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INTERNATIONAL COUNCIL ON ARCHIVESCONSEIL INTERNATIONAL DES ARCHIVES

ISDFInternational Standard for Describing Functions

First Edition

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2 ISDF, First Edition

Prepared byThe ICA Committee on Best Practices and Professional Standards Adopted Dresden, 2-4 May 2007

DistributionICA Standard ISDF first edition is distributed free of charge to all members of the International Councilon Archives (ICA). It is made available through the ICA website www.ica.org.

Copyright International Council on Archives, 60, rue des Francs-Bourgeois, 75003 Paris, France.

Reproduction & TranslationReproduction by translation or reprinting of the whole or of parts for non-commercial purposes is allowedon condition that due acknowledgement is made.

ISBN

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TABLE OF CONTENTS

PREFACE...................................................................................................................................................................... 41. SCOPE AND PURPOSE....................................................................................................................................... 62. RELATED STANDARDS AND GUIDELINES ..................................................................................................73. GLOSSARY OF TERMS AND DEFINITIONS................................................................................................... 84. STRUCTURE AND USE OF THE STANDARD.................................................................................................95. ELEMENTS OF A FUNCTION DESCRIPTION...............................................................................................11

5.1 IDENTITY AREA ....................................................................................................................................... 115.1.1 Type ..................................................................................................................................................... 115.1.2 Authorised form(s) of name...............................................................................................................115.1.3 Parallel form(s) of name ....................................................................................................................125.1.4 Other form(s) of name ....................................................................................................................... 125.1.5 Classification....................................................................................................................................... 12

5.2 CONTEXT AREA ....................................................................................................................................... 12

5.2.1 Dates .................................................................................................................................................... 135.2.2 Description ..........................................................................................................................................135.2.3 History .................................................................................................................................................135.2.4 Legislation ...........................................................................................................................................14

5.3 RELATIONSHIPS AREA...........................................................................................................................145.3.1 Authorised form of name/Identifier of the related function ...........................................................155.3.2 Category of relationship ....................................................................................................................155.3.3 Description of relationship ................................................................................................................155.3.4 Dates of relationship...........................................................................................................................15

5.4 CONTROL AREA....................................................................................................................................... 165.4.1 Function description identifier.......................................................................................................... 165.4.2 Institution identifiers..........................................................................................................................175.4.3 Rules and/or conventions used .......................................................................................................... 175.4.4 Status ................................................................................................................................................... 175.4.5 Level of detail...................................................................................................................................... 185.4.6 Dates of creation, revision or deletion ..............................................................................................185.4.7 Language(s) and script(s) ..................................................................................................................185.4.8 Sources ................................................................................................................................................195.4.9 Maintenance notes..............................................................................................................................19

6. RELATING FUNCTIONS TO CORPORATE BODIES, ARCHIVAL MATERIALS AND OTHERRESOURCES ..............................................................................................................................................................20

6.1 Identifier and/or authorised name/title ................................................................................................206.2 Nature of relationship ............................................................................................................................206.3 Dates of relationship ..............................................................................................................................20

APPENDIX A: GRAPHICAL REPRESENTATION OF THE RELATIONSHIPS OF FUNCTIONS WITHCORPORATE BODIES AND ARCHIVAL RESOURCES .......................................................................................24APPENDIX B: FULL EXAMPLES ............................................................................................................................25

Example 1 Activity description Language of description: English (United Kingdom).................................25Example 2 Activity description Language of description: English (United Kingdom).................................29Example 3 Function description Language of description: French (France)...............................................32Example 4 Function description Language of description: French (France)...............................................36Example 5 Function description Language of description: French (Cte dIvoire).....................................39Example 6 Function description Language of description: French (Cte dIvoire).....................................42Example 7 Function description Language of description: Spanish (Mexico)..............................................45

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PREFACE

P1. A working document was developed by a group of the Committee on Best Practices andProfessional Standards (ICA/CBPS). The group was established during the meeting of theprovisional Section of Professional Standards and Best Practices in Bern, Switzerland,June, 2005.

P2. Recognition of the importance of functions and activities in the creation context ofrecords led the group to propose development of a standard for such description inarchival information systems. In carrying out the development of an international standardfor describing the functions and activities of records creators, the group drew uponmodels of functional description and analysis currently being applied in archives and

records management in Australia, Canada, Switzerland, United Kingdom and the UnitedStates as well as international work that had been done by the International Organizationfor Standardization (ISO) such as ISO 15489 International Standard on RecordsManagement (2001) ISO 23081 International Standard on Records management processes-- Metadata for records (2006-2007) and completed a first draft document which wasdiscussed, amended, and extended at its meeting in Paris in May 2006. The draftcirculated to the international archival community for comment. Comments receivedduring this world wide review were taken into account at a plenary of the Committee onBest Practices and Professional Standards held in Dresden in May 2007 The currentdocument is the result of this process.

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The following are the members of the ICA Committee on Best Practices and ProfessionalStandards who developed the standard and served on the Committee during its 2004-2008 term:

Brbel Frster (Switzerland)Beatriz Franco (Spain)Padr Lydie Gnessougou Baroan-Dioumency (Cte dIvoire)Torbjrn Hrnfeldt (Sweden)Jenny Kotte (Germany)

Vitor Manoel Marques da Fonseca (Brazil), Vice-Chair of ICA/CBPSPer-Gunnar Ottosson (Sweden), Lead in Area of Archival Description

Victoria Peters (United Kingdom)Claire Sibille (France), Co-Secretary of ICA/CBPS

douard Vasseur (France)

The ICA Committee on Best Practices and Professional Standards (ICA/CBPS) is also composedof: Marion Beyea (Canada; chair of ICA/CBPS); Nils Brbach (Germany; PCOM PortfolioHolder for Developing Standards and Best Practice);; Karen Cannell (United States; Lead in Areaof Electronic Records and Digitization); Virginia Castillo Sahun (Andorra); Rosine Cleyet-Michaud (France; Lead in Evaluation and Appraisal Area); Howard Davies (United Kingdom);Blanca Desantes Fernandez (Spain; Vice-Chair of ICA/CBPS); Vincent Doom (France);Cassandra Findlay (Australia); Michael Fox (United States); Markku Leppanen (Finland);

Thomas Mills (United States); John Martinez (United States; Co-Secretary of ICA/CBPS);Catherine Nicholls (Australia; Lead in Area of Preservation); Paola Tascini (Italy); YoliaTortolero (Mexico); Stefano Vitali (Italy); Amy Warner (United Kingdom); and (correspondingmembers): Eugenio Bustos Ruz (Chili); Elvira Corbelles Sanjurjo (Cuba); Adrian Cunningham(Australia); Leila Estephanio de Moura (Brazil); Ana Virginia Garcia de Benedictis (Costa Rica);Marisol Mesa Leon (Cuba); Miguel Rui Infante (Portugal); Andras Sipos (Hungary).

The ICA Committee on Best Practices and Professional Standards (ICA/CBPS) gratefullyacknowledges the sponsorship of its plenary meetings by the following institutions:

Direction des Archives de France (Paris, France)Schsisches Staatsarchiv (Dresden, Germany)

Without their substantial contributions, both financial and in facilities and logistics for organizingthe meetings, the development of this standard would not have been possible.

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1. SCOPE AND PURPOSE

1.1 This standard provides guidance for preparing descriptions of functions of corporatebodies associated with the creation and maintenance of archives.

1.2 The term function is used in this standard, but the standard can be used fordescribing any of its subdivision such as subfunction, business process, activity, task,transaction, etc., in accordance with the terminology used internationally, nationally,or locally.

1.3 Descriptions of functions may be used:a. to describe functions as units within an archival descriptive system

b. to control the creation and use of access points in archival descriptionsc. to document relationships between functions, between functions and the records towhich they gave rise, and between functions and the corporate bodies involved in theirperformance.

1.4 Descriptions of functions are intended to complement and supplement descriptions ofrecords created in accordance with ISAD(G) and authority records created inaccordance with ISAAR(CPF). Descriptions of the functions performed by corporatebodies can explain how, why and by whom a function was performed from the timethe corporate body first began performing it until the date the corporate body ceasedperforming it. They can explain how and why records were produced and used and

show their relationships with the function and with other records. They can alsoprovide access to all the records created or used in connection with a single function.Keeping this information separate both from the descriptions of the records and theauthority records means less repetition of information and allows for the constructionof flexible archival descriptive systems.

