Mon 7/22

Mon 8/12

Mon 9/9

Mon 10/7

Mon 11/4

Mon 12/2 33

2020

Mon 2/3

Mon 3/2

Mon 4/20

Mon 5/11

First Monday of Month @ 7:00 PM

Treasurer

Funding Sources & Destinations

Band Budget – CommunityBudget from Community/TaxesBuses, Instruments, Instrument Repair, Music, Supplies

School Activity FeeActivy Fee charged for classesStaff – sumner rehersals, band camp, Marching Band Season

Band Fees (Pass Through)Registration and Payments for Marching BandBand Camp, Meals, DCI, Summer Uniform, Overnight Trip

Band Aides – FundraisingFundraising Events, Concessions, Band CardsUniforms, competition show, props, entry fees, year end awards, banquet, medical, operating budget

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Overview

2019-20 BudgetPresented and approved in May 2019 Band Aides Meeting

Band Aides is a non-profit organizationCosts for events and supplies associated with band members are passed on to families

Fundraising efforts cover general band costs and reduce amounts charged to families by approx. $350 per student

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Total Description

Revenue $52,000 Fundraisers, concessions, Knight at the Races, Jazz Dinner, sponsorships, donations

Expenses ($52,000) Marching band costs, pass throughs, special set asides, senior fund, administrative costs

Overview

2019-20 Financial Policies in Charms

Stay current with payments

Payment options

#1 : PayPal/Credit Card through Charms

Immediate Record Keeping#2 : Check made out to Nordonia Band Aides

Drop off in lockbox in uniform room

Mail to: PO Box 560080, Macedonia, Ohio 44056

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Payments

All payments and bills are recorded in Charms

PayPal is recorded immediately upon payment

Checks/cash are recorded when deposited

Payments can be made anytime on or before due date

If you have a positive balance in Charms and you are billed, there is nothing to do; the Treasurer will apply credit to the bill

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Charms Account

The Charms Financial StatementNegative balance means you owe money

Positive balance means you have a surplus available to offset future expenses

Check your student’s account periodically to confirm the balance is as expected

Questions about finances?treasurer@nordoniabands.org or

asst.treasurer@nordoniabands.org

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Multiple Children, Credits

If you have multiple children in band:OK to make one payment

Indicate how to allocate the dollars in the memo field

Fundraising credits/points are recorded at or near the conclusion of the fundraising event

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VP Marching BandJim Baumgartner

Served 20+ years in 555th Air National Guard Band of the Great Lakes• Multiple tours all over the US and overseas

• Mostly supported recruiting efforts for US Air Force to schools, colleges, and

communities

• Long bus rides, hundreds of shows & concerts, and many unforgettable performances

Attended BGSU for 2 years

• Pursued Music Education degree

• Clarinet major, played saxophones in jazz & marching bands

• Met Mr. Weaver in freshman year (30+ years ago…)

• Reconnected 3yrs ago after telling my wife, Tina – “I think I know that guy…”

Very blessed for this opportunity with Nordonia Bands

• My hope is that I can give back and add more to an already great organization.

Raise the Bar Choose to be awesome

Rise to the Occasion Maximum effort on the field

Teamwork is 1st Rate Outstanding parent & staff involvement

To provide leadership and support for band members & their families.

To accomplish this, I ask for both parents & students to do 3-things:

1 Follow schedules but expect changes.

Sometimes, things are as firm as Jello. Please be flexible.

2 Take ownership to learn and use information channels.

Charms, Facebook, Email, Twitter, etc. etc.

3 Go create memories that will last a lifetime.

Through pride, friendships, and HAVING FUN!!!

Near Millersburg, OH (65mi away, 90min drive from NHS)

www.skyviewranch.org

• No daily cleaning by chaperones is required.

• Larger cafeteria w/all food included plus no chaperone serving is required.

• Most housing is air-conditioned with memory foam mattresses.

• The Lodge – Hang out place w/couches & booths and deck overlooking camp.

• Medical Office – Central location across from Lodge and Ranch House (staff).

• Increased from 1- to 4-tents for shade & bad weather (Sharing cost w/Grove City HS)

ACTIVITIES! (check website)

Pond Rope swing, climbing wall, downhill water slide, BLOB

Pool Lazy river, fountain, volleyball available

Other Zip lines, climbing ropes, basketball, corn hole, & more

Sunday July 28th – Friday August 2nd

Skyview Ranch7241 Township Road 319, Millersburg, OH 44654

Volunteer NeedsIndicate interest in Charms profile

Contact Jim Baumgartner marchingband@nordoniabands.org

Setup Sunday July 28th

Chaperones

Prop Building

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Fri. 8/30 Football vs Bedford Home

Fri. 9/6 Football vs Woodridge Home -8th grade night

Fri. 9/13 * Football at Mayfield

Sat. 9/14 * OMEA Competition at Louisville, OH

Fri. 9/20 * Football at Twinsburg

Fri. 9/27 Football vs Wadsworth-Homecoming

Fri. 10/4 * Football at Hudson

Sat. 10/5 * BOA Trip to Ball State University

Sun. 10/6 * BOA Trip Continues – Fun Day at Cedar Point

Fri. 10/11 Football vs Stow Home-Band Senior Night

Sat. 10/12 * OMEA Competition at Norton

Fri. 10/18 * Football at Brecksville

Fri. 10/25 Football vs Cuyahoga Falls Home -Athletic Senior Night

Sat. 10/26 * OMEA Competition – New Philadelphia, OH

Fri. 11/1 * Football at North Royalton

Fri. 11/8 Football playoffs TBA

Sat. 11/9 * OMEA State Finals at Brunswick Time TBA

*Away Events

VP Liaison - VolunteersSara Peters

Volunteer Overview

Responsible for coordinating/assigning all chaperone volunteers

Goal is to get as many parents involved as possible while maintaining a balance of chaperones with experience

