2020 Exhibit and Sponsorship Prospectus...Lanyards Included $20,000 (includes 5/8” lanyard with double bulldog clip & safety) Give your company and brand some very high proﬁle

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securitycanada.com

AlbertaEdmonton, Alberta

May 6, 2020

EastLaval, QuebecApril 22, 2020

OttawaOttawa, Ontario

May 27, 2020

AtlanticMoncton, New Brunswick

September 16, 2020

WestRichmond, British Columbia

June 17, 2020

CentralToronto, Ontario

October 21 – 22, 2020

CANADA’S LARGEST SECURITY SHOWS

2020 Exhibit and Sponsorship Prospectus

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Join Us In 2020Let’s face it, if you want to meet and surpass your sales goals in 2020 and beyond, you have to get your products and services in front of the right decision-makers at the right time. With 74% of security professionals ONLY attending Security Canada Trade Shows, our trade shows are simply the best place for you to do business.

Exhibitors return to our trade shows annually to connect with businesses and professionals from every corner of the country, highlight innovations, build powerful relationships and, ultimately, achieve their business goals. Each of our six trade shows are strategically placed in a top market where businesses are invested in being the best and working with the best.

We hope you’ll join us as we work to build a strong, more prosperous security sector. Review the prospectus and let us know how we can help you make 2020 your best year yet.

Steve Basnett, CEM Director, Trade Shows and Events

CANASA is a forum of relevance for anyone in this industry. Direct interaction with the manufacturer, networking with alliances and industry leaders or keeping up to date with new technologies and security compliancies is essential for anyone involved in this trade and CANASA is our forum for the Security Industry.

Gordon Legace, RCDD, GBS Communications Inc.

High quality attendees with whom you can have great interaction and conversations

James Letkovsky, CPP ADT Security Canada

Security Canada Central is an excellent event, with a large variety of attendees. Well worth exhibiting.

Mike Polo, Hall Telecommunications Supply Ltd.

I felt the show was valuable to meet and get knowledge of products I will be dealing with. The vendors were great to deal with and made some valuable contacts to help my business out.

Kevin Lonestar Security Systems Inc.

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Tap Into Canada’s Leading MarketsSecurity Canada Trade Shows are held in six powerhouse markets at the forefront of the Canadian security industry. Spanning key cities from east to west, these markets are home to thriving businesses and leading professionals that want to remain ahead of the curve--and they do it by attending our trade shows. Exhibit at one or all six of our trade shows to meet them face-to-face.

Table of ContentsCanada’s Premier Security Industry Experience ..........................................................................................................................3

Buyer Profile ............................................................................................................................................................................................3

Who Attends? ..........................................................................................................................................................................................4

Sponsorship Package Options ..........................................................................................................................................................8

Advertising Opportunities .................................................................................................................................................................. 11

Security Canada East .......................................................................................................................................................................... 13

Security Canada Alberta .................................................................................................................................................................... 15

Security Canada Ottawa .....................................................................................................................................................................17

Security Canada West ........................................................................................................................................................................ 19

Security Canada Atlantic .................................................................................................................................................................... 21

Security Canada Central ...................................................................................................................................................................23

Exposition Rules and Regulations .................................................................................................................................................26

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Law Enforcement/Public Safety 2.0%

