23rd World Scout Jamboree - 23wsj.jp · PDF fileOur friends of SAJ (Scout Association of Japan) ... Yamaguchi Station by Japan Railway. Please also ... CMT(s) who is exclusively

WelcomeI find the theme of the 23rd World ScoutJamboreeparticularlypertinentand important,since I think that we need to nurture, moreandmore,“ASpiritofUnity”.AJamboreeisanextraordinaryopportunitytodothisandeachofus is in a privilegedposition to have a role indevelopingthatspirit.Andthisstartsfromnow.

Iencourageeachoneofustoprepareourselveswell to this exciting adventure. Not only toprepare our backpacks, our uniforms, ourmaterials,butalsotoprepareourmindsandourheartstobeready,andopen,todiscoverothersandtolearnfromthem.And,moreimportantly,toworktogether.

OurfriendsofSAJ(ScoutAssociationofJapan)are working hard to provide the best possibleexperiencestoallthosewhowillhavetheprivilegeto travel to Kirara-hama (Yamaguchi City), inAugustnextyear.ButthesuccessofthisWorldScoutJamboreelaysoneachyoungparticipant,eachScoutleaderoreachISTmember.Allofuswillmakethiseventmemorable.

LookingforwardtoseeyouinJapan!

João Armando G.Chairperson, World Scout Committee

(Appointed in 40th World Scout Conference, Slovenia 2014)

DearfriendsinScouting,

It is only a few months until the ScoutingworldmeetsinJapanforthe23rdWorldScoutJamboree.

There are not many organisations who areabletobringtogether,onaregularbasis,tensof thousands of young people from all overtheglobe.WOSM is. Every4 yearswe join tocelebrate our diversity, but also our commonvalues;we share our practices, as scouts, butalsoourwaysofliving,ourcultures,ourdreamsandour challenges.Wemakenew friends,wehavefuntogether,andwediscoverhowsimilarwereallyareashumanbeings.

0123rde WORLD SCOUT JAMBOREE SCOUT MONDIAL in YAMAGUCHI Kirara-hama / Bulletin #5

23rdWorld ScoutJamboreein YAMAGUCHI Kirara-hama

Bulletin #05October 2014

TheJamboreeRegistrationSystemwillopeninOctober2014,oncetechnicalissueshavebeenresolved.ContingentsthathavesubmittedtheircompletedContingentRegistrationFormsshouldreceive their IDs and passwords shortly. AsmentionedinpreviousBulletinsandcircularstheregistrationfortheJamboreeshouldbecompletedbytheendofMarch2015,includingthereceiptof the correct Jamboree fee by the JamboreeOffice.Youwillbefindmore informationaboutthepaymentscheduleat“TermsandConditionsfor23rdWorldScoutJamboree”inBulletin2.

Registration for the Jamboree (Update)

01•Welcome02•RegistrationfortheJamboree(Update)03• Transport(Update)04• IST(Update) • SafefromHarmTraining(Update) •HoHo(Update)05•MediaandPublicRelationsSupport • YoungCorrespondents06•DayVisitor • SpecialGuest07•ScoutGuest •ContingentReceptions

08• JamboreeProgramme(Update) • Join-in-Jamboree(JIJ)09•ContingentPavilions/Office(Update)10•SecondHeadsofContingentVisit12• TentsforContingent13• Jamboreeonlineshop14• JAMTEL(Onsitepitchedtentaccommodation)15• TipsonstayinginJapan16•Appendices • Timetable •NextBulletin •ContactDetails

Index

What is the Bulletin?

Registered Contingents

AsofendofAugust2014,wehave receivedregistration from78 countries and territorieslistedbelow.

Argentina, Australia, Austria, Bangladesh,Belgium, Bosnia and Herzegovina, Brazil,Brunei Darussalam, Bulgaria, Cameroon,Canada,Chile, ScoutsofChina,CostaRica,Croatia, Czech Republic, Denmark, Ecuador,Estonia, Finland, France, French Polynesia,Georgia,Germany,Ghana,Greece,Honduras,Hong Kong, Hungary, Iceland, India,Indonesia,Ireland,Israel,Italy,Liberia,Libya,Liechtenstein, Macau, Malaysia, Maldives,Mexico, Mongolia, Nepal, Netherlands, NewZealand, Norway, Oman, Pakistan, Panama,PapuaNewGuinea,Peru,Philippines,Poland,Portugal, Qatar, San Marino, Saudi Arabia,Serbia,Singapore,Slovakia,Slovenia,SouthAfrica,Spain,SriLanka,Suriname,Swaziland,Sweden,Switzerland, Thailand, Trinidad andTobago, Tunisia, Uganda, United Kingdom,UnitedStates,Uruguay,Zambia,Zimbabwe

In the run-up to the Jamboree, we will be publishing Bulletins in order to provide National ScoutOrganizations (NSOs) and their contingents with information to prepare for the 23rd World ScoutJamboree(23WSJ).TheBulletinswillbedistributedthroughSCOUTPAKoftheWorldScoutBureautoallNSOs.InadditiontotheBulletins,therewillbeothermeansofcommunication,thewebsitebeingthemainone(www.23wsj.jp).


