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DISCLOSURE AND BARRING SERVICE CHECKS
32GUIDANCE NOTES NO
Version 12Published JUNE 2020Clubs
SAFEGUARDING CHILDREN IS EVERYONErsquoS RESPONSIBILITY
Most children have a really great time playing football ndash and long may that continue With you our job is to ensure they continue to enjoy the game in a fun and safe environment
The FA and County FAs recognise their collective responsibility for children and young people within football Clearly this same duty of care is shared by every club in the country which runs youth teams
So this document is a reminder of your responsibilities in respect of Disclosure and Barring Checks (DBS Checks) Anyone working in an eligible role directly working with children and young people ndash such as managers and coaches ndash must have an in-date FA-Accepted DBS Check as part of responsible recruitment practice before they work or volunteer within footballNote When the wordphrase lsquochildrenrsquo or lsquochildren and young peoplersquo is used in this document this means persons aged 18 and under playing in organised leagues
COMPLIANCE WITH DBS CHECKS REQUIREMENTS AS STATED WITHIN THIS GUIDANCE IS PART OF THE AFFILIATION
CRITERIA FOR CLUBS WITH PLAYERS UNDER 18 YEARS OF AGE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 2
WHATrsquoS THE FIRST THING MY CLUB SHOULD DO
WHATS THE FIRST THING MY CLUB SHOULD DOThis work should be carried out by your Club Welfare Officer (CWO) who can access their clubs safeguarding information via The FArsquos online Whole Game System portal
To access the portal click here or follow this link wholegameTheFAcomAccountLogin
You will need your FA Number (FAN) If you are new to your role you can create or retrieve your FAN on the Whole Game login page For more information on Whole Game click on the lsquoHelprsquo tab once logged on
WHO NEEDS A CHECKEveryone aged 16 years or over who undertakes any unsupervised roles with children
These roles could be managing training coaching and supervising They include giving advice or guidance on well-being caring for children or driving a vehicle solely for children on behalf of a club or organisation
By children we mean anyone under 18 Anyone performing these roles MUST obtain an Enhanced DBS Check with Childrenrsquos Barred List Check This Check is made against the Governmentrsquos national list of those people barred from working with children (the lsquoChildrenrsquos Barred Listrsquo) Then the checked person has to be approved to work in youth football
For a full list of those eligible for a DBS check see Guidance Notes 35 Eligibility of Roles
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 3
WHY DO YOU NEED ONE
ACT NOW TO ENSURE YOUR COACHES AND
MANAGERS HOLD AN IN-DATE FA-ACCEPTED DBS
CHECK BEFORE THE SESSION STARTS
Mainly because of footballrsquos overall responsibility to children their parents and carers
Rightly parents and carers are increasingly asking people in football two questions
1 Are you following the correct procedures when recruiting people to work with children
2 Are all the relevant people checked
The response has to be lsquoyesrsquo in both cases if the integrity of clubs leagues County FAs and The FA is to be preserved If those eligible donrsquot have an in-date FA DBS Check in place youth football will not be able to use them in their vital and valued role ndash and no-one wants that
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 4
HOW LONG DOES A DBS CHECK LAST
Three years A DBS Check is a snapshot in time and therefore need to be renewed ndash ideally before the current one runs out to avoid any gaps and making them non-compliant and unable to be safely involved
We do this every three years to ensure The FA has current conviction and barring information on the people working with children and young people
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 5
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
SAFEGUARDING CHILDREN IS EVERYONErsquoS RESPONSIBILITY
Most children have a really great time playing football ndash and long may that continue With you our job is to ensure they continue to enjoy the game in a fun and safe environment
The FA and County FAs recognise their collective responsibility for children and young people within football Clearly this same duty of care is shared by every club in the country which runs youth teams
So this document is a reminder of your responsibilities in respect of Disclosure and Barring Checks (DBS Checks) Anyone working in an eligible role directly working with children and young people ndash such as managers and coaches ndash must have an in-date FA-Accepted DBS Check as part of responsible recruitment practice before they work or volunteer within footballNote When the wordphrase lsquochildrenrsquo or lsquochildren and young peoplersquo is used in this document this means persons aged 18 and under playing in organised leagues
COMPLIANCE WITH DBS CHECKS REQUIREMENTS AS STATED WITHIN THIS GUIDANCE IS PART OF THE AFFILIATION
CRITERIA FOR CLUBS WITH PLAYERS UNDER 18 YEARS OF AGE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 2
WHATrsquoS THE FIRST THING MY CLUB SHOULD DO
WHATS THE FIRST THING MY CLUB SHOULD DOThis work should be carried out by your Club Welfare Officer (CWO) who can access their clubs safeguarding information via The FArsquos online Whole Game System portal
To access the portal click here or follow this link wholegameTheFAcomAccountLogin
