4) 7.0 - AD EHS Professional Entity Registration Mechanism v5 31 May 2012

8/13/2019 4) 7.0 - AD EHS Professional Entity Registration Mechanism v5 31 May 2012

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AD EHSMS RF – Version 2.0 – July 2012

Mechanism 7.0 – AD EHS Professional Entity Registration Page 2 of 43

Table of Contents

1. Introduction ...............................................................................................................................4

1.1 Overview of the Abu Dhabi EHS Registration Scheme ..................................................4

1.2 Objective of the EHS Professional Entity Registration Mechanism ................................4

2. Roles and Responsibilities ........................................................................................................5

2.1 EHS Higher Committee .................................................................................................5

2.2 EHS Registration Committee ........................................................................................5

2.3 AD EHS Center .............................................................................................................6

2.4 Applicant .......................................................................................................................7

3. Terms and Definitions ...............................................................................................................9

4. Classification of EHS Professional Entities ............................................................................. 11

4.1 EHS Professional Entity Registration Categories ........................................................ 11

4.2 EHS Professional Entity Types and Grades ................................................................ 11

4.3 Fields of Work ............................................................................................................. 11

5. Registration Requirements ..................................................................................................... 12

5.1 Setting of Requirements .............................................................................................. 12

5.2 General Requirements ................................................................................................ 12

5.3 Grade Determining Requirements ............................................................................... 13

6. Applying for Registration ......................................................................................................... 14

6.1 Application Process ..................................................................................................... 14

6.2 Completing the Application Form ................................................................................ 15

6.3 Submitting the Application and Payment of Applicable Fees ....................................... 15

7. Assessment ............................................................................................................................ 16

7.1 Assessment Process ................................................................................................... 16

7.2 Checking Document Adequacy ................................................................................... 16

7.3

Assessment and Grade Determination ........................................................................ 16

7.4 Assessment Review and Approval .............................................................................. 17

7.5 Communication of Outcomes ...................................................................................... 18

7.6 Issue of Registration Certificates ................................................................................. 18

7.7 Appeals ....................................................................................................................... 19

8. Communications ..................................................................................................................... 21

8.1 Registered User Inbox ................................................................................................ 21

8.2 Updates, Notifications and Announcements ................................................................ 21





9. Maintaining Registration ......................................................................................................... 22

9.1 Renewal of Registration .............................................................................................. 22

9.2 EHS Professional Entity Project Experience................................................................ 22

9.3 Conflict of Interest ....................................................................................................... 22

9.4 Code of Conduct ......................................................................................................... 23

9.5 Complaints about Registered EHS Professional Entities ............................................. 24

9.6 Updating the Registration prior to Registration Renewal ............................................. 24

10. Register of Approved EHS Professional Entities ..................................................................... 25

10.1 Public Register ............................................................................................................ 25

10.2 Search Engine ............................................................................................................ 25

11. Transitional Provisions ............................................................................................................ 26

11.1 Phased Development and Implementation .................................................................. 26

11.2 Initial Roll out .............................................................................................................. 26

12. References ............................................................................................................................. 28

13. Standard Forms ...................................................................................................................... 30

Schedule A – EHS Registration Scheme Overview ................................................................. 31

Schedule B – EHS Professional Entity General Registration Requirements ............................ 32

Schedule C – EHS Professional Entity (Consultancy Offices and Training Providers)*

Grade Determining Requirements .................................................................... 34

Schedule D – EHS Professional Entity Type and Fields of Work Open for Registration .......... 39

Schedule E – EHS Professional Entity Declaration and Code of Conduct ............................... 40

Appendix A – EHS Professional Entity Registration Mechanism Implementation Process ...... 43





1. Introduction

1.1 Overview of the Abu Dhabi EHS Registration Scheme

(a) The Environment, Health and Safety (EHS) profession is one that has the potential to exert asignificant amount of influence over organizations and individuals. These influences must bemanaged in a responsible and competent manner. EHS services provided by those who are notcompetent to do so may lead to, or be the cause of, unsafe acts or unsafe conditions and resultin sometimes catastrophic incidents.

(b) The Abu Dhabi EHS Registration Scheme is established and designed to comprehensivelyassess the qualifications and competence of any individual or professional entity who wishes toperform EHS operations within the Emirate of Abu Dhabi and to ensure only those who arequalified and competent to perform the works are permitted to do so. The Scheme is comprisedof two constituent Mechanisms (see Schedule A of this document for an overview):

(i) AD EHS RI – Mechanism 7.0 – AD EHS Professional Entity Registration (this document);and

(ii) AD EHS RI – Mechanism 8.0 – AD EHS Practitioner Registration.

(c) The EHS Professional Entity Registration Mechanism provides a centralized process toobjectively verify the qualifications and experience of any EHS Professional Entity that seeks tooperate in the Emirate of Abu Dhabi to ensure the organization meets, as a minimum, therequirements as set forth by the AD EHS Center in the respective Field(s) of Work for which theEntity has applied.

(d) Timeframes for EHS Professional Entities to register with the AD EHS Center are outlined inSection 11, Transitional Provisions.

1.2 Objective of the EHS Professional Entity Registration Mechanism

(a) The purpose of the EHS Professional Entity Registration Mechanism is to ensure theestablishment and maintenance of a formal and impartial process for the registration of EHSProfessional Entities in Abu Dhabi Emirate.

(b) The main objective is to ensure that any EHS Professional Entity or Individual employeesthereof, who undertake an EHS assignment or perform any EHS task within one or more pre-identified Fields of Work within the Emirate of Abu Dhabi are qualified and competent to do so byway of adequate and appropriate levels of experience, workforce skill sets, training, educationand qualifications in order to effectively perform, manage and complete EHS related work.

(c) Refer to Appendix A for a brief overview of the implementation process of this mechanism.





2. Roles and Responsibilities

2.1 EHS Higher Committee

(a) The EHS Higher Committee, which is comprised of Senior Level Officials and Director Levelpositions from key Governmental Departments, semi-government organizations and SectorRegulatory Authorities, is appointed the responsibility for the approval and endorsement of the

Abu Dhabi EHS Registration Scheme and all components therein, including this EHSProfessional Entity Registration Mechanism.

(b) The EHS Higher Committee shall oversee, and remain responsible for, the implementation of the Abu Dhabi EHS Registration Scheme and all components therein, including this EHSProfessional Entity Registration Mechanism.

(c) The EHS Higher Committee shall consider all recommendations for endorsement presented bythe EHS Registration Committee and provide a written response.

(d) The EHS Higher Committee shall, and where appropriate or required, have final decision on anymatter related to this EHS Professional Entity Registration Mechanism.

(e) The EHS Higher Committee may, at any time and at its own discretion, engage the expertise,advice or services of any individual or organization not currently represented on the EHS HigherCommittee to assist with decision making or implementation. Any individual or organizationengaged by the EHS Higher Committee shall be subject to the conflict of interest clause asprescribed in Section 9.3 of this mechanism.