Educator/Student 1.8%

Facility/Loss Prevention 2.2%

Security Guard 1.0%

Operations/Personnel/Management 14.2%

Other 6.4%

Security Management/IT (CSO) 8.2%

Technician/Installer 17.7%

Sales/Marketing 19.9%

Owner/Management/Senior Executive 26.6%

16.0%$50,000 -$99,999

14.2%$200,000 -$499,999

13.1%$100,000 -$199,999

$500,000 +25.5%

31.2%$0 - $49,999

74% don’t attend any other major security show

1.2% Monitoring Station

2.0% Locksmith

3.2% Guard Service/Alarm Response/Private Investigator

6.9% Systems Architects & Engineers/Consultants

6.7% Private Sector/Retail/Corporate End-User

7.4% AHJ/Government/Law Enforcement/Crown Corporation

27.3% Systems Integrator

17.6% Alarm Company

19.2% Security Products and Services/Distributors/Manufacturers/Agents

8.5% Other

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Pre-show

At the show

Post show

Value Added

Minimum investment $25,000 $15,000 $10,000 $5,000 $1,000

$20,000 $12,000 $8,000 $4,000 N/A

Logo on the SC website*

Logo on email communications*

Logo on direct mail communications*

Social media promotion of sponsorship ahead of each trade show

Inclusion in pre-show email to all prospective attendees spotlighting sponsors

Inclusion in post show email to all registered attendees spotlighting sponsors

Web ad on SC Website for 3 months

Premiere positioning on CANASA websitefor 3 months

Premiere positioning on CANASA monthly enewsletter for 3 months

Web ad on SC home page

Included a-la-carte sponsorshipopportunities (based on availability)

Logo on sponsorship acknowledgment signage - sized to sponsorship level*

Logo in show guide - sized to sponsorship level*

Social media promotion of sponsorship at each trade show

Sponsorship level Platinum Diamond Gold Silver Bronze

Sponsorship type National National National National Event

*Sized to selected sponsorship level (National or Event).

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$3,950 $2,950 $2,950 $3,950 $2,950 $5,950 $20,000

À la carte sponsorship SCE SCAlb SCO SCW SCA SCC All Shows

Digital Advertising PackageYour digital ad will be added to the Security Canada website and every Security Canada promotional email (to prospect attendees)

Six individual trade show sponsorships or one sponsorship that includes all six trade trade shows are available.

$1,000 $500 $500 $1,000 $500 $2,500 $4,000

Included $20,000Lanyards(includes 5/8” lanyard with double bulldog clip & safety)Give your company and brand some very high profile visibility by sponsoring the lanyards that are handed out to all Security Canada Trade Show participants.

One sponsorship is available and includes all six trade shows.

Included $20,000

$8,000

Bag stands at the entrance(includes supply of bags 15”(h) x 12”(w) x 4”(d), 1 colour)Sponsorship of Security Canada Trade Show bags, handed to all participants at the entrance to the show floor, provides excellent positioning of your company and brand.


Sponsorship of pre-show plenary session(includes breakfast for attendees)Showcase your brand’s leadership around key security issues, presented by high-profile keynote speakers over breakfast, prior to the trade show opening.

$4,000(x2)

$3,500

$2,500

Two sponsorship opportunities are available for SCC.

Aisle signsYour company name and logo will be displayed on each of the aisles at SCC and on signs suspended over the show. SCC trade show sponsorship.

IncludedName badgesGain premium visibility with your logo digitally printed in colour on all name badges. One sponsorship is available and includes all six trade shows.

$4,000Included


Hanging banners(includes production and hanging of 10 ft x 3 ft banner)Hang your message where all can see it. Multiple hanging banner opportunities are available

SCC trade show sponsorship.

$2,500


Floor matsYour logo digitally printed in colour on 16-square foot mats at the show entrance. Production and installation included.

$2,500


$2,500


Flag banners(supplied by sponsor)The self-supporting 7’x 3’ flag banners will be positioned in the registration area. Flag banner must be supplied by sponsor.

Six individual trade show sponsorships or one sponsorship that includes all six trade trade shows are available.

Registration kioskYour logo on front registration counter.

Show floor planDisplay your logo on the floor plan of each Security Canada Show Guide, handed to all attendees and displayed at the trade show entrance.

Sponsorship of education flash stageYour logo at Security Canada Central’s Education Flash Stage. One sponsorship is available at the Central show.

$2,000


Parking area shuttleSponsor the shuttle bus that brings attendees to the show from the parking area. One sponsorship is available at the Central show.

