33rdrd Quarterly Quarterly Conditional Grants Conditional Grants

Report: 2005/06Report: 2005/06

Free State Department of Free State Department of AgricultureAgriculture

Presented by Mr. MC Presented by Mr. MC MokitlaneMokitlane

Relevant Conditional Relevant Conditional GrantsGrants

• Comprehensive Agricultural Support Comprehensive Agricultural Support Programme (CASP)Programme (CASP)

• Land Care Programme (LC)Land Care Programme (LC)

• Agricultural Disaster Management Agricultural Disaster Management (ADM)(ADM)

• Provincial Infrastructure Grant (PIG)Provincial Infrastructure Grant (PIG)

2005/06 Allocated Budget 2005/06 Allocated Budget and Roll-Over Fundsand Roll-Over Funds

GrantGrant Allocated Allocated Budget Budget

(R’000)(R’000)

2004/05 2004/05 Roll-Over Roll-Over (R’000)(R’000)

Total Total Available Available Budget Budget (R’000)(R’000)

CASPCASP 21 08821 088 15 37515 375 36 46336 463

Land CareLand Care 2 0002 000 1 5141 514 3 5143 514

Disaster Disaster ManagementManagement

00 17 00017 000

16 000 16 000 (Adj.)(Adj.)

33 00033 000

PIGPIG 16 56916 569 7 7397 739 24 30824 308

TOTALTOTAL 39 65739 657 57 62857 628 97 28597 285

2005/06 Transfers2005/06 Transfers

GrantGrant AA MM JJ JJ AA SS OO NN DD

CASPCASP 2 2 109109

7 7 391391

7 7 381381

LCLC 200200 700700 700700

ADMADM __ __ __ __ __ __ __ __ __

PIGPIG __ __ __ __ __ __ __ __ __

TOTATOTALL

2 2 309309

8 8 081081

8 8 081081

2005/06 Budget and 2005/06 Budget and Expenditure up to Dec’05Expenditure up to Dec’05

GrantGrant Budget Budget

(R’000)(R’000)ExpenditurExpenditure (R’000)e (R’000)

DeviatioDeviation (%)n (%)

CASPCASP 36 46336 463 18 41718 417 (50)(50)

Land CareLand Care 3 5143 514 2 3582 358 (33)(33)

Disaster Disaster ManagementManagement

33 00033 000 10 87410 874 (67)(67)

PIGPIG 24 30824 308 17 71117 711 (27)(27)

TOTALTOTAL 97 28597 285 49 36049 360 (49)(49)

2005/06 Quarterly Grant 2005/06 Quarterly Grant Expenditure up to Dec’05 Expenditure up to Dec’05

(R’000)(R’000)GrantGrant 2005/06 2005/06

Q1Q12005/062005/06

Q2Q22005/062005/06

Q3Q3TOTALTOTAL

CASPCASP 77447744 22122212 84618461 1841718417

Land CareLand Care 223223 180180 19551955 23582358

Disaster Disaster ManagementManagement

583583 20262026 82658265 1087410874

PIGPIG 33033303 31443144 1126411264 1771117711

TOTALTOTAL 1185311853 75627562 2994529945 4936049360

2005/06 Monthly Grant 2005/06 Monthly Grant Expenditure up to Dec’05 Expenditure up to Dec’05

(R’000)(R’000)GrantGrant AA MM JJ JJ AA SS OO NN DD TotalTotal

CASPCASP 38543854 21252125 17651765 15191519 471471 222222 11811181 18991899 53815381 1841718417

LCLC 44 108108 111111 160160 1212 88 277277 15181518 160160 23582358

ADMADM (28)(28) 310310 301301 362362 529529 11351135 47734773 23492349 11431143 1087410874

PIGPIG 12501250 990990 10631063 625625 937937 15821582 (118)(118) 1023102344

11481148 1771117711

TOTATOTALL

50805080 35333533 32403240 26662666 19491949 29472947 61136113 1600160000

78327832 4936049360

Current CommitmentsCurrent Commitments

• Commitments as on 31 December Commitments as on 31 December 2005:2005:– CASP = R14 349 000CASP = R14 349 000– Land Care = R952 000Land Care = R952 000– Disaster Management = R5 131 000Disaster Management = R5 131 000– PIG = R8 670 000PIG = R8 670 000

2005/06 Monthly Grant 2005/06 Monthly Grant Expenditure Projection Expenditure Projection