1.5 Functions are generally more stable than administrative structures, which are oftenamalgamated or devolved when restructuring takes place. Their knowledge offersmany advantages:- it serves as a basis for the arrangement, classification and description of records- it serves as a basis for the appraisal of records

- it serves the users of archives as a tool for retrieval and analysis of records.

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2. RELATED STANDARDS AND GUIDELINES

Note: This list includes the dates of relevant standards as they existed at the time offinalization of the 1st edition of the standard in 2008. Future readers are encouraged to refer tothe latest version of each standard.

ISAD(G) - General International Standard Archival Description, 2nd ed., Madrid:International Council on Archives, 2000.

ISAAR(CPF) International Standard Authority Records for Corporate bodies, Persons,Families, 2nd ed, Vienna : International Council on Archives, 2004.

ISO 639-2 - Codes for the representation of names of languages, Alpha-3 code, Geneva:International Standards Organization, 1998.

ISO 999 - Information and documentation - Guidelines for the content, organization andpresentation of indexes, Geneva: International Standards Organization, 1996.

ISO 2788 - Documentation - Guidelines for the establishment and development ofmonolingual thesauri, Geneva: International Standards Organization, 1986.

ISO 3166 - Codes for the representation of names of countries, Geneva: InternationalStandards Organization, 1997.

ISO 5963 - Documentation - Methods for examining documents, determining their subjects,and selecting indexing terms, Geneva: International Standards Organization, 1985.

ISO 5964 - Documentation - Guidelines for the establishment and development ofmultilingual thesauri, Geneva: International Standards Organization, 1985.

ISO 8601 - Data elements and interchange formats - Information interchange - Representation of dates and times, 2nd ed., Geneva: International Standards Organization,2000.

ISO 15489 -Information and documentation - Records management, parts 1 and 2, Geneva:International Standards Organization, 2001.

ISO 15511 Information and documentation International standard identifier for librariesand related organizations, Geneva: International Standards Organization, 2003.

ISO 15924 - Codes for the representation of names of scripts, Geneva: InternationalStandards Organization, 2001.

ISO 23081 Information and documentation -- Records management processes -- Metadatafor records, parts 1 and 2, Geneva: International Standards Organization, 2006-2007.

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3. GLOSSARY OF TERMS AND DEFINITIONS

The following glossary forms an integral part of this standard. The terms are defined in thecontext of the rules.

Archival description. The creation of an accurate representation of a unit of description andits component parts, if any, by capturing, analyzing, organizing and recording informationthat serves to identify, manage, locate and explain archival materials and the context andrecords systems which produced it. This term also describes the products of the process.

Authority record. The authorised form of name combined with other information elementsthat identify and describe the named entity and may also point to other related authority

records.

Corporate body. An organization or group of persons that is identified by a particular nameand that acts, or may act, as an entity. Also includes an individual acting in a corporatecapacity.

Creator. Any entity (corporate body, family or person) that created, accumulated and/ormaintained records in the conduct of personal or corporate activity.

Function. Any high level purpose, responsibility or task assigned to the accountabilityagenda of a corporate body by legislation, policy or mandate. Functions can be subdivided for

instance into subfunctions, business processes, activities, tasks, transactions, etc.

Provenance. The relationships between records and the organizations or individuals thatcreated, accumulated and/or maintained and used them in the conduct of personal orcorporate activity. Provenance is also the relationship between records and thefunctions/activities which produced them.

Record. Information in any form or medium, created or received and maintained by anorganization or person in the transaction of business or the conduct of affairs.

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4. STRUCTURE AND USE OF THE STANDARD

4.1 This standard determines the type of information that could be included in descriptions offunctions/activities and provides guidance on how such descriptions may be deployed inan archival information system. The content of the information elements included in thedescriptions will be determined by the conventions and/or rules that the archivalinstitution follows.

4.2 This standard consists of information elements, each of which contains:

a. the name of the element of description;b. a statement of purpose for the element of description;

c. a statement of the rule (or rules) applicable to the element; andd. where applicable, examples illustrating implementation of the rule.

4.3 Paragraphs are numbered and are given for citation purposes only. These numbers shouldnot be used to designate elements of description or to prescribe the order or structure ofdescriptive resources.

4.4 The elements of description for functions are organised into four information areas:

1. Identity Area(where information is conveyed which uniquely identifies the function

being described and which defines a standardized access point)2. Context Area(where relevant information is conveyed about the nature and context ofthe function being described)

3. Relationships Area(where relationships with other functions are recorded and described)

4. Control Area(where the description of a function is uniquely identified and informationis recorded on how, when and by which agency the description was createdand maintained)

4.5 This standard also provides in Chapter 6 guidelines for linking descriptions of functionsto authority records that describe records creators and/or to descriptions of archives. Notethat a given description may be linked to as many records and/or descriptions of archivesas required.

4.6 The appendix provides full examples of descriptions of functions compiled in accordancewith this standard. See also 4.10.

4.7 All the elements covered by these rules are available for use, but the following threeelements are essential:- Type (element 5.1.1)

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- Authorised form(s) of name (element 5.1.2); and- Function description identifier (element 5.4.1).

4.8 The nature of the function being described and the requirements of the particular systemor network within which the preparer of a description works will determine which of theoptional elements of description are used in a given description of function, and whetherthese elements are presented in a narrative and/or a structured format.

4.9 Many of the descriptive elements in a description of a function established in accordancewith the present standard will be used as access points. Rules and conventions forstandardising access points may be developed nationally or separately for each language.Vocabularies and conventions to be used in creating or selecting the data content for theseelements may also be developed nationally or separately for each language.

4.10 Examples provided throughout the standard are illustrative and not prescriptive. Theyilluminate the provisions of the rules to which they are attached, rather than extend thoseprovisions. Do not take the examples, or the form in which they are presented asinstructions. To clarify the context, each example is followed by an indication in italic ofthe name of the agency that supplied the example. Further explanatory notes may follow,also in italic, preceded by the wordNote.

4.11 This standard is intended to be used in conjunction withISAD(G) - General InternationalStandard Archival Description, 2nd edition, ISAAR(CPF) International Standard Archival Authority Records for Corporate Bodies, Persons and Families, 2nd edition,ISAAR(CPF), and with national archival descriptive standards. When these standards are

used together within the context of an archival descriptive system or network,descriptions of functions will be linked to descriptions of archives and to authorityrecords, and vice versa. See Chapter 6 for guidance on how these links may be created.

4.12 This standard is intended to be used in conjunction with national standards andconventions. For example, archivists may be guided by national standards when decidingwhich elements may or may not be repeatable.

4.13 This standard addresses only part of the conditions needed to support the exchange ofinformation about functions. Successful automated exchange of information aboutfunctions over computer networks is dependent upon the adoption of a suitable

communication format by the repositories involved in the exchange. This standard isintended to be used as the basis for an ulterior development of XML schemas.

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5. ELEMENTS OF A FUNCTION DESCRIPTION

5.1 IDENTITY AREA

5.1.1 TypePurpose:

To indicate whether the description is a function or one of its subdivisions,.Rule:Specify whether the description is a function or one of its subdivisions in accordancewith the terminology used.

Examples:

SubfunctionBusiness process

Activity

Task

Transaction

5.1.2 Authorised form(s) of namePurpose:

To establish an authorised access point that uniquely identifies the function beingdescribed.Rule:Record the authorised name of the function being described. In cases where the nameis not enough, add qualifiers to make it unique such as the territorial or administrativescope, or the name of the institution which performs it. This element is to be used inconjunction with the Function description identifier element (5.4.1).

Examples:

Student registration, Trinity College, GlasgowUnited Kingdom, University of Glasgow

Environmental impact assessmentAustralia, Australian Governments' Interactive Functions Thesaurus - AGIFT

Gestion des allocataires du revenu minimum dinsertionFrance, Direction des Archives de France

Behandlung von Rekursen gegen Entscheide der SchtzungskommissionSwitzerland, Schweizeriches Bundesarchiv

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5.1.3 Parallel form(s) of namePurpose:

To indicate the various forms in which the authorized form(s) of name occurs in other

languages or script forms.Rule:Record the parallel form(s) of name in accordance with any relevant national orinternational conventions or rules applied by the agency that created the description,including any necessary sub elements and/or qualifiers required by those conventionsor rules. Specify in the Rules and/or conventions element (5.4.3.) which rules havebeen applied.

5.1.4 Other form(s) of namePurpose:

To indicate any other names for the function being described.Rule:

Record any other names for the function being described.

