DRAFT · 2021. 1. 19. · DRAFT. Cromwell Fire District. Executive Overview. December 31, 2020 Water Division Enterprise Fund Expenditures exceed revenues by $168,086 for the period

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WEALTH ADVISORY

OUTSOURCING

AUDIT, TAX, AND CONSULTING

CROMWELL FIRE DISTRICT

FINANCIAL STATEMENTS

DECEMBER 31, 2020

DRAFT

1-4

General Fund

5

6-9

10

11

Water Division Enterprise Fund

12

13-14

15

Cash Position

16

17

Fire Department Funds 18

Equipment Reserve Fund 19

Water Capital Fund 20

Cromwell Fire District

Table of Contents

Executive Overview

Budget Report - Summary

Budget Report - Detail

Analysis of Cash Balances

EMS Billing Report

Projected Fund Balance

Budget Report - Summary

Budget Report - Detail

Analysis of Water Pumped by Month

Treasurers Report DRAFT

● General Fund

○ Expenditures exceed revenues by $191,390 for the period ended December 31, 2020 as follows:

■ Revenues 2,487,224$

■ Expenditures 2,678,615$

(191,390)$

○ Tax collections for the current levy and total tax collections are summarized below:

Budget $ Actual $ % Collected

Current Levy 3,722,926 2,105,894 56.57%

PY Taxes 11,000 12,622 114.74%

Interest 6,000 8,112 135.20%

Total 3,739,926 2,126,627 56.86%


Executive Overview

December 31, 2020

As of December 31, 2020

No assurance is provided on these financial statements.1

DRAFT


Executive Overview

December 31, 2020

● EMS Billing

○ EMS volume during the month of December 2020 was 86 calls and gross charges of $91,204. This compares to 155 calls

and gross charges of $150,919 during December 2019.

○ Billings net of Medicare/Medicaid adjustments for the month of December 2020 were $40,405 compared to $111,295 for December 2019.

○ Year-to-Date funds collected and deposited as of December 31, 2020 were $286,161 compared to $285,317 as of December 2019.

○ EMS calls by month (Fiscal 2021 versus 2020) are illustrated below:

106

73

101 126

93 86

134

100

86

132

80

155

108 132

124

77

101

84

-

25

50

75

100

125

150

175

200

225

Calls

EMS Calls By Month

2020 - 2021

2019 - 2020


DRAFT


Executive Overview

December 31, 2020

● Water Division Enterprise Fund

○ Expenditures exceed revenues by $168,086 for the period ended December 31, 2020 as follows:

■ Revenues 908,908$

■ Expenditures 1,076,995$

(168,086)$

○ A comparison of utility billing revenue to the previous four years is shown below:

2020-21 2019-20 2018-19 2017-18 2016-17

October 631,689 592,140 606,177 555,298 623,648

January 452,802 436,457 463,528 457,526

April 397,413 421,388 426,624 414,674

July 470,451 480,589 510,825 463,720

Total 631,689 1,912,806 1,944,612 1,956,275 1,959,568

Quarterly Billings

-

100,000

200,000

300,000

400,000

500,000

600,000

2020-21

2019-20

2018-19

2017-18

2016-17


DRAFT


Executive Overview

December 31, 2020

● Water Production

○ 44,482,000 gallons were produced during the month of December 2020 versus 39,241,000 gallons produced in December 2019 (an increase

of 5,241,000 gallons).

○ An analysis of water pumped by month comparing the current year to the average for the previous five years is shown below:

-

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Ga

llo

ns

(m

illio

ns

)

Month

Water Produced By Month

2020 - 2021

Average 2016-2020


DRAFT

Completed Budget Months = 6 (50%)

Available Budget Months = 6 (50%)

Account Preliminary 2020 - 2021 Budget Revised YTD Available %

Number Description 2019 - 2020 Budget Adjustments Budget Actual Encumbrances Budget Remaining

REVENUE

TOTAL REVENUE 4,404,048 4,918,751 - 4,918,751 2,487,224 - 2,431,527 49%

EXPENSES

TAX COLLECTOR 57,665 60,000 - 60,000 29,766 - 30,235 50%

COMMISSION EXPENSES 9,727 10,000 - 10,000 3,766 - 6,234 62%

COMPUTER OPERATIONS 90,878 93,774 - 93,774 51,465 - 42,309 45%

ADMINISTRATIVE ACCOUNT 384,970 439,750 - 439,750 159,592 7,565 272,593 62%

OFFICE OF THE CHIEF 192,208 225,500 - 225,500 108,989 - 116,511 52%

EMS/FIRE OPERATIONS 1,154,340 1,223,724 - 1,223,724 634,171 39,518 550,034 45%

SIGNALS & ALARMS 5,695 19,680 - 19,680 7,059 - 12,621 64%

FIRE MARSHAL 189,756 188,194 - 188,194 49,784 - 138,410 74%

COMMUNICATIONS CENTER 424,671 460,734 - 460,734 207,524 - 253,210 55%

BUILDINGS & GROUNDS 200,505 189,138 - 189,138 93,404 5,705 90,030 48%

VOLUNTEER TRAINING 16,037 17,500 - 17,500 9,935 - 7,565 43%

INSURANCE AND BENEFITS 785,393 1,051,867 - 1,051,867 471,525 - 580,342 55%

DEBT SERVICE 287,239 576,254 - 576,254 535,719 - 40,535 7%

APPARATUS & EQUIPMENT 141,411 123,688 - 123,688 76,967 6,028 40,693 33%

OPERATING TRANSFERS OUT 317,735 238,948 - 238,948 238,948 - - 0%

TOTAL EXPENSES 4,258,231 4,918,751 - 4,918,751 2,678,615 58,816 2,181,321 44%

BALANCE 145,817 - - - (191,390) (58,816) 250,206 0%


General Fund - Budget Report - SUMMARY

2020 - 2021



DRAFT





01 General Fund

01 4100 Property Taxes-Current Year 3,555,724 3,722,926 3,722,926 2,105,894 1,617,032 43%

01 4110 Property Tax-Prior Year 26,553 11,000 11,000 12,622 (1,622) -15%

01 4120 Interest on Property Taxes 19,309 6,000 6,000 8,112 (2,112) -35%

01 4130 Liens on Property Taxes - - - - - 0%

01 4350 EMS Billing 631,739 630,000 630,000 282,878 347,122 55%

01 4200 State Grants - 1,500 1,500 - 1,500 100%

01 4250 Other Grants 17,368 185,100 185,100 46,246 138,854 75%

01 4251 State Training Reimbursements - - - - - 0%

01 4252 FD Training Classes - 500 500 - 500 100%

01 4300 Interest Income 20,299 5,000 5,000 1,794 3,206 64%

01 4450 Revenue Fire Marshal's Office - 500 500 5 495 99%

01 4900 Miscellaneous Revenue 3,210 11,000 11,000 9,470 1,530 14%

01 4930 Employee Insurance Contribution 35,845 52,838 52,838 20,204 32,634 62%

01 4995 Operating Transfers In 94,000 100,000 100,000 - 100,000 100%

01 4990 Transfer from Fund Balance - 192,387 192,387 - 192,387 100%

TOTAL GENERAL FUND 4,404,048 4,918,751 - 4,918,751 2,487,224 - 2,431,527 49%

01100 Tax Collector

01100 5805 Operating Expenses 57,665 60,000 60,000 29,766 - 30,235 50%

TOTAL TAX COLLECTOR 57,665 60,000 - 60,000 29,766 - 30,235 50%

01101 Commission Expense


TOTAL COMMISSION EXPENSES 9,727 10,000 - 10,000 3,766 - 6,234 62%

01103 Computer Operations

01103 5105 Payroll (Less Water Division Share) 43,758 43,811 43,811 21,897 - 21,914 50%

01103 5680 Non-Capital Equipment 2,429 5,000 5,000 140 - 4,860 97%


TOTAL COMPUTER OPERATIONS 90,878 93,774 - 93,774 51,465 - 42,309 45%

01104 Administrative Account

01104 5105 Admin PR (Less Water Div Share ) 178,518 169,000 169,000 82,832 - 86,168 51%