ArrivalsOn the main IST arrival day (Saturday 25th,Sunday 26th July) andmain Participant arrivalday(Tuesday28th,Wednesday29thJuly),Meet&GreetteamswillwelcomeandhelpContingentsattheEntrypointsinJapan.Therewillalsobealimitedserviceavailableforthosearrivingonotherdates with prior arrangement with JamboreeOffice.

TheMeet&GreetteamswillbelocatedattheEntryPoints(YamaguchiUbeAirport,FukuokaAirport,KansaiInternationalAirportandShin-YamaguchiStation),aswellasTokyoInternationalAirport(Haneda)andNaritaInternationalAirport.

Bustransferswillbeavailable fromdesignatedEntryPointstotakeISTmembers,UnitandCMTtotheWelcomeCentreattheJamboreeSiteforcheck-in.

DeparturesAt theendof the Jamboree,bus transferswillbeavailablefromtheJamboreeSitedirectlytoDeparturePoints.ThemaindepartureperiodisfromtheendoftheClosingCeremony(Friday7thAugust)tothemorningofSunday9thAugust.

TheTransportDepartmentwillschedulethetimeofdeparturefromtheJamboreeSiteinordertomeetflights,etc.ConfirmationofdeparturesfromtheJamboreeSitewillbedonebyContingentsduringtheJamboree.

Transport from Kansai International AirportFurther to information on Bulletin 3, we arecompelledtoannouncethatbustransportbetweenKansaiInternationalAirport(KIX)hasreachedourcapacityasof1stAugust2014.FukuokaAirport(FUK),YamaguchiUbeAirport(UBJ),andShin-YamaguchiStationwillremaintoserveasEntryPointswithbustransportationforallContingents.

If your Contingent wishes to use KIX, pleaseconsider utilizing Shinkansen train to Shin-YamaguchiStationbyJapanRailway.PleasealsoconsiderarrivingatUBJbystop-overinHanedaAirport (HND) or FUK by stop-over in one ofmany connected airports such as KIX, NaritaAirport (NRT), Nagoya Airport (NGO), IncheonInternational Airport (ICN), Taiwan Taoyuan

International Airport (TPE) and so on. ThoseContingents who have informed the JamboreeOffice of the arrival and departure schedulebut have not received confirmation from theJamboreeOfficearerequestedtocheckwhetherthebusarrangementisavailable.

Travel Arrangement Survey In order to plan the transportation from theEntrypoints to the JamboreeSite,we requesteach Contingent to complete the “PreliminaryTravelArrangementSurvey”(Appendix12)andreturn it to the JamboreeOfficeby theendof10thNovember2014.Thissurveywillbeusedtodeterminethetrend.Actualtravelarrangementof individual IST members or Units shall beinformedbyParticipantRegistration.

Bicycles Therewillbealimitednumberofbicyclehire(orpurchase)available for ISTandCMTmembers.Forsafetyreasons,allcyclistswillberequestedto wear a helmet. Helmet will not come withthe bike, therefore please bring a helmet withyou or purchase one at the Jamboree. Furtherinformation about costs and the process forbicyclehirewillbeprovided ina futureBulletinorCircular.

Shipping items to the JamboreeIfyouwishtosendequipmenttotheJamboreeSite in advance, you should use containersor pallets measuring 6 meters/20ft as thesecanbeplaced in themainparkingareaat theJamboreeSiteforunloadingandaccessduringthe Jamboree. Larger containers cannot beunloadedneartheJamboreeSite.Palletsshouldbewrapped in plastic or havepallet collars astheywillbestoredoutdoors.

Shippingcanarriveat the JamboreeSite fromthe 21st July until the 24th July and have tobepickedupbetweenthe10thAugustandthe12thAugust.Goodswillnotbehandledoutsidethese dates. Contingents will need to provideuswithshippinginformationinadvance.Pleasecompletethe“PreliminaryGoodsTransportForm”(Appendix13),andsendittotheJamboreeOfficenolaterthan31stJanuary2015.Inadditiontotheinformationof“PreliminaryGoodsTransportForm”, we will also contact you for detailedinformationtocompletethepreparation.

Transport (Update)


IST Opportunities Catalogue The IST Opportunities Catalogue (Appendix14) distributed with the Registration Manualto registered Contingents is attached to thisBulletin. Contingents are reminded that eachISTmemberneedstoselectthreeJobChoicesas part of the registration process. Pleasenote that the JamboreeOfficewill not receiveapplicationsdirectlyfromindividualISTmembernor contact them directly. All the applicationsand communication will be coordinated withContingents.TheallocationoftheISTmemberswillbeinformedtoContingentsinMay2015.ItisthenuptoeachContingenttoinformtheirISTmembersoftheirjoballocation.

