2020-2024 CAPITAL IMPROVEMENT PLAN - CivicPlus

2020-2024 CAPITAL IMPROVEMENT PLAN

April 2, 2019

2020-2024 Capital Improvement Plan

April 2, 2019 Page 2 of 7

INTRODUCTION The Capital Improvement Plan (CIP) is a planning tool used to provide a multi-year vision of the Village’s future capital needs. Capital projects are typically the largest expenditure in an annual budget which makes the CIP a critical tool for the Village’s budget discussions. By outlining future costs for capital projects, the Village can plan for funding and project phasing. The Village’s goal in developing a CIP is multifaceted and is designed to accomplish the following

• Outlines multi-year planned projects to the Village Board, staff and residents;

• Allows the Village Board to prioritize needs and maximize limited resources for the most important projects;

• Helps the Village develop a planning tool for future projects;

• Allows Village staff to phase projects for multi-year tasks (e.g., plan, design, construction);

• Gives guidance to help budget for future projects;

• Ensures the Village’s infrastructure is maintained in a timely manner; and

• Helps to reduce likelihood of surprise emergency expenses. The CIP includes fiscal year 2019-2020 projected projects along with projects anticipated to occur over the next 5 years through fiscal year 2024. Each future project includes a cost estimate that is subject to change over time. The CIP provides the Village Board, Village staff and the residents with a plan for necessary future improvements and identifies areas where financing is needed to fund improvements. In developing the CIP, Village staff have identified critical projects to ensure the Village’s infrastructure is properly maintained. Many of these projects have previously been discussed with the Village Board and have been further analyzed by Village staff. The projects listed within the CIP are generally over $20,000 and include projects from the following areas:

• Infrastructure (roads and stormwater)

• Facilities

• Water and Sanitation

• Capital Projects

• Commuter Parking



REVIEW OF THE CIP On February 19, 2019, the CIP was reviewed with the Village’s Committee of the Whole. The Committee of Whole provided feedback and discussion relating to the recommendations within the CIP. This was the third year the Village of Cary presented a comprehensive CIP for Committee of the Whole/Village Board review and feedback. The CIP will continue to be included as a part of the annual budget process and feedback will be important to ensure the CIP is kept current each year. It should be noted that approval of the plan does not constitute approving any individual project within the CIP. The projects will be further reviewed and reprioritized annually during the budget process. Additionally, many of the projects will be reviewed again by the Village Board prior to contract award. EXPENSES VS. REVENUES The CIP is an important tool to help the Village compare expected costs versus the dedicated revenues available to the Village. The fiscal year 2020-2024 CIP estimates indicate that the Village would need approximately $30,000,000 to complete the proposed projects within the 5-year CIP. The Village is projecting to commit approximately $19,000,000 of revenues to CIP projects during the 5-year period. Included in the $30,000,000 to complete the proposed projects is approximately $9,500,000 for planning, design and construction of a Police/Village Hall facility.



TOTAL 5-YEAR CIP EXPENDITURES AND PROJECTED FUNDING

FUND BACKGROUND Generally, the Village’s CIP projects are paid for utilize one of six (6) different Village funds. These six funds are all considered separate “buckets” and are outlined below. The CIP is not being funded from the Village’s general fund/operating fund.

CAPITAL PROJECTS

FUND

VEHICLE & EQUIP.

FUND

MOTOR FUEL TAX

FUND

WATER & SANIT. FUND

PARKING FUND

BUILDING FUND

C.I.P. PROJECTS

Fund FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total Cost (5-Year)

Projected Funding (5-Year)

Funding Source

Capital Projects $1,048,500 $1,013,000 $1,135,000 $892,000 $902,000 $4,990,500 $850,101

Revolving Loan? Natural Gas Utility

Tax?

Vehicle & Equipment $243,100 $155,000 $175,000 $250,000 $465,000 $1,288,100 $1,109,803 --

Motor Fuel Tax $630,000 $750,000 $0 $935,000 $0 $2,315,000 $3,352,617 ~$450,000 Annually

Water & Sanitation $1,281,000 $3,760,000 $1,524,000 $1,809,000 $1,251,000 $9,625,000 $9,625,000

Water and Sanitation Fund

Revenue

Parking $938,900 $317,900 $198,900 $208,900 $103,900 $1,768,500 $1,550,000 Parking

Fund Revenue & Grant

Building $40,000 $500,000 $5,000,000 $4,000,000 $0 $9,540,000 $1,100,000 Bond Issue?