You will need your FA Number (FAN) If you are new to your role you can create or retrieve your FAN on the Whole Game login page For more information on Whole Game click on the lsquoHelprsquo tab once logged on
WHO NEEDS A CHECKEveryone aged 16 years or over who undertakes any unsupervised roles with children
These roles could be managing training coaching and supervising They include giving advice or guidance on well-being caring for children or driving a vehicle solely for children on behalf of a club or organisation
By children we mean anyone under 18 Anyone performing these roles MUST obtain an Enhanced DBS Check with Childrenrsquos Barred List Check This Check is made against the Governmentrsquos national list of those people barred from working with children (the lsquoChildrenrsquos Barred Listrsquo) Then the checked person has to be approved to work in youth football
For a full list of those eligible for a DBS check see Guidance Notes 35 Eligibility of Roles
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 3
WHY DO YOU NEED ONE
ACT NOW TO ENSURE YOUR COACHES AND
MANAGERS HOLD AN IN-DATE FA-ACCEPTED DBS
CHECK BEFORE THE SESSION STARTS
Mainly because of footballrsquos overall responsibility to children their parents and carers
Rightly parents and carers are increasingly asking people in football two questions
1 Are you following the correct procedures when recruiting people to work with children
2 Are all the relevant people checked
The response has to be lsquoyesrsquo in both cases if the integrity of clubs leagues County FAs and The FA is to be preserved If those eligible donrsquot have an in-date FA DBS Check in place youth football will not be able to use them in their vital and valued role ndash and no-one wants that
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 4
HOW LONG DOES A DBS CHECK LAST
Three years A DBS Check is a snapshot in time and therefore need to be renewed ndash ideally before the current one runs out to avoid any gaps and making them non-compliant and unable to be safely involved
We do this every three years to ensure The FA has current conviction and barring information on the people working with children and young people
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 5
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
WHATrsquoS THE FIRST THING MY CLUB SHOULD DO
WHATS THE FIRST THING MY CLUB SHOULD DOThis work should be carried out by your Club Welfare Officer (CWO) who can access their clubs safeguarding information via The FArsquos online Whole Game System portal
To access the portal click here or follow this link wholegameTheFAcomAccountLogin
You will need your FA Number (FAN) If you are new to your role you can create or retrieve your FAN on the Whole Game login page For more information on Whole Game click on the lsquoHelprsquo tab once logged on
WHO NEEDS A CHECKEveryone aged 16 years or over who undertakes any unsupervised roles with children
These roles could be managing training coaching and supervising They include giving advice or guidance on well-being caring for children or driving a vehicle solely for children on behalf of a club or organisation
By children we mean anyone under 18 Anyone performing these roles MUST obtain an Enhanced DBS Check with Childrenrsquos Barred List Check This Check is made against the Governmentrsquos national list of those people barred from working with children (the lsquoChildrenrsquos Barred Listrsquo) Then the checked person has to be approved to work in youth football
For a full list of those eligible for a DBS check see Guidance Notes 35 Eligibility of Roles
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 3
WHY DO YOU NEED ONE
ACT NOW TO ENSURE YOUR COACHES AND
MANAGERS HOLD AN IN-DATE FA-ACCEPTED DBS
CHECK BEFORE THE SESSION STARTS
Mainly because of footballrsquos overall responsibility to children their parents and carers
Rightly parents and carers are increasingly asking people in football two questions
1 Are you following the correct procedures when recruiting people to work with children
2 Are all the relevant people checked
The response has to be lsquoyesrsquo in both cases if the integrity of clubs leagues County FAs and The FA is to be preserved If those eligible donrsquot have an in-date FA DBS Check in place youth football will not be able to use them in their vital and valued role ndash and no-one wants that
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 4
HOW LONG DOES A DBS CHECK LAST
Three years A DBS Check is a snapshot in time and therefore need to be renewed ndash ideally before the current one runs out to avoid any gaps and making them non-compliant and unable to be safely involved
We do this every three years to ensure The FA has current conviction and barring information on the people working with children and young people
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 5
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
WHY DO YOU NEED ONE
ACT NOW TO ENSURE YOUR COACHES AND
MANAGERS HOLD AN IN-DATE FA-ACCEPTED DBS
CHECK BEFORE THE SESSION STARTS
Mainly because of footballrsquos overall responsibility to children their parents and carers
Rightly parents and carers are increasingly asking people in football two questions
1 Are you following the correct procedures when recruiting people to work with children
2 Are all the relevant people checked