Examples:EnrolmentMatriculationUnited Kingdom, University of Glasgow

Note: For the activity Student registration, Trinity College, Glasgow

Career developmentPersonal managementStaff developmentStaffing

Australia, Australian Governments' Interactive Functions Thesaurus AGIFTNote: For the activity Human resources development

5.1.5 ClassificationPurpose:

To classify the function according to a classification scheme.Rule:

Record any term and/or code from a classification scheme of functions. Record theclassification scheme used in the element Rules and/or conventions used (5.4.3).

Examples:

734:0 Elektrische Schwach- und Starkstromanalagen / Elektrizitt734:00 Allgemeine Bestimmungen734:00-001 Erlass von Vorschriften fr Erstellung und Betrieb von Schwachstromanlagen

und StarkstromanlagenSwitzerland, Schweizeriches Bundesarchiv

5.2 CONTEXT AREA

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5.2.1 DatesPurpose:

To identify the date or range of dates of the function.

Rule:Provide a date or date span, which covers the dates when the function was started andwhen it finished. If a function is ongoing, no end date is needed.

. Examples:1857-1935United Kingdom, University of Glasgow


1988-France, Direction des Archives de France

Note: For the activity Gestion des allocataires du revenu minimum dinsertion

01.02.1903 31.12.1931Switzerland, Schweizeriches Bundesarchiv

Note: For the function Behandlung von Rekursen gegen Entscheide der Schtzungskommission

5.2.2 DescriptionPurpose:

To provide information about the purpose of the function.Rule:

Record a narrative description of the purpose of the function.

Examples:The registration of students on the Colleges taught and research programmes.United Kingdom, University of Glasgow


Providing and coordinating programs for the prevention, diagnosis and treatment of disease orinjury. Developing policy to support the provision of health care services and medical research.Administering regulatory schemes for health care products and pharmaceuticals.Australia, Australian Governments' Interactive Functions Thesaurus - AGIFT

Note: For the function Health care

Le Revenu minimum dinsertion (RMI) est une allocation franaise gre par les conseils gnrauxet verse par les caisses dallocations familiales (CAF) ou la mutualit sociale agricole (MSA), auxpersonnes en ge de travailler, sans ressources ou ayant des ressources infrieures un plafond fix

par dcret.France, Direction des Archives de France


5.2.3 HistoryPurpose:

To provide a concise history of the function.Rule:

Record in narrative form or as a chronology the main events relating to the function.

Examples:

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A student had to produce various certificates before he could be enrolled at the College. Thesecertificates included a diploma or degree certificate or class tickets, a certificate from his localpresbytery showing he had passed its examinations, a certificate of character from the minister ofthe congregation he attended and, up until 1901 an examination board certificate showing he hadpassed the College entrance examination. Before enrolment, he also had to matriculate. Byresolution of the Senate in November 1857, the Librarian was charged with handlingmatriculations. The student's details were recorded in a register which served jointly as amatriculation record and a library register. The student also had to pay a prescribed matriculationfee, initially set at 10 shillings, to the Treasurer. Students had to matriculate each year of theircourse. Following matriculation, the Clerk of Senate examined the various certificates and drewup, presumably using the information in the matriculation albums, a roll of all the matriculated andenrolled students for the coming session. Students were grouped by year of study and the amountsof any bursaries they had been awarded were also recorded. This list was submitted to the Senateand recorded in the minutes between October and December.Following the union of the College and the Faculty of Divinity at Glasgow University in 1935, allstudents of the College henceforth matriculated at the University.United Kingdom, University of Glasgow

Note: For the activity description: Student registration, Trinity College, Glasgow

Le RMI vit le jour Besanon en 1968 sous lappellation Minimum social garanti . Desinitiatives locales testrent le principe, comme Rennes sous le nom de Complment local deressources, exprience conduite sur plusieurs annes et qui contribua beaucoup aux dispositionslgales suivantes. La loi n 88-1088 du 1er dcembre 1988 instituant le RMI, fut applique partirdu 15 dcembre 1988.France, Direction des Archives de France


5.2.4 LegislationPurpose:

To identify the legal basis of the function.Rule:

Record any law, directive or charter which creates, changes or ends the function.

Examples:La loi du 18 dcembre 2003 modifie les modalits de gestion du RMI. Elle transfre notamment laresponsabilit du pilotage du dispositif aux conseils gnraux.France, Direction des Archives de France


Art. 52BG vom 24. Juni 1902 betr. Die elektrischen Schwach- und Starkstromanlagen

(Elektrizittsgesetz)Fundstelle: AS 1902-1903 259Inkrafttreten: 01.02.1903Aufhebung: -Gltig: 01.02.1903-Switzerland, Schweizeriches Bundesarchiv

Note: For the function Behandlung von Entschdigungsansprchen

5.3 RELATIONSHIPS AREA

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5.3.1 Authorised form of name/Identifier of the related functionPurpose:

To provide the authorised form of name and any unique identifier of the related

function.Rule:Record the authorised form of name and any unique identifier of the related function.

5.3.2 Category of relationshipPurpose:

To identify the general category of relationship between the function being describedand another function.Rule:Record a general category into which the relationship being described falls. Use

general categories prescribed by national rules and/or conventions or one of thefollowing four categories:- hierarchical (e.g. activity to function or vice versa)In a hierarchical relationship a function may be subdivided into smaller componentssuch as activities. An activity may also be subordinate to a function.- polyhierarchical- temporal (earlier to later or vice versa)In a temporal relationship a function may succeed another. In turn, it may besucceeded by other functions.- associativeAn associative relationship is a general category for relationships not covered by any

of the above (e.g. )Record in the Rules and/or conventions element (5.4.3) the typology used to describethe relationship.

5.3.3 Description of relationshipPurpose:

To provide a specific description of the nature of the relationship.Rule:

Record a precise description of the nature of the relationship between the functionbeing described and the related function.

5.3.4 Dates of relationshipPurpose:

To indicate the dates of duration of the relationship with another function.Rule:

Record the start and, when relevant, the end date of the relationship. Specify in theRules and/or conventions element (5.4.3) any systems of dating used, e.g. ISO 8601.

Examples:

5.3.1 Authorised form ofname/Identifier of the relatedfunction

Student administration, Trinity College, Glasgow(C0507-F003)

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5.3.2 Category of relationship Hierarchical5.3.3 Description of relationship Student registration was one of the activities performed

to fulfil the function of student administration.5.3.4 Dates of relationship 1857-1935


Student registration, University of Glasgow (C0740-F003-008)

5.3.2 Category of relationship Temporal5.3.3 Description of relationship Following the union of the College and the Faculty of

Divinity at Glasgow University in 1935, all students ofthe College henceforth matriculated at the University.

5.3.4 Dates of relationship 1935

United Kingdom, University of GlasgowNote: For the activity Student registration, Trinity College, Glasgow


Aide sociale

5.3.2 Category of relationship Relation hirarchique5.3.3 Description of relationship La gestion des allocataires du revenu minimum

dinsertion est une des composantes de la fonction aide sociale .

5.3.4 Dates of relationshipFrance, Direction des Archives de France


5.4 CONTROL AREA

5.4.1 Function description identifierPurpose:

To identify the function description uniquely within the context in which it will beused.Rule:

Record a unique description identifier in accordance with local and/or nationalconventions. If the description is to be used internationally, record the code of thecountry in which the description was created in accordance with the latest version of

ISO 3166 Codes for the representation of names of countries. Where the creator of thedescription is an international organisation, give the organisational identifier in placeof the country code.

Examples:GB 0248/C0507-F003-008United Kingdom, University of Glasgow


FR/DAF/0000000020France, Direction des Archives de France


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CH-BAR#Kompetenzen#1#1*Switzerland, Schweizeriches Bundesarchiv

Examples of country codes

AU AustraliaCA CanadaES SpainFR FranceGB United KingdomMY MalaysiaSE SwedenUS United States

5.4.2 Institution identifiersPurpose:

To identify the agency(ies) responsible for the description.Rule:

Record the full authorised form of name(s) of agency(ies) responsible for creating,modifying or disseminating the description or, alternatively, record a recognized codefor the agency.

Examples:FR/DAFDirection des Archives de France

5.4.3 Rules and/or conventions usedPurpose:

To identify the national or international conventions or rules applied in creating thedescription.Rule:

Record the names and where useful the editions or publication dates of theconventions or rules applied.

Examples:ISDF Norme internationale pour la descriprion des fonctions,1re dition, Conseil internationaldes Archives, 2008.