Land Conservancy $204,000 $127,000 $95,000 $83,000 $83,000 $592,000 $1,518,000 --

Total $4,385,500 $6,622,900 $8,127,900 $8,177,900 $2,804,900 $30,119,100 $19,105,521



Capital Projects Fund The Village’s Capital Projects Fund is used for capital/special projects throughout the Village. The Village does not currently have a specific funding source for the Capital Projects Fund. The Village will need to investigate and explore opportunities to add a recurring revenue source(s) to sustain this fund. Vehicle & Equipment Fund The Vehicle & Equipment Fund is used to purchase vehicles and significant pieces of equipment. The Vehicle & Equipment Fund was previously funded by revenue received from the Meyer Material gravel quarry agreement.

The Vehicle & Equipment Fund has a healthy fund balance that is projected to be sufficient to cover the majority of the Village’s fleet and major equipment needs for the next 5 years. The Village will need to investigate and explore opportunities to add a recurring revenue source(s) to sustain this fund.

Motor Fuel Tax (MFT) Fund The Village receives from the state, on a per capita basis, a share of the state’s motor fuel tax. The revenues the Village receives are estimated and can vary slightly year to year but are generally around $450,000 annually.

Since the revenue is distributed by the State of Illinois, there are restrictions on its use. The Village utilizes the MFT revenue exclusively to maintain roadway infrastructure within the Village. This revenue is currently the sole source of revenue being used to fund the Village’s roadway resurfacing expenses. The Village will need to explore opportunities to add a recurring revenue source to sustain Village roadway infrastructure. Water & Sanitation Fund The Water and Sanitation Fund is an enterprise fund which is funded through water and sanitation user fees.

The water and sanitation revenue received by the Village is restricted and stays within the fund to cover operations and capital needs. The Village’s most recent water and sanitation rate study was completed in 2017. The Village currently has water and sanitation rates set through April 30, 2023. Parking Fund The Village’s Parking Fund is used for operation of the commuter parking lots in downtown Cary and for infrastructure and maintenance projects that serve the Village’s commuters. The parking lot revenues provide the funding source for the Parking Fund.



Building Fund The Building Fund can be used for the planning, design and/or construction of a new Police/Village Hall facility. The Building Fund does not have a dedicated recurring revenue source. The Building Fund is not intended to be the sole funding source for a new Police/Village Hall facility.

Appendix

FEBRUARY 19, 2019

C.I.P. WORKSHOP PRESENTATION

FY20-FY24 CAPITAL IMPROVEMENT PROGRAM (C.I.P.)Committee of the Whole Discussion – February 19, 2019

5-Year C.I.P. Discussion Agenda

1. Purpose & Meeting Objectives

2. Capital Improvement Plan Introduction

3. C.I.P. Summary ▪ Administration &

Community Development

▪ Fleet & Equipment

▪ Facility Maintenance & Improvements

▪ Infrastructure

▪ Water & Sanitation

4. Total 5-Year CIP Costs

5. Existing Revenue Review

6. Comments and Questions

Purpose & Meeting Objectives

Inform Village Board and answer questions on necessary future capital improvements

Receive feedback on projects from Village Board

Focused discussion on the road resurfacing program

NO FINAL DECISIONS WILL BE MADE TODAY

*DISCUSSION ONLY*

A 5-Year Plan that identifies the Village’s current and future capital needs

Costs are estimates and attempt to account for inflationary increases

CIP costs are compared to expected/dedicated revenues

Revenue shortfalls compared to priority capital projects established by Village Board

Annual adjustments to CIP and priorities made each year

What is a Capital Improvement Plan?

Why Complete a Capital Plan?

Capital projects are one of the largest expenditure of resources in the annual budget

Outlines multi-year planned projects to the Village Board, staff and residents

Allows Village Board to prioritize needs and maximize limited resources for the most important projects

Helps Village develop a planning tool for future projects

Allows Village staff to phase projects for multi-year tasks (e.g., plan, design, construction)

Gives guidance to help budget for future projects

Ensures the Village’s infrastructure is maintained in a timely manner

Helps to reduce likelihood of surprise emergency expenses

Favorably looked on by rating agencies

ADMINISTRATION & COMMUNITY DEVELOPMENTFY20-FY24 CAPITAL IMPROVEMENT PROGRAM

Administration & Community Development

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

AGENDA MANAGEMENT &

WEBSTREAMING- - - - $40,000

IT INFRASTRUCTURE &

GIS/ASSET MANAGEMENT$40,000 $80,000 $55,000 $75,000 $45,000

RTA DOWNTOWN PLAN

(20% LOCAL SHARE WITH

RTA GRANT)

- $30,000 - - -

BUILDING PERMIT SYSTEM $25,000 - - - -

ELECTRONIC RECORDS

MANAGEMENT SYSTEM &

FILE DIGITIZING

- - - - $300,000

FACILITY CONDITION

ASSESSMENT

(RESERVE STUDY)

