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Cherwell District Council &

Sainsburys Primary Authority

UpdatePeter Mather

Retail & Logistics Food Safety Manager

Sainsburys Supermarkets Ltd

Kate Harris

Primary Authority Officer

Chartered Environmental Health Practitioner

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Content

Introduction to Sainsburys

Who manages safety at Sainsburys

Experience of regulation

Primary Authority?

PA with Cherwell DC & aims of PA

PA in practice

Inspection plans & rationale document

The future

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Sainsburys in Context The business

150,000 colleagues

1000+ locations

23 Million customer visits each week

Vehicle fleet of over 1000 tractors and 2100 trailers Around 21,000 deliveries per week travelling around 100

million miles per year

Accidents / Incidents & Enforcement Contacts

Encourage the reporting of near misses as well as accidents andincidents

3225 Enforcement contacts in the past 12 months

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How Sainsburys Manage

Safety Central safety team in Holborn Report into company secretary

Cover H&S, fire, EP and food safety

Safety professionals in Retail and Logistics

End to end process

Policy Processes and

Procedures

Training Coaching Assurance

Support into Stores & Depots

Governance

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Regulatory Experience and the

development of our PA Inconsistency & repeat request for the same information

Poor understanding within regulatory community aroundSainsburys structures and processes

Home/Lead Authority scheme nationally lacked strength advice not binding, LA not required to be contacted

Primary Authority legislative backing and strongsupport from Government & business

Desire to build strong long term partnership

Working Towards Excellence document issued to arange of Councils to gauge interest

Proposals reviewed and agreement with Cherwell DC onsafety areas reached

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Primary AuthorityConsistency and reliability in the way

regulations are enforced are the most

visible way we can reduce the burden thatbureaucracy places on our businesses

Mark Prisk MP

Minister of State for Business and Enterprise

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What is Primary Authority

A scheme defining a partnership betweena single local authority and a business

Statutory scheme under the Regulatory

Enforcement and Sanctions Act 2008 Partnerships are formed through

nomination by BRDO

BRDOs secure IT system hosts thescheme

Tools inc. inspection plans and PrimaryAuthority Advice

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Numbers as of March 2012 ..

480 businesses

81 local authorities

>48,600 premises covered >1,200,000 employees covered by health

and safety partnerships

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Cost recovery

Charges must be transparent and

reasonable and justified by the expected

benefits

Options are:

Full cost recovery

Free services/some free services

Partial cost recovery, e.g. 10 hours free perbusiness

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Primary Authority in Practice

Sainsburys Health and Safety PAP signed in October

2010

followed in November 2011 by: Food hygiene

Pollution control

Environmental protection Trading Standards (Oxfordshire CC),

Petroleum (LFEPA) and Fireworks (Tyne

& Wear)

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Primary Authority in Practice ..

PA Officer recruited & in post from Oct

2011

Familiarisation with operations

Familiarisation with how safety ismanaged

Referrals from LAs (reviewing inspection

reports, food complaints, accidentinvestigations)

Enquiries from LAs

Getting info ready for BRDO website

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Inspection Plans

Sent to BRDO on 8 February 2012

Reviewed by national regulators (FSA &

HSE) Published on BRDO website on 26 March

2012

Approach provide information to help

LAs target resources and make

inspections focused and ..

Reduce inconsistencies, duplication and

costs to Sainsbur s

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Content of Inspection Plans

Key recommendations

PA reviewing safety systems centrally

EAs to focus on local implementation in keyareas (supported by rationale document)

Guidance on risk rating

Contact PA prior to sampling

Self assessment questionnaires

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Rationale document

In determining topic areas for H&S we:

Used the HSEs Retail Industry: Multi Site

Businesses Draft Sector Strategy (priorities

identified for sector - slips on wet surfaces &injuries caused by pulling/pushing)

Looked at business specific accident data

(slips & trips, and manual handling)

Looked at internal audit information

Examined referrals from LAs and enforcement

activity

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Key areas for EAs

Food Hygiene Temperature control

Pest control records and corrective actions

Segregation

Foreign object control in open food areas Cleanliness routines

Health & Safety Slips and trips

Manual handling

Workplace transport

Occupational asthma

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Resources on BRDO website Dealing with food complaints

FS and H&S management and records in stores

Alternative enforcement strategies inc. self

assessment questionnairesComing soon -

Terminology and acronyms

How food hygiene and safety training is

delivered How Sainsburys controls the risk of cross

contamination

Information on BPM for London LAs 2012

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The future Review of EA feedback from inspections

Review of systems and programme to issue PA

advice to business

Promotion of PA and use of inspection plans to

Enforcing Authorities Opportunities for others?

BRDO strengthening Primary Authority (more

powerful Inspection Plans to deliver earned

recognition; allowing more organisations toparticipate; new policy areas)

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Contact Kate Harris (PA Officer, Cherwell DC), Tel:

07557082563

Email: [email protected]

Neil Lennox (Head of Safety, Sainsburys), Tel: 020 76956958


Rob Belton (Policy & Regulatory Manager, Sainsburys) Tel: 020 7695 6958


Group Safety Team email:

Documents

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