(R’000)(R’000)GrantGrant JanuaryJanuary FebruaryFebruary MarchMarch TotalTotal

CASPCASP 6 0156 015 6 0156 015 6 0156 015 1804518045

LCLC 385385 386386 385385 11561156

ADMADM 3 1263 126 3 0003 000 10 00010 000 1612616126

PIGPIG 2 298 2 298 1 8651 865 2 4342 434 65976597

TOTALTOTAL 11 82411 824 11 26611 266 18 83418 834 2579825798

2005/06 Quarterly Capital 2005/06 Quarterly Capital Expenditure up to Dec’05 Expenditure up to Dec’05

(R’000)(R’000)

Capital AssetsCapital Assets 2005/06 2005/06

Q1Q12005/062005/06

Q2Q22005/062005/06

Q3Q3AssetsAssets 9 8319 831 4 8854 885 20 81120 811

2005/06 Monthly Capital 2005/06 Monthly Capital Expenditure up to Dec’05 Expenditure up to Dec’05

(R’000)(R’000)CapitaCapita

llAA MM JJ JJ AA SS OO NN DD

AssetsAssets 4 7494 749 2 3632 363 2 7192 719 1 9721 972 1 4391 439 1 4741 474 1 4301 430 12 12 243243

7 1387 138

2005/06 Monthly Capital 2005/06 Monthly Capital Expenditure Projection Expenditure Projection

(R’000)(R’000)Capital Capital AssetsAssets

JanuaryJanuary FebruaryFebruary MarchMarch

AssetsAssets 6 3396 339 7 8097 809 7 4847 484

Monitoring CapacityMonitoring Capacity

• Assessment of monitoring capacity:Assessment of monitoring capacity:– At farm level progress on projects are monitored by At farm level progress on projects are monitored by

extension staff;extension staff;– At Departmental level projects are monitored by the M&E At Departmental level projects are monitored by the M&E

Unit;Unit;– Financial progress is monitored at Departmental level by Financial progress is monitored at Departmental level by

Financial Management and the M&E Unit.Financial Management and the M&E Unit.– Manual processes have been utilised to dateManual processes have been utilised to date– A web based computer system is being developed and will A web based computer system is being developed and will

be launched in March 2006 and effectively utilised in the be launched in March 2006 and effectively utilised in the 2006/07 financial year. This will provide instant access to 2006/07 financial year. This will provide instant access to information relating to any approved infrastructure information relating to any approved infrastructure projects.projects.

– Main constraints in terms of monitoring is the understaffing Main constraints in terms of monitoring is the understaffing of the M&E Unit, as well as the level of authority and of the M&E Unit, as well as the level of authority and mandate thereof.mandate thereof.

Monitoring Capacity Monitoring Capacity (Cont.)(Cont.)

• Constraints identified:Constraints identified:– Financial procedures and delegationsFinancial procedures and delegations– Procurement and tender proceduresProcurement and tender procedures– Seasonal limitationsSeasonal limitations– Internal staff capacityInternal staff capacity– Departmental working capitalDepartmental working capital– Financial management and recordkeeping at Financial management and recordkeeping at

farm and regional levelfarm and regional level– Regional responsibilities and delegationsRegional responsibilities and delegations– Group dynamicsGroup dynamics

Monitoring Capacity Monitoring Capacity (Cont.)(Cont.)

• Corrective actions:Corrective actions:– New financial delegations to SCM and New financial delegations to SCM and

Regions implemented since 12 October Regions implemented since 12 October 20052005

– SCM staff capacity improvementsSCM staff capacity improvements– Reprioritization of working capitalReprioritization of working capital

Reporting TrendsReporting Trends

• The Department submits the following The Department submits the following prescribed reports to NDA, Provincial prescribed reports to NDA, Provincial Treasury and the Provincial DPW:Treasury and the Provincial DPW:– EPWP ReportsEPWP Reports– DORA ReportsDORA Reports– Treasury Infrastructure ReportsTreasury Infrastructure Reports– Treasury Quarterly Non-Financial ReportsTreasury Quarterly Non-Financial Reports– CASP Quarterly Non-Financial Progress ReportCASP Quarterly Non-Financial Progress Report

• All reports are submitted on or before the All reports are submitted on or before the 1515thth day of each month, except in the case day of each month, except in the case of quarterly reports.of quarterly reports.

Service Level Service Level AgreementsAgreements

• During the 2005/06 financial year the During the 2005/06 financial year the Department entered into four service Department entered into four service agreements:agreements:– Business Intelleq CC: 01/10/2005Business Intelleq CC: 01/10/2005– CSIR: 08/08/2005CSIR: 08/08/2005– NWGA: 05/08/2004 (Ongoing: 2004-2006)NWGA: 05/08/2004 (Ongoing: 2004-2006)– Central Business Consultants CC: Central Business Consultants CC:

21/10/200521/10/2005

I Thank You!I Thank You!