- - - - $35,000

*Funded from the Capital Projects Fund

FLEET & EQUIPMENTFY20-FY24 CAPITAL IMPROVEMENT PROGRAM

Police Department

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

MOBILE DATA COMPUTERS - - - $50,000 -

BODY WORN CAMERAS - - - - $50,000

CONSOLIDATED COUNTY

TRAINING FACILITY$100,000 - - - -

*Funded from the Capital Projects Fund

UNIT YEAR / MAKE / MODEL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

1 2016 Ford Interceptor Utility $40,000* - - $40,000 -

3 2016 Ford Interceptor Utility $40,000** - - $40,000 -

4 2017 Ford Interceptor Utility - - $40,000 - -

5 2016 Ford Interceptor Utility - $40,000 - - $40,000

6 2016 Ford Interceptor Utility - $40,000 - - $40,000

10 2016 Ford Interceptor Sedan - - $40,000 - -

11 2018 Ford Interceptor Utility - - - - -

16 2015 Ford Interceptor Utility - $40,000 - - -

20 2015 Ford Interceptor Utility - - - - $40,000

21 2017 Ford F-150 $45,000*** - - - -

Police Vehicles, Patrol/OIC/Task Force

Source: www.Ford.comSource: www.Ford.com

* TRANSFER OLD #1 TO SRO(REPLACES #12)

** TRANSFER OLD #3 TO DETECTIVE(REPLACES #14)

*** TRANSFER OLD #21 TO PW(REPLACES #534)


8 2015 Ford Interceptor Sedan - - - - -

12 2009 Ford Crown VictoriaSURPLUS*

& TRANSFER OLD PATROL UNIT

- - - -

14 2011 Ford Crown VictoriaSURPLUS**& TRANSFER OLD

PATROL UNIT- - - -

15 2010 Ford Crown Victoria -SURPLUS


- - -

22 2011 Ford Crown Victoria - -SURPLUS


- -

Police Vehicles, Non-Patrol

* TRANSFER OLD #1 TO SRO(REPLACES #12)

** TRANSFER OLD #3 TO DETECTIVE(REPLACES #14)


410 2007 Ford Crown Victoria - SURPLUS - - -

411 2008 Ford F-250 - - - - SURPLUS

414 2015 Ford Police Interceptor - - - - -

529 2000 Chevy Astro Van SURPLUS* - - - -

534 2012 Ford Expedition SURPLUS** - - - -

535 2015 Ford C-Max - - - - -

558 2013 Ford Police Interceptor - SURPLUS - - -

667 2014 Ford Police Interceptor - - - - -

Light-Duty Vehicles

* TRANSFER OLD #532 TO MECHANIC(REPLACES #529)

** TRANSFER OLD #21 TO SUPERINTENDENT(REPLACES #534)

Medium-Duty Trucks, Water & Sanitation


521 2018 Ford F-350 4x2w/Service Body and Crane - - - - -

526 2009 Ford F-350 4x4Utility Body & Tommy Lift - $35,000

(Replace w/ F-250)- - -

555 2015 Ford F-250 4x2 - - - - -

559 2016 Ford F-250 4x2 $4,000(Add Tommy Lift) - - - -

531 2015 Ford Transit Connect

TRANSFER TO COMM DEV

#411- - - -

532 2015 Ford Transit Connect

$40,000(OLD #532 TO

PW #529)- - - -

556 2006 Ford E-250 Van - - $40,000 - -

Medium-Duty Trucks, Public Works


623 2006 Ford F-350 4x2w/Flat Bed (Sign Truck) - - - $50,000 -

627 2017 Ford F-250 4x2 - - - - -

650 2017 Ford F-250 4x2 - - - - -

662 2003 Ford F-550 4x4Dump Body $50,000 - - - -

665 2019 Ford F-350 4x2Dump Body - - - - -

672 2008 Ford F-450 4x4Dump Body - - - - $50,000

673 2008 Ford F-450 4x4Dump Body - - - - $50,000

677 2014 Ford F-450 4x2Dump Body - - - - -

675 2005 Ford E-250 Van - - - - $45,000

Heavy-Duty Trucks


530 2007 International 7400(Tandem Axle Haul Truck & Backup Plow) - - - - $200,000