01104 5320 Professional Fees 118,980 174,750 174,750 37,283 - 137,467 79%

01104 5370 EMS Billing Services 54,444 60,000 60,000 24,875 7,565 27,561 46%

01104 5620 West Street Utilities 9,700 14,000 14,000 6,067 - 7,933 57%


01104 5811 Payroll Services 15,424 15,000 15,000 5,019 - 9,981 67%

TOTAL ADMINISTRATIVE ACCOUNT 384,970 439,750 - 439,750 159,592 7,565 272,593 62%


General Fund - Budget Report - DETAIL

2020 - 2021



DRAFT







2020 - 2021


01110 Office of the Fire Chief

01110 5105 Payroll 173,022 214,000 214,000 102,430 - 111,570 52%

01110 5319 Professional Fees 825 - - - - - 0%

01110 5355 Recruitment & Morale 87 - - - - - 0%


TOTAL OFFICE OF THE CHIEF 192,208 225,500 - 225,500 108,989 - 116,511 52%

01116 EMS/Fire Operations

01116 5105 Payroll 537,272 679,984 679,984 363,717 - 316,267 47%

01116 5113 Payroll - PT Fire & EMS 477,417 394,200 394,200 217,889 - 176,311 45%

01116 5371 Paramedic Fees 35,371 38,000 38,000 18,113 - 19,887 52%

01116 5373 Contribution-Volunteer Pension Fund 14,772 15,000 15,000 - - 15,000 100%

01116 5380 Medicals & Physicals 2,683 26,000 26,000 1,382 19,161 5,458 21%

01116 5381 Volunteer Medical/Physicals 15,218 - - - - - 0%

01116 5611 Consumable Supplies-EMS 27,372 30,000 30,000 15,171 13,392 1,437 5%

01116 5612 Consumable Supplies-Fire 9,142 7,000 7,000 4,067 3,234 (301) -4%

01116 5614 Oxygen 3,520 7,000 7,000 1,631 3,261 2,108 30%

01116 5670 Uniforms 28,331 20,000 20,000 10,631 - 9,369 47%

01116 5680 Non Capital Equipment 2,556 3,000 3,000 - 471 2,529 84%

01116 5805 Operating Expenses 686 3,540 3,540 1,571 - 1,969 56%

TOTAL EMS/Fire OPERATIONS 1,154,340 1,223,724 - 1,223,724 634,171 39,518 550,034 45%

01120 Signals & Alarms

01120 5680 Non-Capital Equipment 1,643 - - - - - 0%


TOTAL SIGNALS & ALARMS 5,695 19,680 - 19,680 7,059 - 12,621 64%

01121 Fire Marshal

01121 5105 Payroll 168,598 167,794 167,794 36,324 - 131,470 78%

01121 5460 Public Education & Fire Prevention 680 3,000 3,000 100 - 2,900 97%

01121 5680 Non Capital Equipment - - - - - - 0%


TOTAL FIRE MARSHAL 189,756 188,194 - 188,194 49,784 - 138,410 74%

01122 Communications Center

01122 5105 Payroll 383,861 388,034 388,034 194,351 - 193,683 50%

01122 5350 Training 3,791 10,000 10,000 181 - 9,819 98%

01122 5670 Uniforms 2,179 3,100 3,100 622 - 2,478 80%

01122 5680 Non-Capital Equipment 1,107 5,000 5,000 425 - 4,575 92%


TOTAL COMMUNICATIONS CENTER 424,671 460,734 - 460,734 207,524 - 253,210 55%


DRAFT







2020 - 2021


01140 Buildings & Grounds

01140 5105 Payroll 33,210 48,388 48,388 24,827 - 23,561 49%

01140 5451 Repairs & Maintenance - Court Street 36,061 22,000 22,000 15,871 1,785 4,344 20%

01140 5452 Repairs & Maintenance - West Street 27,656 22,800 22,800 8,803 1,785 12,212 54%

01140 5453 Repairs & Maintenance - Coles Road 25,228 19,250 19,250 10,419 2,135 6,696 35%

01140 5621 Utilities-Court St 41,096 37,000 37,000 18,955 - 18,045 49%

01140 5622 Utilities-West St 11,089 10,000 10,000 3,367 - 6,633 66%

01140 5623 Utilities-Coles Rd 24,179 28,000 28,000 10,405 - 17,595 63%

01140 5670 Uniforms 907 800 800 661 - 139 17%

01140 5805 Operating Expenses 1,079 900 900 95 - 805 89%

TOTAL BUILDINGS & GROUNDS 200,505 189,138 - 189,138 93,404 5,705 90,030 48%

01160 Training

01160 5350 Training 13,728 12,500 12,500 5,610 - 6,890 55%

01160 5351 Career Training 2,309 5,000 5,000 4,325 - 675 14%

TOTAL VOLUNTEER TRAINING 16,037 17,500 - 17,500 9,935 - 7,565 43%

01220 Insurance and Benefits

01220 5200 Payroll Tax Expense 151,811 164,298 164,298 79,703 - 84,595 51%

01220 5210 Unemployment Compensation 6,795 12,000 12,000 - - 12,000 100%

01220 5230 Worker's Compensation Insurance 84,885 110,000 110,000 68,022 - 41,978 38%

01220 5240 Dental Insurance 19,663 29,720 29,720 12,716 - 17,004 57%

01220 5260 Medical Insurance 294,231 450,076 450,076 188,339 - 261,737 58%

01220 5270 Life Insurance 7,117 10,200 10,200 4,666 - 5,534 54%

01220 5290 Pension-Employer 42,365 49,017 49,017 - - 49,017 100%

01220 5291 Pension-MERS 128,971 167,828 167,828 68,178 - 99,650 59%

01220 5520 Property/Liability Insurance 49,556 58,728 58,728 49,903 - 8,825 15%

TOTAL INSURANCE AND BENEFITS 785,393 1,051,867 - 1,051,867 471,525 - 580,342 55%

01260 Debt Service

01260 5910 Debt Service-Interest 59,382 88,397 88,397 47,862 - 40,535 46%

01260 5920 Debt Service-Principal 227,857 487,857 487,857 487,857 - - 0%

TOTAL DEBT SERVICE 287,239 576,254 - 576,254 535,719 - 40,535 7%

01300 Apparatus & Equipment

01300 5105 Payroll 40,499 40,688 40,688 20,606 - 20,082 49%

01300 5420 Repairs & Maintenance-Equipment 23,948 16,700 16,700 13,835 4,471 (1,606) -10%

01300 5425 Repairs & Maintenance-Radios 235 - - - - - 0%

01300 5430 Repairs & Maintenance-Vehicles 34,199 33,500 33,500 27,009 1,200 5,291 16%

01300 5611 Consumable Supplies 11,462 6,500 6,500 1,801 357 4,341 67%


DRAFT







2020 - 2021


01300 5613 Fuel/Oil 21,667 19,000 19,000 7,749 - 11,251 59%

01300 5670 Uniforms 1,151 1,000 1,000 921 - 79 8%

01300 5680 Non-Capital Equipment 7,278 4,700 4,700 5,015 - (315) -7%

01300 5805 Operating Expenses 972 1,600 1,600 31 - 1,569 98%

TOTAL APPARATUS & EQUIPMENT 141,411 123,688 - 123,688 76,967 6,028 40,693 33%

Capital

01402 5990 Operating Transfers Out 317,735 238,948 238,948 238,948 - 0%

TOTAL REVENUES 4,404,048 4,918,751 - 4,918,751 2,487,224 - 2,431,527 49%

TOTAL EXPENSES 4,258,231 4,918,751 - 4,918,751 2,678,615 58,816 2,181,321 44%

Balance 145,817 - - - (191,390) (58,816) 250,206 0%


DRAFT

Beginning Medicare/Medicaid Insurance Bad Debt Write Returned Refund Unbillable Ending

