24 Valley Road, Stanhope, New Jersey Annual Goals and ...€¦ · Policy #0167; Each statement made by a participant shall be limited to five (5) minutes duration, during times when

Stanhope Board of Education

24 Valley Road, Stanhope, New Jersey

Media Center

Regular Meeting

Annual Goals and Objectives Meeting

October 19, 2016

Time:

Pledge of Allegiance

Roll Call

Mr. Najib Iftikhar Mr. Timothy Nicinski, Superintendent

Mrs. Cynthia Percarpio Mr. Steven Hagemann, Principal/Supervisor

Mrs. Mattia Scharfstein Mr. Gordon Gibbs, Board Secretary/Business Administrator

Mr. Jonathan Clauson

Mrs. Daniele Ferrone Faculty (number)

Mr. Frank Shay Community (number)

Mr. Gil Moscatello

Sunshine Law Statement – N.J.S.A. 10:4-8d; N.J.S.A. 10:4-10a

This is to advise the general public and to instruct that it be recorded in the minutes that in compliance

with Chapter 231 of the Public Laws of 1975, entitled the “Open Public Meetings Act,” Stanhope Board

of Education, located at 24 Valley Road, Stanhope, New Jersey, has caused this notice to be posted at

the office of the Stanhope Board of Education, mailed to the New Jersey Herald, the Municipal Clerk of

the Borough of Stanhope, the Stanhope Post Office, and posted at the Valley Road School and Linden

Avenue School, setting forth the time, date, and location of the meeting.

Mission Statement

The Stanhope School District will provide a diverse and challenging educational environment that

encourages individual initiatives, fosters success through teamwork, promotes accountability,

demonstrates a passion for educational excellence and ensures student achievement related to the Core

Curriculum Content Standards. The Stanhope School District is committed to the development of our

students and staff, so that individual aspirations can be achieved throughout their lifetime.

Executive Session Announcement

An Executive Session will be held for the purpose of personnel. Formal action may be taken.


Regular Meeting


October 19, 2016

Page 2 of 12

Board Goals and Objectives

New Jersey School Boards Association field service representative Kathy Helewa.

1. Goals and Objectives Workshop

2. Board Self Evaluation

3. Ethics Training

Presentations

1. Rubicon Presentation – Mark Fiedorczyk

Correspondence (Agenda Item #1)

1. NJ CAP (attachment #1)

Superintendent’s Report – Mr. Timothy Niciniski

1. HIB/ABS/Suspensions

2. Walk to School Day

3. Veteran’s Day Program – Invitations

4. Professional Inservice Day (October 10, 2016)

Personnel & Curriculum Committee Meeting Update – Mrs. Cynthia Percarpio (Chair)

Business Services Committee Meeting Update – Mr. Najib Iftikhar (Chair)

Sussex County Educational Services Commission Update – Mr. Gil Moscatello

Board President’s Report – Mr. Gil Moscatello

1. Budget Calendar (attachment #2)


Regular Meeting


October 19, 2016

Page 3 of 12

Public Session #1 – Agenda Items

Policy #0167; Each statement made by a participant shall be limited to five (5) minutes duration, during times

when an audience of ten (10) or more residents exists.

Travel & Workshop Reports

1. Gordon Gibbs (attachment #3)

2. Assunta Jardine (attachment #4)

Minutes for Approval (Agenda Items 1 & 2)

A motion was presented by , and seconded by , to

approve the following:

Upon recommendation of the Superintendent, motion to approve the following:

1. September 21, 2016 Regular Meeting Minutes (attachment #5)

2. September 21, 2016 Executive Session Meeting Minutes (attachment #6)

Voice Vote:

Yes:

No:

Abstain:

Administrative Action Items (Agenda Items 1 - 4)



Upon recommendation of the Superintendent, motion to approve the following

Administrative action items:

1. Approve the Suspension and Harassment, Intimidation, and Bullying Report.

(attachment #7)


Regular Meeting


October 19, 2016

Page 4 of 12

2. Approve the accuracy and submission of the New Jersey Quality Single

Accountability Continuum (NJQSAC) Statement of Assurance for the 2016-2017

school year. (attachment #8)

3. Approve the Stanhope Schools Annual Nursing Services Plan for the 2016-2017

school year. (attachment #9)

4. Approve the sidebar agreement between the Stanhope Board of Education and the

Stanhope Education Association for the 6th grade field trip and 7th grade field trip

coordinator stipends effective for the 2016-2017 school year.