2.2 EHS Registration Committee

(a) The EHS Registration Committee shall be comprised of Technical experts from keyGovernmental Departments, semi-government organizations and Sector Regulatory Authorities.Its composition, duties / responsibilities and work rules shall be reviewed and approved by theEHS Higher Committee.

(b) The EHS Registration Committee activities shall be regulated by the EHS RegistrationCommittee bylaws issued by the Higher Committee represented by the Higher CommitteeChairman. The EHS Registration Committee decisions shall be made by majority voting asstipulated in Committee bylaws.

(c) The EHS Registration Committee shall be responsible to conduct technical reviews of thefollowing topics as often as is necessary, but in any case, at least annually:

(i) Categories, Fields of Work and Types for EHS Professional Entity Registration;

(ii) Mechanisms for EHS Professional Entity Registration;

(iii) Criteria for EHS Professional Entity Registration;

(iv) Time frames and any transitional provisions for EHS Professional Entity Registrationimplementation; and

(v) Summary reports and statistics on EHS Professional Entity registrations (includingapplicant approvals / non-approvals and complaints) to the EHS Higher Committee.





(d) The EHS Registration Committee shall make modifications and improvements on any or all ofthe above as often as is necessary and present any recommendations for change or

improvement to the EHS Higher Committee for approval and endorsement.

(e) The EHS Registration Committee shall review, and, where appropriate, endorse therecommendations presented by the AD EHS Center on EHS registration Categories, Fields ofWork, and Types to be opened for or withdrawn from registration, and timeframes forimplementation.

(f) For registration Fields of Work and Types that are open for registration, the EHS RegistrationCommittee shall:

(i) review, and where appropriate, endorse the recommendations presented by the AD EHSCenter on the approval or non-approval of applications for registration of entities;

(ii) review and consider any reasonable complaint or appeal formally made by an organization,or by an individual on the organization’s behalf, with regard to the EHS Professional Entity’sregistration and subsequent decision, which may include, but not limited to, rejection for aField of Work, acceptance of document(s), or assigned Grade Level;

(iii) provide a written decision for any reasonable complaint or appeal; and

(iv) in accordance with the EHS Registration Committee by-laws, forward any complaint orappeal to the EHS Higher Committee for decision, if and when, a majority vote on thecomplaint or appeal resolution is not achieved. The decision of the EHS Higher Committeeshall be final.

(g) The EHS Registration Committee may, at any time and at its own discretion, engage the

expertise, advice or services of any individual or organization not currently represented on theEHS Registration Committee to assist with decision making or implementation. Any individual ororganization engaged by the EHS Registration Committee shall be subject to the conflict ofinterest clause as prescribed in Section 9.3 of this mechanism.

2.3 AD EHS Center

(a) The AD EHS Center, in coordination with other relevant authorities, shall identify EHSProfessional Entity Categories, Fields of Work and Types to be opened for or withdrawn fromregistration; identify associated timeframes for implementation, and present recommendations tothe EHS Registration Committee for approval and endorsement.

(b) The AD EHS Center shall develop, maintain and manage the electronic EHS RegistrationWebsite.

(c) For registration Fields of Work and Types that are open for registration, the AD EHS Centershall:

(i) receive, review and assess all applications submitted by, or on behalf of, an EHSProfessional Entity;

(ii) ensure that all applications received, inclusive of all related documents and informationpertaining, are kept confidential at all times;





(iii) review each application and all subsequent documents submitted by, or on behalf of, theapplicant, using the criteria as set forth for the particular Field of Work and EHS ProfessionalEntity type for which the applicant has applied;

(iv) raise recommendations for approval or non-approval of the applicant to the EHSRegistration Committee for consideration and decision;

(v) arrange EHS Registration Committee meetings as often as is necessary, but in any case, atleast monthly. Records and minutes shall be recorded and maintained for any and allmeetings;

(vi) upon receiving notification of approval/non-approval from the EHS Registration Committeeinform the applicant, in writing, of the successful or unsuccessful outcome of entity’s application;

(vii) prepare the successful Entity’s certificate which shall clearly state the Entity Type and theassociated Field(s) of Work and Grade Level(s) for which the applicant is registered; and

(viii) receive appeals made by the applicants on results of their registrations, assess theirvalidity, and forward those justified to the Registration Committee for review and decision.

(d) The AD EHS Center shall conduct an initial investigation of all reasonable and legitimatecomplaints or enquiries with regard to the registration mechanisms and/or registration criteria,resolve such complaints or enquiries where / if possible, or forward them to the EHS RegistrationCommittee for review, investigation and decision.

(e) The AD EHS Center shall conduct an initial investigation of all reasonable and legitimatecomplaints made by individuals or entities with regard to the performance of registeredProfessional Entities and/ or their employees, and forward them to the EHS RegistrationCommittee for review, investigation and decision.

(f) The AD EHS Center shall monitor and advise the EHS Registration Committee of any emergingor outstanding issues. Upon written response, and directions by, the EHS RegistrationCommittee, the AD EHS Center shall modify the affected registration mechanisms and/orregistration criteria.

(g) The AD EHS Center shall prepare periodic reports for submission to the EHS RegistrationCommittee and EHS Higher Committee Chairperson/s.

(h) The AD EHS Center may, at any time and at its own discretion, engage the expertise, advice orservices of any individual or organization not currently employed by the AD EHS Center to assistwith decision making or implementation. Any individual or organization engaged by the AD EHSCenter shall be subject to the conflict of interest clause as prescribed in Section 9.3 of this

mechanism.

2.4 Applicant

(a) The applicant shall complete all sections of the registration application, and provide all requiredinformation and documents, in good faith and in a truthful manner.

(b) An officially authorized signatory authority of the applying entity shall sign the Code of Conductbefore consideration will be given to the application.







3. Terms and Definitions

(a) Applicant – Any person who is authorized by his or her respective EHS Professional Entity toprepare and submit the EHS Professional Entity Registration application on behalf of theorganization.

(b) Auditor - An auditor who is certified to an international standard and/or has demonstrableauditing experience and qualifications in conducting EHS audits.

(c) Certification Body – An EHS Professional Entity that meets the manpower and projectexperience and necessary certification requirements and is accredited by an internationalaccreditation body to provide certification services in the predefined Fields of Work.

(d) Consultancy Office – An EHS Professional Entity that meets the manpower and projectexperience requirements to provide general and specialized services in the predefined Fields ofWork.

(e) Entity Type – An entity type is the term used to group the EHS Professional Entities based on thetype of professional EHS services they provide, such as consulting office, training provider andcertification body. Refer to Section 4.1 of this mechanism.

(f) Existing EHS Professional Entity – Refers to any EHS Professional Entity with EHS activities orduties in the Emirate of Abu Dhabi in a particular Field of Work at the time the Field of Work isopened for registration.

(g) Field of Work – Predefined environment, health and/or safety related area of expertise orpractice for which a specified license, accreditation, certificate, qualification or the like isrequired.