Month Calls Balance Charges Deposits Non-Allowable Non-Allowable Adjustments Sent to Collection Offs Check Overpay Comm.Service Balance

July 106 138,893.01 104,379.28 (48,348.37) (46,792.12) (869.49) (198.77) (22,141.84) 1,780.30 - - - 126,702.00

August 73 126,702.00 76,808.74 (53,058.90) (55,483.34) (501.82) - - 283.14 - - - 94,749.82

September 101 94,749.82 106,205.74 (35,930.27) (39,829.08) (1.98) (90.23) (4,556.14) - - - - 120,547.86

October 126 120,547.86 120,142.19 (47,800.47) (65,535.06) - (988.15) - 667.67 - 292.21 - 127,326.25

November 93 127,326.25 91,645.85 (47,417.93) (53,083.56) - (836.51) (12,028.60) 240.00 - - - 105,845.50

December 86 105,845.50 91,203.94 (53,604.80) (50,798.46) - - - 230.00 - - - 92,876.18

January 92,876.18 92,876.18

February 92,876.18 92,876.18

March 92,876.18 92,876.18

April 92,876.18 92,876.18

May 92,876.18 92,876.18

June 92,876.18 92,876.18

Total 585 138,893.01 590,385.74 (286,160.74) (311,521.62) (1,373.29) (2,113.66) (38,726.58) 3,201.11 - 292.21 - 92,876.18

48% 53% 0% 0% 7% -1% 0% 0% 0%

Deposits (286,160.74)

Deposits Per Ledger 282,877.63

Difference (3,283.11)

Charges Net of Medicare/Medicaid Adjustments 278,864.12

Beginning Medicare/Medicaid Insurance Bad Debt Write Returned Refund Unbillable Ending

Month Calls Balance Charges Deposits Non-Allowable Non-Allowable Adjustments Sent to Collection Offs Check Overpay Comm.Service Balance

July 134 171,718.72 131,578.37 (41,210.70) (36,839.47) - - - 3.00 - - - 225,249.92

August 100 225,249.92 99,249.64 (59,855.62) (71,598.85) - (1,116.83) (27,101.32) 197.37 - - - 165,024.31

September 86 165,024.31 92,877.90 (39,974.28) (41,032.90) (0.35) (294.75) - 100.00 - - - 176,699.93

October 132 176,699.93 132,825.51 (55,398.48) (61,607.52) (383.59) (101.25) - 205.01 - - (748.42) 191,491.19

November 80 191,491.19 82,891.44 (44,153.90) (49,321.42) - (0.02) - 100.00 - - - 181,007.29

December 155 181,007.29 150,919.43 (44,724.41) (39,624.49) (410.00) (254.24) (13,513.96) 201.39 - - - 233,601.01

January 108 233,601.01 110,465.20 (46,374.72) (43,560.67) (703.98) 99.58 - - - - - 253,526.42

February 132 253,526.42 144,494.66 (70,720.17) (80,873.01) (872.72) (100.05) (14,020.90) 1,515.36 - - - 232,949.59

March 124 232,949.59 125,830.62 (61,642.20) (66,481.76) (549.22) (1,422.59) - 622.02 - - - 229,306.46

April 77 229,306.46 87,053.22 (65,145.01) (66,114.77) - (1,272.08) (19,693.15) 406.42 - - - 164,541.09

May 101 164,541.09 94,057.16 (57,060.08) (59,511.83) (333.79) (1,350.00) - 816.93 - - - 141,159.48

June 84 141,159.48 79,649.81 (42,830.87) (40,596.53) (18.28) (107.65) 793.38 843.67 - - - 138,893.01

Total 1,313 171,718.72 1,331,892.96 (629,090.44) (657,163.22) (3,271.93) (5,919.88) (73,535.95) 5,011.17 - - (748.42) 138,893.01

47% 49% 0% 0% 6% 0% 0% 0% 0%

Deposits (629,090.44)

Deposits Per Ledger 631,738.88

Difference 2,648.44

Charges Net of Medicare/Medicaid Adjustments 674,729.74


EMS Billing Report


2019-2020

2020-2021

No assurance is provided on these financial statements.

10

DRAFT

Unreserved Fund Balance, July 1, 2020 1,041,772$

Designated for 2020-2021 Budget 192,387

Additional Appropriations During the Year -

1,234,159

Projected Results of Current Year Operations

Budget Projected Actual Adjustment

Revenues 4,918,751$ 4,726,364$ (192,387)$

Expenditures 4,918,751 4,918,751 -

Results of Budgetary Operations -$ (192,387)$ (192,387)

Unreserved Fund Balance June 30, 2021 1,041,772

Undesignated Fund Balance June 30, 2021 1,041,772

Updated Balance 6/30/2021 (projected) 1,041,772$

Fund Balance as a Percentage of Expenditures 21.18%


General Fund - Projected Fund Balance



DRAFT





REVENUE

TOTAL REVENUE 2,232,632 2,554,111 - 2,554,111 908,908 - 1,645,203 64%

EXPENSES

PAYROLL 575,500 590,000 - 590,000 273,906 - 316,094 54%

POWER AND PUMPING 232,867 245,000 - 245,000 112,321 2,324 130,355 53%

TREATMENT 62,021 93,740 - 93,740 37,805 37,253 18,683 20%

TRANSMISSION & DISTRIBUTION 58,200 106,500 - 106,500 20,254 18,391 67,855 64%

OTHER OPERATING EXPENSES 57,251 55,000 - 55,000 24,453 - 30,547 56%

GENERAL ADMINISTRATION 487,059 534,516 (3,360) 531,156 277,930 - 253,226 48%

DEBT SERVICE - INTEREST 66,187 48,898 - 48,898 28,755 - 20,143 41%

TRANSFER EQUIPMENT RESERVE FUND 1,735 - - - - - - 0%

TRANSFER WATER CAPITAL FUND 103,984 298,210 3,360 301,570 301,570 - - 0%-

TOTAL EXPENSES 1,644,803 1,971,864 - 1,971,864 1,076,995 57,967 836,902 42%

BALANCE 587,829 582,247 - 582,247 (168,086) (57,967) 808,301 139%


Water Division Enterprise Fund - Budget Report - SUMMARY

2020 - 2021



DRAFT





05 Water Fund

05 4140 Interest Income On Assessment 4,213 500 500 2,500 (2,000) -400%

05 4150 Interest on Receivables 45,669 25,000 25,000 20,005 4,995 20%

05 4200 State Grants - - - - - 0%

05 4300 Interest Income 20,299 5,000 5,000 1,794 3,206 64%

05 4400 Metered Sales To General Public 1,917,962 1,950,000 1,950,000 639,306 1,310,694 67%

05 4402 Sales to Other Districts 42,760 35,000 35,000 61,685 (26,685) -76%

05 4405 Seasonal & Hydrant Sales 145,697 130,000 130,000 134,723 (4,723) -4%

05 4410 Miscellaneous Service Revenues 26,031 25,000 25,000 15,456 9,544 38%

05 4411 Connection Charges/Inspections 12,080 15,000 15,000 18,503 (3,503) -23%

05 4900 Miscellaneous Non-operating Revenue 6,289 3,000 3,000 4,413 (1,413) -47%

05 4930 Employee Insurance Contribution 5,632 12,309 12,309 4,522 7,787 63%

05 4990 Administrative Costs-Other Funds 6,000 6,000 6,000 6,000 - 0%

05 4995 Operating Transfers In - - - - - 0%

05 4990 Transfer from Fund Balance - 347,302 347,302 - 347,302 100%

TOTAL REVENUE 2,232,632 2,554,111 - 2,554,111 908,908 - 1,645,203 64%

05901 Payroll

05901 5105 TOTAL PAYROLL 575,500 590,000 590,000 273,906 - 316,094 54%

05902 Power and Pumping

05902 5434 Maint. of Structures & Improvements 11,217 9,000 9,000 2,557 1,184 5,259 58%