615 2012 International 7400(Plow Truck) - - - - -



645 2019 International 7400(Plow Truck with Wing Plow) - - - - -



652 2001 International 4700(Chipper Truck & Backup Plow) - - - - -


657 2010 International 7400(Plow Truck) - - $55,000

(Dump Body)- -

533 2009 International 7400(Sewer Cleaner Truck) - - - - -

660 2006 International 4400(Bucket Truck) - - - $200,000 -

Heavy-Equipment


514 2017 Bobcat S770Skid Steer - - - - -

516 2000 John Deere 510SEBackhoe - - - - SURPLUS

519 2009 TakeguchiMini-Excavator - - - - -

624 2000 Ingersoll-Rand DD-16Roller - - - - -

626 2000 International / Elgin Crosswind Sweeper SURPLUS - - - -

631 2013 Morbark 2400XLChipper - - - - -

636 2017 John Deere 310 SLBackhoe - - - - -

644 2013 John Deere 544KFront End Loader - - - - -

676 2013 Vermeer SC-852Stump Grinder - - - - -

678 2014 Wacker-NeusonWL-30 Wheel Loader - - - - -

FACILITY MAINTENANCE & IMPROVEMENTSFY20-FY24 CAPITAL IMPROVEMENT PROGRAM

Village Hall/Police Department

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

GREAT ROOM STRUCTURAL REPAIRS - $87,000 - - -

ROOFING - $108,000 $109,000 - -

SIDING/MASONRY/TRIM REPAIRS - $45,000 - - -

PARKING LOT PAVEMENT - - - $109,000 -

OTHER CAPITAL MAINTENANCE $19,000 $131,000 $117,000 $31,000 $74,000

TOTAL $19,000 $371,000 $226,000 $140,000 $74,000

5-YEAR CIP TOTAL (ASSUMES LONG-TERM MAINTENANCE OF CURRENT FACILITY) = $830,000

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

NEW POLICE STATION /VILLAGE HALL FACILITY

$40,000 (Planning)

$500,00 (Design) - $9,000,000

(Construction)

Village Hall/Police Department

*Funded from the Building Fund

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

MAINTENANCE -$26,000

(CONCRETE, FIRE ESCAPTE, MASONRY,

TRIM PAINTING)

$7,000(PAINT FINISHES)

- -

MAJOR REPAIRS -$74,000(HVAC, PAVT,

WINDOWS)

$54,000(FLOOR COVERINGS,

CEILING SYSTEM)-

$26,000(DOORS,

LIFE SAFETY SYSTEM)

TOTAL - $100,000 $61,000 - $26,000

5-YEAR CIP TOTAL = $126,000

Senior Center Building

Public Works Facility Building

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

MAINTENANCE $116,000

(ASPHALT PAVEMENT, GARAGE FLOOR SEAL)

$13,000(AIR COMPRESSOR,

CONCRETE FLATWORK)

$13,000(CONDENSING UNIT)

$50,000(CARPET, TILE,

FURNITURE)

$12,000(MASONRY,

PARKING LOT LIGHTS)

MAJOR REPAIRS $100,000(GENERATOR)

- -$144,000

(ASPHALT PAVEMENT, SALT STORAGE SHELL

REPLACEMENT)

-

TOTAL $216,000 $13,000 $13,000 $194,000 $12,000

5-YEAR CIP TOTAL = $160,200

METRA STATION IMPROVEMENTSFY20-FY24 Capital Improvement Program

PAST

PRESENT

DESIGN

CONSTRUCTION TO BE COMPLETED IN 2019

CONSTRUCTION

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

NEW METRA STATION & WARMING SHELTER

$451,000 (CONSTRUCTION)

$60,000(CONSTRUCTION ENGINEERING)

- - - -

PEDESTRIAN CROSSING SIGNALS & DIVERSION $301,000 - - - -

UPRR MAINTENANCE GARAGE - - $56,000

(CONSTRUCTION) - -

FORMER DEPOT BUILDING SITE REDEVELOPMENT - - $40,000

(DESIGN)$100,000

(DEMOLITION) -

METRA COMMUTER LOT MAINTENANCE -

$30,000 (SEALCOATING)

$150,000(RESURFACING)

- - -

Metra Station Improvements

MEYER MATERIAL LAKE FACILITYFY20-FY24 Capital Improvement Program

Lake Facility Maintenance

*Funded from the Land Conservancy Fund

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

MOWING & NATIVE LANDSCAPE MAINTENANCE $41,000 $41,000 $41,000 $41,000 $41,000

GRAVEL TRAIL / GENERAL R&M $10,000 $10,000 $10,000 $10,000 $10,000

PARKING LOT MTCE (SEALCOAT/CRACK FILL/STRIPE) $10,000 - - - -

TREE MAINTENANCE & NEW LANDSCAPING $15,000 $15,000 $15,000 $15,000 $15,000

FISH STOCKING $17,000 $17,000 $17,000 $5,000 $5,000

GEESE CONTROL $5,000 $5,000 $5,000 $5,000 $5,000

PHRAGMITES CONTROL $2,000 $2,000 - - -

TOTAL $100,000 $90,000 $88,000 $76,000 $76,000

Lake Facility Improvements

*Funded from the Land Conservancy Fund

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FUTURE(TO BE DETERMINED)