France, Direction des Archives de FranceNote: For the activity Gestion des allocataires du revenu minimum dinsertion

Ordnungs- und Verzeichnunsgrundstze des Schweizerischen Bundesarchivs vom [Datum]Switzerland, Schweizeriches Bundesarchiv

5.4.4 StatusPurpose:

To indicate the drafting status of the description so that users can understand thecurrent status of the description.Rule:

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Record the current status of the description, indicating whether it is a draft, finalizedand/or revised or deleted.

Examples:FinalUnited Kingdom, University of Glasgow


Notice valideFrance, Direction des Archives de France


5.4.5 Level of detailPurpose:

To indicate whether the description applies a minimal, partial or a full level of detail.Rule:

Indicate whether the description consists of a minimal, partial or full level of detail inaccordance with international and/or national guidelines and/or rules. In the absenceof national guidelines or rules, minimum records are those that consist only of thethree essential elements of an ISAF compliant records (see 4.7), while full records arethose that convey information of all relevant ISAF elements of description.

Examples:FullUnited Kingdom, University of Glasgow


Notice complteFrance, Direction des Archives de FranceNote: For the activity Gestion des allocataires du revenu minimum dinsertion

5.4.6 Dates of creation, revision or deletionPurpose:

To indicate when this description was created, revised or deleted.Rule:

Record the date the description was created and the dates of any revisions to thedescription.

Examples:

Date of creation: 2006-10-19Date of revision: 2007-05-03United Kingdom, University of Glasgow


Date de cration: 2007-05-11France, Direction des Archives de France


5.4.7 Language(s) and script(s)Purpose:

To indicate the language(s) and/or script(s) used to describe the function.Rule:

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6. RELATING FUNCTIONS TO CORPORATE BODIES, ARCHIVALMATERIALS AND OTHER RESOURCES

Function descriptions are created primarily to document the context of records creation and use.To make this documentation more useful it is necessary to link the descriptions of functions todescriptions of corporate bodies and records. Descriptions of functions can also be linked to otherinformation resources. When such linkages are made it is important to describe the nature of therelationship between the function and the linked resource. This Section provides guidance onhow such linkages can be created in the context of an archival descriptive system. See Figure inappendix A for a pictorial representation of this.

6.1 Identifier and/or authorised name/title

Purpose:To identify uniquely the related corporate body and/or the related resource enabling the linking ofthe function description to the authority record of this related corporate body or to the descriptionof the related resource.Rule:

Record the authority record identifier (ISAAR(CPF), 5.4.1) and the authorised form of name(ISAAR(CPF), 5.1.2) for the related corporate body and/or the unique identifier/reference codeand the title for the related resource.

6.2 Nature of relationshipPurpose:

To identify the nature of the relationship between the function and the related corporate bodyand/or the related resource.Rule:

Express the nature of the relationship between the function and the related corporate body and/orthe related resource.Examples of relationships between a function and corporate bodiesExamples of relationships between a function and records or other resources

6.3 Dates of relationship

Purpose:To indicate the dates of duration of the relationship with the corporate body and/or the relatedresource.Rule:

Record, when relevant, the start and the end date of the relationship.

Examples:

Relationship 1

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Authorised

name

Trinity College, Glasgow6.1 Identifier and/orauthorised name/title

Identifier C0507

6.2 Nature ofrelationship Student registration was one of the activities carriedout at Trinity College to fulfil its function of studentadministration.

6.3 Dates ofrelationship

1857-1935

Relationship 2

Authorised

name

Trinity College, Glasgow | Librarian6.1 Identifier and/orauthorised name/title

Identifier C2581

6.2 Nature ofrelationship

The Librarian was charged with handling studentregistration.

6.3 Dates of

relationship

1857-1935

Relationship 3

Authorised

name

Trinity College, Glasgow | Treasurer6.1 Identifier and/orauthorised name/title

Identifier C2582


The Treasurer was charged with receivingmatriculation fees.


1857-1935

Relationship 4

Authorised

name

Trinity College, Glasgow | Clerk of Senate6.1 Identifier and/or

authorised name/titleIdentifier C2583


The Clerk of Senate was charged with drawing uprolls of all matriculated and enrolled students for thecoming session.


1857-1935

Relationship 5Title Senate minutes6.1 Identifier and/or

authorised name/titleIdentifier GB 0248 DC 84/1/1

6.2 Nature of

relationship

Archival series

The minutes include annual lists of all matriculatedstudents between 1860 and 1901. From 1902 astatistical summary only is included.


1857-1907

Relationship 6Title Scroll or draft Senate minutes6.1 Identifier and/or

authorised name/titleIdentifier GB 0248 DC 84/1/2/1-3


Archival seriesThe scroll minutes occasionally include annualstatistical summaries of matriculated students.

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1857-1935

Relationship 7

Title Library/matriculation albums6.1 Identifier and/orauthorised name/titleIdentifier


Archival seriesThe albums recorded the details of all matriculatingstudents.


1858-1935

United Kingdom, University of Glasgow


Relationship 1

Authorised

name

Conseils gnraux6.1 6.1 Identifierand/or authorisedname/title

Identifier


Depuis le 1er janvier 2004, ltat a confi auxdpartements la gestion complte de linsertion, leRMI, et dun nouveau dispositif, le RMA, RevenuMinimum d'Activit. Le dpartement devientlinterlocuteur unique local social (RMI, personnes

ges, personnes handicapes, protection delenfance).6.3 Dates ofrelationship

2004 -

Relationship 2Authorised

name

Caisses dallocations familiales6.1 6.1 Identifierand/or authorisedname/title Identifier


Les Caisses dallocations familiales ou les caisses demutualit sociale agricole versent le RMI, aprslaccord douverture de droits des prsidents desconseils gnraux.

6.3 Dates of

relationshipRelationship 3

Title Caisses de mutualit sociale agricole6.1 6.1 Identifierand/or authorisedname/title Identifier


Les Caisses dallocations familiales ou les caisses demutualit sociale agricole versent le RMI, aprslaccord douverture de droits des prsidents desconseils gnraux.


Relationship 4

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Authorised

name

Versement du Conseil gnral des Bouches du Rhne(services daction sanitaire et sociale)

6.1 6.1 Identifierand/or authorisedname/title Identifier FRAD013/1955 W

6.2 Nature ofrelationship6.3 Dates ofrelationship

France, Direction des Archives de France


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APPENDIX A: GRAPHICAL REPRESENTATION OF THERELATIONSHIPS OF FUNCTIONS WITH CORPORATE BODIES AND

ARCHIVAL RESOURCES

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APPENDIX B: FULL EXAMPLES

Examples provided are illustrative and not prescriptive. They illuminate possible applications orrenderings of the rules. Do not take the examples, or the form in which they are presented here asinstructions. The rules in this Standard specify the data inputs into a description of a function, notthe output or presentation formats for that information, for which there are an infinite variety ofpossible approaches, all of which may be correct in accordance with the rules.

Please note that additional full examples of ISDF-compliant descriptions can be found on theICA website at: http://www.ica.org

Example 1 Activity descriptionLanguage of description: English (United Kingdom)

5.1 IDENTITY AREA

5.1.1 Type Activity5.1.2 Authorisedform(s) of name

Alumni communication management, University of Glasgow

5.1.3 Parallelform(s) of nam5.1.4 Other form(s)of name5.1.5 Classification

5.2 CONTEXT AREA1868- 5.2.1 Dates

ISO 8601 1868/99995.2.2 Description The management of the Universitys communications with its alumni.5.2.3 History From 1868, when the membership of the Universitys General Council was

expanded to include all graduates of the University, the General Councilhandled communications with alumni, including balloting them for theelection of the Chancellor.In 1990, the Development Campaign Office wasestablished to co-ordinate the University's newly launched developmentcampaign and to communicate with alumni regarding fund raising. In about1998, the Development and Alumni Office was established to perform boththese functions. Within the Development and Alumni Office, the AlumniRelations Officer was responsible for dealing with queries from and about

alumni and ensuring that good relations were maintained between theUniversity and its alumni, and the Development Campaign Officer wasresponsible for fostering links with alumni and raising funds on behalf of theUniversity.In 1948, the Glasgow University Graduates Association was formed tomaintain closer contact between the University and its graduates. Itpublished a magazine, known as the College Courant, which includedreminiscences, histories, obituaries and articles concerning education andother topics and became the main means of communication between thegraduates. The Glasgow University Graduates Association ceased to exist in1985 but the University agreed to continue with the publication of amagazine for graduates. Accordingly, from 1987, it published a free, twice-yearly magazine for alumni and friends of the University, known asAvenue.

