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Patumahoe Village Incorporated
Minutes of the AGM 28th August, 2012 held at Patumahoe Tennis
Clubrooms
Meeting Opened at 7:30pm
Present: Paula Crosswell, Vicki Lacy, Andrew Sinclair, Louise
Sinclair, Glenn Hun te r, NickWolfe, Gary Morriss, Kevin Thompson,
Peter Askew,
Apologies:
Angela Smith
Moved that apologies be acceptedK. ThompsonL.Sinclair All
agreed
1. Previous MinutesMoved that the previous minutes are a true
and correct recordL. SinclairP. Crosswell All agreed
2. Treasurers Report
See attached Annual Financial Statements
Vicki presented the Annual report, concern expressed about the
delay in payment of balanceof LID grant. Sam has tentatively
arranged September date for panel presentation.Also discussed that
newsletters are a big cost, consider other ways to get information
to
community many newsletters may be getting lost in junk mail.
More discussion needed onnewsletter format and website costs.
Moved that the Annual financial statements be acceptedV. LacyN.
Wolfe All agreed
3. CorrespondenceNone
4. Co-ordinators report(See attached)Paula presented her report
to the meeting, summarizing last years highlightsand touching on
ideas for future projects
Moved that Paulas report be acceptedPaulaKevin All agreed
5. Election of Officers
1. Move that Vicki Lacy be elected as Treasurer(with Paula
stepping in if Vicki isaway)
A. SinclairG.Morriss All agreed
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2. Moved that Louise Sinclair be elected as Minute SecretaryG.
MorrissPaula All agreed
3. Moved that Glenn Hunter be electedMeeting Chairman
KevinPaula All agreed
4. Election of management committee
Moved that Paula Crosswell, Andrew Sinclair, Kevin Thompson,
Nick Wolfe, GaryMorriss, Vicky Lacy, Louise Sinclair, Glenn be
elected to the management committee
GlennVicki All agreed
Elections closed
5. Moved that no auditor be appointed for the year ended 30th
April 2013G. HunterP.Crosswell All agreed
6. General BusinessGlenn called for any other reports
Whakaupoko Landcare - Andrewa) Whakaupoko made the finals of AC
environment awards
b) Application to WDC for $5000 grant was successfulc) Community
benefits are becoming more important when applying for grants,
therefore joint applications between Whakaupoko and PVI could be
good idea in thefuture to broaden the appeal to funders.
d) Track update:
Almost completed stage one
Some funding from AC
Thanks to Andrew for co-ordinating
Great community involvement, Wecks, locals, school, George
Flavell andNgati Tamaoho
Likely name is Whangamarie, consider also naming the spring
Local youth helping with the loop track construction Opening in
November
2nd stage will be the poled walkway through the two landowners
propertiesand getting signage up working with Robyn Sutton on
this.
Would be good to metal Henrys bush in the future
Kevin mentioned that NZ steel has resources available slag- that
might be good for sometracks and they are looking to support
community projects. Ask in new financial year.
Thanks to Andrew and Dave for all their work on the walkway
project.
e) Landcare also looking to start a tree nursery but would maybe
would be betterlocated in the village as needs more helpers