POWERED ENTRANCE GATE

SYSTEM- $30,000 - - - -

MISC. PARK EQUIPMENT $12,000 $5,000 $5,000 $5,000 $5,000 -

GRAVEL PIT LAKE SOUTHERN

BIKE PATH CONNECTION- - - - - $440,000 (design and

construction)

ROUTE 31 VILLAGE ENTRY SIGN - - - - - $15,000

PAVED TRAILS - - - - -$20,000 (Design)

$360,000 (Construction)

KAYAK ACCESS,

STAIRWAY/PATH/DOCK (NEAR

S.E. PARKING AREA)

- - - - - $7,500 (Design)

BEACH FACILITY PLANNING

STUDY$20,000 - - - - -

BOAT/KAYAK ACCESS AND

DOCKS$20,000 - - - - -

SIGNAGE $12,000 $2,000 $2,000 $2,000 $2,000 -

PARK STRUCTURES $40,000 - - - - -

TOTAL $104,000 $37,000 $7,000 $7,000 $7,000 $842,500

INFRASTRUCTURE & CAPITAL MAINTENANCEFY20-FY24 Capital Improvement Program

PROPOSED FY19-20 INFRASTRUCTURE PROJECTSFY20-FY24 Capital Improvement Program

Three Oaks Road Improvement - MFT

FY19-20

Local Share (Cary) $380,000 - $630,000 (w/contingency)

Grants $1,590,000 (STP & HSIP)

Total $1,970,000 - $2,220,000 RESURFACING & SIGNAL MODERNIZATION

BIKE PATH EXTENSIONOVERHEAD PEDESTRIAN WARNING

STRATEGIC GOALMaintain an overall network Pavement

Condition Index (PCI) rating above 70

(satisfactory)

2018 Network Pavement Condition Index Ratings

Current Network PCI Avg.:

69.9 (as of 12/2017)

FAILED (PCI 0-10)

SERIOUS (PCI 10-25)

VERY POOR (PCI 25-40)

POOR (PCI 40-55)

FAIR (PCI 55-70)

SATISFACTORY (PCI 70-85)

GOOD (PCI 85-100)

Pavement Condition Assessment

Examples of Pavement with PCI in“Very Poor” to “Serious” Condition

FAILED

SERIOUS

VERY POOR

POOR

FAIR

SATISFACTORY

GOOD

SATI

SFA

CTO

RY

FAIR

POO

R

Effect of Various Budgets on Road Network Condition

Proposed 5-Year Street Resurfacing Program

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

Construction & Construction Engineering (MFT)

$380k-$630k(Three Oaks Road

STP Local Share)

$610,000 - $935,000 -

Design (Capital) $25,000 - $30,000 - $35,000

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24CONFIRMED STREETS:• THREE OAKS RD

(EAST OF SILVER LAKE RD TO EAST OF S. RAWSON BRIDGE RD)

• S. RAWSON BRIDGE RD (NORTH OF THREE OAKS TO VILLAGE LIMITS)

TENTATIVE STREETS:

• RED CYPRESS DR• MILTON CT• S. RAWSON BRIDGE RD

(SOUTH OF THREE OAKS)• CRABTREE LN• WILDROSE DR

• ADARE DR• CASTLES RREA CT• GALWAY DR• ROSSLARE CT• WEXFORD CT

NONE TENTATIVE STREETS:

• FIRST ST (US14 - THREE OAKS)• PEARL STREET (1ST ST - 2ND ST)

• ERIN DR• COURTNEY LN• COLLEEN DR

• HIGH ROAD(W MAIN - CHARLOTTE PL)

• SPRING STREET(W MAIN - CARY ST)

• WULFF ST (W MAIN - GLEN GERRY)

• PRAIRIE ST (ABERDEEN - GLEN GERRY)

NONE

Average PCI Score: 30

Average PCI Score: 43

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

ROAD MAINTENANCE PROGRAMS

$180,000(Capital)

$190,000(Capital)

$190,000(Capital)

$190,000(Capital)

$190,000(Capital)

PARKWAY TREE REPLACEMENT PROGRAM

$20,000(Capital)

$10,000(Capital)

$10,000(Capital)

$10,000(Capital)

$10,000(Capital)

TOTAL $200,000 $200,000 $200,000 $200,000 $200,000

Roadway Maintenance – Capital Fund

Street Repairs,

$15,000

Sidewalk/Curb

R&R, $50,000

Sidewalk Cutting,

$10,000

Asphalt

Patching,

$40,000Bike Paths,

$5,000

Pavement

Markings,

$40,000

Crack Filling,

$20,000

788

660

537

419

306

50 50 50 50 50

178 173 168 163 158

0

100

200

300

400

500

600

700

800

900

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

Sidewalk Maintenance

Identified Locations New Locations Reported or Identified

# Locations Replaced/Year

SIDEWALK MAINTENANCE PROGRAM – CAPITAL FUND

Severity

Category

No. of

Surveyed

Locations

Additional

Resident

Reported

Issues

High 12

33Moderate 28

Low 351

Watch 361 1

Total 754 34

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

SIDEWALK & CURBREPLACEMENT BUDGET $50,000 $50,000 $50,000 $50,000 $50,000

EST. # OF LOCATIONS(ASSUMES TWO 4’x5’ SLABS PER LOCATION AND 3% COST INCREASE ANNUALLY)