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Through it, the University kept alumni informed of events and forthcomingmeetings of the General Council, which all graduates were entitled to attend.Avenue was produced by Publicity Services under the direction of anEditorial Strategy Committee.

5.2.4 Legislation


First Relation5.3.1 Authorisedform ofname/Identifier ofthe relatedfunction

Alumni relations management, University of Glasgow (C0740-F012)

5.3.2 Category ofrelationship

Hierarchical

5.3.3 Description

of relationship

Alumni communication management was one of the activities performed to

fulfil the function of alumni relations management.1868-5.3.4 Dates ofrelationship

ISO 8601 1868/9999

Second Relation5.3.1 Authorisedform ofname/Identifier ofthe relatedfunction

Alumni data administration, University of Glasgow (C0740-F012-006)


Associative

5.3.3 Description

of relationship

Alumni communication management and alumni data administration are both

activities performed to fulfil the function of alumni relations management.1868-5.3.4 Dates ofrelationship

ISO 8601 1868/9999

5.4 CONTROL AREA

5.4.1 Functiondescriptionidentifier

C0740-F012-007

University of Glasgow5.4.2 Institutionidentifiers ILL Code5.4.3 Rules and/orconventions used

ISDF International Standard for Describing Functions, 1 st ed., InternationalCouncil on Archives, 2008.

5.4.4 Status Final5.4.5 Level ofdetail

Full

5.4.6 Dates ofcreation, revisionor deletion

ISO 8601 2006-10-19

EnglishISO 639-2 eng

5.4.7 Language(s)and script(s)

ISO 15924 latn5.4.8 Sources University of Glasgow Court minutes

Glasgow University Graduates Association minutes and annual reportsUniversity of Glasgow website (http://www.gla.ac.uk)

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5.4.9 Maintenancenotes

Description prepared by Victoria Peters, Glasgow University ArchiveServices

6. RELATING FUNCTIONS/ACTIVITIES TO CORPORATE BODIES, ARCHIVALMATERIALS AND OTHER RESOURCES

First RelationAuthorised

name

University of Glasgow6.1 Identifierand/or authorisedname/title Identifier C0740


Alumni communication management was one of the activities carried out atthe University of Glasgow to fulfil its function of alumni relationsmanagement.1868-6.3 Dates of

relationship ISO 8601 1868/9999

Second RelationAuthorised

name

University of Glasgow | General Council6.1 Identifierand/or authorisedname/title Identifier C1789


The General Council was one of the bodies charged with managing alumnicommunication.1868-6.3 Dates of

relationshipISO 8601 1868/9999

Third RelationAuthorised

name

University of Glasgow | Development Campaign Office6.1 Identifierand/or authorisedname/title Identifier C25806.2 Nature ofrelationship

The Development Campaign Office was one of the bodies charged withmanaging alumni communication.1990-19986.3 Dates of


Fourth RelationAuthorised

nameUniversity of Glasgow | Development and Alumni Office6.1 Identifier

and/or authorisedname/title

Identifier C1851


The Development and Alumni Office was one of the bodies charged withmanaging alumni communication.1998-6.3 Dates of

relationship ISO 8601 1998/9999Fifth Relation

Authorised

nameGlasgow University Graduates Association6.1 Identifier


Identifier C0549

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The Glasgow University Graduates Association was one of the bodiescharged with managing alumni communication.1948-19856.3 Dates of

relationshipISO 8601 1948/1985Sixth RelationAuthorised

nameUniversity of Glasgow | Publicity Services6.1 Identifier


Identifier C1883


Publicity Services was one of the bodies charged with managing alumnicommunication.1987-6.3 Dates of


Seventh RelationTitle General Council correspondence with graduates6.1 Identifier


Identifier GB 0248 DC 183/6/16


1959-19816.3 Dates ofrelationship

ISO 8601 1959/1981

Eighth RelationTitle College Courant6.1 Identifier


Identifier GB 0248 DC 174/3


The College Courant was the main means of communication betweengraduates.1948-19856.3 Dates of

relationship ISO 8601 1948/1985Ninth Relation

Title Avenue6.1 Identifierand/or authorisedname/title

Identifier GB 0248 GUA IP 5/6


The University kept alumni informed through Avenue of events andforthcoming meetings of the General Council.19876.3 Dates of

relationshipISO 8601

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Example 2 Activity descriptionLanguage of description: English (United Kingdom)

5.1 IDENTITY AREA

5.1.1 Type ActivityAuthorised form(s)of name

Fundraising campaign management, University of Glasgow

5.1.3 Parallelform(s) of name5.1.4Other form(s)of name5.1.5 Classification

5.2 CONTEXT AREA

1984- 5.2.1 DatesISO 8601 1984/9999

5.2.2 Description The design, conduct and review of the effectiveness of fundraisingcampaigns in the University.

5.2.3 History The University has, from its foundation, been the beneficiary of legacies fromalumni and supporters. It first became pro-active in fundraising, however,with the establishment of the University of Glasgow Trust in 1984 for theapplication of charitable funds to the University's purposes.In March 1990, the Chancellor launched a development campaign to raisemoney to coincide with the forthcoming 550th anniversary of the foundationof the University in 2001. This was administered by the DevelopmentCampaign Office. In 1998, the Development and Alumni Office wasestablished, replacing the Development Campaign Office. The duties of thenew office included administration of the development campaign, raising

funds for projects agreed by the University Management Group, negotiatingwith major donors to the University, developing fundraising publications andproviding campaign news for Avenue, the University's magazine for alumniand friends.The preparations for the 2001 celebrations prompted the University to look atits arrangements for fundraising and, consequently, in 2000, the University ofGlasgow Trust was replaced by the Chancellor's Fund, to which weretransferred all the Trust's assets. The Fund had the same objectives as theTrust, attaching particular importance to giving help and support to students,but it simplified the arrangements for giving. It provided a channel throughwhich friends and supporters of the University could make gifts which werenot earmarked for any specific purpose. An Advisory Board chaired by theChancellor allocated awards from the Fund, and the Fund was administered

by the Development and Alumni Office.5.2.4 Legislation


First Relation5.3.1 Authorisedform ofname/Identifier ofthe relatedfunction

Fundraising, University of Glasgow (C0740-F028)


Hierarchical

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5.3.3 Descriptionof relationship

Fundraising campaign management was one of the activities performed tofulfil the function of fundraising.1984-5.3.4 Dates of


Second Relation5.3.1 Authorisedform ofname/Identifier ofthe relatedfunction

Financial accounting, University of Glasgow (C0740-F028-007)


Associative

5.3.3 Descriptionof relationship

Incoming funds were handled as part of the activity of financial accounting.

1984-5.3.4 Dates ofrelationship

ISO 8601 1984/9999

5.4 CONTROL AREA

5.4.1 Functiondescriptionidentifier

C0740-F013-006

University of Glasgow5.4.2 Institutionidentifiers ILL Code5.4.3 Rules and/orconventions used

- ISDF International Standard for Describing Functions, 1st ed.,International Council on Archives, 2008.

5.4.4 Status Final5.4.5 Level ofdetail

Full

5.4.6 Dates ofcreation, revisionor deletion

ISO 8601 2006/10/19

EnglishISO 639-2 eng

5.4.7 Language(s)and script(s)

ISO 15924 latn5.4.8 Sources University of Glasgow Court minutes

University of Glasgow website (http://www.gla.ac.uk)5.4.9 Maintenancenotes

Description prepared by Victoria Peters, Glasgow University ArchiveServices

6. RELATING FUNCTIONS/ACTIVITIES TO CORPORATE BODIES, ARCHIVALMATERIALS AND OTHER RESOURCES

First Relation

Authorised

name

University of Glasgow6.1 Identifierand/or authorisedname/title Identifier C0740


Fundraising campaign management was one of the activities carried out at theUniversity of Glasgow to fulfil its function of fundraising.1984-6.3 Dates of


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Second RelationAuthorised

name

University of Glasgow | University Trust Office6.1 Identifierand/or authorised

name/title Identifier C25796.2 Nature ofrelationship

The University Trust Office was one of the bodies charged with managingthe fundraising campaign.1984-20006.3 Dates of


Third Relation

Authorised

name

University of Glasgow | Development Campaign Office6.1 Identifierand/or authorisedname/title Identifier C2580