Roll Call:

Mr. Najib Iftikhar

Mrs. Cynthia Percarpio

Mrs. Mattia Scharfstein


Mrs. Daniele Ferrone

Mr. Frank Shay

Mr. Gil Moscatello

Policy Action Items (Agenda Items 1 - 2)




Policy action items:

1. Approve the second reading of the following policies. (attachment #10)

1220 Employment of Chief School Administrator (Revised)

1310 Employment of School Business Administrator/Board

Secretary (Revised)

3111 Creating Positions (Revised)

3124 Employment Contract (Revised)

3125 Employment of Teaching Staff Members (Revised)

3125.2 Employment of Substitute Teachers (Revised)

3126 District Mentoring Program (Revised)

3141 Resignation (Revised)

3144 Certification of Tenure Charges (Revised)

3159 Teaching Staff Member/School District Reporting

Responsibilities (Revised)

3231 Outside Employment as Athletic Coaches (Revised)

3240 Professional Development for Teachers and School

Leaders (Revised)


Regular Meeting


October 19, 2016

Page 5 of 12

3240 Professional Development for Teachers and School

Leaders (Revised)

3244 In-Service Training (Abolished)

4159 Support Staff Member/School District Reporting

Responsibilities (Revised)

5305 Health Personnel (Revised)

5350 Student Suicide Prevention (Revised)

9541 Student Teachers/Interns (Revised)

1140 Affirmative Action Program (Revised)

1523 Comprehensive Equity Plan (Revised)

1530 Equal Employment Opportunities (Revised)

1550 Affirmative Action Program for Employment and Contract

Practices (Revised)

2200 Curriculum Content (Revised)

2260 Affirmative Action Program for School and Classroom

Practices (Revised)

2411 Guidance Counseling (Revised)

2423 Bilingual and ESL Education (Revised)

2610 Educational Program Evaluation (Revised)

2622 Student Assessment (Revised)

5750 Equal Educational Opportunities (Revised)

5755 Equity in Educational Programs and Services (Revised)

5339 Screening for Dyslexia (Revised)

5514 Student Use of Vehicles on School Grounds (Revised)

7481 Unmanned Aircraft Systems (UAS also known as Drones)

(New)

8441 Care of Injured and Ill Persons (Revised)

8454 Management of Pediculosis (New)

8630 Bus Driver/Bus Aide Responsibilities (Revised)

2. Approve the second reading of the following regulations. (attachment #11)

R2414 Programs and Services for Students in High Poverty and in

High Need School Districts (Revised)

R3126 Mentoring Program (Revised)

R3240 Professional Development for Teachers and School Leaders

(Revised)

R3144 Certification of Tenure Charges (Revised)

R3244 In-Service Training (Abolished)

R5330 Administration of Medication (Revised)

R5350 Student Suicide (Revised)

R1530 Equal Employment Opportunity Complaint Procedure

(Revised)

R2200 Curriculum Content (Revised)


Regular Meeting


October 19, 2016

Page 6 of 12

R2411 Guidance Counseling (Revised)

R2423 Bilingual and ESL Education (Revised)

R5514 Student Use of Vehicles (Abolished)

R8441 Care of Injured and Ill Persons (Revised)

R8630 Emergency School Bus Procedures (Revised)

Roll Call:

Mr. Najib Iftikhar





Mr. Frank Shay

Mr. Gil Moscatello

Education Action Items (Agenda Items 1 - 3)




Education action items:

1. Approve the trips for the 2016-2017 school year as per attached. (attachment #12)

2. Approve the Group Tour/Program Agreement between Educational Travel

Adventures and Stanhope Board of Education for the 7th Grade Boston Trip from

May 31, 2017 through June 2, 2017.

3. Approve the Group Tour/Program Agreement between Educational Travel

Adventures and the Stanhope Board of Education for the 8th Grade Washington DC

Trip from June 7, 2017 through June 9, 2017.

Roll Call:

Mr. Najib Iftikhar





Mr. Frank Shay

Mr. Gil Moscatello


Regular Meeting


October 19, 2016

Page 7 of 12

Personnel Action Items (Agenda Items 1 - 11)




Personnel action items:

1. Approve updated Student Club Advisor job description to include Manners Club

(attachment #13).

2. Approve appointment of Karen Connelly to Manners Club Advisor stipend position

for the 2016-2017 school year at an annual contractual amount of $500.00.

3. Approve creation of Running Club supervised by co-advisors/volunteers Assunta

Jardine, Keith Morrissey and Joanie Young.

4. Approve retroactive appointment of Keith Morrissey as Homebound instructor for

2016-2017 school year effective September 26, 2016.