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$25,000$15,000$10,000$5,000

Sponsorship Packages

$3,950 $2,950 $2,950 $3,950 $2,950 $5,950 $20,000

À la carte sponsorship SCE SCAlb SCO SCW SCA SCC All Shows

Digital Advertising Package

Included $20,000Lanyards

Diamond

Platinum (includes $20,000 in a-la-carte sponsorship)

Gold

(includes $12,000 in a-la-carte sponsorship)

Silver



Type Sponsorship Selection

$1,000Bronze

$4,000(x2)

$1,000 $500 $500 $1,000 $500 $2,500 $4,000Flag banners

Included $8,000Name badges

Included $4,000Show floor plan

Included $20,000Bag stands at the entrance(includes supply of bags 15”(h) x 12”(w) x 4”(d), 1 colour)

(includes supply of bags 15”(h) x 12”(w) x 4”(d), 1 colour)Sponsorship of pre-show plenary session

$3,500Aisle signs

$2,000Parking area shuttle

$2,500Floor mats

$2,500Registration kiosk on front registration counter

$2,500Sponsorship of education flash stage

$2,500Hanging banners(includes production and hanging of 10 ft x 3 ft banner)

(supplied by sponsor)

Please note: Sponsorships will not be confirmed until full payment has been received. One of our representatives will contact you to confirm your choice, finalize sponsorship arrangements and issue an invoice.

Company Name: Company Address:

Contact Name: Contact Title:

Contact Email: Contact Phone:

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Unit Specs SCE SCAlb SCO SCW SCA SCC All Shows

Logo with Exhibitor Listing0.5" - 1.0" wide Depending on logo proportions

$99 $99 $99 $99 $99 $99 $500

Full page ad1/2 page

(horizontal) adInside Front Cover

(IFC) adInside Back Cover

(IBC) adOutside Back Cover

(OBC) ad

Show Guide Advertising$1,800 $1,000 $2,000 $2,000 $2,150

Unit Specs SCE SCAlb SCO SCW SCA SCC

$395per month

$395per month

$295per month

$295per month

$295per month

$595per month

Banner ad on Security Canada Website (minimum 2 months)

Banner ad on Security Canada Promotional Email to Registered Attendees (minimum 2 e-blasts)

Banner ad on CANASA.org

Web Hyperlink with Exhibitor Listing

300px × 250px

$395per month

$395per month

$295per month

$295per month

$295per month

$595per month

600px × 100px

Banner ad on Security Canada Promotional Email to Prospect Attendees (minimum 2 e-blasts)

$495 per month (minimum 2 months)470px × 78px

$495 per month (minimum 2 months)470px × 78px

Box ad on CANASA.org $395 per month (minimum 2 months)200px × 200px

$395per month

$395per month

$295per month

$295per month

$295per month

$595per month

600px × 100px

Banner ad on CANASA Monthly e-newsletter

$9975px × 100pxDepending on

logo proportions

Security Canada Central Guide ONLY

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Exhibitor: Contact:

Address: City:

Province: Postal code:

Telephone: Fax:

Email:

Payment enclosed for $

Charge my: Visa American Express MasterCard

Card #: Expiry date:

Card holder name:

Signature:

Date:

(must be signed to be valid)

Ad cost $

Sub-total $

=

HST 13% $

× 13%

Total $

=

Need help? Talk to us!

We can help develop the right brand exposure opportunity at any Security Canada event, or at all six.

Contact Steve Basnett CEM at (905) 513-0622 x 224 or1 (800) 538-9919 x 224 [email protected].

Canadian Security Association 50 Acadia Avenue, Suite 201, Markham, ON L3R 0B3 Tel: (905) 513-0622 | Toll Free: 1 (800) 538-9919 Fax: (905) 513-0624 | web: www.canasa.org

Electronic files: Mac or PC-based. Acceptable software includes: Adobe InDesign, Adobe Photoshop, Adobe Illustrator. All images must be high resolution, 300 dpi or better. All fonts must be included or embedded. All ads are in full colour.

Add .125" of bleed around the outside of ads.

Deadline: Friday, August 21, 2020

Download Electronic Form

https://www.securitycanada.com/cms/wp-content/uploads/2020/01/2020-SC-ad-form.pdf

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Location: I would like _________ booth(s). Please indicate booth # preference 1. _________ 2. _________ 3. _________

Products and services: I plan to exhibit ______________________________________________________________________Please list any organizations or competitors you do not want to be positioned close to: _________________________________________We will do our best to honour your request but cannot guarantee it.

E

Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read the exposition rules and regulations contained in this brochure, the xhibitor manual, and the health and safety policy as posted on the Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.

A. Investment: Based on a 10’ x 8’ space or table top.

CANASA member Non-member

Booth Table Top (6’ x 2’)

*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.B. Administrative surcharge for subletting: $300 per company

Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.(Note: A separate contract must be completed for every company that sublets from you.)