(h) Generalist – An EHS practitioner who is competent to undertake a range of generalenvironmental, health and/or safety practices as they relate to the environmental, health andsafety management systems and the predefined Fields of Work.

(i) Practitioner – Refers to any EHS Generalist, Auditor or Technical Specialist.

(j) Practitioner Type – A practitioner type is the term used to group the EHS Practitioners based onthe type of professional EHS services they provide, such as general, auditing and specialist.

(k) Professional Entity – Refers to any private company, office, organization or similarly incorporatedbodies providing EHS services.

(l) Registration Category – A Registration Category is the term used to group a number of relatedEHS Fields of Work. Refer to Section 4.2 of this mechanism.

(m) Sector of Experience – Refers to any of the sectors identified by the EHS Center and / orregulated by a nominated Sector Regulatory Authority.

(n) Technical Specialist – An EHS Practitioner who is competent to undertake specific technicalactivities as they relate to environmental, health and safety management systems.





(o) Training Provider – An EHS Professional Entity that meets the manpower and project experiencerequirements to provide general and specialized vocational training services in the predefinedFields of Work.





4. Classification of EHS Professional Entities

4.1 EHS Professional Entity Registration Categories

(a) The Abu Dhabi EHS Professional Entity Registration Mechanism shall recognize two entityregistration categories:

(i) Environment, Health and Safety Management Systems; and

(ii) Occupational Health and Safety (OHS) specialized.

(b) The Abu Dhabi EHS Center may, with the approval of the EHS Registration Committee, changethe above entity registration Category, divide it in Subcategories as and when needed, ornominate others.

4.2 EHS Professional Entity Types and Grades

(a) The Abu Dhabi EHS Professional Entity Registration Mechanism shall recognize three types ofEHS Professional Entities:

(i) EHS Consultancy Office;

(ii) EHS Training Provider; and

(iii) EHS Certification Body.

(b) In alignment with requirements of established international EHS certification / professionalmembership schemes, each EHS Consultancy Office and EHS Training Provider shall beawarded one of three grade levels for each field of work it applies for, while there is no Gradingfor the EHS Certification Bodies, as indicated in the table below:

EHS Professional Entity Type

EHS Consultancy Office EHS Training Provider EHS Certification Body

Grade A Grade A

N/AGrade B Grade B

Grade C Grade C

* Refer to Schedule C for Grade Determining Requirements.* Grades are assigned for each field of work within a registration type.

(c) The Abu Dhabi EHS Center may, with the approval of the EHS Registration Committee, changethe above Professional Entity Types and Grades or nominate others.

4.3 Fields of Work

(a) Environment, Health and Safety Fields of Work subject for registration shall be defined andannounced by the AD EHS Center with the approval of the EHS Registration Committee.





5. Registration Requirements

5.1 Setting of Requirements

(a) A Requirements Matrix has been developed, which meets the AD EHSMS RegulatoryFramework and industry requirements and is aligned with select international EHS certification /professional membership schemes, to define the key minimum requirements for registration ineach of the EHS Professional Entity Registration Categories and Types identified in Section 4;and to define requirements for assigning the associated grades. The requirements stipulated aredocumented in Schedules B and C, attached.

(b) The requirements as set forth by this Mechanism for each respective Registration Type and Fieldof Work relate to various attributes that would reasonably be expected of an EHS ProfessionalEntity operating within the identified Registration Type and Field of Work. These may include,but are not limited to, an Entity’s project experience, academic and professional qualifications ofemployees and capability in delivering Environment, Health and Safety services in a particularField of Work.

(c) Subject to the approval of the EHS Registration Committee and the EHS Higher Committee, the Abu Dhabi EHS Center shall:

(i) where required, modify or update requirements for registration under each EHSProfessional Entity Category, Type, and Field of Work;

(ii) set required application fees; and

(iii) define / modify / update processes for application, review, assessment and communicationwith applicants.

(d) In addition to the requirements stipulated in (a) above, an applicant entity may request that theinternational certification it has received be a recognized Certification, and as such be acceptedby the AD EHS Center. In such cases:

(i) the applicant shall submit a copy of the Certificate together with the contact information ofthe organization that has provided the certification for which consideration is being sought;

(ii) the AD EHS Center shall evaluate the certification scheme thus identified to determine itsacceptability to the International Certification and / or Membership requirements stipulatedin Schedule B; and

(iii) if acceptability is established, the AD EHS Center shall amend Schedule B as required andassess the applicant accordingly.

5.2 General Requirements

(a) Any EHS Professional Entity wishing to perform EHS works or tasks in the Emirate of Abu Dhabishall be registered to do so in accordance with this EHS Professional Entity RegistrationMechanism.

(b) All applications shall be submitted as prescribed in Section 6 - Applying for Registration.

(c) All applications shall be accompanied by documentation and information covering the generalrequirements stipulated in Schedule B - EHS Professional Entity General RegistrationRequirements, and the grade determining requirements stipulated in Section 5.3.





(d) The supporting documentation shall include the completed Project Summary Form detailing therelevant project experience in the Field(s) of Work for which the registration is sought. Refer toProject Experience Form M.

Note: The AD EHS Center shall only notify the applicant of missing or invalid documentation. Itis not the responsibility of the AD EHS Center to provide recommendations or suggestionas to which documents are required for the applicant.

(e) The application fees, if prescribed by the AD EHS Center, shall be received in full prior toassessment of the application.

(f) The AD EHS Center may, at its own discretion, request additional information or the originals ofsubmitted documents during the evaluation process.

(g) The AD EHS Center may, at its discretion, invite a representative of the applying Entity for aninterview during the evaluation process.

5.3 Grade Determining Requirements

(a) Grade levels, if applicable, shall be assigned to each Entity Type and Field of Work for which theapplicant entity has applied, and for which sufficient evidence has been provided, in accordancewith the Grades identified in Section 4.1.

(b) All EHS Consultancy Office and Training Provider applications shall be assessed against thecriteria prescribed in:

(i) Schedule C, which includes the EHS Professional Entity Grade Determining Requirements;and

(ii) any amendment of Schedule C, including addition or removal of manpower, projectexperience and international certification requirements as prescribed in Section 5.1 (d).

(c) The applicant entity may receive a grade level for as many combinations of entity registrationTypes and Fields of Work the Entity has applied for, and in which it is deemed qualified andcompetent based on the evidence provided. However, only one grade level shall be assigned percombination of Professional Entity Type and Field of Work at any one time for a particular Entity.

(d) Appointed grade levels shall remain valid until such time as:

(i) the applicant entity re-registers and is able to provide adequate evidence that justifies agrade change for any particular Entity Type and / or Field of Work;

(ii) the EHS Center has just cause to revoke or lower the grade level for any particular EntityType and / or Field of Work; or

(iii) the registration certificate expires and there is no evidence of renewal.

(e) An applicant entity may, if it has reasonable and justifiable grounds to demonstrate that thegrading level has been assessed incorrectly, appeal to have the assessment reviewed. Refer toSection 7.7 for Appeals.