~178 ~173 ~168 ~163 ~158

Road Salt – General Fund

$113.45

$72.94$59.85 $59.85 $62.51 $65.64

2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 PROJECTED

HISTORIC ROAD SALT UNIT COSTS ($/TON)

Unit Costs, $/ton

1,5751,390 1,289

2,0312,400

2,000

2014/15 2015/16 2016/17 2017/18 2018/19 ESTIMATED

2019/20 PROJECTED

HISTORIC ROAD SALT USED (TONS)

Salt Used, tons

FY19-20 FY20-21 FY21-22

TREE REMOVAL SERVICES $8,000 $8,000 $8,000

S. Rawson Bridge ROW Forestry Maintenance

*Funded from the General Fund

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

ILLUMINATED STREET NAME SIGNS& SIGNAL EQUIPMENT PAINTING - $125,000

(MFT) - - -

STREET NAME SIGNREPLACEMENT PROGRAM

$19,000(CAPITAL) - - - -

CURRENT STREET NAME SIGNSARE NOT M.U.T.C.D. COMPLIANT FOR:• FONT STYLE• FONT HEIGHT• USE OF UPPER & LOWER CASE

EXAMPLE ILLUMINATEDSTREET NAME SIGN

EXISTING SIGNAL-MOUNTED STREET NAME SIGN

Street Name Sign Replacements

EXAMPLE OFNON-COMPLIANT SIGN

EXAMPLE OF NEWCOMPLIANT SIGN

LED Streetlight Replacements

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

LED STREETLIGHTCONVERSION PROGRAM

$50,000($13,000 Rebate)

($13,000 Rebate)

($13,000 Rebate)

- -

337 lights replaced over 3 years

~78% rebate thru ComEd (-$39,000)

~$11,000 net cost to Village

~228,013 kWh energy savings annually*

-$9,120 energy cost savings per year*** Assumes 4,104 operating hours per year

** Assumes energy rate or $0.04/kWh

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

Phase 1Engineering $6,000 - - - -

Phase 2Engineering $15,000 (HSIP 90%) - - -

Construction - $53,000(HSIP 90%) - - -

ConstructionEngineering - $9,000

(HSIP 90%) - - -

US Route 14 @ W. Main St. Safety Improvement

*Local Match Funded from TIF #2 Fund

Bristol Way Pavement Heaving - Capital

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

Design - $40,000 - - -

Construction - - $150,000 - -

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

STREET NAME SIGNS $19,000 - - - -

LED STREET LIGHT CONVERSION (COMED REBATE ELIGIBLE)

$50,000(78% ComEd) - - - -

US RTE 14 @ W MAIN STREET SAFETY IMPROVEMENTS (HSIP GRANT ELIGIBLE) $21,000 $62,000

(90% HSIP) - - -

BRISTOL WAY PAVT HEAVING REPAIRS - $40,000(Design)

$150,000(Construction) - -

HIGH RD @ W MAIN STSIGNAL REPLACEMENT - $90,000

(Design)$360,000

(Construction) - -

GEORGETOWN DR @ THREE OAKS RD SIGNAL REPLACEMENT - - - $50,000

(Design)$150,000

(Construction)

ROAD PROGRAM $25,000 - $30,000(Design) - $35,000

(Design)

W. MAIN STREET SIDEWALK EXTENSION (SRTS GRANT ELIGIBLE) $25,000 $200,000

(100% SRTS)

5-YEAR CIP TOTAL $140,000 $392,000 $540,000 $50,000 $185,000

Roadway Projects Summary – Capital Fund

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

ILLUMINATED STREET NAME SIGNS & EQUIPMENT PAINTING(TRAFFIC SIGNALS)

- $140,000 - - -

THREE OAKS ROAD STP IMPROVEMENTS(LOCAL SHARE)

$380k-$630K - - - -

STREET RESURFACING (CONSTRUCTION & CONSTRUCTION ENGINEERING)

- $610,000 - $935,000 -

5-YEAR CIP TOTAL $630,000 $750,000 $0 $935,000 $0

Roadway Projects Summary - MFT

PEDESTRIAN & BIKEWAY PROJECTSFY20-FY24 Capital Improvement Program

*Funded from Safe Routes to School Grant (Construction) and Capital Fund (Engineering)