05902 5435 Maint. of Pumping Equipment 18,415 25,000 25,000 12,665 1,140 11,195 45%

05902 5620 Power 195,830 200,000 200,000 96,630 - 103,370 52%

05902 5800 Other Expenditures 7,404 11,000 11,000 470 - 10,530 96%

TOTAL POWER AND PUMPING 232,867 245,000 - 245,000 112,321 2,324 130,355 53%

05903 Treatment

05903 5630 Chlorine 12,751 13,740 13,740 9,963 2,037 1,740 13%

05903 5631 Aqua-Mag 13,883 23,000 23,000 14,643 8,357 - 0%

05903 5632 Fluoride 15,310 17,000 17,000 5,241 11,759 - 0%

05903 5805 Operating Expenses 20,078 40,000 40,000 7,957 15,101 16,943 42%

TOTAL TREATMENT 62,021 93,740 - 93,740 37,805 37,253 18,683 20%

05904 Transmission & Distribution

05904 5319 Outside Services 18,300 21,000 21,000 - - 21,000 100%

05904 5436 Maint. of Reservoir - 15,000 15,000 - - 15,000 100%

05904 5437 Maint. of Trans & Distr Main 10,610 18,000 18,000 11,961 4,901 1,138 6%

05904 5438 Maint. of Services 15,328 25,000 25,000 7,282 3,904 13,814 55%

05904 5439 Maint. of Meters 4,066 7,500 7,500 283 2,728 4,489 60%

05904 5440 Maint. of Hydrants 9,896 20,000 20,000 727 6,858 12,415 62%


Water Division Enterprise Fund - Budget Report - DETAIL

2020 - 2021



DRAFT






Water Division Enterprise Fund - Budget Report - DETAIL

2020 - 2021


TOTAL TRANSMISSION & DISTRIBUTION 58,200 106,500 - 106,500 20,254 18,391 67,855 64%

05908 Other Operating Expenses

05908 5621 Utilities 9,792 10,000 10,000 3,817 - 6,183 62%

05908 5802 Uniforms 5,951 6,000 6,000 1,919 - 4,081 68%

05908 5870 Dues & Training - 4,000 4,000 1,818 - 2,182 55%

05908 5880 Truck & Garage Expense 41,508 35,000 35,000 16,899 - 18,101 52%

TOTAL OTHER OPERATING EXPENSES 57,251 55,000 - 55,000 24,453 - 30,547 56%

05907 General Administration

05907 5200 Payroll Tax Expense 42,726 45,135 45,135 20,259 - 24,876 55%

05907 5210 Unemployment Compensation - 1,000 1,000 - - 1,000 100%

05907 5230 Worker's Compensation Insurance 21,221 28,000 28,000 14,490 - 13,510 48%

05907 5240 Dental Insurance 10,969 10,365 10,365 5,378 - 4,987 48%

05907 5260 Medical Insurance 170,847 169,060 169,060 114,019 - 55,041 33%

05907 5270 Life Insurance 2,545 4,038 4,038 1,490 - 2,548 63%

05907 5290 Pension-Employer 33,998 38,051 38,051 - - 38,051 100%

05907 5319 Outside Services 3,182 5,000 (3,360) 1,640 1,450 - 190 12%

05907 5320 Professional Fees 71,520 80,000 80,000 21,969 - 58,031 73%

05907 5520 Property/Liability Insurance 31,915 40,222 40,222 33,946 - 6,276 16%

05907 5610 Office Operations Expense 10,465 10,000 10,000 4,524 - 5,476 55%

05907 5615 Tele-communications 10,761 10,100 10,100 3,599 - 6,501 64%

05907 5621 West Street Utilities 9,894 12,000 12,000 6,504 - 5,496 46%

05907 5805 Computer Operations 53,787 62,945 62,945 40,219 - 22,726 36%

05907 5811 Payroll Services 554 600 600 235 - 365 61%

05907 7141 Postage 3,417 3,000 3,000 2,090 - 910 30%

05907 7142 Utility Billing Services 9,258 15,000 15,000 7,758 - 7,242 48%

TOTAL GENERAL ADMINISTRATION 487,059 534,516 (3,360) 531,156 277,930 - 253,226 48%

05907 5910 DEBT SERVICE - INTEREST 66,187 48,898 48,898 28,755 - 20,143 41%

05908 Capital

05908 5990 Transfer Equipment Reserve Fund 1,735 - - - - 0%

05908 5990 Transfer Water Capital Fund 103,984 298,210 3,360 301,570 301,570 - 0%

TOTAL CAPITAL 105,719 298,210 3,360 301,570 301,570 - - 0%

TOTAL REVENUES 2,232,632 2,554,111 - 2,554,111 908,908 - 1,645,203 64%

TOTAL EXPENSES 1,644,803 1,971,864 - 1,971,864 1,076,995 57,967 836,902 42%

Balance 587,829 582,247 - 582,247 (168,086) (57,967) 808,301 139%


DRAFT

2016-2020 2021/Avg

Month 2016 2017 2018 2019 2020 2021 Average Monthly %

Jul 81.9 89.8 70.7 80.3 83.0 86.9 81.2 5.7 7.0%

Aug 81.7 75.4 66.6 66.5 75.8 80.1 73.2 6.9 9.5%

Sep 72.5 70.6 64.8 57.6 78.7 75.7 68.8 6.8 9.9%

Oct 47.3 47.3 51.4 42.0 43.3 52.5 46.2 6.3 13.5%

Nov 35.0 39.8 36.3 35.7 37.1 43.9 36.8 7.1 19.4%

Dec 36.1 40.2 36.5 37.4 39.2 44.5 37.9 6.6 17.4%

Jan 37.8 40.8 38.7 38.6 39.9 39.1 - 0.0%

Feb 35.6 36.4 35.8 35.0 36.7 35.9 - 0.0%

Mar 39.6 40.4 39.4 40.8 40.5 40.2 - 0.0%

Apr 41.6 41.4 39.8 41.3 41.3 41.1 - 0.0%

May 54.5 49.9 53.9 46.5 53.4 51.6 - 0.0%

Jun 82.0 61.3 77.7 61.5 78.9 72.3 - 0.0%

Total 645.6 633.3 611.4 583.3 647.9 383.5 624.3 39.4


Analysis of Water Pumped by Month


Fiscal Year

-

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Gallo

ns (

millio

ns)

Month

Water Produced By Month

2020 - 2021

Average 2016-2020


15

DRAFT

Account Beginning Balance Deposits Withdrawals Ending Balance YTD Interest

STIF

Bonds Proceeds 9,694.99 0.66 - 9,695.65 5.03

Citizens Bank

Checking 61,595.09 655,988.91 547,634.34 169,949.66 -

Money Market 1,622,909.13 181.80 350,000.00 1,273,090.93 1,715.77

Fire Department Trust 64,314.26 252.72 - 64,566.98 18.05

Hardship Benefit Fund 64,819.68 2.75 - 64,822.43 16.29

Harris Scholarship & Memorial Fund 25,931.17 1.10 - 25,932.27 6.52

People's United Bank

Checking 619,833.58 185,729.28 721,008.28 84,554.58 -

Savings 2,017,386.66 200,281.73 - 2,217,668.39 1,867.47

Total Ending Balance 4,486,484.56 1,042,438.95 1,618,642.62 3,910,280.89 3,629.13