6. Applying for Registration

6.1 Application Process

(a) All applications shall be received through the AD EHS Center e-system located on the AD EHSCenter website.

(b) The AD EHS Center shall post, and make readily available on the webpage, any updates orchanges to the EHS Professional Entity Categories, Types and Fields of Work that need to beregistered with the Center and the criteria and/or requirements of the registration mechanism,process or any part thereof.

(c) In reviewing or using the information or forms on the AD EHS Center webpage, the applicantshall presume that:

(i) the criteria and requirements of the EHS registration system posted on the webpage arecurrent, and shall be used for assessment at the time applicant submits the application;and

(ii) all instructions posted on the webpage are current and will need to be followed throughoutthe application process.

(d) The applicant shall clearly indicate which Professional Entity Type(s) and Field(s) of Work theentity is applying for and provide sufficient documents and information to support entityapplication for each Type and Field of Work.

Note: The AD EHS Center shall only assess the documents provided by the applicant against theProfessional Entity Type(s) and Field(s) of Work indicated by the applicant. It is not theresponsibility of the AD EHS Center to appoint grading levels for Professional EntityType(s) and Field(s) of Work not indicated by the applicant in the application.

(e) All applications shall be date and time labelled upon submission.

(f) The application, and all subsequent supporting documents related to the application, shall beassessed in accordance with the criteria and requirements at the time the application wassubmitted to the AD EHS Center.

(g) In the case that the criteria and/or requirements have changed after an application and allsupporting documents have been submitted, the previous criteria and/or requirements shallapply.

(h) In the case that an applicant has saved the application to be completed at a later date, it is the

responsibility of the applicant to ensure that the application finally submitted meets any updatesof the criteria and/or requirements since the application was saved.

(i) In the case that an application was submitted after being saved in the system, but criteria and/orrequirements have changed between the time the application commenced and the time theapplication was submitted, the updated criteria and/or requirements shall apply and theapplication and all subsequent support documents shall be assessed against the updated criteriaand requirements.





(j) In the case that an application was submitted, however further supporting documents are stillrequired to complete the application an d the criteria and/or requirements have been updatedbetween times of the initial submission and the submission of the further supporting documents,the previous criteria and/or requirements shall apply.

6.2 Completing the Application Form

(a) The e-application form shall be completed in full.

(b) All fields of the application form that are marked with an asterisk ‘*’ are mandatory and shall beprovided. Any field that does not have an ‘*’ shall be considered optional but recommended.

(c) All mandatory fields shall be completed to allow for the application process to move forward. Any mandatory fields that are not complete will be highlighted once the “Submit” option isselected to indicate the mandatory fields that still need to be completed.

(d) If required, the application form may be saved to be completed at a later time.

Note: The applicant must be aware of stipulations of Section 6.1 above with regard to potentialimpacts of a change in criteria and/or requirements over the period the application is saved.

6.3 Submitting the Application and Payment of Applicable Fees

(a) Once the applicant has completed the application form and provided all relevant supportingdocuments, the applicant may submit the application and proceed to pay the required applicationfee, if required, and certificate delivery charge through the electronic payment module.

(b) No application can be submitted without the concurrent payment of any relevant application fee

and certificate delivery charges, as prescribed by the AD EHS Center.

(c) All / any application fees and charges shall be paid using the e-registration system by way of amajor credit card.

(d) All successfully submitted applications shall be electronically date and time labelled.

(e) The applicant shall receive confirmation that the application has been submitted. Thisconfirmation is strictly meant to inform of the application being successfully submitted, and in noway suggests or confirms that the applicant is registered. Refer to Section 7.1 below with regardto the Assessment Process.





7. Assessment

7.1 Assessment Process

(a) The Assessment Process shall be in two stages, which may, at the discretion of the AD EHSCenter, be run simultaneously or consecutively.

(b) The two stages shall include:

(i) confirmation that all information and documents required for carrying out the technicalassessment are indeed submitted, complete and available; and

(ii) detailed assessment of the application and its supporting documents against the criteriaand requirements for registration within each Professional Entity Type and Field of Workthe applicant has applied for.

7.2 Checking Document Adequacy

(a) Upon submission of the application and its supporting documents, the AD EHS Center shallreview the application to ensure:

(i) information provided in the application form is complete and appears to be valid;

(ii) all documents indicated to be uploaded are attached, legible and appear to be valid; and

(iii) any required application fees and certificate delivery charges has been received.

(b) Only complete applications shall be advanced to detailed assessment of the application and theirsupporting documents against the pre-established criteria for registration.

(c) In the case that information received is inadequate or a document has not been successfullyuploaded, is illegible, requires clarification or is no longer valid, the applicant shall be notified toprovide / upload the correct requirements (see Section 8 – Communications).

Note: Checking information and document adequacy shall not be used to introduce any newinformation or documentation related to grade determining requirements. The review,assessment and grade determination shall be purely based on originally suppliedinformation and supporting documents.

(d) The AD EHS Center shall, at its discretion, prescribe a maximum period of time for applicationsto be held in the system until the additionally required documents or information is provided bythe applicant. Applicants failing to provide the additionally required documents within the holding

period thus prescribed will have to submit fresh applications. In these cases, any application feesalready paid will not be refunded by the AD EHS Center.

7.3 Assessment and Grade Determination

(a) Assessment for registration and grade determination shall be carried out:

(i) only for registration Type(s) and Field(s) of Work for which the applicant had explicitlyapplied for;

(ii) for each required registration Type and Field of Work independent of any other registrationType(s) or Field(s) of Work for which the applicant had applied for; and





(iii) strictly based on the evidence provided by the applicant for each registration Type andField of Work.

(b) Assessment per registration Type and Filed of Work shall be made against the criteria prescribed

in the following, as applicable:

(i) Schedule B.- EHS Professional Entity General Registration Requirements;

(ii) Schedule C –EHS Professional Entity (Consultants and Training Providers) GradeDetermining Requirements; and

(iii) any amendment of Schedules B or C, including addition or removal of manpower, projectexperience and international certification requirements as prescribed in Section 5.1.

(c) To ensure proper assessment, the AD EHS Center may, at its discretion:

(i) request additional information or the originals of submitted documents; and / or

(ii) invite the applicant entity representative for an interview with regard to their application to

confirm and/or clarify contents of the application and/or supporting documents.

(d) Registration grades shall be assigned to each successful applicant such that:

(i) a grading of A, B, or C is appointed to Consultancy Office and Training ProviderRegistration Types and Field of Work for which the applicant provided the necessaryevidence of qualification and/ or competence;

(ii) the grade level thus appointed shall apply only to the relevant registration Type and Field ofWork; and

(iii) only one grade level is appointed to each combination of registration Type and Field ofWork.

7.4 Assessment Review and Approval

(a) Results of assessment of all applications shall be forwarded with recommendations for approvaland assigned grade, or non-approval and the reason for non-approval, to the EHS RegistrationSystem Manager.