C. GST: A 5% Goods and Services Tax is applied to the total cost of A+BD. QST: A 9.975% Provincial Tax is applied to the total cost of A+B

VISA MASTERCARD AMERICAN EXPRESS

Credit Card # __________________________________________ Expiry ____________

Cardholder Name _________________________________________________________

Signature ________________________________________________________________

I authorize CANASA to debit my credit card for the TOTAL dollar amount shown above.

Please make cheques payable to “CANASA”. This is your invoice. Additional invoices will not be issued.

Signature ___________________________________ Date __________________________

GST #R121787402QST #1015564195

Cheques, Direct Deposit, VISA,MasterCard or AMEX accepted

A. $ __________________

B. $ __________________(if applicable)

$ __________________SUBTOTAL A+B

C. GST $ __________________(5%) SUBTOTAL x 5%

D. QST $ __________________(9.975%)

$ __________________TOTAL AMOUNT DUE

CREDIT CARD PAYMENT SECTION

FULL PAYMENT MUST ACCOMPANY CONTRACT.Contracts will NOT be processed without full payment.

Canadian Security Association50 Acadia Avenue, Suite 201 Markham ON L3R 0B3Tel: (905) 513-0622 TF: 1 (800) 538-9919 Fax: (905) 513-0624 Email: [email protected] www.securitycanada.com

Security Canada East Sheraton LavalLaval, Quebec — April 22, 2020

Table Top (6’ x 2’)

$2,492 $1,800 $2,892 $2,200

INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)between the Canadian Security Association (“CANASA”) and theExhibitor described below (the “Company”).

Company ______________________________________________________ My Company is a CANASA member YES NO

Street ________________________________________________________________ City _________________________________

Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________

*All show information is sent via email to the person listed below:

Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________

*It is the responsibility of the sender to ensure the contract has been received by CANASA


https://www.securitycanada.com/exhibit/east/contract/

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Products and services: I plan to exhibit ______________________________________________________________________

Please list any organizations or competitors you do not want to be positioned close to: ________________________________________________We will do our best to honour your request but cannot guarantee it.

E


A. Investment: Based on a 10’ x 6’ space.

*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.

B. Administrative surcharge for subletting: $300 per companySurcharge applicable only if more than one company is sharing a booth. Maximum one sublet.(Note: A separate contract must be completed for every company that sublets from you.)

C. GST: A 5% Goods and Services Tax is applied to the total cost of A+B



Cardholder Name _________________________________________________________

Signature ________________________________________________________________



Signature ___________________________________ Date __________________________

GST #R121787402


A. $ ____________________

B. $ ____________________(if applicable)

$ ____________________SUBTOTAL A+B

C. GST $ ____________________(5%)

$ ____________________TOTAL AMOUNT DUE

(




SECURITY CANADA ALBERTA

• May 6, 2020

Non-memberCANASA member

$2,090 $2,490



Street ________________________________________________________________ City _________________________________



Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________


Renaissance Hotel, Edmonton Airport


https://www.securitycanada.com/exhibit/alberta/contract/

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Products and services: I plan to exhibit ______________________________________________________________________ Please list any organizations or competitors you do not want to be positioned close to: ________________________________________We will do our best to honour your request but cannot guarantee it.Note:


A. Investment: Based on a 10’ x 8’ space. (Displays must not exceed 8’ in height.)

CANASA members Non-member



C. HST: A 13% Harmonized Sales Tax is applied to the total cost of A+B



Cardholder Name _________________________________________________________

Signature ________________________________________________________________



Signature ___________________________________ Date __________________________

HST #R121787402


A. $ ____________________

B. $ ____________________(if applicable)

$ ____________________SUBTOTAL A+B

C. HST $ ____________________(13%)

$ ____________________TOTAL AMOUNT DUE

(




SECURITY CANADA OTTAWA Ottawa Conference and Event Centre15 Ottawa, Ontario • May 27, 2020

$1,972 $2,372



Street ________________________________________________________________ City _________________________________



Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________



https://www.securitycanada.com/exhibit/ottawa/contract/

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Location: I would like _________ booth(s). Please indicate booth # preference 1. _________ 2. _________ 3. _________ Products and services: I plan to exhibit ______________________________________________________________________Please list any organizations or competitors you do not want to be positioned close to: We will do our best to honour your request but cannot guarantee it. Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.