Treasurer's Report



DRAFT

Month 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

July 2,486 2,751 3,059 3,047 3,358 3,874

August 3,654 3,955 4,488 4,438 7,780 4,589

September 3,433 3,522 3,915 4,032 6,766 3,892

October 3,353 4,960 3,860 3,826 6,413 4,442

November 3,557 5,041 3,932 3,995 6,384 4,486

December 2,945 4,197 3,276 3,397 5,758 3,910

January 3,053 4,145 3,468 3,497 4,381

February 3,811 4,407 4,285 4,475 5,404

March 3,438 3,858 3,873 4,307 4,936

April 3,246 3,636 3,584 4,159 4,577

May 3,278 3,596 3,527 4,006 4,579

June 2,904 3,374 3,233 3,597 4,136


Analysis of Cash Balances


Fiscal Year

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Total Funds

2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021


17

DRAFT

#22 #25 #26 #27

Sick Benefits

Fire Hardship Harris Neto

Department Benefit Scholarship & Student Grand

Trust Fund Fund Memorial Fund Benefit Fund Total Total

Cash 64,667$ 64,822$ 25,932$ -$ 25,932$ 155,422$

Due from District - - - 5,546 5,546 5,546

Total Assets 64,667$ 64,822$ 25,932$ 5,546$ 31,478$ 160,968$

Accounts Payable 16,806$ -$ -$ -$ -$ 16,806$

Due to District - - - - - -

Fund Balance 47,861 64,822 25,932 5,546 31,478 144,162

Total Liabilities & Fund Balance 64,667$ 64,822$ 25,932$ 5,546$ 31,478$ 160,968$

Revenue

Interest Income 18$ 16$ 7$ -$ 7$ 41$

Annual Drive 25 - - - -$ 25

Annual Banquet - - - - -$ -

Donations 675 - - - -$ 675

Uniforms - - - - -$ -

Other Income/Transfers In - - - - -$ -

Total Revenue 718$ 16$ 7$ -$ 7$ 741$

Expenditures

Annual Banquet -$ -$ -$ -$ -$ -$

Annual Drive - - - - - -

Scholarships - - - - - -

Legal - - - - - -

Uniforms - - - - - -

Administrative Expense - - - - - -

Dinner Meetings - - - - - -

Fires/Work Details - - - - - -

Postage - - - - - -

Parades - - - - - -

Training - - - - - -

Donations - - - - - -

Maintenance & Repairs - - - - - -

Fire Prevention - - - - - -

Explorers - - - - - -

Other Expenditures/Transfers Out 17,000 - - - - 17,000

Capital Expenditures - - - - - -

Total Expenditures 17,000 - - - - 17,000

Excess (Deficiency) of

Revenues Over Expenditures (16,282)$ 16$ 7$ -$ 7$ (16,259)$

Fund Balance Beginning 64,143 64,806 25,926 5,546 31,472 160,421

Fund Balance Ending 47,861$ 64,822$ 25,932$ 5,546$ 31,478$ 144,162$

Memorial


Fire Department Funds

December 31, 2020


18

DRAFT

Account Budget Budget Updated Expended Expended Expended Total

Description Number Prior Years 2020-21 Budget Prior Yrs 2020-2021 Total Encumbered Committed Balance

4,059,560 - 4,059,560 4,059,560 - 4,059,560 - 4,059,560 (0)

Scott Air Packs / SCBA Replacement 31750-5740 265,506 35,000 300,506 259,942 259,942 259,942 40,564

Vehicles & Apparatus - Major Repairs 31751-5710 209,735 209,735 204,125 204,125 204,125 5,609

R-1 Replacement 31715-5740 150,000 100,000 250,000 - - - 250,000

Ambulance Re-chassis 31791-5710 100,000 30,000 130,000 - - - 130,000

Stretcher for Ambulance re-chassis 31804-5740 - 17,000 17,000 - 15,794 15,794 15,794 1,206

IPAD Replacement (13) 31702-5740 - 6,500 6,500 - - - 6,500

Ambulance EMS Chart Computers/IPADS (4) 31702-5740 - 5,500 5,500 - - - 5,500

Network Security Audit 31757-5320 - 12,000 12,000 - 4,000 4,000 4,000 8,000

Turn Out Gear Replacement 31784-5740 379,809 7,000 386,809 379,809 379,809 379,809 7,000

FMO Investigation vehicle & cap 31800-5710 - 26,000 26,000 - - - 26,000

Hurst Tool Replacement 31819-5700 - 6,000 6,000 - - - 6,000

Facilities Maintenance Program 31830-5700 94,144 20,000 114,144 84,775 2,150 86,925 86,925 27,220

Bunk room door/wall/window modification 31604-7310 - 4,000 4,000 - - - 4,000

Bunk room Men's/Women's plumbing facilities 31604-7310 - 10,000 10,000 - - - 10,000

Murphy beds (6) 31939-5800 - 16,000 16,000 - - - 16,000

AED-Replacement x 4 at $2200 31760-5740 8,800 8,800 8,240 8,240 8,240 560

AED - EMT/CPR Trainer Devices 31760-5740 2,100 2,100 - - - 2,100

Fire hose replacement 31716-5740 13,000 13,000 10,039 10,039 10,039 2,961

Door Access Security System (GF portion) 31921-5740 - 55,948 55,948 - - - 55,948

Air compressor - Court St apparatus bay 31952-5740 - 5,000 5,000 - 1,108 1,108 1,108 3,892

Radio/Tower/Antenna Upgrades Project (bonds) 31807-5740 3,000,000 3,000,000 2,413,717 141,225 2,554,942 67,269 2,622,210 377,790

Login Recorder, Pagers & Cases 31807-5740 169,075 169,075 158,233 158,233 158,233 10,842

Construction of 6 Radio Voting Sites 31807-5740 140,000 140,000 41,814 41,814 41,814 98,186

Active Projects 4,532,168 355,948 4,888,116 3,560,693 164,277 3,724,970 67,269 3,792,239 1,095,877

Total 8,591,729 355,948 8,947,677 7,620,253 164,277 7,784,530 67,269 7,851,799 1,095,877


Equipment Reserve Fund

Budget Report

December 31, 2020

Closed Projects & Uncommitted Fund Balance


19

DRAFT

Account Budget Budget Total Expended Expended Total

Description Number Prior Years 2020-2021 Budget Prior Years 2020-2021 Expenditures Encumbered Balance

5,290,740 - 5,290,740 5,290,740 - 5,290,740 - (0)

Chem Feed Transfer Switch 35835-5700 60,000 3,344 63,344 - 63,344 63,344 -

Meters 35904-5720 256,146 74,250 330,396 249,393 53,063 302,456 19,596 8,343

Hydrants 35929-5722 68,132 12,000 80,132 54,667 5,190 59,856 20,276

Water System Remote Data Collection System 35912-5730 10,000 10,000 - - 10,000

Replacement of Well Pump Motor 35740-5435 63,000 63,000 58,300 58,300 4,700

Engineering Services - Water Tank Inspection 35752-7290 26,000 30,000 56,000 - - 56,000

Leak Detection equipment 35776-5740 - 16,635 16,635 - 16,679 16,679 (44)

Confined space equipment 35954-5740 - 7,485 7,485 - 7,485 7,485 -

Light Tower 35954-5740 - 9,396 9,396 - 9,396 9,396 -

Roller/compactor 35954-5740 - 15,801 15,801 - 15,801 15,801 -

Hydraulic breaker (backhoe attachment) 35954-5740 11,500 11,500 12,822 12,822 (1,322)

Door Access Security System (Water portion) 35959-5775 - 17,459 17,459 - - 17,459

Risk & Resiliency Study 35721-7290 - 25,000 25,000 - 4,970 4,970 (4,970) 25,000

Diversion Permit Renewal 35721-7290 - 80,000 80,000 - - 80,000

Water Supply Plan 35721-7290 - 10,200 10,200 - - 10,200

Distribution Study 35721-7290 76,500 76,500 62,070 12,265 74,335 2,165

Active Projects 571,278 301,570 872,848 437,251 188,193 625,444 14,626 232,778

Total Water Capital Projects 5,862,018 301,570 6,163,588 5,727,991 188,193 5,916,184 14,626 232,778


Water Capital Fund

Budget Report

December 31, 2020

Closed Projects & Uncommitted Fund Balance


DRAFT

Cromwell Fire District 1 West Street

Cromwell, CT 06416 Telephone 860-635-4420

FIRE DISTRICT OFFICE FIRE DEPARTMENT

WATER DIVISION FIRE MARSHAL’S OFFICE

BOARD OF COMMISSIONERS’ MEETING

Fire and Water Divisions

Via Conference Call

Tuesday, December 15, 2020

7:00 PM

West Street Firehouse

1 West Street

Cromwell, CT

The Commissioners of the Cromwell Fire District held their monthly Board of Commissioners’

meeting on Tuesday, December 15, 2020, at 7:00 PM via conference call, at the Coles Road

Firehouse, 105 Coles Road, Cromwell, CT to discuss and act upon Fire and Water Division

business.