6.2 Nature of

relationship

The Development Campaign Office was one of the bodies charged with

managing alumni communication.1990-19986.3 Dates ofrelationship ISO 8601 1990/1998

Fourth Relation

Authorised

nameUniversity of Glasgow | Development and Alumni Office6.1 Identifier


Identifier C1851


The Development and Alumni Office was one of the bodies charged withmanaging the fundraising campaign.1998-6.3 Dates of


Fifth Relation

Authorised

nameUniversity of Glasgow | Chancellors Fund Advisory Board6.1 Identifier


Identifier C1850

6.2 Nature of

relationship

The Chancellor's Fund Advisory Board was one of the bodies charged with

managing the fundraising campaign.2000-6.3 Dates ofrelationship ISO 8601 2000/9999

Sixth RelationTitle Avenue6.1 Identifier


Identifier GB 0248 GUA IP 5/6


Development campaign news was recorded in Avenue, the University'smagazine for alumni and friends.1987-6.3 Dates of


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Example 3 Function description

Language of description: French (France)

5.1 ZONE DIDENTIFICATION5.1.1 Type Fonction5.1.2 Forme(s)autorise(s) denom

Police de leau

5.1.3 Forme(s)parallle(s) de nom5.1.4 Autre(s)nom(s)

Police de leau et de la pchePolice de leau et des milieux aquatiques

5.2 ZONE DU CONTEXTE

1789-5.2.1 DatesISO 8601 1789/9999

5.2.2 Description La police de leau a pour objectif :- de lutter contre la pollution des eaux des cours deau, lacs, plans deau et dela mer, ainsi que des eaux souterraines, en particulier celles destines lalimentation humaine ;- de contrler la construction douvrages faisant obstacle lcoulement deseaux et de prvenir les inondations ;- de protger les milieux aquatiques et les zones humides ;- de concilier les diffrents usages de leau, y compris les usagesconomiques.

5.2.3 Histoire La premire grande loi sur leau du 8 avril 1898 organise les diffrents usagesde leau qui se sont largement dvelopps suite notamment la rvolution

industrielle. LEtat intervient pour la premire fois pour rglementer desusages par un systme dautorisation de type police des eaux . Il sagit deveiller ce que le dveloppement industriel reste compatible avec desimpratifs de salubrit et donc de scurit publique. Il sagit aussi de veiller ce que tous les agriculteurs puissent avoir accs cette ressource.A partir de 1964, la police de leau a concern aussi lassainissement et lesrejets des eaux uses, puis, en 1976, le contrle des Installations Classes autitre de la Protection de lEnvironnement (ICPE).La loi sur leau du 3 janvier 1992 a fait voluer la police de leau, jusque lprincipalement base sur le contrle des usages de leau, vers une gestionquilibre des milieux aquatiques et la protection de la qualit de laressource. A partir de ce moment, la police de leau concerne lensemble deseaux (rivires, lacs, tangs, eaux souterraines ) et intervient principalement

dans les domaines de leau potable, des prlvements en eau, delassainissement et des travaux sur les rivires.5.2.4 Lgislation Loi n 64-1245 du 16 dcembre 1964 relative au rgime et la rpartition des

eaux et la lutte contre leur pollution.Loi n 92-3 du 3 janvier 1992 dite loi sur leau .Loi n 95-101 du 2 fvrier 1995 relative au renforcement de la protection delenvironnement.Loi n 2004-338 du 21 avril 2004 portant transposition de la directive2000/60/CE du Parlement europen et du conseil du 23 octobre 2000tablissant un cadre pour une politique communautaire dans le domaine deleau.

5.3 ZONE DES RELATIONS

5.1.5 Classification

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5.3.1 Identifiant etforme de nomautorise de lafonction associe

Protection de lenvironnement

5.3.2 Type derelation

Relation hirarchique

5.3.3 Descriptionde la relation

La police de leau est une des composantes de la protection delenvironnement.

5.3.4 Dates de larelation

ISO 8601

5.4 ZONE DU CONTROLE

5.4.1 Codedidentification dela description de lafonction

FR/DAF/0000000004

FR/DAFDirection des Archives de France

5.4.2 Codesdidentification duou des services Code ISIL5.4.3 Rgles et/ouconventionsutilises

- ISDF Norme internationale pour la description des fonctions, 1re d.,Conseil international des Archives, 2008.

5.4.4 Niveaudlaboration

Notice valide

5.4.5 Niveau dedtail

Notice complte

5.4.6 Dates decration, rvision

ou destruction

ISO 8601 2006-09-30

franaisISO 639-2 fre

5.4.7 Langues etcodes dcriture

ISO 15024 latn

5.4.8 Sources Site Internet Vie publique : http://www.vie-publique.fr/politiques-publiques/politique-eau/index/(consult le 30 septembre 2006)Site du ministre de lcologie et du dveloppement durable :http://www.ecologie.gouv.fr/article.php3?id_article=40 (consult le 30septembre 2006)Site de eaufrance (portail de leau) : http://www.eaufrance.fr/(consult le 30septembre 2006)

5.4.9 Notesrelatives la mise

jour de ladescription

Notice rdige par Claire Sibille (Direction des Archives de France)

6 RELATIONS DES FONCTIONS AVEC DES COLLECTIVITES, DES RESSOURCESARCHIVISTIQUES ET DAUTRES RESSOURCES

Premire relation6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Forme

autorise de

nom

Prfectures

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Identifiant

6.2 Nature de larelation

Lautorit de police gnrale de leau dans le dpartement est le prfet. Il estcharg de nombreuses polices spciales comme celles concernant la chasse,

la pche et la protection de lenvironnement. Il sappuie, pour ces missions,sur les services dconcentrs de ltat.6.3 Date de larelation

Deuxime relation Forme

autorise de

nom

Directions dpartementales de lAgriculture et de la Fort (DDAF)6.1 Identifiant etforme de nomautorise ouintitul de laressource associe

Identifiant


Les DDAF assurent la police de leau avec trois rles principaux :- rle de rgulation : elles dlivrent des autorisations ou des droits concernant les activits rurales et les usages du sol et des ressources

naturelles : prlvements, rejets et travaux dans les milieux aquatiques,dfrichement en fort prive, gestion des ressources cyngtiques etpiscicoles ... ;- rle de caution juridique : il est de leur responsabilit de conduire uncertain nombre de procdures touchant au droit de proprit ;- rle de contrle et de surveillance : elles sassurent du respect desprescriptions, principalement en ce qui concerne la prvention et lradicationdes maladies animales, la lgislation sur la protection de la nature, etc.

6.3 Date de larelation

Troisime relationForme

autorise de

nom

Directions dpartementales des Affaires Sanitaires et Sociales (DDASS)6.1 Identifiant etforme de nom

autorise de lacollectivit associeou intitul de laressource associe

Identifiant


Les DDASS sont charges de la salubrit publique (notamment de la qualitdes eaux vis--vis de la baignade et des activits nautiques).

6.3 Dates de larelation

Quatrime relationIntitul Mission interservices de leau (MISE)6.1 Identifiant et

forme de nomautorise de lacollectivit associe

ou intitul de laressource associe

Identifiant


La MISE runit les services dconcentrs dpartementaux pour la gestion deleau.


Cinquime relation6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Intitul Bordereau de versement de la direction dpartementale de lagriculture et dela fort du Puy-de-Dme

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Identifiant FRAD063/1269 W


Ce versement contient des documents illustrant les attributions de la DDAFdu Puy-de-Dme en matire de police des eaux.


1957-1965

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Language of description: French (France)5.1 ZONE DIDENTIFICATION5.1.1 Type Fonction5.1.2 Forme(s)autorise(s) denom

Voirie vicinale (1824-1940)

5.1.3 Forme(s)parallle(s) de nom5.1.4 Autre(s)nom(s)5.1.5 Classification


1824 - 19405.2.1 DatesISO 8601

5.2.2 Description5.2.3 Histoire Directement issue de la Rvolution, la loi des 14 dcembre 1789 et 8 janvier

1790 place un corps municipal et un maire la tte de l'administration de lacommune. Les dlibrations et les dcisions sur les questions de la gestioncommunale sont subordonnes aux administrations du dpartement et dudistrict. Ce principe de tutelle administrative volue avec les lois du 21 mars1831, du 18 juillet 1837 puis du 5 avril 1884.Les domaines de contrle de la prfecture sont multiples, portant sur lesaffaires gnrales, sur la voirie, sur les dons et legs consentis aux communeset sur la gestion de la commune.La voirie rgie par la loi du 21 mai 1836 concerne les catgories suivantes :

- la voirie communale non classe (chemins ruraux, voirie communale) dontla construction et l'entretien restent entirement la charge des communes.- les chemins vicinaux classs (chemins de grande communication CGC,chemins d'intrt commun CIC et chemins vicinaux ordinaires) grs grceaux subventions du Conseil gnral mais placs sous le contrle du prfet.Ceci jusqu'au dcret-loi du 14 juin 1938 qui regroupe les CGC et CIC avecles routes dpartementales pour former la catgorie des " cheminsdpartementaux ", proprit du dpartement et cessant alors d'tre la chargedes communes.