A. Investment: Based on a 10’ x 6’ space or table top. (Display may not exceed 8’ in height. Table tops are limited to what will fit on the tabl .)



C. GST: A 5% Goods and Services Tax is applied to the total cost of A+B



Cardholder Name _________________________________________________________

Signature ________________________________________________________________



Signature ___________________________________ Date __________________________

GST #R121787402


A. $ ____________________

B. $ ____________________(if applicable)

$ ____________________SUBTOTAL A+B

C. GST $ ____________________(5%)

$ ____________________TOTAL AMOUNT DUE

(




SECURITY CANADA WEST

, June 17, 2020

Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this contract.

Non-memberCANASA member Booth (10' x 6') Table Top (6’ x 2’) Table Top (6’ x 2’)

$2,346 $1,670 $2,746 $2,070

Booth (10' x 6')



Street ________________________________________________________________ City _________________________________



Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________



https://www.securitycanada.com/exhibit/west/contract/

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Street ________________________________________________________________ City _________________________________



Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________



Products and services: I plan to exhibit ______________________________________________________________________ Please list any organizations or competitors you do not want to be positioned close to: _________________________________________________We will do our best to honour your request but cannot guarantee it.Note: CANASA recommends you regularly visit the latest �oor plans online to review changes in con�gurations and Exhibitors in neighbouring booths.

Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read the exposition rules and regulations contained in this brochure, the xhibitor’s manual, and the health and safety policy as posted on the Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.

A. Investment: Based on a 6’ x 2’ table. This is a table top only event.



C. HST: A 1 % Harmonized Sales Tax is applied to the total cost of A+B



Cardholder Name _________________________________________________________

Signature ________________________________________________________________



Signature ___________________________________ Date __________________________

HST #R121787402


A. $ ____________________

B. $ ____________________(if applicable)

$ ____________________SUBTOTAL A+B

C. HST $ ____________________(1

$ ____________________TOTAL AMOUNT DUE

(




SECURITY CANADA ATLANTICCasino New BrunswickMoncton, New Brunswick September 16, 2020

CANASA members$1,503

Non-member$1,903


https://www.securitycanada.com/exhibit/atlantic/contract/

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* Floor plan subject to changeBuilding columns (shown larger than scale)

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INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”) between the Canadian Security Association (“CANASA”) and the Exhibitor described below (the “Company”).


Street ________________________________________________________________ City _________________________________


*All show information is sent via email to the person listed below:Name* _________________________________________________ Email _______________________________________________

Phone ______________________________________________ Web __________________________________________________*It is the responsibility of the sender to ensure the contract has been received by CANASA


Products and services: I plan to exhibit ______________________________________________________________________ Please list any organizations or competitors you do not want to be positioned close to: ____________________________________________________________We will do our best to honour your request but cannot guarantee it.Note: CANASA recommends you regularly visit the latest �oor plans online to review changes in con�gurations and Exhibitors in neighbouring booths.

Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read the exposition rules and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.

A. Investment: Based on a 10’ x 10’ booth.

* All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.


C. Premium for front booth positioning: $900 per company(See shaded area of �oor plan) Applies only to booths in the front row.

D. HST: A 13% Harmonized Sales Tax is applied to the total cost of A+B+C



Signature ___________________________________ Date ___________________________

HST #R121787402


A. $ ____________________

B. $ ____________________(if applicable)

C. $ ____________________(if applicable)

$ __________________SUBTOTAL A+B+C

D. HST $ __________________(13%)

$ __________________TOTAL A+B+C+D

Deposit $ ____________________

$ __________________BALANCE OWING

Reserve by February 28, 2020, with a 25% deposit. After March 1, 2020, reservations require a 50% deposit. Contracts will NOT be processed without deposit amount.

All booth balances are due by July 5, 2020.




Cardholder Name _________________________________________________________

Signature ________________________________________________________________ Canadian Security Association50 Acadia Avenue, Suite 201 Markham ON L3R 0B3Tel: (905) 513-0622 TF: 1 (800) 538-9919 Fax: (905) 513-0624 Email: [email protected] www.securitycanada.com

Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this contract.