Per Executive Order 7B, Governor Lamont has ordered and directed that in-person open meeting

requirements be suspended. Therefore, the Board of Commissioners’ Meeting will be held via

conference call. Members of the public may send questions or comments to

[email protected] on any agenda item.

Commissioners Lee Brow (President), Jason Hinners, Charles Epstein, Robert McIntyre, Robert

Donohue, Allan Spotts (remotely) and Roger Rukowicz (remotely) attended. Commissioners

Mertie Terry and David Colligan were absent. Also attending were Executive Director Julius

Neto, Accountant Michael Alibrio (remotely), Dispatch Supervisor Justin Lonergan (remotely),

Acting Fire Chief Jason Brade and Water Operations Manager Joe Palmieri (remotely).

CALL TO ORDER

The meeting was called to order at 7:28 PM, by President Brow. The Pledge of Allegiance was

led by President Brow.

APPROVAL OF AGENDA

A motion was made by Commissioner Hinners, seconded by Commissioner Spotts and

unanimously approved to accept the Agenda as submitted with the following corrections:

removing the word “Special” from the title of the Agenda because this meeting is a regular

meeting of the Board, not a special one, and adding under New Business, Item H. Approval to

Proceed with ESO and Associated I-Pads.

PUBLIC COMMENT

There were no public comments to report.

mailto:[email protected]

CFD Bd. Of Cmsr.’s 12-15-20

2

APPROVAL OF THE SPECIAL BOARD OF COMMISSIONERS’ MEETING MINUTES OF

NOVEMBER 17, 2020

A motion was made by Commissioner Hinners, seconded by Commissioner Donohue and

unanimously approved to accept the minutes of the Special Board of Commissioners’ Meeting of

November 17, 2020, as submitted.

APPROVAL OF SPECIAL BOARD OF COMMISSIONERS’ MEETING MINUTES OF

NOVEMBER 12, 2020

A motion was made by Commissioner Donohue, seconded by Commissioner Hinners and

unanimously approved to accept the minutes of the Special Board of Commissioners’ Meeting of


APPROVAL OF SPECIAL BOARD OF COMMISSIONERS’ MEETING MINUTES OF

DECEMBER 3, 2020

The minutes for this meeting were not available. A motion was made by Commissioner Hinners,

seconded by Commissioner Donohue and unanimously approved to table these minutes until next

month.

READING OF COMMUNICATIONS & WRITTEN APPEALS TO THE BOARD

There were no communications or written appeals to report.

REPORTS OF THE STAFF

A. Executive Director. The Executive Director’s Report for November had been previously

distributed and reviewed. A copy is attached to the minutes on file in the Fire District Office.

The big items are the Communications Project which is moving along with lots of moving

parts. All the voting sites have been set up with fiber and electricity except for the Nike site.

They are coordinating with Norcom when they will be doing the console changeover. That

should be within the next few weeks. They are also working with the legal team on the

CHRO complaint. Mr. Neto is also involved working with the Water Division and

Environmental Partners. The Fire Marshal hiring process is moving forward. The two final

interviews will be held tomorrow. They hope to make a decision before Christmas.

A motion was made by Commissioner Hinners, seconded by Commissioner Spotts and

unanimously approved to accept the Executive Director’s Report for November as submitted.

B. Financial Report. The Financial Report for November had been previously submitted and

reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Alibrio

reported that most of the accounts are looking good, but there are the usual ones that need to

be monitored such as Repairs & Maintenance. Revenue is also looking good. Payroll looks

good as well. This puts the District in a good position to manage the new financial burden

that the continuity plan will put on the budget.


unanimously approved to accept the Financial Report for November as submitted.


3

C. Fire Department Chief. The Chief’s Report for November had been previously distributed

and reviewed. A copy is attached to the minutes on file in the Fire District Office. Acting

Chief Brade had the same report he gave at the previous meeting tonight which was Fire

Operations Committee. He reported that they continue to receive reports from the Health

Director on the current COVID cases in Town. They have been coming in pretty rapidly. All

of that information is being relayed to the Dispatch Supervisor for the CAD system. There

was a Task Force Chief’s meeting where they have been discussing some potential response

policies and changes. They have been more than accommodating with Cromwell’s Rescue

being out of service. There was an issue with one of the stretchers. It needed a repair with a

cost of approximately $7,000. Cromwell was able to negotiate a maintenance agreement with

the maintenance company for the next year. That agreement would take care of the repair

that was needed. Masks and adaptors are on order for the crews. They are having some

difficulty obtaining N-95’s. They have an adequate supply for the time being. There was an

issue with patient searches on scene by law enforcement based on some of the laws that were

enacted. He reached out to the Police Chief, who was more than accommodating and she

reached out to the State’s Attorney’s Office. Subsequently now they will be searching our

patients and emergency committals for the Fire Department. However, there are some

restrictions still on patients. The Police Chief stated that she could have one of her staff

follow to the hospital if needed, or potentially arrive if it was really needed. The Police Chief

has been accommodating doing searches for the Department. She assured the Fire

Department that they would be working with them closely.

The Acting Chief reported on the anonymous complaint received from OSHA. There were a

number of different issues sited in the complaint. He would get into details if desired, but he

gave a complete report in the Fire Operations Committee meeting. He reported to the

President, the Executive Director and the Unions that all the items noted in the anonymous

complaint were either unfounded or OSHA had determined that the Department was currently

taking appropriate action to mitigate the issue. There were a couple of minor issues they

found while they were here. They are anticipating 3 citations. All were very minor and

corrected before the inspector got back to his office. They were related to the actual

complaint. Fire Marshal interviews took place and were reported by the Executive Director.

Vaccines to first responders are coming in the near future. They reached out to the

Department to find out who wanted to receive them. Lisa had compiled a list and forwarded

it to the Executive Director. If there is anyone else that is interested in receiving the vaccine,

please contact the Executive Director as soon as possible.

They are getting staffing in place in preparation of the storm tomorrow night. They have

moved forward with the staffing model that was approved last month. It was not perfect but

they are making it work. There were some people that were happy and others that were not.

No matter what occurs, they will never be able to get everyone on board. As determined by

the Committee and the Commission, the Department is trying to make a safer place for our

employees for the time being during this unusual period. The Acting Chief had put the

operations plan out there for everyone to read. They have split the crews between two

stations, there are separate sleeping quarters, they bought beds for the people at Coles Road

and they are moving forward. There are still some staffing issues that they are working

through in terms of limitations. They will re-evaluate the plan in another week. Lt. Hallden

and Ass’t Chief Stacy are working with the scheduling.

A motion was made by Commissioner Epstein, seconded by Commissioner Hinners and

unanimously approved to accept the Chief’s Report for November as submitted.


4

D. Water Operations. The Operations Report for November had been previously distributed and

reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Palmieri

reported they finished reading water meters today. They have been prepping for the storm.

He reported that operations have been status quo. Commissioner Epstein asked if there was

any follow up to the misinformation about Cromwell Water that was on the internet. Mr.

Palmieri reported that he had not seen anything else published. He had checked the site for a

few days after that was discovered, and there has been nothing else posted to that site. The

President reported that the Executive Director had drafted a rebuttal which is on file in case it

is needed.


unanimously approved to accept the Water Operations Report for November as submitted.

E. Communication Center Report. The Communication Center Report for November had been

previously distributed and reviewed. A copy is attached to the minutes on file in the Fire

District Office. Mr. Lonergan stated that things are moving forward. The Corona Virus

information is being entered into the warnings. He is working significantly with Norcom on

console and portable programming. He has the backup dispatch center up and running with

the new computer and computer screen. They are waiting for the console for that position.