(b) The EHS Registration System Manager shall:

(i) appoint System Officers to carry out a review of the applications in accordance with section7.3 of this mechanism;

(ii) review the assessment process to ensure this Mechanism was followed correctly;

(iii) request further assessment if required;(iv) compose a Recommendation List of all applications showing the final recommendation for

each applicant;

(v) present the Recommendation List to the EHS Registration Committee for final approval;and

(vi) provide the EHS Registration Committee, where required, with all required evidence relatedto the application and assessment.

(c) The EHS Registration Committee may, at its discretion,





(i) review any application;

(ii) review the assessment process followed to determine the relevant recommendations;

(iii) request further information prior to making a decision;

(iv) request further assessment of any application;

(v) endorse the recommendations of the AD EHS Center for approval or non-approval of anyapplication; and / or

(vi) decline the recommendations of the AD EHS Center for approval or non-approval of anyapplication, providing justification for such decisions.

(d) The AD EHS Center shall document the deliberations and decisions of the EHS RegistrationCommittee.

7.5 Communication of Outcomes

(a) All decisions made with regard to the assessment of applications shall be communicated to theapplicant via the e-mail and electronic notification system described in Section 8.

(b) For each approved registration, the AD EHS Center shall inform the applicant of:

(i) each combination of Professional Entity Type, Field of Work and (where applicable)assigned Grade Level in which the entity has been registered; and

(ii) the date of registration.

(c) For each non-approved registration, the applicant shall be informed of:

(i) the reasons for non-approval; and

(ii) the appeals process and the justifiable grounds for appeal. Refer to Section 7.7 withregard to Appeals.

7.6 Issue of Registration Certificates

(a) An EHS Professional Entity Registration Certificate shall be issued to the EHS ProfessionalEntity upon successful registration in at least one Professional Entity Type and Field of Work.

(b) The EHS Professional Entity Registration Certificate shall indicate, as applicable:

(i) the trade name of the EHS Professional Entity;

(ii) the entity registration number;(iii) the registration issue date;

(iv) the registration expiry date;

(v) the trade license number;

(vi) the registered Professional Entity Type(s);

(vii) the registered Professional Entity Filed(s) of Work; and

(viii) the assigned Grade Level(s).





(c) The EHS Professional Entity is responsible to report to the AD EHS Center any discrepancybetween the information that appears on the Registration Certificate and the communication sentto the Entity email account and User Inbox. In the case of a discrepancy, the informationregistered with the AD EHS Center and communicated to the User electronically shall prevail.

(d) The Registration Certificate shall not be altered in any manner. Any alternation, or attempt to doso, shall render the certificate invalid and subject to further remedial or punitive action, at thediscretion of the AD EHS Center.

(e) The Registration Certificate shall remain the property of the AD EHS Center, who may, with justcause, revoke or recall the Registration Certificate at any time.

(f) Unless revoked or recalled by the AD EHS Center, the Registration Certificate shall be retainedby the EHS Professional Entity and made available upon request by the AD EHS Center or otherparties.

(g) Any lost, stolen, damaged or otherwise altered Registration Certificate shall be reportedimmediately to the AD EHS Center.

(h) The requests for the replacement Registration Certificates shall be made via email to the ADEHS Center using the “Contact Us” option of the AD EHS Center website.

(i) Replacement of Registration Certificates shall be subject to any replacement fee prescribed bythe AD EHS Center.

(j) The replacement of a Registration Certificate that contains information other than that providedby the EHS Professional Entity during the application process shall not be subject to areplacement fee.

(k) If the Registration Certificate expires and is not renewed, the Certificate holder shall refrain fromusing the expired Certificate. Violations shall be subject to the enforcement action permitted byapplicable laws.

7.7 Appeals

(a) An applicant Entity may file an appeal with the AD EHS Center within 20 working days from thedate of receipt of the approval / non-approval notification from the AD EHS Center if the applicanthas reasonable justification to believe:

(i) the application has not been assessed in accordance with this Mechanism; or

(ii) the assigned grade level for a particular combination of Registration Type and Field ofWork is incorrect.

(b) The appeal filed by the applicant shall provide clear justification and supporting evidence as towhy the EHS Professional Entity reasonably believes that:

(i) this Mechanism was not followed correctly; or

(ii) the supporting documents the Entity provided support assignment of a higher grade.

(c) The appeal process shall not be used as a means to introduce new documentation that theapplicant did not provide initially. Consequently:





(i) the omission of any documents by the applicant at the application stage shall not begrounds for appeal; and

(ii) in case the applicant wishes the Entity application to be re-assessed based on documents

that were not submitted with the initial application, the applicant shall apply as a newapplicant. Application shall be subject to any fees and charges prescribed by the AD EHSCenter.

(d) The AD EHS Center shall review each appeal that is filed for legitimacy and validity, and shallprovide an initial response, in writing, to the applicant, based on (c) above. In its response the

AD EHS Center shall state their decision to either:

(i) proceed with the appeal, together with the expected date for a decision, or

(ii) deny the appeal, together with clear justifications for denial.

(e) The EHS Registration System Manager shall prepare and present any accepted appeal, with allsupportive evidence, to the EHS Registration Committee for decision.

(f) If, after the appeal the applicant is still not successful, the applicant may, at a later date once allrequirements have been fulfilled, re-apply as a new applicant.





8. Communications

8.1 Registered User Inbox

(a) Every applicant who applies for registration through the AD EHS Center Registration Systemshall be assigned a personal EHS Professional Entity User Inbox accessible through the EHSregistration website.

(b) The EHS Professional Entity User Inbox is a tool to only receive communications from the ADEHS Center and, therefore all communications to the AD EHS Center (e.g., complaints, appealsenquiries, requests for information, etc.) shall be through the ‘Contact Us’ feature of the AD EHSCenter website.

8.2 Updates, Notifications and Announcements

(a) Notifications related to applications in progress shall be sent by the AD EHS Center to the e-mail

address specified by the applicant at the time of application.

(b) The AD EHS Center shall prepare updates on the EHS Registration Scheme and distribute themat regular intervals or when required, to all EHS Professional Entities registered with the AD EHSCenter or to specified types of registered professional entities.

(c) These updates may contain information relating to the AD EHS Center and / or EHS RegistrationScheme announcements, updates, forums, etc.

(d) The AD EHS Center shall post and deliver updates and other announcements to the registeredapplicants through their Entity User Inboxes, e-mail addresses, on the registration webpage or acombination of these.

(e) The applicant (EHS Professional Entity) shall be responsible for keeping up to date with allupdates, notifications and announcements posted by the AD EHS Center.





9. Maintaining Registration

9.1 Renewal of Registration

(a) The EHS Professional Entity’s registration with the AD EHS Center shall remain valid for onecalendar year from the date of issuance of the Registration Certificate.

(b) Every Entity wishing to maintain registration under the EHS Registration Scheme shall submit anapplication for registration renewal within one month BEFORE the expiry date of registration.Requirements of Schedules B and C shall apply.