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Volunteer Overview - Opportunities

Band is an investment in our students, schools and communityWe have over 300 parents and need everyone to help - please make time to help us help all of our students

Unload equipment after eventsAssist with serving summer mealsVolunteer to help setup / clean up campWork in the concessionsAssist with uniforms (especially after a rainy event)Assist with Fundraising

Watch for weekly emails for updates on needs

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Volunteer Opportunities – Band Camp

Sunday July 28th – Friday August 2nd

Skyview Ranch7241 Township Road 319, Millersburg, OH 44654

Volunteer needsSetup - SundayBus to Camp – Sunday AMChaperone – Full Week or Half WeekBus to High School – Friday PMProp Building

Medical CrewLoad/Unload Truck – just show up to help

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NOTE: Indicate your desired roles via

“Interests” in your Charms profile.

Volunteer OpportunitiesFootball Games and Competitions

Chaperone – Away Events (Bus)

Chaperone – Home Events

Performance Support Crew

Competition Crew

Medical Crew

Media

Prop Building

Uniforms

50/50

Concessions

Spirit Wear

Krispy Kreme

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Sign up via Charms

Access via “Calendar” or “Volunteers”

Volunteer – Where Can We Count On You?

PERSPECTIVE:53 volunteers needed for home football game

390 volunteers needed for 10 football games; does not include Exec Committee roles

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VOLUNTEERS - Football - @ Home 53

CG KRISPY KREME - PARENT SUPERVISOR 4

CHAPERONE (HOME) 12

CONCESSIONS - 6:00-8:30 4

CONCESSIONS - 7:00-10:00 4

CONCESSIONS - CHIK-FIL-A PICKUP / RETURN 1

CONCESSIONS - DIPPIN' DOTS 2

CONCESSIONS - GRILL ASSISTANT 2

CONCESSIONS - GRILL MASTER 1

CONCESSIONS - LEAD 2

CONCESSIONS - SETUP 2

FUNDRAISING - 50/50 2

FUNDRAISING - BUTTONS 2

FUNDRAISING - SPIRIT WEAR 3

MEDIA - PHOTOGRAPHER 1

MEDIA - VIDEOGRAPHER 1

MEDICAL 1

PERFORMANCE SUPPORT CREW 6

UNIFORM CREW 2

VISITING BAND HOST 1

VOLUNTEERS - Football - @ Home 53

CG KRISPY KREME - PARENT SUPERVISOR 4

CHAPERONE (HOME) 12

CONCESSIONS - 6:00-8:30 4

CONCESSIONS - 7:00-10:00 4

CONCESSIONS - CHIK-FIL-A PICKUP / RETURN 1

CONCESSIONS - DIPPIN' DOTS 2

CONCESSIONS - GRILL ASSISTANT 2

CONCESSIONS - GRILL MASTER 1

CONCESSIONS - LEAD 2

CONCESSIONS - SETUP 2

FUNDRAISING - 50/50 2

FUNDRAISING - BUTTONS 2

FUNDRAISING - SPIRIT WEAR 3

MEDIA - PHOTOGRAPHER 1

MEDIA - VIDEOGRAPHER 1

MEDICAL 1

PERFORMANCE SUPPORT CREW 6

UNIFORM CREW 2

VISITING BAND HOST 1

Volunteer – Additional Students / Children

We are a band family and want to include as many folks as possible. However, some volunteer areas are not appropriate for younger and/or alumni students.

Guidelines to follow:Volunteer positions should be filled by current band parents first; if additional help is needed, younger students and/or alumni may be considered depending on the role

Do not assume; Band Director, Band Aides President and/or VP Liaison need to approve parents bringing children along when volunteering

If approved, additional children must not be a distraction during the event or for the parent who has volunteered for role

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FundraisingJenn Brown

Overview

Fundraising supports the band AND helps offset personal costs of participationAll families participate; raising money is two-fold:

General fund: uniforms, trucks and drivers, insurance, props, music, staff, etc.Personal costs: uniform maintenance, band camp, trips, etc.

Band members before your students were born were raising funds that paid for today’s uniforms.We are helping today’s band members with their events and also saving to help future band members.

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Overview

July – Band Community Discount CardsAugust – TAG Day (8/24/2019)September – Yankee CandlesOctober – Honey Baked Ham

TRIPDine Out Events (Chipotle)Theme Raffle (Business Expo)ConcessionsKrispy Kreme - Doughnuts50/50 RaffleSpirit Wear

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Band Community Discount Card

$10 Each

Discounts @ 24+ Community Businesses

Available July 15th

Smart Phone Application!

Goal: Each Student sells 10 cards

Earn Points to students account5 points for each card sold

Be enterprisingCards are an easy sell

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TAG Day

Marching Band Tradition

Students in small groups walk the neighborhoods and ask for donations

Donations are Tax Deducatable

Informational flyer/tag

Need Parent Drivers

Cook-out at end of day – 2 PM

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VP Special EventsSheila Raia

Overview

Bands of America (Overnight)OMEA CompetitionsOMEA State FinalDecember - Winter Arts FestivalKnight At The RacesJazz Dinner March - Business ExpoMay - Middle School Large Group OMEAMay - Memorial Day Parade

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Wrap Up

Volunteer

Charms Website for Information

Parent Sections Leaders

Band Aides Executive Committee

Finances – keep current

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Questions and Answers

66

Extras