He asked if anyone had any questions. Commissioner Hinners asked what was involved with

replacing Knox boxes. Mr. Lonergan reported that the Knox boxes were identified last year

as greater than 10 years old and no longer serviceable. Some have failed and are no longer

accepting new codes. Chief Terenzio had attempted to put them into the last budget cycle but

due to budget constraints the line item was removed. Mr. Lonergan stated that it is something

that needs to be replaced as soon as possible. Commissioner Spotts asked what a Knox box

is. Mr. Lonergan stated it is a secure box that is on the fire apparatus that is thick that holds a

key to a secure box on a building that contains master keys to a building. Commissioner

Donohue asked about a cooling issue in the back radio room that was noted in the report, and

whether the Safety/Building Committee needed to get involved. Mr. Lonergan noted there

has been a cooling issue in the back radio room due to the new equipment that was installed.

They had previous issues with the HVAC unit. But because there were additional heating

elements added to that room with the new rack, it is not keeping up. Currently they have

been leaving the door open. Russ and Angel have had Trane out to try to engineer some

solutions. Once they have some solutions they will get the Safety/Building Committee

involved to review before anything is presented to the full Board for resolution.

Commissioner Donohue remembers addressing that issue with the Safety/Building

Committee previous to the new equipment in the room. Trane has advised that there is too

much heat being produced for that unit in that room. There has also been some conversation

about not enough air circulation in that room. There are fans in that room right now trying to

blow air around in that room to create better circulation. They are looking to add another

HVAC unit and adding some fresh air intake in that portion of the building. The District is

waiting for a quote from Trane.


unanimously approved to accept the Communication Center Report for November as

submitted.

REPORTS OF THE STANDING COMMITTEES

A. District Operations. There was no meeting.


5

B. Executive Committee. There was no meeting.

C. Fire Operations Committee. There was no meeting in November.

1. Communications Subcommittee. Commissioner Colligan was not present so the

Executive Director offered to give an update in the absence of Commissioner Colligan.

For the Nike site, they received drawings today for the footing. They will not be pouring

concrete within the next two weeks. All voting sites have been powered and cybered.

Everything is a go except for the Nike Site. They are working with Mr. Lonergan in the

Communication Center about the console changeover. Overall they are a little behind on

the Nike site. Norcom feels good about the deadline. They are not holding back too

much except fort the Nike site. There are six new portable radios that are in the hands of

the Chiefs, Lieutenants and Dispatch Supervisor. This is so they can evaluate it, listen to

it and get a feel for it. The next phase will be training all the staff. Six of them have

been programmed.

Commissioner Hinners asked about progress with the Nike site. The Executive Director

discussed the fact that there will not be a tower there, but rather a flagpole. It will be

moved to the center of the complex. The District is not happy, but they are not

displeased because of the importance of that site. The District will incur additional funds

to meet the standards that were required by Planning and Zoning. It will be

approximately $40,000 of additional funds. The drawings for the footings were received

today. Mr. Neto has asked Mr. Zito to come up with a 3rd

party vendor to verify the

engineering drawings before they are given to Associate Construction who is the

construction company that is bringing up the whole Nike site. The District is going to be

partnering with them. They will pour the concrete under the District’s oversite through

our own civil engineer that the project has hired. They are hoping to have within the next

3 or 4 weeks a structure that the Board will be able to drive through. It is moving

although not to the expense that the District was looking for. Commissioner Hinners

asked about the status of the fire radios vs. the police radios. The Executive Director

explained that what we see is the requirement of NFPA and the requirement of the Fire

Department. After all the research, emails, and vetting of who had ownership of the

problem, Norcom provided enough supporting evidence that through its early decisions

about when the District engaged Norcom, the project was going to be a $4.3 million

project. It needed to be scaled back. A lot of decisions were made to bring that figure

down to $3 million which was the final number. One of the cuts was the radio because of

the expense associated with it. Based on Norcom, the Executive Director’s predecessor

was part of the scaling back of that project to make it the price it is. They coordinated

with Norcom and Motorola and instead of paying full price the District met halfway.

They had to increase their lot in life by paying an additional $20,000 to get the equipment

the District wanted versus the $50,000 that was originally quoted.

D. Pension Committee. There was no meeting.

E. Personnel Committee. A meeting was held November 10, 2020. The minutes were tabled

from last month. The minutes were previously distributed and reviewed. A copy is attached

to the minutes on file in the Fire District office.


unanimously approved to accept the Personnel Committee meeting minutes of November 10,

2020, as submitted.


6

F. Water Operations Committee. A meeting was held November 10, 2020. The minutes were

tabled from last month. The minutes were previously distributed and reviewed. A copy is

attached to the minutes on file in the Fire District Office.


unanimously approved to accept the Water Operations Committee meeting minutes of


BOARD APPOINTMENTS

There were no appointments to discuss.

CONSIDERATION OF OLD BUSINESS

A. Report of the Town Council Liaison. Commissioner Donohue relayed that Ms. Jennifer

Donohue could not be present tonight but wished everyone a happy holiday. The President

asked that Commissioner Donohue relay the same wishes back to Ms. Donohue.

B. Reports of the Special Committees

1. Public Safety Tower Committee. There was no meeting.

2. Safety/Building Committee. There was no meeting.

3. By-Laws Committee. Commissioner Epstein reported that they have not had a meeting,

but the Committee did approve the Bylaws. The District’s attorney was reviewing the

Bylaws and came up with one possible change. The Committee needs to decide if they

want to make that change or leave it as is. Commissioner Epstein wanted to discuss it at

this meeting. The President stated that Item G. under New Business will be the

opportunity to discuss this issue.

NEW BUSINESS

A. Commissioners’ Comments. Commissioner Epstein stated that if any comments need to be

made, it would be to the Acting Chief, Acting Assistant Chief for Training and Lisa for

stepping up and doing a great job with emergency scheduling. They should be commended

for that. Nancy should be commended for all the work she did on the Board’s meeting

calendar so everyone knows where they are supposed to be for what meeting. They should be

given a “thata boy” or “thata person.” The Director and the President will follow up on that.

Commissioner Donohue reported that he attended his Sewer Commission meeting where

there was a lot of discussion on the new Public Works building on County Line Rd. He

reported the building is progressing nicely. There were a few glitches that have been

resolved. They are due to have the CO by mid-January. Also the Town Council approved

Commissioner Donohue as an alternate for Planning & Zoning. He added he does not know

what has transpired with Commission business prior to his appointment.

B. Budgetary Adjustments – Water Enterprise/Water Capital Funds. A motion was made by

Commissioner Hinners, seconded by Commissioner Epstein and unanimously approved to be

it resolved that the Board of Commissioners of the Cromwell Fire District consider and act

upon a resolution to approve budgetary adjustments to the Water Enterprise and Water

Capital Fund budget for fiscal year ending June 30, 2021, as reflected in the worksheet


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provided by BlumShapiro at the Board of Commissioners’ Meeting of December 15, 2020.

Account information is attached to the minutes on file in the Fire District Office and noted as

follows: To transfer funds from Outside Services to cover NIC integration costs, transferring

$3,360 from the Water Enterprise Fund—General Administration-Outside Services (05907-

5319), to Water Capital – Chem Feed Transfer Switch Project (35835-5700).

C. Approval of Contracts/Contractors. There were no contracts or contractors to approve at this

meeting.

D. District Employee Holiday Schedule 2021. The 2021 Employee Holiday schedule for Town

Employees was approved on November 30, 2020, by the Town Council and distributed by the

Town Manager’s Office. A copy is attached to the minutes on file in the Fire District Office.

The Fire District usually takes the Town’s holiday schedule into consideration when

preparing their holiday schedule. The schedule had been distributed to the Commissioners in

their meeting packets for review.


unanimously approved to adopt the Town of Cromwell’s 2021 Employee Holiday Schedule

as presented and to be adopted as the Fire District’s 2021 Holiday Schedule as well.