(c) At the discretion of the AD EHS Center, and as approved at the time by the EHS RegistrationCommittee, applications received after the expiry date shall be:

(i) treated as new applications; and

(ii) subject to a new application fee, if and as prescribed by the AD EHS Center.

(d) Registration renewal applications shall be accompanied with the Professional Entity ProjectExperience Form M.

9.2 EHS Professional Entity Project Experience

(a) Each EHS Professional Entity shall maintain a record of its Project Experience. A downloadableversion of the EHS Professional Entity Project Experience form is available in the EHSProfessional Entity application e-form of the EHS Registration System.

(b) Every EHS Professional Entity is required to complete the EHS Professional Entity ProjectExperience form within one calendar year between the date of initial registration or renewalregistration with the AD EHS Center and the date of expiry of registration.

(c) Every EHS Professional Entity is required to provide the details of all projects undertaken in theregistered Field(s) of Work as stipulated in the form.

9.3 Conflict of Interest

(a) No EHS Professional Entity shall engage in:

(i) the auditing of an EHSMS or related components in which the Entity has been involved,either at development or implementation stage;

(ii) the certification of an EHSMS or related components in which the Entity has been involved,either at development, implementation or audit stage; or

(iii) other EHS related work where a conflict of interest exists.

(b) An EHS Professional Entity may register as a Certification Body and a Consultancy office only ifthe EHS Professional Entity applies separately for Consultancy Office registration andCertification Body registration using separate trade licenses.

(c) Each EHS Professional Entity:

(i) shall strive to avoid any actual or perceived conflict of interest;





(ii) may seek a determination from the AD EHS Center when in doubt;

(iii) shall remain bound and liable for its Conflict of Interest obligations even in the absence ofclarification from the AD EHS Center; and

(iv) shall complete and submit the EHS Professional Entity Declaration and Code of Conductas detailed in Section 9.3 below. This form shall legally bind the EHS Professional Entity tothe conflict of interest provisions within this mechanism.

(d) Upon request by the EHS Professional Entities or other concerned stakeholders, the AD EHSCenter shall:

(i) assess perceived conflicts of interest on a case by case basis;

(ii) review and assess all necessary information with regard to each perceived conflict ofinterest; and

(iii) inform the EHS Professional Entity and / or other stakeholder affected, in writing, of itsdecision with regard to each perceived conflict of interest.

(e) The AD EHS Center shall base its determination on the information provided by the EHSProfessional Entity and other relevant stakeholders, if necessary. Any omission, fraudulent orinaccurate information provided by the EHS Professional Entity at the time of the assessment orrevealed by the AD EHS Center after the fact, may result in revocation or demotion of grade leveof the EHS Professional Entity registration status.

(f) Where the AD EHS Center has determined a conflict of interest, the application for registrationas an EHS Professional Entity shall be considered invalid.

(g) Where the AD EHS Center has determined that a potential conflict of interest has occurred in theproduction of the work submitted by the EHS Professional Entity to the client, SRA, AD EHS

Center or any other stakeholder, and this potential conflict of interest has not been declared tothe AD EHS Center, the completed work shall be considered invalid until such time as it can bedetermined if an actual conflict of interest exists. Refer to Section 9.5 (f) of this mechanism.Should it be determined that a conflict of interest does exist, all work shall cease immediately.

Any completed work may be considered invalid and may result in the revocation of the EHSProfessional Entity registration.

(h) Any employee of the AD EHS Center, member of the EHS Registration Committee and/or theEHS Higher Committee, or technical expert engaged by the AD EHS Center, the EHSRegistration Committee or the EHS Higher Committee who has a conflict of interest with anentity registration shall declare this conflict of interest and be removed from the decision makingprocess where the conflict of interest exists.

9.4 Code of Conduct

(a) Every entity registering under the EHS Registration Scheme shall adhere to the AD EHSProfessional Entity’s Code of Conduct (Schedule E).

(b) The AD EHS Center shall not register any entity in any Field of Work until such time as the Codeof Conduct is agreed, signed and uploaded with the application by a person officially authorizedto do so on behalf of the EHS Professional Entity.





9.5 Complaints about Registered EHS Professional Entities

(a) Any person or organization may register a complaint through the AD EHS Center website withregard to the professional conduct or performance of an EHS Professional Entity.

(b) Every complaint shall be reviewed by the EHS Registration System Manager who shalldetermine the legitimacy and validity of the complaint.

(c) The EHS Registration System Manager shall initiate an investigation into all complaintsdetermined, on the merits of the complaint, to have justifiable and verifiable cause for thecomplaint.

(d) The AD EHS Center may, at its own discretion, use any means within its authority to investigateand conclude to a level beyond a reasonable doubt the facts of the complaint.

(e) The AD EHS Center shall, upon conclusion of the investigation, make recommendation to the

EHS Registration Committee with regard to necessary action, if any, against the EHSProfessional Entity.

(f) In the case that an investigation reveals, with sufficient objective evidence, that an EHSProfessional Entity did not act in good faith or is in breach of the Code of Conduct and Conflict ofInterest provisions of this Mechanism, the AD EHS Center may recommend to revoke or denyrenewal of the EHS Professional Entity’s r egistration.

(g) The EHS Registration Committee shall consider the recommendations of the AD EHS Centerand make the final decision on the recommended actions, if any.

9.6 Updating the Registration prior to Registration Renewal

(a) The EHS Professional Entity may wish to update the registration details such as registration typeand field of work, manpower qualifications, and company information prior to renewal.

(b) In such cases, the EHS Professional Entity authorized person shall directly contact the AD EHSCenter with a request for permission to electronically update the registration details with thereasons for this request.

(c) The AD EHS Center shall allow the electronic update if and when the reasons for such requestsare justified and if failure to update will have an impact on the business activities of the EHSProfessional Entity or its registration validity.

(d) Updates shall be subject to any application fees and / or certificate delivery charges prescribedby the Center.





10. Register of Approved EHS Professional Entities

10.1 Public Register

(a) A Public Register of EHS Professional Entities shall be developed by the AD EHS Center.

(b) Subject to recommendations of the AD EHS Center and approval of the EHS RegistrationCommittee for publishing, the Public Register shall include:

(i) EHS Consultancy Offices;

(ii) EHS Training Providers; and

(iii) EHS Certification Pr`oviders.

(c) For any registered EHS Professional Entity, the AD EHS Center:

(i) shall ensure that only necessary information is provided in the Public Register;

(ii) shall only confirm, to any inquiring person or organization, that an EHS ProfessionalEntity’s registration status is accurate and in good standing;

(iii) shall not provide, to any inquiring person or organization, recommendation, opinion,suggestion or any other influencing comment with regard to the EHS Professional Entity;and

(iv) shall not be responsible or liable for any damage to the environment, harm to human healthor safety as a result of the actions of the registered EHS Professional Entity or itsemployees.