W. Main Street Sidewalk – SRTS Grant

MATCH EXISTING SIDEWALK

US Route 14 Sidewalk – DCEO Grant

*Local Match Funded from TIF #1 Fund

MATCH EXISTING SIDEWALK

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

W. Main Street Sidewalk(CAPITAL FUND &$200K SRTS GRANT)

$25,000(Design)

$200,000 (Construction) - - -

US Route 14 Sidewalk Extension(TIF #1 & $100K DCEO GRANT)

$125,000(Construction)

$25,000(Construction Engineering)

- - - -

CDBG Sidewalk Program (CAPITAL FUND) - - $20,000

(Design)$88,000

(Construction) -

5-YEAR CIP TOTAL $175,000 $200,000 $20,000 $88,000 $0

Pedestrian & Bikeway Improvement Summary

FLOODING MITIGATION PROJECTSFY20-FY24 Capital Improvement Program

Drainage Improvements


TOTAL

$259,000 - - - - $10,445,000 $10,704,000

11

1

2

43

8

95

6

10

17

1513

7

Drainage Improvements – Spring Street Culvert

DESIGN: FY18-19CONSTRUCTION: FY19-20

CULVERT

REMOVAL AND

REPLACEMENT



Area 1:First St Detention

$165,000(Design)

$2,357,000(Construction)

Area 2 – Improvement 1:Cary Methodist Church / Crest Drive


Area 2 – Improvement 2:Sherwood/Montana

$263,000 (Design)$3,758,000 (Construction)

Area 3 – Improvement 1:Lloyd St Drywell $15,000

Area 3 – Improvement 2:Lloyd St Storm Sewer

$89,000(Design

$1,270,000(Construction)

Area 4 – Improvement 1: Knotty Pine Park Detention Improvements

$20,000

Area 4 – Improvement 2: White Pine Drive

$33,000(Design)$389,000

(Construction)

Area 5: Mildred Ave $24,000 (Design)$343,000 (Construction)

Area 7:Park Avenue




Area 8:W. Main St / Mayfield St

$5,000 (Design)$68,000 (Construction)

Area 9:High Road Inlet Replacement


Area 10:Industrial Drive Detention Control Structure

$9,000 (Design) $42,000 (Construction)

Area 11:Brittany Woods

$11,000 (Design)$79,000 (Construction)

Area 13:Spring St Culvert


Area 15 – Improvement 1:Veteran Park Outlet Grate COMPLETE

Area 15 – Improvement 2:Veteran Park Storm Sewer


Area 17:Krenz Ave



FY19-20 FY20-21 FY21-22 FY22-23 FY23-24FUTURE

(TO BEDETERMINED)

CLAIRE AVENUE REAR-YARD DRAINAGE - - - - - $53,000

W. ORIOLE TRAIL DRAINAGE / NEW CURB & GUTTER - - - - - $304,000

W. Oriole Trail

WATER & SANITATIONFY20-FY24 Capital Improvement Program

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

SCADA DESIGN/BUILD $310,000 $270,000 $80,000 $70,000 $100,000

SCADA MODERNIZATION

GOALS:

✓ Modernize SCADA in the water system to replace obsolete hardware that is no longer supported by the manufacturers;

✓ Add software-based alarms;

✓ Implement automated reporting to eliminate manual & redundant data entry; and

✓ Update the IT environment to the current standards for security and operation;

✓ Implement in phases over 5 years.

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

$200,000DESIGN

$2,000,000CONSTRUCTION

- - -

WELL #10 TREATMENT SYSTEM REPLACEMENT& REHABILITATION

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

IPERL WATER METERS

$200,000750 METERS

$200,000749 METERS

(OR REMAINING BALANCE)

- - -

GOAL: Complete conversion of all residential water meters to iPerl by 2020 to significantly reduce staff time required for manual meter readings.

642 728 750 559 600 822400

750 749

0

1000

2000

3000

4000

5000

6000

FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21

REMAINING RESIDENTIAL METERS TO REPLACE METERS INSTALLED

Water Meter Replacement Program

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

SCADA SYSTEMMODERNIZATION $310,000 $270,000 $80,000 $70,000 $100,000

WATER MAIN REPLACEMENT DESIGN $40,000 $40,000 $40,000 - -

WATER MAIN REPLACEMENT CONSTRUCTION

- $500,000 $500,000 $500,000 -

WELL FILTER REHABILITATION

$22,000(ASSESSMENT)

$100,000(CONSTRUCTION) - - -

WELL HOUSE EQUIPMENT REHABILITATION

(WELL #10)

$200,000(DESIGN)