5. Approve request for employee #29003 to be placed on FMLA medical leave

beginning on October 11, 2016 for a period of up to six (6) weeks.

6. Approve request from Kimberly Kranz to take five (5) days off without pay from

October 17 through October 21, 2016. (attachment #14)

7. Approve request from East Stroudsburg University Special Education History/Law

student Isabelle Becker to complete up to 15 hours observing special education

teachers, Justine Waldron, Maureen Mason, and Heidi Truesdell.

8. Approve Clinical Education Experience Agreement between Misericordia University

and Stanhope School District to facilitate internship of student Kelsey Rafferty under

the supervision of Juana Magan.

9. Approve request from William Paterson University Educational Leadership Program

candidate Stephanie Wright to shadow Mr. Hagemann for up to six (6) hours.

10. Approve request to increase hours for Susan Harmon, School Psychologist, from 18

hours per week to 26 hours per week, effective October 20, 2016 through November

16, 2016.

11. Approve appointment of the following individuals as substitute teachers, substitute

aides and secretaries for the 2016-2017 school year pending criminal history review

clearance and issuance of certificate, if needed:

Name Position Certificate

Adam Chorun Substitute Teacher Teaching Certificate

Deborah Tormey Substitute Teacher Substitute Certificate

pending

Renee Petersen Substitute Secretary N/A


Regular Meeting


October 19, 2016

Page 8 of 12

Roll Call:

Mr. Najib Iftikhar





Mr. Frank Shay

Mr. Gil Moscatello

Business Services Action Items (Agenda Items 1 - 14)




Business Services action items:

1. Approve the line item appropriation transfers for the month of August 2016 as

recommended by the Superintendent and the Business Administrator. (attachment

#15)

2. Approve the Treasurer’s Report for the month of August 2016. (attachment #16)

3. Approve the Board Secretary’s report for the month of August 2016. Pursuant to

N.J.A.C. 6A:23-2.12(c) that as of August 31, 2016, no line item account has

encumbrances and expenditures, which in total exceed the line item appropriation in

violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C. 6A:23.2.14(c) 4, the

Stanhope Board of Education, after review of the Board Secretary’s and Treasurer’s

monthly financial reports certify that as of August 31, 2016 and upon consultation

with the appropriate district officials, to the best of our knowledge, no major account

or fund has been over expended in violation of N.J.A.C. 6A:23-2.11 ant that sufficient

funds are available to meet the district’s financial obligations for the remainder of

the fiscal year. (attachment #17)

4. Approve the September 22, 2016 through September 30, 2016 bill list in the amount

of $234,114.64 (attachment #18)

5. Approve the October 1, 2016 through October 14, 2016 bill list in the amount of

$391,270.77. (attachment #19)

Sarah Kishbaugh Substitute Teacher Substitute Certificate

Charlene Cardinale Substitute Teacher Teaching Certificate

Patricia Williams Substitute Secretary N/A

Tyler Kurtz Substitute Teacher Substitute Certificate

pending


Regular Meeting


October 19, 2016

Page 9 of 12

6. Retroactively approve the Joint Transportation Agreement with Byram Township

Board of Education to provide transportation services retroactive from September 1,

2016 through June 30, 2017 for the purpose of trips to Lenape Valley Regional High

School Band Practice at no cost to the district.

7. Approve the following resolution regarding submission of the Comprehensive

Maintenance Plan (attachment #20):

WHEREAS, the Department of Education requires New Jersey School Districts to

submit three-year maintenance plans documenting “required” maintenance

activities for each of its public school facilities, and

WHEREAS, the required maintenance activities as listed in the attached document

for the various school facilities of the Stanhope School District are consistent with

these requirements, and

WHEREAS, all past and planned activities are reasonable to keep school facilities

open and safe for use or in their original condition and to keep their warranties

valid,

NOW, THEREFORE BE IT RESOLVED, that the Stanhope School District hereby

authorizes the School Business Administrator to submit the Comprehensive

Maintenance Plan for the Stanhope School District, including Form M-1 in

compliance with Department of Education requirements.

8. Approve the quote from Rabco Equipment Corporation, for the purchase and

installation 120 locker for 5 middle school homeroom at a cost of $13,049.26.

9. Approve the quote from Mine Hill Fence Builders, for the purchase and installation

of a new fence to cover garbage dumpsters area at a cost of $3,745.00.

10. Approve the quote from Pro-Tec Systems, Inc. for the replacement of the Linden

Avenue fire alarm panel at a cost of $4,495.00.

