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2020-21
School Year Calendars
Dan Redding
Assistant Superintendent
Human Resources
February 6, 2020
Goals
• Outline the process for developing 2020-2021 APS
instructional calendar
• Calendar Requirements and Considerations
• Discuss calendar options
• Share Superintendent recommendation
2
2019-20 Calendar Development Process
3
Calendar
Committee met
in November
3 Calendar
options were
developed for
consideration
Calendar options were presented to
Community for feedback on choice
Feedback was provided to the
Calendar Committee, Superintendent, and Executive Leadership
Team
A fourth
option was
developed
incorporating
feedback
Recommendation presented to School Board for approval
and adoption
Calendar Requirements
and Considerations
Calendar Requirements
5
1. Develop one district-wide “Division Calendar”
2. Align three unique calendars to “Division Calendar”
• Arlington Community High School and Langston High School Continuation Program (Semesters Dates)
• HB Woodlawn and Shriver Program Calendar (Early Release Dates)
• Barcroft Elementary School Calendar (Modified Schedule)
3. Incorporate Summer School Calendar
Calendar Requirements
6
1. VA Code § 22.1-79.1: Opening School Year
2. Students Instructional Days: ▪ 180 days (all levels)
▪ Balance Alternative School Instructional Semesters
3. Teacher Work Days: ▪ 200 contract days required
▪ 194 reporting days (Historical)
4. Recognized School Board and religious holidays outlined in Policy Implementation Procedure G-1.32 PIP-1 Holidays
Calendar Considerations
1. Consideration to surrounding school division calendars ▪ Winter Break ▪ Spring Break
2. Consideration for Election Day Bill▪ Virginia House of Delegates considered a bill requiring public
schools to treat election day as a student holiday (may return)▪ Division calendar and Barcroft calendar both account for the
potential passing of the bill▪ Barcroft staff would participate in offsite Professional Learning/
division staff already participating in telework Grade Prep day▪ Student holiday in both calendars
7
Calendar Considerations
Neighboring Jurisdictions Start Dates
Jurisdiction Teachers Return: Students’ First Day Students’ Last Day
Alexandria City August 27 (Thurs) September 8 (Tues) June 23 (Wed)
Falls Church City August 13 (Thurs) August 24 (Mon) June 10 (Thurs)
Fairfax County August 14 (Fri) August 25 (Tues) June 11 (Fri)
Loudoun County August 19 (Wed) August 27 (Thurs) June 15 (Tues)
Prince William County August 17 (Mon) August 25 (Tues) June 11 (Fri)
8
Neighboring jurisdictions all have 2-week winter break (except Loudoun)
Spring Breaks align week of March 29 - April 2
Columbus Day – Oct 12 – all divisions Professional Learning
Veterans’ Day – Nov 11 (ACPS – conf day, FCPS E.R. day, Falls Church in school, PWCS - holiday)
The Options
Original Calendar Options
10
Calendar 1 Calendar 2 Calendar 3
Pre-Service Week for teachers
and 10-month employees
6 Days
August 19-26, 2020
7 Days
August 27 – September 4, 2020
6 Days
August 17-24, 2020
First Day of School Pre-Labor Day start
August 27, 2020
Post-Labor Day start
September 8, 2020
Pre-Labor Day start
August 25, 2020
Columbus Day Student Holiday
Staff Professional Learning Day
Student Holiday
Staff Professional Learning Day
Student Holiday
Staff Professional Learning
Day
Elementary/Middle Parent
Teacher
Fall Conferences
1.5 Days
(Early release on Oct. 22)
October 22 – 23, 2020
1.5 Days
(Early release on Oct. 22)
October 22– 23, 2020
1.5 Days
(Early release on Oct. 22)
October 22 – 23, 2020
Winter Break 10 Days
December 21, 2020 – January 1,
2021
10 Days
December 21, 2020 – January 1, 2021
10 Days
December 21, 2020 – January
1, 2021
Elementary/Middle Parent
Teacher
Spring Conferences
1.5 Days
(Early release on Feb. 25)
February 25 – 26, 2021
1.5 Days
(Early release on Mar. 4)
March 4 – 5, 2021
1.5 Days
(Early release on Feb. 25)
February 25 – 26, 2021
ES/MS Last Day
HS Last Day
Teacher/10-Month Employee Last
Day
June 17, 2021
June 15, 2021
June 18, 2021
June 25, 2021
June 23, 2021
June 25, 2021
June 15, 2021
June 11, 2021
June 16, 2021
Feedback
Calendar Committee Makeup
12
• APS school-based administrators
• Arlington Education Association Members
• TCI Representative
• CCPTA representatives
• Transportation
• Extended Day
• Information Services
Survey Feedback
13
52%
29%
53%47%
23%
32%
24%
25%
25%
39%
24%28%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Parents (n=9,520) Staff (n=3,902) Student (n=1,872) Community (n=1,271)
Pre-Labor Day Start
I like it
I can live with it
I do not like it
Survey Feedback
14
• Responses to a Pre-Labor Day start
• Parents feedback on this option: • Childcare an issue when school starts mid-week
• School starts, then holiday for 2-3 days
• Vacations booked in advance at end of August
• Short notice for this type of change
• This past summer there were virtually no camp options open after Fairfax went back to school as APS student enrollments were not enough on their own to keep them open
• Staff feedback on this option:• School ends earlier in June