5.2.4 Lgislation



Administration et comptabilit communale


Relation hirarchique


La voirie vicinale est lun des domaines de contrle des prfectures sur lescommunes.

5.3.4 Dates de larelation

ISO 8601


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FR/DAF/0000000021

FR/DAFDirection des Archives de France

5.4.2 Codesdidentification duou des services Code ISIL5.4.3 Rgles et/ouconventionsutilises

ISDF Norme internationale pour la description des fonctions, 1re d.,Conseil international des Archives, 2008.


Notice valide


Notice complte

5.4.6 Dates decration, rvision

ou destruction

ISO 8601 2007-03



ISO 15024 latn

5.4.8 Sources Site des Archives dpartementales de Loire-Atlantique :http://www.culture.cg44.fr/Archives/fonds/3O/index.html (consult en mars2007)

5.4.9 Notesrelatives la mise jour de ladescription

Notice rdige par Claire Sibille (Direction des Archives de France)


Premire relationForme

autorise de

nom

Service vicinal dpartemental de Loire-Atlantique6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant

6.2 Nature de larelation6.3 Date de larelation


autorise de

nom

Prfecture de Loire-Atlantique. Administration et comptabilit descommunes et des tablissements de bienfaisance

6.1 Identifiant etforme de nomautorise ouintitul de laressource associe

Identifiant


Troisime relation

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Forme

autorise de

nom

Prfecture de Loire-Atlantique. Travaux publics : alignements et permissionsde voirie)

6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant

6.2 Nature de larelation6.3 Dates de larelation

Quatrime relationIntitul Administration et comptabilit communales - Voirie vicinale, 1800-19406.1 Identifiant et

forme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant FRAD044 / Sous-srie 3 O


1800 - 1940

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Language of description: French (Cte dIvoire)


Recouvrement des recettes



1963 - 5.2.1 DatesISO 8601

5.2.2 Description La fonction recouvrement des recettes consiste recouvrer : limptgnral sur le revenu, les impts fonciers, les patentes et licences et lesimpts prsentant un caractre contentieux (bnfices industriels etcommerciaux, taxes sur prestation de service, etc.).

5.2.3 Histoire A lorigine de la cration du Trsor public ivoirien, charg du recouvrementdes recettes, on note :

les agences spcialises avant 1962 ; les trsoreries particulires et les ; perceptions cres par le dcret

62-457 du 14 dcembre 1962 ; les trsoreries dpartementales cres par le dcret 71-639 du 1er

dcembre 1971 ; les trsoreries dpartementales deviennent des trsoreries rgionales

par le dcret 97-582 du 08 octobre 1997 ; les trsoreries rgionales sont transformes en trsoreries gnrales

par le dcret n 2004-97 du 29 janvier 2004. Les trsoreriesgnrales ont sous leur contrle les postes comptables rattachs quisont des trsoreries principales et des trsoreries de base.

5.2.4 Lgislation La convention franco-ivoirienne du 31 dcembre 1959 rattache leTrsor Public ivoirien au Trsor franais ;

Le dcret 61-457 du 14 dcembre 1962 organise les services duTrsor Public ivoirien ;

Le dcret 71-605 du 26 dcembre 1968 porte cration duneDirection Gnrale de la comptabilit et du Trsor ;

Le dcret 71-639 du 1er dcembre 1971 cre des trsoreries

dpartementales ; Le dcret 78-683 du 17 Aot 1978 cre une direction du Trsor

Public dirig par un Trsorier payeur gnral ; Le dcret 92-115 du 16 Mars 1992 confirme la cration dune

direction gnrale de comptabilit publique et du Trsor et apportequelques innovations au niveau de ses services centraux et de sesservices extrieurs ;

Le dcret 2004-97 du 29 janvier 2004 portant organisation duMinistre dtat, Ministre de lconomie et des Finances rige lesTrsoreries rgionales et dpartementales en Trsoreries gnrales ;

Le dcret n 2006-118 du 7 juin 2006 ;

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5.3.1 Identifiant et

forme de nomautorise de lafonction associe

Excution des dpenses publiques


Association


Le recouvrement des recettes et lexcution des dpenses publiques sont lesdeux fonctions principales du Trsor public de Cte dIvoire.1963 - 5.3.4 Dates de la

relationISO 8601


5.4.1 Code

didentification dela description de lafonction

CI / DFDC / 000001

Direction gnrale du Trsor et de la Comptabilit Publique / Sous-directionde la documentation et des archives

5.4.2 Codedidentification duou des services Code ISIL5.4.3 Rgles et/ouconventions



Notice valide


Notice complte

5.4.6 Dates decration, rvisionou destruction

ISO 8601 2007-04-30



ISO 15024 latn

5.4.8 Sources - Guide du payeur (brochure de la Direction Gnrale du Trsor et de laComptabilit Publique de Cte dIvoire)- dcret n 2001-210 du 4 mai 2004 portant organisation du Ministre delconomie et des Finances- dcret n 2006-118 du 7 juin 2006- http://www.tresor.gov.ci/ (consult le 30 avril 2007)



Premire relation6.1 Identifiant etforme de nomautorise de la

Forme

autorise de

nom

Cte dIvoire. Direction gnrale des impts

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Identifiant


Les oprations de recouvrement des recettes fiscales sont effectues par laDirection Gnrale des Impts et la Direction Gnrale des Douanes de Cte

dIvoire.6.3 Date de larelation


autorise de

nom

Cte dIvoire. Direction gnrale des douanes6.1 Identifiant etforme de nomautorise ouintitul de laressource associe

Identifiant


Les oprations de recouvrement des recettes fiscales sont effectues par laDirection Gnrale des Douanes et la Direction Gnrale des Impts de CtedIvoire.

6.3 Date de la

relation Troisime relationForme

autorise de

nom

Cte dIvoire. Direction gnrale du Trsor et de la Comptabilit Publique6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant CI / DFDC / 000003


Lune des missions de la Direction gnrale du Trsor et de la ComptabilitPublique de Cte dIvoire est dassurer le recouvrement des recettes de ltat,des collectivits territoriales et des tablissements publics nationaux.


Quatrime relationIntitul Versement de la Direction gnrale du Trsor et de la Comptabilit Publique

de Cte dIvoire6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant


2004 - 2005

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Language of description: French (Cte dIvoire)


Excution des dpenses publiques



1963 - 5.2.1 DatesISO 8601

5.2.2 Description La fonction excution des dpenses publiques consiste faire face tousles engagements de ltat, des collectivits territoriales et des tablissementspublics.La fonction excution des dpenses publiques est assure tant par laPaierie Gnrale du Trsor que par les Trsoreries Rgionales,Dpartementales, principales, les Trsoreries ou les Agences Comptablesauprs des tablissements Publics Nationaux. En matire de dpenses, leTrsor Public n'intervient que lorsque les autres administrations ont remplileur mission. Ainsi, en ce qui concerne les Dpenses Publiques de matrielsce nest que lorsque les Directions des Affaires administratives et financires,le contrle financier ont effectu leurs diffrentes tches que le Trsor a

connaissance de la dpense et peut procder a son paiement.5.2.3 Histoire A lorigine de la cration du Trsor public ivoirien, charg du rglementdes dpenses publiques, on note :

les agences spcialises avant 1962 ; les trsoreries particulires et les ; perceptions cres par le dcret

62-457 du 14 dcembre 1962 ; les trsoreries dpartementales cres par le dcret 71-639 du 1er

dcembre 1971 ; les trsoreries dpartementales deviennent des trsoreries rgionales

par le dcret 97-582 du 08 octobre 1997 ; les trsoreries rgionales sont transformes en trsoreries gnrales

par le dcret n 2004-97 du 29 janvier 2004. Les trsoreriesgnrales ont sous leur contrle les postes comptables rattachs qui

sont des trsoreries principales et des trsoreries de bases.