10.2 Search Engine

(a) The EHS Registration webpage shall provide the Public Register in a sortable and searchableformat to allow for ease and efficiency when searching for a particular Professional EntityCategory, Professional Entity Type, Professional Entity Field of Work, Grades Levels, and Sectorof Experience.





11. Transitional Provisions

11.1 Phased Development and Implementation

(a) The AD EHS Center shall implement a phased approach for the registration of EHS ProfessionalEntities.

(b) The AD EHS Center, at its initiation and with the approval of the EHS Registration Committee,may open one or more Fields of Work for registration within specified transition periods.

(c) The Entity Types and Fields of Work that are open for registration at any time shall bedocumented and communicated as follows:

(i) the Types and Fields of Work shall be documented in an updated and dated version ofSchedule D of this document;

(ii) copy of the updated Schedule D shall be posted on the EHS Registration webpage;

(iii) copy of the updated Schedule D shall be distributed to all registered EHS ProfessionalEntities as described in Section 8 - Communications; and

(iv) new requirements shall be publicized by the AD EHS Center by other available means,including the media and communications with EHS Sector Regulatory Authorities.

(d) The AD EHS Center shall provide reasonable notice to EHS Professional Entities - via the ADEHS Center website, email notifications, or any other forum deemed appropriate by the AD EHSCenter - prior to the opening of registration for particular Fields of Work to inform EHSProfessional Entities of registration requirements that will be forthcoming.

(e) All existing EHS Professional Entities within any particular Field of Work that is opened for

registration shall be required to submit an application for registration within the correspondingstipulated transition period.

(f) This Transition Period shall apply to EHS Professional Entities which, at the time of the Field ofWork registration opening, were actively engaged in the Emirate of Abu Dhabi in EHS activitiesin that particular Field of Work.

(g) This Transition Period shall not apply to any EHS Professional Entity which, at the time of theField of Work registration opening, was not actively engaged in the Emirate of Abu Dhabi in EHSactivities in that particular Field of Work. In these cases, the EHS Professional Entity shall notcommence any EHS activities related to the predefined Field of Work until registration with the

AD EHS Center has been achieved.

11.2 Initial Roll out

(a) The EHS Registration Scheme shall commence with the registration of EHS Consultancy Officesand Certification Bodies as stipulated in Schedule D, in view of the following:

(i) the Center is already implementing a scheme for the registration of Consultancy Officesand Certification Bodies;

(ii) the majority of EHS Consultancy Offices currently registered with the AD EHS Center areregistered under a single Field of Work (EHS Consultancy & EHSMS Development andImplementation); and







12. References

Academy of Board Certified Environmental Professionals, ABCEP, 2011, Certification, [online]

Available at: < http://www.abcep.org/certification_program.html> [Accessed May 2011]

AD EHS Center, 2012, 8.0 – AD EHS Practitioner Registration Mechanism, Abu Dhabi: AbuDhabi Environment, Health and Safety Center

Board of Canadian Registered Safety Professionals, BCRSP, 2011, Qualifying For YourProfessional Designation, [online] Available at:<http://www.bcrsp.ca/designation.html#Registration> [Accessed May 2011]

Board of Certified Safety Professionals, BCSP, 2011, Associate Safety Professionals, [online] Available at: <http://www.bcsp.org/asp> [Accessed May 2011]

Board of Certified Safety Professionals, BCSP, 2011, Certified Safety Professionals, [online] Available at: <http://www.bcsp.org/csp> [Accessed May 2011]

Board of Certified Safety Professionals, BCSP, 2011, Occupational Health and SafetyTechnologist, [online] Available at: < http://www.bcsp.org/ohst_clcs> [Accessed May 2011]

Environment Agency Abu Dhabi, 2010, Standard Operating Procedures for Registration ofEnvironmental Consultancy Offices in Abu Dhabi, Abu Dhabi, issued on 16 June 2010

Environment Institute of Australia and New Zealand, EIANZ, 2011, Membership Categories ,[online] Available at:<http://www.eianz.org/membershipinfo/membership-categories> [AccessedMay 2011]

Institute of Environmental Management and Assessment, IEMA, 2011, Associate Membership,[online] Available at: < http://www.iema.net/membership/individual/associate> [Accessed May2011]

Institute of Environmental Management and Assessment, IEMA, 2011, Affiliate Membership,[online] Available at: < http://www.iema.net/membership/individual/affiliate> [Accessed May2011]

Institute of Environmental Management and Assessment, IEMA, 2011, Full Membership, [online] Available at: < http://www.iema.net/full> [Accessed May 2011]

Institute of Environmental Management and Assessment, IEMA, 2011, Graduate Membership,[online] Available at: <http://www.iema.net/membership/individual/graduate> [Accessed May2011]

Institute of Environmental Management and Assessment, IEMA, 2011, What CharteredEnvironmentalist Means for IEMA Members, [online] Available at: <http://www.iema.net/membership/individual/cenv> [Accessed May 2011]





Institution of Occupational Safety and Health, IOSH, 2011, Membership categories, [online] Available at:http://www.iosh.co.uk/membership/about_membership/membership_categories.aspx#Chartered Member> [Accessed May 2011]

International Register of Certified Auditors, IRCA, 2011, Environmental Management Systems Auditor Grades, [online] Available at:< http://www.irca.org/certification/certification_6_1.html>[Accessed May 2011]

International Register of Certified Auditors, IRCA, 2011, Occupational Health and Safety AuditorGrades, [online] Available at:< http://www.irca.org/certification/certification_9_1.html> [AccessedMay 2011]

RABQSA International, 2011, Competency-based Environmental System Auditor Certification,[online] Available at: < http://www.rabqsa.com/cb_esa.html> [Accessed May 2011]

RABQSA International, 2011, Competency-based OH&S Personnel Certification Auditor, [online] Available at: < http://www.rabqsa.com/cb_ohs.html> [Accessed May 2011]

Safety Institute of Australia, SIA, 2011, Membership Grades, [online] Available at:<http://www.sia.org.au/membership/grades> [Accessed May 2011]





13. Standard Forms

Form I - Consu l tancy Evaluation Form

This form is used by the Sector Regulatory Authorities to review and evaluate the quality of EHSmanagement systems submitted by the EHS Consultants.

Form M – EHS Professional Ent i ty Project Exper ience Form

This form is to be submitted on annual basis (every 12 months) and records the details of projectsundertaken by the EHS Professional Entity. A downloadable version of this form is available in theEHS Professional Entity application e-form of the EHS Registration System.