E. Discussion and Approval of the Personnel Committee’s Assessment/Review of the Executive

Director. The Commissioners had received information for review. A motion was made by

Commissioner Epstein, seconded by Commissioner Donohue and unanimously approved to

accept the Personnel Committee’s assessment/review of the Executive Director. The

President thanked the Executive Director for the excellent work he does and the things he

puts up with.

F. HR Services Presentation – BlumShapiro. The Executive Director explained that a couple of

months ago a presentation was given to the Board at a Special Board meeting by Jennifer

from BlumShapiro to explain the HR Services their company has available. At that point she

had discussed the many opportunities her company could provide. Mr. Neto asked the group

tonight how they wished to proceed with this. At the time there was discussion about using

them for project-specific HR services. Commissioner Epstein noted that the District is about

to begin its budget process. There are a lot of items in that mix, but suggested including this

in the budgetary process so the Board can determine how much can be spent on those

services. The President thought that with some of the bigger HR issues that were discussed at

the presentation, those were things the Executive Committee needed to take under

advisement. There is an immediate need of HR services for the hiring process manual tied in

with the Employee Handbook, and a review of the HR procedures. In terms of cost, those

items were around $3,000/$4,000. The President felt that this quote would be project

specific, and not a service that can be utilized over various HR issues with a monthly contract

cost. Mr. Neto added that in last year’s budget there was $15,000 or $18,000 identified for

HR services that could be utilized for this if the Board wishes.


approved 6 to 1 to go forward with BlumShapiro for the immediate needs of the HR

handbook and hiring process manual. Commissioner Spotts was opposed. As the President

recalled from the presentation meeting, many of the Commissioners were not comfortable

with taking on a monthly contract fee. They are in favor of a more project-specific contract.

Commissioner Spotts asked if other avenues were explored such as approaching the

Personnel Director for the Town or the other Town staff member working in HR.


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Commissioner Spotts noted that BlumShapiro does a good job, but they are not the cheapest

vendor out there for HR services. He is not comfortable with the amount quoted for an

employee handbook, and he is not comfortable throwing all our eggs into one basket. The

Executive Director has not done a lot of leg work to reach out to the two individuals

discussed from the Town. Of the two individuals discussed, one is part-time (Human

Resource coordinator) who the Town is looking at to increase the hours of that position. Mr.

Neto would need to notify the Town that the District is interested in that person. Because of

the circumstances with that position, Mr. Neto backed off from trying to recruit that person.

He added it would be possible to put an ad out there through a recruitment website such as

Indeed, worded as a part-time Human Resources specialist. Mr. Neto can approach the Town

Manager after the holidays regarding the individuals at Town Hall. One position is more of

an Administrative Assistant rather than a Human Resource Specialist. Commissioner Spotts

suggested this item be tabled until January because he had no documentation of what was

discussed at the presentation. He thought about approaching the part-time person to see what

type of feedback is received. The President reported that the monthly maintenance item was

not discussed at the presentation. There weren’t any Commissioners that were acceptable to a

monthly fee. He added that the Employee Handbook needs to be updated, and compliant

with any ADA, EEOC and any other human resource-related compliance. The cost of

approximately $4,000 for them to come in and do specific projects needs to be vetted through

their legal department and the District’s attorney. That was explained as a one-time fee. The

Executive Director explained that he would follow whatever direction the Board gives him.

Commissioner Spotts is concerned over the expenditures that have to be made and feels it is

wiser to go with a cheaper option. Commissioner Epstein discussed the fact that the Board

has been discussing the need for HR services for some time. Just by the fact that the Fire

Department has had some surprise visits from OSHA shows that there are some underlying

HR issues there. He feels we need to get our HR base in order. The presenter that day gave a

list of different things they can do. The Board had keyed in on certain items they felt were

priorities. Commissioner McIntyre would rather put the projects that we need done for the

structure of the Department or District into the hands of a group of people that specialize in

doing that as opposed to hiring a part-time person when we don’t know how long it would

take that person or ultimately how much it would cost the District in time and having the

exposure during that time. This group can come in and give the District what they need to

make them as bullet-proof as possible. Those should be the people the District should go

with, instead of going with someone that may or may not have the experience. The District

knows they have the experience to get the job done.

Commissioner Hinners discussed the fact that they are almost talking about two different

things. The first issue is about an immediate need for the handbooks and documentation for

the hiring process. There is an immediate need to get professional help to get this done.

There is no debate about that need. The other issue is the other miscellaneous needs. He

agrees that both needs exist but we need to separate them. Commissioner McIntyre thought

that it should be looked at as structure vs. monitoring. They are looking at the $4,000 billed

to structure, and anyone that would be hired part-time for example would be monitoring and

just overseeing the structure. Getting the structure in place is critical right now. However

they need to decide how to handle the future miscellaneous needs whether it is somebody

who oversees it as part-time or whatever. He thinks at times we are putting the two together

when they are almost two separate issues.

Commissioner Epstein stated that he is favor of going forward with the items voted on. He

would not have a problem with postponing this for one month, until January if that would


9

make people feel better because the likelihood of what is happening with COVID and the

holidays, there might not be anything they can do within the next month anyway. He would

not be opposed to waiting one month if it would give the other Commissioners more time to

contemplate what has been discussed.

G. Discussion and Possible Modifications to the Bylaws as Suggested by the District’s Attorney.

The Executive Director stated that this body passed a draft of the Bylaws about one month

ago. They were vetted by the District’s attorney, Kevin Dineen. There was only one possible

suggestion, not a requirement. Attorney Dineen suggested that the Board consider adding

this under the Bylaws under Commissioners’ responsibilities, duties of Commissioners or

somewhere else. “A board member may be reimbursed for reasonable/necessary expenses

upon approval by the Board.” There is no financial reward or stipend for what the

Commissioners do. It is all a public service. There was a stipend that was issued to the

President only based on its legacy. The Bylaws Committee eliminated that. The whole body

concurred with that. The President had no issue with where Attorney Dineen suggested it be

put. It makes sense in case one of the Board members spend money on something.


unanimously approved to move on Attorney Dineen’s suggestion for modification to the

Bylaws.

A motion was made by Commissioner Spotts, seconded by Commissioner Hinners and

unanimously approved to accept the Bylaws as amended.

A motion was made by Commissioner Hinners, seconded by Commissioner Epstein and

unanimously approved to schedule a Special District meeting to present the final Bylaws

document for approval per Governor Lamont’s Executive Order 7B. The meeting will be

held on Tuesday, January 19, 2021, at 7:00 PM, at 1 West Street.

H. Approval to Proceed with ESO and the Associated I-Pads. A motion was made by

Commissioner Epstein, seconded by Commissioner Hinners and unanimously approved to

proceed with ESO and the Associated I-Pads. Commissioner Epstein added that this is a

program that the District has been waiting for over a year. It is a program that is beneficial to

the crews that are out there doing the service. It will make their lives a lot easier and it will

make the billing operation easier. Commissioner Spotts asked if the money was in the

budget. The President added that there was enough money for the tough books and re-

appropriate computer for computer. The cost of an I-Pad is $329 and a Tough book is $3,000

- $5,000. The two tough books that Cromwell has need repair. $7,564 is the cost of the

software. Acting Chief Brade reported there was $5,500 allocated in the reserve fund for the

purpose of the Tough books. The thought was to tskr the money for the tough books and use

it to buy the software for the I-pads.

PUBLIC COMMENT

There were no public comments to report.

EXECUTIVE SESSION

There were no items for Executive Session.


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ADJOURNMENT

There being no further business, a motion was made by Commissioner Epstein, seconded by

Commissioner Donohue and unanimously approved to adjourn the meeting at 8:39 PM.

ATTEST: __________________________________

Charles R. Epstein, Secretary

Nancy Deegan

Recording Secretary 1-12-21


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Documents

DRAFT · 2021. 1. 19. · DRAFT. Cromwell Fire District. Executive Overview. December 31, 2020 Water Division Enterprise Fund Expenditures exceed revenues by $168,086 for the period