11. Approve the quote from Sunny Side Landscaping, Excavating and Paving, for the

purchase and installation of a new ramp for the garage pad at a cost of $4,035.00.

12. Approve the following resolution:

RESOLUTION OF THE BOARD OF EDUCATION OF THE

STANHOPE SCHOOL DISTRICT

SUPPORTING THE BOROUGH OF STANHOPE’S

NJ DEPARTMENT OF TRANSPORTATION- TRANSPORTATION

ALTERNATIVES PROGRAM (TAP) GRANT APPLICATION FOR THE

STANHOPE PEDESTRIAN LOOP PHASE 2

WHEREAS, the Borough of Stanhope desires to apply for a New Jersey Department

of Transportation– Transportation Alternatives Program (TAP) Grant Application

for a project directly related to surface transportation to complete the Stanhope

pedestrian loop with safety improvements lighting, and streetscape in Stanhope

(Stanhope Pedestrian Loop Phase 2).


Regular Meeting


October 19, 2016

Page 10 of 12

WHEREAS, the Stanhope Pedestrian Loop Phase 2 project will serve both residents

and school walkers and bicyclists on the route to the school; and

WHEREAS, the Stanhope Board of Education supports activities listed in the

application “TA-2016-Stanhope Pedestrian Loop Phase 2-00036” and acknowledges

that this project will take place on land owned by the Stanhope Board of Education

at Valley Road Elementary School; and

WHEREAS, it is our belief that the proposed activities are consistent with the goals

of the Transportation Alternatives Program and the policies of the Stanhope School

District, and that funding this project would provide a significant opportunity for

the Borough of Stanhope to improve safety for students and residents in the

Borough.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF

STANHOPE SCHOOL DISTRICT AS FOLLOWS:

The Stanhope School District fully supports the Borough of Stanhope’s efforts in

seeking New Jersey Department of Transportation- Transportation Alternatives

Program funds with the Stanhope Pedestrian Loop Phase 2 project and that part of

the project will take place on land owned by the Stanhope Board of Education at

Valley Road Elementary School;

The Stanhope School District accepts that the Borough of Stanhope will be

responsible for the continual ownership and maintenance for the useful life of the

project after the construction is completed through its Department of Public Works;

and

The Stanhope School District supports the submission of a TAP Grant application

identified as “TA-2016-Stanhope Pedestrian Loop Phase 2-00036” to the New Jersey

Department of Transportation- Transportation Alternatives Program for the

Stanhope Pedestrian Loop Phase 2.

13. Approve the Facilities Use Requests as per attached. (attachment #21)

14. Approve the Professional Development Requests as per attached. (attachment #22)

Roll Call:

Mr. Nabob Iftikhar





Mr. Frank Shay

Mr. Gil Moscatello


Regular Meeting


October 19, 2016

Page 11 of 12

New Business

Old Business

Public Session #2 – Non Agenda Items

Policy #0167; Each statement made by a participant shall be limited to five (5) minutes duration, during times

when an audience of ten (10) or more residents exists.

Executive Session


accept the following declaration of Executive Session as presented at p.m.:

BE IT RESOLVED that the Stanhope Board of Education adopts the following resolution:

WHEREAS, the Open Public Meeting Act, Chapter 231, P.L. 1975 permits the exclusion of the

public from a meeting in certain circumstances; and

WHEREAS, the Stanhope Board of Education is of the opinion that such circumstances

presently exist;

NOW, THEREFOR, BE IT RESOLVED by the Stanhope Board of Education, County of Sussex,

and State of New Jersey, that a closed session of this Board of Education (where the public shall

be excluded) will be held at this time for the purpose of personnel.

BE IT FURTHER RESOLVED that the action of the Board with regard to the above entitled

matter shall be disclosed to the public at a later date and to the extent that the same is not


Regular Meeting


October 19, 2016

Page 12 of 12

prejudicial to the interests of the parties involved and would not result in a possible invasion of

their right to privacy.

Voice Vote:

Yes:

No:

Abstain:

Re-Enter Public Session

A motion was presented by , and seconded by , that

the Stanhope Board of Education return to Public Session at p.m.:

Voice Vote:

Yes:

No:

Abstain:

Adjournment

A motion was presented by , and seconded by , that

the Stanhope Board of Education adjourn the meeting at p.m.:

Voice Vote:

Yes:

No:

Abstain:

Documents

24 Valley Road, Stanhope, New Jersey Annual Goals and ...€¦ · Policy #0167; Each statement made by a participant shall be limited to five (5) minutes duration, during times when