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5.2.4 Lgislation La convention franco-ivoirienne du 31 dcembre 1959 rattache leTrsor Public ivoirien au Trsor franais ;

Le dcret 61-457 du 14 dcembre 1962 organise les services duTrsor Public ivoirien ;

Le dcret 71-605 du 26 dcembre 1968 porte cration duneDirection Gnrale de la comptabilit et du Trsor ;

Le dcret 71-639 du 1er dcembre 1971 cre des trsoreriesdpartementales ;

Le dcret 78-683 du 17 Aot 1978 cre une direction du TrsorPublic dirig par un Trsorier payeur gnrale ;

Le dcret 92-115 du 16 Mars 1992 confirme la cration dunedirection gnrale de comptabilit publique et du Trsor et apportequelques innovations au niveau de ses services centraux et de sesservices extrieurs ;

Le dcret 2004-97 du 29 janvier 2004 portant organisation duMinistre dtat, Ministre de lconomie et des Finances rige les

Trsoreries rgionales et dpartementales en Trsoreries gnrales. Le dcret n 2006-118 du 7 juin 2006.



Recouvrement des recettes


Association


Le recouvrement des recettes et lexcution des dpenses publiques sont lesdeux fonctions principales du Trsor public de Cte dIvoire.

5.3.4 Dates de la

relation ISO 8601



CI / DFDC / 000002

Direction gnrale du Trsor et de la Comptabilit Publique / Sous-directionde la documentation et des archives

5.4.2 Codedidentification duou des services Code ISIL5.4.3 Rgles et/ouconventions suivies



Notice valide


Notice complte

5.4.6 Dates decration, rvisionou destruction

ISO 8601 2007-04-30



ISO 15024 latn

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5.4.8 Sources - Guide du payeur (brochure de la Direction Gnrale du Trsor et de laComptabilit Publique de Cte dIvoire)- dcret n 2001-210 du 4 mai 2004 portant organisation du Ministre delconomie et des Finances- dcret n 2006-118 du 7 juin 2006.- http://www.tresor.gov.ci/ (consult le 30 avril 2007)



Premire relationForme

autorise de

nom

Cte dIvoire. Direction gnrale du Trsor. Paierie gnrale du Trsor6.1 Identifiant etforme de nom

autorise de lacollectivit associeou intitul de laressource associe

Identifiant PGT


Le Trsor Public intervient au stade de paiement de tous les engagements del'tat et de ses composantes. Cette mission est assure tant par la PaierieGnrale du Trsor que par les Trsoreries gnrales, les Trsoreriesprincipales, les Trsoreries de base et les Agences Comptables auprs destablissements Publics Nationaux.


1968 -


autorise denom

Cte dIvoire. Direction gnrale du Trsor. Trsoreries gnrales6.1 Identifiant et

forme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant TG


Le Trsor Public intervient au stade de paiement de tous les engagements del'tat et de ses composantes. Cette mission est assure tant par la PaierieGnrale du Trsor que par les Trsoreries gnrales, les Trsoreriesprincipales, les Trsoreries de base et les Agences Comptables auprs destablissements Publics Nationaux.


1968 -

Troisime relation

Intitul Versement de la Paierie Gnrale du Trsor6.1 Identifiant etforme de nomautorise de lacollectivit associeou intitul de laressource associe

Identifiant


2005 - 2006

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Language of description: Spanish (Mexico)

5.1 REA DE IDENTIFICACIN5.1.1 Tipo Funcin5.1.2 Forma(s)autorizada(s) delnombre

Organizar sorteos pblicos de lotera

5.1.3 Forma(s)paralela(s) delnombre5.1.4 Otras formasdel nombre

Jugar loteraOrganizar el sorteo ZodiacoOrganizar el sorteo Iberoamericano

5.1.5 Clasificacin Se hizo la descripcin de la funcin con base en la estructura de una

institucin pblica.5.2 REA DE CONTEXTO

5.2.1 Fechas 1767/20075.2.2 Descripcin A lo largo del tiempo los sorteos de la lotera se han realizado para recabar

recursos con el propsito de financiar obras de beneficencia, construiredificios pblicos, otorgar becas a estudiantes y artistas, entre otros.

5.2.3 Historia El primer sorteo lo llev a cabo la Real Lotera General de la Nueva Espaael 13 de mayo de 1771.

5.2.4 Legislacin Plan y Reglas de la Real Lotera General de la Nueva Espaa publicados enun Bando Real del 19 de septiembre de 1770.Ley Orgnica de la Lotera Nacional para la Asistencia Pblica. Decreto del

22 de noviembre de 1984.Reglamento Interior de la Lotera Nacional para la Asistencia Pblica. DiarioOficial de la Federacin, 24 de julio de 1985, modificado y publicado en elDiario Oficial de la Federacin el 26 de diciembre del 2003.Ley Federal de Juegos y Sorteos, publicada en el Diario Oficial de laFederacin el 31 de diciembre de 1947.Reglamento de la Ley Federal de Juegos y Sorteos, 2004.

5.3 REA DE RELACIONES

5.3.1 Nombreautorizado de lafuncionrelacionada

Recaudacin de recursos

5.3.2 Categora dela relacin Asociativa

5.3.3 Descripcinde la relacin

El dinero recaudado en los sorteos de la Lotera tiene por objeto financiarobras pblicas

5.3.4 Fechas de larelacin

- 1771-1915Entre 1915 y 1920 no se realizaron sorteos porque no existi la Lotera- 1920-2007

5.3.1 Nombreautorizado de lafunctionrelacionada

Editar e imprimir billetes de lotera

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5.3.2 Categora dela relacin

Asociativa

5.3.3 Descripcin

de la relacin

Para cada sorteo se emite un nmero determinado de billetes de lotera

5.3.4 Fechas de larelacin

- 1771-1915- Entre 1915 y 1920 no se realizaron sorteos porque no existi la Lotera- 1920-2007

5.4 REA DE CONTROL

5.4.1 Codigo deidentificacin de ladescripcin de lafuncin

MX/AGN/00067/F01

5.4.2 Identificadorde la institucinresponsable de ladescripcin

MX9AGN

5.4.3 Reglas oconvencionesutilizadas

ISDF- Versin en ingls de la Norma internacional para las funciones,Primera Edicin, Consejo Internacional de Archivos, noviembre 2008.

5.4.4 Validacin,actualizacin

Validado

5.4.5 Nivel dedetalle

Registro completo

5.4.6 Fechas decreacin,actualizacin odestruccin

ISO 8601 Creacin: 2007-20-02

5.4.7 Lengua(s) yescritura(s)

Espaol: esp

5.4.8 Fuentes Se consultaron las siguientes referencias para describir la funcin:

Gua General del Archivo General de la Nacin, 1982.

Sitio de internet de la Lotera Nacional:http://www.loterianacional.gob.mx/loterianacional/historia.html

5.4.9 Notasrelativas a laactualizacin delos datos

Ejemplo preparado por Yolia Tortolero, Archivo General de la Nacin,Mxico.

6 RELACIN DE LAS FUNCIONES CON INSTITUCIONES, MATERIALES DEARCHIVO Y OTROS RECURSOS

Primera relacinNombre

autorizado

Secretara de Hacienda y Crdito Pblico6.1 Identificador ynombre autorizadode la institucin odel recursorelacionado

Identificador

6.2 Naturaleza dela relacin

Jerrquica

6.3 Fechas de larelacin

1770/2007

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Segunda relacinNombre

autorizado

Secretara de Gobernacin. Direccin general adjunta de juegos y sorteos6.1 Identificador ynombre autorizado

de la institucin odel recursorelacionado

Identificador


Asociativa


1947/2007

Tercera relacinNombre

autorizado

Tesorera de la Federacin6.1 Identificador ynombre autorizadode la institucin odel recursorelacionado

Identificador MX9TESOFE


La Tesorera de la Federacin recauda los recursos obtenidos en los sorteosde la Lotera Nacional


A partir de la creacin de la Tesorera de la Federacin y hasta la fecha, losrecursos recaudados en cada concurso de la Lotera son enviados a laTesorera

Cuarta relacinNombre

autorizado

Billetes de lotera6.1 Identificador ynombre autorizadode la institucin odel recursorelacionado

Identificador MX9AGN67


Cada sorteo emite sus propios billetes de lotera


Desde que se realiz el primer sorteo en 1771 se emiten los billetes

Documents

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