(All single and in-line booth back walls are restricted to 8’ in height. No part of the structuraldisplay at its full 8’ height may extend out more than 5 from the back wall at that height.)

SECURITY CANADA CENTRAL Toronto Congress Centre Toronto, Ontario • October 21 – 22, 2020

)

Non-member

$4,090$4,390

$3,690$3,990

Before June 30, 2020 After June 30, 2020

CANASA member


https://www.securitycanada.com/exhibit/central/contract/

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The basic concept of the Security Canada Conference(s) and Exposition(s) [the “Show(s)”] is to make exhibit areas open, accessible and visually appealing to attendees. exhibit booth spaces will be convenient and equally visible to attendees. The following exposition rules and regulations will apply in order to provide each Exhibitor the opportunity to make e�ective use of this space without infringing the rights of other Exhibitors. For the purposes of this trade show contract, the Exhibitor is one and the same as the company.

1. Management. In these rules and regulations, “show management” shall mean the Canadian Security Association (“CANASA”), its Board of Directors, o�cers, employees, agents, successors, assigns, and any persons appointed, delegated, or hired by CANASA to manage any or all aspects of the Security Canada conferences or expositions.

2. Payment Terms. The trade show contract must be paid in full before any Exhibitor is permitted to install its display. If full payment is not made by the payment deadline date indicated on the front page hereof, the company will be deemed to have abandoned its exhibit booth space and will forfeit (i.e., lose) any deposit(s).

3. Occupancy. The actual occupancy of the exhibit booth space rented by the company is ‘of the essence’ in this trade show contract, and if the company does not occupy such space, the show management (de�ned below) is authorized to occupy such space or cause it to be occupied as the show management, at its sole discretion, deems best, without releasing the company from any liability hereunder.

4. Eligible Exhibits. Exhibits will be limited to those companies or other entities o�ering materials, products or services of speci�c interest to registrants. Show management reserves the right to determine the eligibility of any product for display. The Exhibitor agrees that its exhibit shall be admitted and shall remain from day to day solely on strict compliance with these rules and regulations.

5. Limitation of Liability. The company agrees to indemnify and hold harmless the show management, CANASA, exhibition hall facility (the “facility”), and city in which this exhibition is being held, and their o�cers, directors, agents, employees, successors, and assigns, against all claims, losses, suits, damages, judgments, expenses and costs and charges of every kind resulting from its occupancy of the exhibit booth space herein contracted for, by reason of personal injuries, death, property damage, loss, or any other cause sustained by the company, its o�cers, directors, agents, employees, and subletting tenants, and all third parties.

The show management shall not be responsible for loss or damage to displays, lights, goods, equipment or machinery belonging to Exhibitors, whether resulting from criminal or terrorist acts, strikes, �re, �oods, storms, acts of God, air conditioning or heating failure, theft, pilferage, mischief, mysterious disappearance, bomb threats or any other causes. All items brought to the exhibition are displayed at Exhibitor’s own risk, and should be safeguarded by the company at all times.

The company also agrees that the provisions of this paragraph shall apply if loss, damage or injury, irrespective of cause or origin, results directly or indirectly to person or property from performance or non-performance of obligations imposed by this trade show contract or from negligence, active or otherwise, strict liability, violation of any applicable laws or any other alleged fault on the part of show management. In no event shall show management be responsible for any claim for punitive, exemplary or aggravated damages, damages for loss of pro�ts or revenue, indirect, consequential or special damages of any kind or any damages whatsoever relating to the loss of, or loss of use of, displays, lights, goods, equipment or machinery belonging to Exhibitors.

The company further agrees that show management shall not be responsible in the event of any errors or omissions in the listings in the Exhibitors’ o�cial directory and in any promotional material.

The company agrees to indemnify show management against, and hold it harmless for, any claims and for all damages, costs, and expenses, including without limitation, reasonable lawyer's fees (on a substantial indemnity/solicitor-client basis) and amounts paid in settlement incurred in connection with such claims arising out of the acts (whether intentional or accidental) or negligence of the Exhibitor, its o�cers, directors, employees, agents, assigns, successors, contractors, subcontractors, and those for whom at the law the Exhibitor is responsible.