$2,000,000(CONSTRUCTION) - - -

FIRE HYDRANT REPLACEMENT

PROGRAM$45,000 $45,000 $45,000 $45,000 -

DECOMMISION ABANDONED TOWER @

HIGH RD SITE- - $50,000 - -

WATER/SEWER RATE STUDY - - - $30,000 -

TOTAL $617,000 $2,955,000 $715,000 $645,000 $100,000

Other Drinking Water System Projects

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

WELL #3 $6,000 $31,000

WELL #4 $10,000 $6,000 $4,000

WELL#6 $7,000 $58,000 $4,000

WELL#8/9 $51,000 $4,000

WELL#10 $16,000

WELL#11 $4,000 $14,000 $22,000

WELL#12 $17,000 $6,000

WELL#13 $6,000 $25,000

GENERAL (ALL WELLS) $9,000 $3,000

TOTAL

Wellhouse Capital Maintenance

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

TOWER #1 - - - - $846,000

TOWER #2 - - - $183,000 -

TOWER #3 - - - - -

TOWER #4 - - - - -

WATER TOWER CLEANING $36,000 - $19,000 $20,000 $21,000

TOTAL

Water Tower Maintenance

FY19-20

LIFT STATION & FORCE MAIN IMPROVEMENTS

$960,000(CONSTRUCTION)

TIF#1 Eastern Gateway Regional Lift Station

*Funded from T.I.F. #1

EXISTINGLIFT STATION

EXISTING SANITARYSEWERS

WASTEWATERTREATMENT

PLANT

POTENTIALREGIONAL

LIFT STATION& FORCEMAIN

FY19-20 FY20-21 FY21-22 FY22-23 FY23-24

WWTP MAJOR REPAIRS & MAINTENANCE $47,000 $39,000 $100,000 - $88,000

CLARIFIER DOMES (2) - $352,000 - - -

SLUDGE THICKENING TANK ENCLOSURE - $100,000 - - -

LIFT STATIONSCADA SYSTEM

IMPLEMENTATION- - - - $100,000

SANITARY SEWER LINING $45,000 $45,000 $45,000 $45,000 $45,000

SANITARY SEWER TELEVISING $20,000 $20,000 $20,000 $20,000 $20,000

LIFT STATION GENERATOR(NEW INSTALLATION) - -

$65,000(DEERPATH

LS)- -

Other Sanitation Fund Projects

TOTAL C.I.P. ACROSS VILLAGE

FUND FY19-20 FY20-21 FY21-22 FY22-23 FY23-24Total Cost

(5-year)

Projected

Funding

(5-year)

Funding

Source

Capital

Projects$1,023,500 $1,013,000 $1,135,000 $892,000 $902,000 $4,965,500 $850,101

Natural Gas

Utility Tax?

& Revolving

Loan Fund?

Vehicles &

Equipment$243,100 $155,00 $175,000 $250,000 $465,000 $1,288,100 $1,109,803 None

Motor Fuel

Tax$630,000 $750,000 $0 $935,000 $0 $2,315,000 $3,352,617

450,000

Annually

Water &

Sanitation$1,181,000 $3,760,000 $1,524,000 $1,809,000 $1,251,000 $9,525,000 $9,525,000

Water &

Sanitation

Revenue

Parking $938,900 $317,900 $198,900 $208,900 $103,900 $1,768,500$1,550,000($450,000 as of

4/30/19)

Parking

Revenue

Building $40,000 $500,000 $5,000,000 $4,000,000 $0 $9,540,000 $1,100,000Bond

Issue?

Land

Conservancy$204,000 $127,000 $95,000 $83,000 $83,000 $592,000 $1,518,000 None

$4,260,500 $6,622,900 $8,127,900 $8,177,900 $2,804,900 $29,994,100 $19,005,521

C.I.P. Revenue Source Options

Fund Balances:➢ FY 19/20 Capital Projects Fund Balance = $850,101+Revolving

Loan Fund ($300,000)

➢ Land Conservancy Fund = $1,518,000

➢ Vehicle and Equipment Fund = $1,109,803

➢ Revolving Loan Fund = $300,000

Recurring Yearly Revenue:➢ Motor Fuel Tax = $450,000

➢ Water and Sanitation Revenue

➢ Commuter Parking Revenue = $220,000

➢ Natural Gas Utility Tax?

Cost vs. Available Revenue

➢ 5-Year Capital Improvement Plan ▪ Cost Projection: $29,994,100▪ Funding Projection: $19,005,521

➢ Future recurring revenue source(s) needed to sustain certain Village capital and infrastructure▪ Capital Projects Fund ▪ Vehicle & Equipment Fund▪ Roads

➢ General Fund is not currently an option

Feedback

➢ Questions

➢ Comments

➢ Thoughts on Projects

➢ Are we missing any Capital Projects?

Refine CIP for Fiscal Year 2019/2020

and review with Village Board on March 16, 2019

Next Steps

Documents

2020-2024 CAPITAL IMPROVEMENT PLAN - CivicPlus