The response has to be lsquoyesrsquo in both cases if the integrity of clubs leagues County FAs and The FA is to be preserved If those eligible donrsquot have an in-date FA DBS Check in place youth football will not be able to use them in their vital and valued role ndash and no-one wants that
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 4
HOW LONG DOES A DBS CHECK LAST
Three years A DBS Check is a snapshot in time and therefore need to be renewed ndash ideally before the current one runs out to avoid any gaps and making them non-compliant and unable to be safely involved
We do this every three years to ensure The FA has current conviction and barring information on the people working with children and young people
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 5
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
HOW LONG DOES A DBS CHECK LAST
Three years A DBS Check is a snapshot in time and therefore need to be renewed ndash ideally before the current one runs out to avoid any gaps and making them non-compliant and unable to be safely involved
We do this every three years to ensure The FA has current conviction and barring information on the people working with children and young people
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 5
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
WHAT CONSTITUTES AN lsquoIN-DATErsquo OR CURRENT DBS CHECK
To be lsquoin-datersquo means
A DBS Check must have been completed within the last three years and be valid for the current season
APPLYING FOR A DBS CHECK ONLINEWhen you apply for ndash or renew ndash a DBS Check online your Club Welfare Officer (CWO) will still need to see your original ID documents They can verify these online If your club isnrsquot already registered to use The FArsquos online DBS Check application service please contact The FA DBS Unit on 0115 969 4618 or via email to FAchecksTheFAcom
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 6
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
No If you already have an in-date FA DBS Check you do not need another one for your new role within grassroots football
Also if you have a DBS Check from outside football which you wish to bring into football you may not need a new one provided it meets the portability criteria ie
bull It is has been registered for the DBS (Disclosure amp Barring Service) update service
bull It is for the right workforce (Child)
There is a one-off charge of pound10 for lsquoportingrsquo a DBS Check from outside football into The FA For most volunteers it is quicker and cheaper to apply for an FA DBS Check
DO YOU NEED A NEW FA DBS CHECK IF YOU ALREADY HAVE A CURRENT FA DBS CHECK BUT HAVE STARTED AS A VOLUNTEER WITH ANOTHER GRASSROOTS CLUB
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 7
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
Yes You can now have life-time renewals of your FA DBS Check which means you will not need to reapply every three years
To take advantage of this you will need to
bull Register your DBS Check with The Disclosure and Barring Service( DBS)
bull Inform The FA DBS Unit who administers the DBS Checks They will charge a one-off pound10 administration fee
You must register your DBS Check with the DBS update service within 19 days of Issue Once registered for this service The FA will make annual checks on your DBS Check status for as long as you have active eligible role in football
For more information and guidance on The FArsquos DBS Check policy the DBS update service and FA DBS Check lifetime checks please visit TheFAcomfootballrules-governancesafeguardingcriminal-records-checks
CAN I RENEW MY FA DBS CHECK AUTOMATICALLY
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 8
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
Itrsquos certainly not meant to be ndash itrsquos simply a way any organisation involved with children should operate and is a requirement under the Protection of Freedoms Act 2012
However we fully understand that as soon as your Welfare Officer informs someone they need a DBS Check that person may be affronted by the implication that there may be something inappropriate or untoward in their behaviour This is perfectly understandable
Nevertheless The FA and County FAs have a responsibility to ensure that no-one barred from working with children is allowed to work or volunteer within under-18 football
Everyone would surely agree that we must provide a safe infrastructure for children and young people to participate in our national game Carrying out the right checks ensuring those in key roles are educated on the indicators of abuse ndash and know how to refer any concerns ndash are fundamental to creating a fun and safe environment
ISNrsquoT HAVING A DBS CHECK A BIT INTRUSIVE
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 9
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
DOES YOUR CLUB WELFARE OFFICER NEED ADDITIONAL SUPPORT OR ADVICE
If your club has a number of teams your CWO may feel their task is too big or they do not have an adequate level of support This might mean it becomes difficult to retain them in this role In such cases we suggest you discuss with your CWO whether they would benefit from having an additional CWO to support them Similarly if your CWO has any queries about the DBS Check process they should contact your County FA A full list of County FA contacts can be found at TheFAcomabout-football-associationwho-we-arecounty-fas
32 | DBS CHECKS FOR CLUBS WITH UNDER-18 PLAYERS 10
19421
19421