6. General Rules. The Exhibitor agrees to abide by all rules and regulations adopted by show management in the best interests of the show and agrees that show management shall have the �nal decision in adopting any rule or regulation deemed necessary prior to, during and after the show. Show management reserves the right at any time to alter or remove exhibits or any part thereof, including printed materials, product, signs, lights or sound, and to expel Exhibitors or their personnel if, in the opinion of show management, their conduct or presentation is objectionable to show management, other show participants or to the public.

7. Primary Exhibitors. Space shall be contracted and paid for only by the company making application and occupying assigned space according to company name shown on contract. Only the company name shown on contract will appear in printed material relating to the show - including promotions, signage and name badges.

8. Subletting of Space. Space contracted by the Exhibitor shall not be sublet nor shared with non-Exhibitors without the prior written permission of show management.

9. Premium Booth Space. Premium prices may be applied to preferred locations and specialized booth space.

10. Booth Representatives. Booth representatives shall be restricted to Exhibitor’s employees and their authorized representatives. All booths must be sta�ed by the Exhibitor during all open show hours.

11. Exhibitor Conduct. Retail sales are absolutely prohibited during the course of the show. Infraction of this rule will result in the closure of your exhibit. Subject to the foregoing, the distribution of samples, souvenirs, publications, etc., or other sales or sales promotion activities must be conducted by Exhibitor only from within their booth. The distribution of any articles that interfere with the activities or obstruct access to neighboring booths, or that impedes aisles, is prohibited. No article containing any product other than the product or materials made or processed or used or sold by Exhibitor in their products or service may be distributed except by written permission of show management.

12. Exhibit Space Allocation. Booth space will be assigned by show management in consideration of the following: a) membership in CANASA, b) number of booths requested, c) prior history of exhibiting, and d) date application with deposit is received by CANASA.

13. Installation and Dismantling of Exhibits. The Exhibitor agrees to have his exhibit set-up and sta�ed in time for the opening of the show. The Exhibitor shall not remove any part of his display or product until the show is o�cially closed and failure to comply, without the express written consent of show management, will result in a �ne of $500 being imposed, which will be invoiced after the show, and immediately payable. In addition, removal without consent may result in the loss of future exhibition privileges. The Exhibitor also agrees to remove his exhibit and equipment from the show facility by the �nal move-out time limit or, in the event of failure to do so, the Exhibitor shall be responsible for any additional costs incurred.

14. Fire Regulations. Fire-retardant materials must be used. No in�ammable �uids or substances may be used or shown in booths. No �re exits are to be blocked, and access to �re protection equipment including sprinkler control valves, �re hose stations, portable extinguishers, and �re alarm stations must not be restricted.

15. Electrical. All operating electrical equipment used in the exhibit must have CSA or equivalent provincial power authority approval.

16. Insurance. The Exhibitor is responsible for the placement and cost of (general and third party liability) insurance related to its participation in the show. In addition, should the Exhibitor contract for services with “non-o�cial show contractors”, said contractors must also provide proof of (general and third party liability) insurance prior to being permitted entry to the facility.

17. Liability & Damage to Property. Neither show management nor the facility will be responsible for loss or damage to displays while at the show, or while being brought into or out of the show facility. In all cases, the Exhibitor will assume responsibility for damage, howsoever caused, to property, accidents and/or injuries to Exhibitors or employees. All space is leased subject to the facility rules and regulations, and those outlined in the Exhibitors manual.

18. Lotteries/Contests. Exhibitors shall not operate draws or lotteries without the express written permission of show management. If permitted, the obligation is on the Exhibitor to ensure that it adheres to the applicable laws governing draws and/or lotteries. Show management reserves the right to ban objectionable premiums and novelties and to prevent the sale or distribution of any articles or products which it believes might endanger the health and safety of those attending the show.

19. Demonstrations. Aisles must not be obstructed at any time. Demonstrations must be conducted within the aisle line of the exhibit space. If several spectators are expected to congregate at one time, space must be left within each exhibit area in which an audience may gather. Should spectators interfere with normal tra�c �ow in the aisle or over�ow into the aisle, show management reserves the right to request that such presentations be limited or discontinued.