IST Training Uponarrivalat theJamboreeSiteon the25thandthemorningof26thJuly2015,ISTmemberswill receive IST training. Following thegeneraltraining, includingsiteorientation,providedbytheHumanResourcesDepartment,ISTmemberswillreceiveJob-specifictrainingprovidedbytheteamtowhichtheyareallocated.

IST Contact Person InBulletin4,werecommendedthatContingentsnominate,aspartoftheregistrationprocess,aCMT(s)whoisexclusivelydevotedtoISTissues.We intend to build relationships in the run-uptotheJamboreewithCMTsandContingents inordertoensureeffectivecoordinationduringtheJamboree,especiallyonISTissues.

IST (Update)

We are compelled to announce a furtherpostponementofthestartoftheonlinetraining,until February 2015, in order to allow further

develop the content. Additional information onthiswillbeincludedinBulletin6.

Safe from Harm Training (Update)

Asmentioned in Circular 2, we are no longeraccepting new applications for the HomeHospitality programme (HoHo) organised inJapanasthecapacityhasbeenreached.Ifyour

ContingentstillwishestoarrangeHoHo,pleaseconsider arranging it elsewhere in the Asia-Pacificregion.

HoHo (Update)


ContingentswillbeofferedsupportfortheirownPR andmedia work at the Media Centre. ThesupportattheMediaCentrewillincludeaccesstopressmaterialssuchasfactsheets,newsreleases,photosandvideoclips,accesstoalimitednumberofcomputers,Wi-Fiforlaptopsandtabletcomputers,and some printing facilities. These facilities attheMediaCentrewillbeavailableforregisteredMediaContactPersons(MCPs)andjournalists.

Media Contact PersonEach Contingent is asked to appoint one MCPbycompletingandreturningthe“MediaContactPersonRegistrationForm”(Appendix15)bytheend of December 2014. Once we receive theforms,wewillcontactMCPsandshareJamboree-relatednews,whichcanbeusedformediawork

inyourNSO.Inaddition,MCPswillfunctionasthe contact points for Young CorrespondentsandarerequestedtoprovidenecessarysupportbeforeandduringtheJamboree.

Registering JournalistsWeencourageContingentstoinvitejournaliststotheJamboree.23WSJwillbeagreatopportunitytodemonstratethevalueoftheScoutMovement.To ensure effective support is provided,journalistsmustberegisteredbeforearrivingatthe Jamboree.Please completeand return the“NSO Journalist Registration Form” (Appendix16)bytheendofJune2015.PleasenotethatitistheresponsibilityoftheContingentstotakecareofthejournalistswhomtheybring,suchasforaccommodationandmeals.

At the 23rdWorldScout Jamboree, the YoungCorrespondentProgrammewillbeofferedtoenablerepresentativesfromeveryContingenttopromotetheWorldScoutJamboreetotheirlocalmedia.

Who can be a Young Correspondent?Young Correspondents must be selected fromamong the registered participating Scoutswho are members of Contingent. Each YoungCorrespondentshouldbeconfident,enthusiasticaboutScouting,andhaveadesiretosharethatenthusiasm.TheyshouldbeabletocommunicateinEnglishand/orFrench,bemotivatedtoworkasacorrespondent,andbewillingtosharetheirexperienceandrelatestoriestothemediaintheircountry.Whenmakinganappointment,pleasetake into account the desirability of balancewith respect to gender, age and geographicalorigin.Contingentswithupto200memberscannominate up to 2 Young Correspondents, andlarger Contingents can nominate one YoungCorrespondentforeveryadditional100members.

What Young Correspondents do?ThemainroleoftheYoungCorrespondentswillbe to tell the story of the Jamboree to thoseattendingtheJamboreethroughJamboreemediaandtothoseathomecountry.

YoungCorrespondentswillhavetheopportunityto:•Providestoriestothemediaintheircountry

•WritearticlesfortheJamboreemedia(newspaper,websiteandsoon)

•Learnaboutmediawork–howtowritearticles,usecameras,editvideoandsoon.

Intherun-uptotheJamboree,weareplanningtoprovidesometrainingforYoungCorrespondents,and establish an online platform where YoungCorrespondents can interact with one anotherand share stories. Further information will becommunicateddirectlytoYoungCorrespondentsviatheContingentMediaContactPerson.

TonominateoneofyourScoutstobeaYoungCorrespondent, please complete and returnthe “Young Correspondent Nomination Form”(Appendix17)bytheendofMarch2015.

Young SpokespersonsAmongtheYoungCorrespondents,theJamboreeMarketing and Communication Departmentwill select some Young Spokespersons. YoungSpokespersonswillspeaktoprofessionaljournalistsvisitingtheJamboree.Therefore,itwillbehelpfuliftheyhaveexperienceofworkingwithmediaorhavehadexperienceasaYoungSpokesperson.InordertonominateyourYoungCorrespondentto be a Young Spokesperson, please completeandreturnthe“YoungSpokespersonNominationForm”(Appendix18)totheJamboreeOfficebytheendofMarch2015.