• 7 teacher PD and prep days are excessive
• Support for keeping two-week winter break
• Many staff do not live in Arlington County and are heavily impacted when the calendars vary so greatly compared to our neighboring jurisdictions. Having similar start and end dates is appreciated
Survey Feedback
15
• Responses to a Pre-Labor Day start
• Community members feedback on this option:• Felt that school should start after Labor Day. Don’t take
away summer vacation/time with families “needlessly”
• Please consider Jewish Holidays on your school calendars
• Wanted the early start date but felt that a two-week winter break was too long and school should end earlier in June
• Students feedback on this option:• A junior said that shorter summer will put him/her at a
disadvantage for college searches
• Students that liked a Pre-Labor Day option because school started early and ended earlier in June
Survey Feedback
16
30%
50%
30%39%
23%
26%
23%
18%
47%
24%
47%43%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Parents (n=4,764) Staff (n=1,958) Student (n=940) Community (n=635)
Post-Labor Day Start
I like it
I can live with it
I do not like it
Survey Feedback
17
• Responses for a Post-Labor Day start on September 8
• Parents were concerned that school would end too late in June• coordinating summer camp schedules is an issue with parents with smaller
children• many willing to reduce winter break to end school earlier in June
• Staff that liked or can live with a Post Labor Day start• Wanted to eliminate Parent/Teacher conferences for elementary schools and
reduce preservice days
• Community members liked Post-Labor Day Start because• vacation schedules for their grand kids would remain the same• Most responded that school ended too late in June
• Students liked Post-Labor Day start because• Arlington County has started school after Labor Day forever don’t change
that! Changing tradition will not only anger many people in the community • Many students attend summer programs, if you start school too early we
won’t get a summer break• Working students’ summer hours on their jobs continue through Labor Day
and they could be let go if they can’t report for work
Survey Feedback
18
52%
29%
53%47%
30%
50%
30%
39%
23%
32%
24%
25%
23%
26%
23%
18%
25%
39%
24%28%
47%
24%
47%43%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Parents
(n=9,520)
Staff
(n=3,902)
Student
(n=1,872)
Community
(n=1,271)
Parents
(n=4,764)
Staff
(n=1,958)
Student
(n=940)
Community
(n=635)
Pre-Labor Day Post-Labor Day
I like it
I can live with it
I do not like it
Calendar Committee Considerations
19
• Importance of time for students to prepare for AP, IB, and CTE exams
• Transitioning for September 2020 provides 10 weeks of summer for maintenance and construction projects in summer 2020 and summer 2021
• Summer opportunities for students begin based on our larger neighbors
• Create an “Option 4” that settles on one week prior to Labor Day as a transition year
Superintendent’s Recommended Calendar
20
Calendar Options
21
Calendar 4
Superintendent’s Recommendation
Calendar 2
Post-Labor Day Start
Pre-Service Week for
teachers and 10-month
employees
5 Days
August 24-28, 2020
7 Days
August 27 – September 4, 2020
First Day of School Pre-Labor Day start
August 31, 2020
Post-Labor Day start
September 8, 2020
Columbus Day Student Holiday
Staff Professional Learning Day
Student Holiday
Staff Professional Learning Day
Elementary/Middle Parent
Teacher
Fall Conferences
1.5 Days
(Early release on Oct. 22)
October 22 – 23, 2020
1.5 Days
(Early release on Oct. 22)
October 22– 23, 2020
Winter Break 10 Days
December 21, 2020 – January 1, 2021
10 Days
December 21, 2020 – January 1, 2021
Elementary/Middle Parent
Teacher
Spring Conferences
1.5 Days
(Early release on Feb. 25)
February 25 – 26, 2021
1.5 Days
(Early release on Mar. 4)
March 4 – 5, 2021
ES/MS Last Day
HS Last Day
Teacher/10-Month
Employee Last Day
June 18, 2021
June 16, 2021
June 18, 2021 (HS Graduation)
June 25, 2021
June 23, 2021
June 25, 2021
Proposal Features
• 5 day preservice week
• 180 student days
• 191 T-scale reporting days• 1 ”compliance day” during summer
• 2 floating PD days for options related to program evaluation
• Inauguration day is NOT a holiday• Enables two week winter break
• End school on Friday
• Other options considered to make 180: • Columbus Day
• Veterans Day
• Wednesday prior to Thanksgiving
• Two week winter break
22
Calendar Comparison
Neighboring Jurisdictions Start Dates
Jurisdiction Teachers Return: Students’ First Day Students’ Last Day
Alexandria City August 27 (Thurs) September 8 (Tues) June 23 (Wed)
Falls Church City August 13 (Thurs) August 24 (Mon) June 10 (Thurs)
Fairfax County August 14 (Fri) August 25 (Tues) June 11 (Fri)
Loudoun County August 19 (Wed) August 27 (Thurs) June 15 (Tues)
Prince William County August 17 (Mon) August 25 (Tues) June 11 (Fri)
Arlington
Superintendent’s
Recommendation
August 24 (Mon) August 31 (Mon) June 18 (Fri)
23
2020-21
School Year Calendars
Dan Redding
Assistant Superintendent
Human Resources
February 6, 2020