20. Sound Levels. The noise level of any demonstrations or sound systems or equipment must be kept to a minimum in order not to interfere with others. Show management reserves the right to determine the sound level at which the noise interferes with others and may require the Exhibitor to discontinue.

21. Food & Beverages. Exhibitors are not permitted to serve food or beverages in their exhibit area unless expressly permitted in writing by show management.

22. Hospitality Suites, Exhibitor Functions. Show management requires that Exhibitors limit hospitality suites, social functions and o�-�oor seminars to times not in con�ict with any CANASA functions as listed in the show guide. In addition, Exhibitor agrees to not remove attendees from the show �oor area during regular show hours.

23. Admission. Show management shall have sole control over admission policies at all times.

24. Cancellation. This trade show contract may be cancelled by either party upon giving written notice at least 90 days prior to the �rst day of the Show. If show management cancels, it will refund all monies paid by the Exhibitor unless said cancellation was caused by the Exhibitor’s failure to pay the amounts due and owing in accordance with the payment schedule, in which case show management will impose a cancellation fee equal to 25% of the contracted space costs. If it is the Exhibitor who has cancelled, then the Exhibitor shall pay an amount equal to 25% of the contracted space costs to show management, which cancellation fee may be deducted from any deposit held by show management. If the Exhibitor cancels between 60 and 90 days prior to the show, then it will be liable for 50% of the contracted space costs; if cancellation is done less than 60 days prior to the show, no refund will be given. The parties hereto agree that the aforementioned cancellation fee is not a penalty but a genuine pre-estimate of damages. Cancellation of this trade show contract, means that the Exhibitor forfeits all rights or claims to the allocated space and show management is free to rent it to others and collect the cost of the space as damages. Show management reserves the right at its sole discretion to change the date or dates upon which the show is held and shall not be liable for damages or otherwise by reason of such change. In addition, show management shall not be liable in damage or otherwise for failure to carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in consequence of criminal or terrorist act, acts of God, �re, storm, �ood, war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of show management. In the event that the exhibit space to be used by the Exhibitor should in any way be rendered unusable, the Exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole discretion of show management.

25. Exceptions. While exceptions to these rules and regulations are not anticipated or encouraged, any such requests must be submitted to show management in writing at least 60 days prior to the trade show. Show management will rule on such requests and respond in writing no later than 20 days after receipt of the request.

26. Amendment to Rules. Any matters not speci�cally covered by the preceding rules shall be subject solely to the decision of show management. The show management shall have full power in the matter of interpretation, amendment and enforcement of all said rules and regulations, and that any such amendments, when made and brought to the notice of the said Exhibitor, shall be and become part hereof as though duly incorporated herein and subject to each and every one of the terms and conditions herein set forth.

27. Health and Safety Policy. A health and safety policy agreement, obtained from the Security Canada website, must be signed by an authorized representative of the company and returned to show management along with a signed copy of the trade show contract. The company agrees to comply with all applicable sections of the Occupational Health & Safety Act, which among other things requires that the company, its employees and contractors, take all reasonable steps and precautions to protect the health and ensure the safety of all persons involved in the show.

28. Exhibit Guidelines. All single and in-line booth back walls are restricted to 8 ft. in height and the dividers between the booths to 3 ft. in height. No part of the structural display at its full 8 ft. height may extend out more than 5 ft. from the back wall at that height.

All sides and surfaces of exhibit (booth and signs), which are exposed to a view, must be properly �nished and decorated. Failure to provide a �nished surface may result in a charge to mask o� the surface.

29. Photography. No photographs or video may be shot on the show �oor without written permission of show management. Show management reserves the right to con�scate or delete images taken without permission and to ban the responsible parties from the show �oor.

30. Unpaid Space. Any space not paid in full forty-�ve (45) days prior to the event shall be deemed cancelled by the Exhibitor and will fall under the provisions of section 24 of this contract.

Exposition Rules and Regulations

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Documents

2020 Exhibit and Sponsorship Prospectus...Lanyards Included $20,000 (includes 5/8” lanyard with double bulldog clip & safety) Give your company and brand some very high proﬁle