Media and Public Relations Support

Young Correspondents


The23rdWorldScoutJamboreeisopenforDayVisitors to come and experience the spirit ofScoutingon7fantasticdaysfrom9:00to17:00:

Thursday30thJuly2015Friday31stJuly2015Saturday1stAugust2015Monday3rdAugust2015Tuesday4thAugust2015Wednesday5thAugust2015Thursday6thAugust2015*TheDayVisitorsProgrammewillbeavailableonlyonprogrammedays.

Number and admission feeThemaximumnumberofDayVisitorsallowedperdaywillbe5,000.DayVisitorsarerequestedtobookandpurchaseentranceticketsinadvance.Ticket sales will be available at the Jamboreewebsite(www.23wsj.jp)fromFebruary2015.

ADayVisitorticket isJPY2,000foradults(14yearsoldandabove),JPY1,000forchildren(7–13)andchildrenundertheageof7arefreeofcharge.

Day Visitor

The23rdWorldScoutJamboreewillofferaSpecialGuestProgrammeinvolvinginvitationofalimitednumber of prominent citizens of participatingcountriestotheJamboree.EachContingentcannominateSpecialGuestsusingthe“SpecialGuestNominationForm”(Appendix19).

Who might qualify as a Special Guest?ThoseeligiblefortheSpecialGuestProgrammewill include suchdignitaries asheadsof state,membersofparliament,governmentministers,andambassadorsrepresentingyourcountry,aswell as other prominent citizenswhowill helpyoubuildgreaterlinksbetweenyourcommunityandScouting. In principle, officials ofNationalScout Organizations should be registered asScoutGuests.

At the Jamboree siteWe will welcome Special Guest during theJamboree on the days excluding arrival anddeparturedays.Allarrangementswillbecloselycoordinated with the relevant National ScoutOrganizations.

Special Guest will have briefing and guidedtourontheJamboree.Ourinvitationwillcoverregistration,guidedtourandrefreshmentuponarrivalattheJamboree.

Registering Special GuestsContingents are invited to nominate SpecialGuests using the “Special Guest NominationForm”. This form needs to be returned to theJamboree Office by the end of March 2015,including the information on the nominee andanyone accompanying the nominee. In April2015,wewillsendaninvitationtoeachSpecialGuest inconsultationwith the relatedNationalScoutOrganization.PleasenotethatduetothelimitonthenumberofSpecialGueststhatcanbe accepted, not all those nominatedmay beabletoparticipateasSpecialGuest.

Therefore in order to avoid disappointment,please do not contact your proposed guestdirectlybeforeconfirmationfromtheJamboreeOffice.

Special Guest

AccessShuttle bus service (charged)will be availablefromShin-YamaguchiStationandYamaguchiUbeAirport. The schedule and price of the shuttlebuswillbeannouncedinBulletin6.FreeparkingisalsoavailableattheJamboreesite.

Day Visitor experienceDay Visitors will be greeted at the WelcomeCentreforcheck-inandwillbeconductedonaguided tourof theJamboreeSite.DayVisitorswillbeabletovisitthepublicaccessareassuchastheWorldScoutCentreandthePlaza.LightmealsandcuisinesoftheworldcanbeenjoyedatthePlaza.JamboreeitemscanbepurchasedattheScoutshop.

The Jamboree Site may be hot during theJamboreeandtheremaybeoccasionalrain.DayVisitorsarerecommendedtopreparefortheseconditions.


During the Jamboree,Contingentswill be abletohostreceptionsatthereceptionareatomeetothers and introduce their own culture in awelcomingatmosphere.

Receptionscanbeheldonthefollowingdays:30-31July20151,3,4,5,6August2015

Time:9:00–21:00 (120minutesincludingpreparationand

clean-up)Cost:JPY1,500toJPY3,500perpersonfor

cateringincludingdrinks. JPY800perpersonfordrinksonlyContingentsthatdonotrequirecateringwillbechargedtheroomfeeaccordingtotheroomsizetheywishtoarrange.

Asforfoodatreceptions,thereareverystrictfoodsafety regulations in Japan on the preparationandservingoffoodataneventliketheJamboree.Wewillcoordinatewithprofessionalcaterersand

plantoprovidesetmenusatasetprice.

The reception tent will be divided into severalspaces;eachspacewillbeabletoaccommodate50to200peopleatatime.Formorethan200people,acombined roomwithopenspacewillbeavailable.Thereceptiontentwillbeequippedwithanaudiosystem.

Contingentswishingtoarrangeareceptionneedtocompleteandreturnthe“ContingentReceptionApplicationForm”(Appendix21)indicatingtheirpreferreddayandtimeandtheestimatednumberofguestsbytheendofMarch2015.ThefeeforthereceptionneedstobereceivedbytheJamboreeOfficebytheendofMay2015.Pleasenotethatweonlyhavealimitednumberofreceptionareasandtimeslots,andbookingswillbeacceptedona first-come, first-served basis.We encourageContingentsthatareplanningtohostareceptionto send the completed form to the JamboreeOffice as soon as possible.Wealso encourageContingentstoco-hostareception.

Contingent Receptions

ContingentscaninvitealimitednumberofofficialsfromtheirNationalScoutOrganizationstovisittheContingentat the Jamboree.ScoutGuestsshould be registered in advance by returningthe completed “Scout Guest Application Form”(Appendix 20) to the Jamboree Office by theendofMarch2015.PleasenotethatContingentsneedtotakeresponsibilityfortheinvitedScoutGuestsforthedurationoftheirstay.

ScoutGuestscanstayforamaximumof2nightsand3daysduringtheperiodfromthe29thJulytothe7thAugust,andneedtoenterandleavetheJamboreebetween9:00and17:00.

For accommodation, Contingents can arrangetheirowntentsorusetheJAMTELatadditionalcost.MoreinformationonJAMTELcanbefoundonPage14.

Fee:JPY5,000perpersonperdayFeewillincludeneckerchief,IDcard,Handbook,3mealsattheStaffRestaurant.

Scout Guests will need to check in at theWelcomeCentre andwill thenbeput in touchwiththeirContingentthatwillberesponsibleforthemthroughouttheirvisit.

Scout Guest


Delegates for Peace Memorial CeremoniesAs mentioned in Bulletin 1, there will be aspecialprogrammecoveringtheHiroshimaPeaceMemorialCeremony,whichwillbeheldonthe6thAugust2015.ThisprogrammeinHiroshimawillcompriseattendanceattheCeremony,presentingpapercranesattheChildren’sPeaceMonument,communityserviceatHiroshimaPeaceMemorialPark,andexchangeswithScoutsfromHiroshima.

Wearealsoplanning to senddelegates to thePeaceProgrammeinNagasakifromthe5thtothe6thAugust2015.Thisprogramme inNagasakiwill comprise visiting the PeaceMemorial ParkandparticipationinNagasakiPeaceForumwithlocalstudents.

Contingents will be asked to select delegates(Scouts,notLeaders)tothosePeaceProgrammes.Further information and the appointment formwillbedistributedinBulletin6.

Jamboree Contingent Programme – Reminder - In Circular 2, we distributed the “JamboreeContingent Programme Information Vol.1” andapplication form.Wewould like to remindyouthat the deadline for applications for grantsis the end of October 2014. The applicationswill be reviewed by the Jamboree ProgrammeDepartmentandeachContingentsubmittinganapplicationwillbeinformedoftheamountofthegrant(uptoJPY100,000)fromNovember2014.

Jamboree Song – “A Spirit of Unity”The23WSJSong,“ASpiritofUnity”isavailableon the23WSJwebsite togetherwith the lyricsand score (also attached to this Bulletin asAppendix22).Let’spractisetheJamboreesong

andsingtogetherattheJamboree!Itmightbeagoodideatomakeaversioninyourlanguage.

Inaddition to the Jamboree song,wehope toshareafewsongsfromJapan.Oneis“Flowerswill bloom (Hanawa saku)”, a songwritten tosupport the recovery of areas affected by theGreatEastJapanEarthquakein2011.Wehopeto sing the English version of this song witheveryone at the Jamboree. The other song is“Furusato (meaning “Hometown” in English)”,atraditionalnurseryrhyme.The lyricsexpressnostalgia for the landscape and family andfriends of one’s childhood home. The song issimpleandwehopetosingthisinJapaneseattheJamboree.

Clickthelinksbelowforvideosofthesesongs.

“Flowers will bloom”http://youtu.be/wdPOHBJVuSAhttp://youtu.be/JRE5p6aJRyc

“Furusato”http://youtu.be/gcmcXrCihrA

AtthesecondHeadsofContingentVisit,wehopetoshare themusicfileand lyricsof these twosongstogetherwithothersongsthatwehopetoshareattheJamboree.

Cultural exchanges at Sub CampsThere will be many opportunities at theJamboree to engage in cultural exchangeswithotherparticipantsfromallovertheworld.For example, aUnit could shareadinnerwithneighbours,orgiveaperformanceonthestageineachHub.Let’sprepareforculturalexchangesatSubCamps!

Jamboree Programme (Update)

TheJIJProgrammeGuidewillbeavailableonthewebsite.PleasemakeuseoftheJIJProgrammeGuidetoprepareyourContingenttothe23WSJ,andalsoforintroducingtheJamboreeProgrammetothosewhowillbeunabletoattendtheevent.

Join-in-Jamboree (JIJ)


Asmentioned in Bulletin 4, Contingentswill beallocated spaces for use as Contingent PavilionspaceandofficespaceattheWorldScoutCentre.TheWorldScoutCentreisopenforparticipantsand Day Visitors, so please prepare materialsor programmes that can be presented in yourtent,suchasanintroductiontoScoutinginyourcountry.ThesizeofthetentsthatContingentswillreceivedependingonthesizeoftheContingentareindicatedbelow.

FacilitiesContingent Pavilions/Offices will be housed intentsequippedwithlighting,powersupply,tables,chairsandWi-Fiinternetconnection.

Central FacilitiesTheContingentsSupportDepartmentwillhaveabaseinthisarea,whichwillbeatentedofficespacewithabusinesscentre(equippedwithPCs,photocopiers,etc.)andmeetingroomfacilities.

World Scout Centre/Contingent Pavilion (Update)

Size of Contingent Pavilions/Office

Cost of Additional Space and Equipment

Scouts CMTs SizeofSpace Equipmentprovided

Upto36 Upto3 2m×3m(separated1/4spaceof4m×6mtent) 1table,3chairs

37–72 Upto5 4m×3m(separated1/2spaceof4m×6mtent) 2tables,6chairs

73–144 Upto8 4m×6m 3tables,9chairs





Morethan2304 tobediscussedwithJamboreeOffice

8m×18mormore(tobediscussedwithJamboreeOffice) 20tables,60chairsormore

Note: 1.SizeofTable=W180cm×D50cm 2.ElectriclightandElectricity(100V/60Hz/15A/PlugTypeA)willbeinstalledforeachtent.

Additional tent space can be arranged uponrequestbyreturningthecompleted“AdditionalTentsandEquipmentOrderFormforWorldScoutCentre/Contingent Pavilions” (Appendix 23) bytheendofJanuary2015.AtthesecondHeadsof

ContingentVisit,whichwillbeheldinMarch2015,thedraftlayoutoftheWorldScoutCentrewillbesharedtoconfirmyourspace.ContingentshiringadditionaltentsandequipmentwillberequestedtomakepaymentbytheendofApril2015.

AdditionalSpace Equipmentprovided Costperspace

2m×3m(1/4spaceof4m×6mtent) 1table,3chairs JPY50,000

4m×3m(1/2spaceof4m×6mtent) 2tables,6chairs JPY100,000

4m×6m 3tables,9chairs JPY200,000



8m×12m 10tables,30chairs JPY1,100,000



1table — JPY2,000

3chairs — JPY2,000


ThesecondHeadsofContingentVisitwillbeheldfromFriday27th toSunday29thMarch2015.SincethiswillbethefinalopportunitytovisittheJamboree site and discuss with the JamboreeOrganisation, we strongly recommend that allContingentssendrepresentativesonthisvisit.

Arrival and DepartureTransportto/fromthefollowingthreepointswillbearrangedforarrivalanddeparture:YamaguchiUbeAirport,FukuokaAirport,andShin-YamaguchiStation.ParticipantsarerequestedtoarriveontheFriday27thMarch,andleaveintheafternoonofSunday29thMarchfromthesepoints.

VenueThesecondHeadsofContingentVisitwillbeheldatYamaguchiSeminarPark,thesamevenueasforthefirstHeadsofContingentVisit.Itwilltakeabout15minutesbybustoreachtheJamboreeSite.

Who should attend?The Heads of Contingent Visit is for Headsof Contingent and members of ContingentManagementTeams.WeencourageContingentstosendatleaseone,ifpossibleafew,representativestomakethemostofthisvisit.

Programme The table below is the draft schedule of theHeadsofContingentVisit.Wehope toprovideall information necessary for Contingents’preparation, and to resolve any concerns orissuesthatyoumayhave.

Someexamplesoftopicsare:•Transportto/fromtheJamboreeSite•JamboreeSiteandservicesprovided•SubCampLife

•JamboreeProgramme•IST-relatedmatters•MediaandPublicRelations•SafefromHarm

Jamboree site tourSince this is the second Heads of ContingentVisit,theJamboreeSitetourwillbeoptional.ThetourwilltakeplaceinthemorningofFriday27thMarch,anddepartfromShin-YamaguchiStationintheearlymorning.IfyouareinterestedintheguidedJamboreeSitetour,pleaseplantoarriveat Shin-Yamaguchi Station before 9:00 AM onFriday27thMarch.

Individual MeetingIntheafternoonoftheSunday29thMarch2015,therewillbean individualmeetingtimewhereContingentscandiscussspecifictopicswiththeJamboree Organisation. This meeting will bearrangedbasedonprior requests. Pleasenotethat Contingents taking part in the IndividualMeeting will be required to arrange their owntransport fromtheYamaguchiSeminarParktodeparturepoints.

Second Heads of Contingent Visit

Time Day1-Friday,27thMarch Day2-Saturday,28thMarch Day3-Sunday,29thMarch

AM

Check-outSitevisittoKirara-Hama(Optional)

ParticipantsArrival

PlenarySessionBreak-outgroupsessionPlenarySession

PMOpeningandWelcomeSessionPlenarySession

TourofSeminarParkDinner&InternationalNight

ClosingDepartureforHome

IndividualMeeting(Optional,advanceappointmentrequired)

Draft Schedule - 2nd Heads of Contingent Visit Friday 27th – Sunday 29th March 2015


AccommodationParticipants in the Heads of Contingent Visitcanchoosetheiraccommodationfromthethreeoptionsbelow.

1. Dormitory in Yamaguchi Seminar ParkTwopeoplewillsharearoom.Facilitiessuchastoiletandshowers(communalbath)arelocatedwithinthedormitoryandwillbesharedwithotherparticipants. Please note that private showerfacilities are not available at the YamaguchiSeminarPark,andlightsgooutat23:00.

2. HotelIfyouprefertohavemoreprivacy,thiswillbeabetteroption.Wewillbookasinglehotelroomlocated near the Shin-Yamaguchi Station andarrange transport to and from the YamaguchiSeminarPark.

3. Own ArrangementIf you would like to arrange your ownaccommodation, please inform the JamboreeOffice of the place where you will be staying.Pleasenotethatinsuchcases,participantswill

Accommodationtype Feeperperson

Dormitory JPY25,000

BudgetHotel JPY35,000

OwnArrangement JPY20,000

There are 3 options depending on the type ofaccommodation:

Furtherinformation,suchasoptionalJamboreeSitetour,IndividualMeetingrequest,registrationprocedure, will be provided in Circular 3 inDecember2014.

needtoarrangetheirowntransportto/fromtheYamaguchiSeminarPark

FeeThefeeforthesecondHeadsofContingentVisitwillcover:•Mealsfromdinneronthe27thMarchtolunchon29thMarch2015

•Transport from Shin-Yamaguchi Station,YamaguchiUbeAirportorFukuokaAirporttoYamaguchiSeminarParkandreturn.

•Programmematerials


240cm

210cm

116cm 123cm

EachContingentshouldarrangeitsowntents.ForthoseContingentswishtoorderorrenttents,wehavepreparedtentsspeciallydesigned,sourcedand priced for the Jamboree. All products,whetherpurchaseorrent,requirepre-orderandwill be delivered at the Jamboree Site. If youare planning to use these tents, please returnthe completed “JamboreeTentsExpressionsof

Interest Form” (Appendix 24) attached to thisBulletinnolaterthanthe10thNovember2014.To those Contingents that have returned thecompletedInterestForm,wewillsendtheOrderForm,withwhich you can place your order topurchaseorrenttents.PleasenotethattheorderwillbeconfirmedbyMarch2015uponreceiptofthecorrectfeebytheJamboreeOffice.

Tents for Contingent

Jamboree Participant tent – STANDARDAstrongertentwithplentyofroomfortwoparticipants.Breathablemeshinnerscreateacomfortablesleepingarea.Groundiscovered.Size:240cm×210cm×123cm(height)Specialoffer: JPY13,000(Purchase),JPY11,500(Rent)Itemnumber:89903

Jamboree Leader Tent – BUDDYThis tent has two separate sleepingroomsandsufficientheighttostandup.Each roomhasenoughspace for twoleadersandtheirequipment.Breathablemesh inners create a comfortablesleepingarea.Groundiscovered.Size:350cm×305cm×180cm(height)SpecialOffer:JPY19,000(Purchase), JPY18,000(Rent)Itemnumber:89901

175cm

175cm

350cm305cm

180cm 160cm135cm

120cm

Bedisnotincluded.


300cm

300cm

300cm 300cm

180cm

250cm

TheJamboreeonlineshopwillopenshortly.Please wait for a further announcement onthewebsite.

Jamboree online shop

Jamboree Participant Tent – TEPEETentwithonemainpoleandwithsufficientheighttostandup.Sizesuitablefor2to3 participants. Breathable inners createa comfortable sleeping area. Ground iscovered.Size:300cm×250cm×180cm(height)SpecialOffer: JPY11,000(Purchase) JPY10,000(Rent)Itemnumber:89907

Jamboree Leader Tent – TERRACEA spacious and comfortable tent withsufficientheighttostandup.Sizesuitablefor2to3participants.Breathablemeshinners create a comfortable sleepingarea.Groundiscovered.Size:300cm×300cm×205cm(height)SpecialOffer:JPY24,000(Purchase)JPY23,000(Rent)Itemnumber:89905

*Tentcomeswithagroundsheet.


We will offer an onsite accommodation optionforCMT, IST, JDT, JCT, JMTandScoutGuests.JAMTELisapitchedtentcomingwithcampbedforhire,soyoudonotneedtobringyourowntent.We offer some options and therewill besome equipment including lighting, electricityandlinen.

RoomsatJAMTELareonlyavailableforthosewhohavesignedup,andusersmustremittheirfeesinadvance.MoredetailswillbepublishedinfutureBulletins,howeverinordertodeterminedemand,wewouldlikethosewishingtotakethisoptionto return the completed “JAMTEL Expressionsof Interest Form” (Appendix 25). Please notethat this form does not guarantee the spacesuntil full registration is completed. Those whohavereturnedtheExpressionsofInterestFormwill receive an advanced notice when JAMTELregistration opens. Sign-up for JAMTEL shouldbedonethroughthenationalContingent.

Overview of JAMTELAvailablefor:CMT,IST,JDT,JCT,JMTandScoutGuestsAvailablefromeveningofSaturday25thJulytomorningofSunday9thAugustShared facility: frontdesk, lobby,poweroutlet(limitedslots)

Room types

*Pleasenoteallroomsaresituatedinthetent,and

allJAMTELfacilitiesareinacampingenvironment!Detailsaresubjecttochangeandtobeconfirmedinthefullregistrationprocess.

(1) Dormitory typeAround6peopleofthesamegenderwillshareatent.TentsareequippedwithCampbeds,andasharedspacewithlightingandelectricity.Usersmay be requested to bring their own sleepingbagorlinen.Priceforentireperiod:JPY45,000perpersonPricepernight:JPY4,000perperson

(2) Individual room typeAbout2mx3m, individuallysegmentedroomsinmarqueetent,availablewithcampbed,linenorsleepingbag,poweroutletandsimpletable,chairanddesklighting.Price:JPY75,000perperson(forentireavailableperiod)

(3) Dome tent (family type)A dome tentwill be pitched, comingwith twocampbeds,linenorsleepingbag,andabatterylantern. It will be ideal for a family or closefriendswhopreferaprivateatmosphere.Price:JPY95,000pertentforentireperiod

JAMTEL Expressions of Interest FormPlease submit the “JAMTEL Expressions ofInterestForm”,ifyourContingentintendstousetheJAMTELbeforethe10thNovember2014.

JAMTEL (Onsite pitched tent accommodation)


How to use a chopstick

Supportonechopstickwithyourringfingerandthebaseofyourthumb.

1

Holdtheotherchopstickbetweenyourmiddlefingerandyourforefingerandsupportitwithyourthumb.

2

Settwochopsticsasstep1and23

Thefirststickshouldn’tmove,andonlythesecondstickmoves.Let’strytousechopsticksatyourcamp!

4

Formanyoftheparticipants,thiswillbeyourfirstvisittoJapanoryourfirsttripoverseas.BelowaresometipsonhowtomakeasmoothtransitiontoJapanesecustomsandthewayoflife.

Taking Shoes offBeforeenteringhomesinJapan,wetakeoffourshoesattheentranceandwearslippersorwalkinoursocksorbarefoot.Thisisacustomtokeepthehouseclean.Sobesuretoremembertotakeoff your shoeswhenvisitinga family in JapanaspartofHoHo.Thisalsomayapply tootherfacilitiessuchasrestaurantinJapan.

Using the ToiletYou can flush toilet paper in toilets in Japan,unlikeinsomecountries,aslongasyouusethetoiletpaperprovidedinthetoilet.Sometoiletsflush automatically because they are equippedwithasensororyoumayneedtopressabuttononacontrolpanel.

Taking bath YoumaygettoexperienceaJapanese-stylebathas part of HoHo, while staying at a dormitoryfacilityoreveninahotel.Insuchcase,pleasemakesurethatyoudonotemptythebathafteryouhave takenabath. In Japan,youneed towash yourselves before taking a bath, and donotputsoapinthebathwater.

MealsGenerallyspeaking,Japanesepeopledonothavefaith-relatedfoodrestrictions.Therefore,itmaybedifficult to identifywhatthe ingredientsarewheneatingatarestaurantorbuyingsomethingat a supermarket. If you are concerned aboutthe ingredients or how themeal is cooked, itwouldbeagoodideatocheckbeforeeating.

Tips on staying in Japan


Appendices

1. PreliminaryTravelArrangementSurvey(Appendix12)2. PreliminaryGoodsTransportForm(Appendix13)3. ISTOpportunitiesCatalogue(Appendix14)4. MediaContactPersonRegistrationForm(Appendix15)5. NSOJournalistRegistrationForm(Appendix16)6. YoungCorrespondentNominationForm(Appendix17)7. YoungSpokespersonNominationForm(Appendix18)8. SpecialGuestNominationForm(Appendix19)9. ScoutGuestApplicationForm(Appendix20)10. ContingentReceptionApplicationForm(Appendix21)11. JamboreeSongScoreandLyrics(Appendix22)12. AdditionalTentsandEquipmentOrderFormforWorldScoutCentre/ContingentsPavilions (Appendix23)13. JamboreeTentsExpressionsofInterestForm(Appendix24)14. JAMTELExpressionsofInterestForm(Appendix25)

Timetable

December2014Circular3February2015 Bulletin6March2015 SecondHeadofContingentVisit DeadlineforContingentRegistrationMay2015 Bulletin7

Next Bulletin

ThenextBulletinwillbecirculated inFebruary2015.•IST•JamboreeProgramme•ServicesattheJamboreesite•Transport•Patrolkitandmore

Contact Details

23rdWorldScoutJamboreeOfficeScoutAssociationofJapan1-34-3Hongo,Bunkyo-ku,Tokyo113-0033,Japan

TEL :(+81)03-5805-2569FAX :(+81)03-5805-2908E-mail:[email protected]


Documents

23rd World Scout Jamboree - 23wsj.jp · PDF fileOur friends of SAJ (Scout Association of Japan) ... Yamaguchi Station by Japan Railway. Please also ... CMT(s) who is exclusively