Schedule A – EHS Registration Scheme Overview

EHS Registration Scheme

EHS Professional Entity

Registration Scheme

Consultancy

Offices

Grade A

Grade B

Grade C

Training

Providers

Grade A

Grade B

Grade C

Certification

Bodies

EHS Practitioner Registration

Scheme

Generalists

Grade A

Grade B

Grade C

Auditors

Lead Auditor

Certified

Auditor

Provisional

Auditor

Technical

Specialists

Grade A

Grade B





Schedule B – EHS Professional Entity General Registration Requirements

Entity Registration Requirements

Category Type General Requirements

Qualifying requirements per

Field of Work1

(See Section 11 - Transitional

Provisions of this document - for

important notes)

All

Consultancy

Office

1. Evidence of Signatory Authority of the responsibleperson

2. Trade Licence issued in AbuDhabi

3. License issued by Chamberof Commerce

4. Organizational Chart

5. Signed Declaration and Codeof Conduct

6. Evidence of Quality Assurance policy orprocedures

7. Summary of ProjectExperience

8. Evidence of StaffQualifications

1. Minimum 1 Grade A1 EHS

Generalist per Field of Work;

or

2. Minimum 1 Lead Auditor perField of Work; or

3. Minimum 1 Grade A EHS

Technical Specialist per

Field of Work.

Training

Provider

1. Evidence of Signatory

Authority of the responsible

person

2. Trade Licence issued in Abu

Dhabi

3. License issued by Chamber

of Commerce

4. Signed Declaration and Code

of Conduct


6. Evidence of the Quality

Assurance policy or

procedures

7. Summary of Project

1. International Certification

(where applicable /

available) as a EHS training

provider organization;

or

2.

a. Minimum 1 Grade A EHS

Generalist per Field of

Work, holding a training

qualification and/ or 2

years of demonstrable

EHS training experience;





Experience


or

b. Minimum 1 Lead Auditor

per Field of Work, holding

a training qualification and/or 2 years of demonstrable

EHS training experience;

or

c. Minimum 1 Grade A

Technical Specialist per

Field of Work, holding a

training qualification and/

or 2 years of demonstrable

EHS training experience.

Certification

Body

1. Evidence of Signatory Authority of the responsible

person

2. Trade Licence issued in Abu

Dhabi for provision of a

Certification / Accreditation

Service. Trade license shall

not be linked to any associated

consultancy work. (See

Section 9.3 for important

information on Conflict of

Interest).3. License issued by Chamber of

Commerce

4. Signed Declaration and Code

of Conduct


6. Evidence of the Quality

Assurance policy or

procedures

7. Summary of Project

Experience


1. International and/ornational accreditation as a

certification service

provider per Field of Work;

And

2.

a. Minimum 1 Internationally

Certified / Accredited EHS

Practitioner, or having

equivalent qualification, perField of Work; or

b. Minimum 1 Lead Auditor per

Field of Work.

And

3. Minimum 3 EHS related

certification projects within

the 3 years preceding the

application date; and

4. At least one EHS related

certification project within

12 months preceding the

application date.

1 Refer to Abu Dhabi EHSMS Mechanism 8.0 – EHS Practitioner Registration, Schedules C, D and E

for individual practitioner grade defining requirements.





Schedule C – EHS Professional Entity (Consultancy Offices and TrainingProviders)* Grade Determining Requirements

Part 1 – For Consultancy Offices registering in EHS Consultancy and EHSMS

Development / Implementation Field of Work

Entity

Type

Grade Determining Requirements (see notes below)

(In addition to the Relevant Requirements in Schedule B)

Grade Manpower 1 Project Experience2

EHSMS Consultancies

Quality Assessment For

Renewal3

C o n s u l t a n c y O f f i c e

A

Minimum 2 competent /

registered EHS

Practitioners (including

at least 1 Grade A

Practitioner) per field of

work

1. Minimum 7 projects

per Field of Work

within the 3 years

preceding the

application date.

2. At least 3 UAE based

projects, per field of

work, within 12

months preceding the

application date.

1. Submission (to the SRAs or

the AD EHS Center) of EHS

Management Systems

which average quality is

rated as ‘Excellent’, with no

EHSMS rated less than

‘Good’.

B

Minimum 1 competent /

registered EHS

Practitioner (Grade B

minimum) per field of

work

1. Minimum 5 projects

per Field of Work

within the 3 years

preceding the

application date.

2. At least 2 UAE based

projects, per field of

work, within 12


application date.

1. Submission (to the SRAs or

the AD EHS Center) of

EHS Management Systems


rated as ‘Good’, with no

reports rated less than

‘Satisfactory’.

C

Minimum relevantrequirements as in last

column of Schedule B.

1. Minimum 3 projects,per field of work,

within the 3 years

preceding the

application date.

2. At least 1 project per

Field of Work within

12 months preceding

the application date.

1. Submission (to the SRAs orthe AD EHS Center) of

EHS Management Systems


rated as ‘Satisfactory’, with

no more than one report

rated less than

‘Satisfactory’.







Schedule C – continued

Part 2 – For Consultancy Offices registering in Fields of Work other than in Part 1

Entity

Type

Grade Determining Requirements Per Field of Work (see notes below)



C o n s u l t a n c y O f f i c e

A

Minimum 2 competent / registered

EHS Practitioners (including at

least 1 Grade A Practitioner) perfield of work

1. Minimum 7 projects per Field of Work

within the 3 years preceding the

application date.

2. At least 3 projects per Field of Work

within 12 months preceding the

application date.

B

Minimum 1 competent / registered

EHS Practitioner (Grade B

minimum) per field of work



application date.

2. At least 2 projects per Field of Workwithin 12 months preceding the

application date.

C

Minimum as in last column of

Schedule B.



application date.

2. At least 1 project per Field of Work


application date.

1 Manpower requirements are in addition to those listed in the ‘Qualifying Requirements per Field of Work’column in the General Registration Requirements.2 If a 100% locally owned EHS Entity is unable to meet the project experience requirements for any grade

the entity is assigned Grade C on the condition that the entity meets the manpower requirements. If, at

the time of renewal, the entity is still unable to meet the necessary project experience requirements of a

higher grade, the entity will retain the Grade C level of registration





Schedule C – continued

Part 3 – Training Providers

Entity

Type

Grade Determining Requirements Per Field of Work (see notes below)



T r a i n i n g P r o v i

d e r

AMinimum of two (2) competent / registered

EHS Practitioners per field of work with the

following qualification:

a. At least 1 Grade A EHS Generalist with

a recognized training qualification and/or 2 years of demonstrable EHS

training experience; or

b. At least 1 Lead Auditor with a

recognized training qualification and/

or 2 years of demonstrable EHS

training experience; or

c. At least 1 Grade A Technical Specialist

with a recognized training qualification

and/ or 2 years of demonstrable EHS

training experience.

1. Minimum of seven (7) EHS

related training courses / events

per Field of Work, totalling at

least 35 full training delivery

days3 within the 3 yearspreceding the application date.

2. At least 3 EHS related training

courses / events per Field of

Work, totalling at least 15 full

training delivery days within 12


application date.

BMinimum of 1 competent / registered EHS

Practitioner per field of work with the

following qualification:

a. Minimum Grade B EHS Generalist

with a recognized training qualification

and/ or 2 years of demonstrable EHS

related training experience; or

b. Minimum Certified Auditor with a

recognized training qualification and/

or 2 years of demonstrable EHSrelated training experience; or

c. Minimum Grade A Technical

Specialist with a recognized training

qualification and/ or 2 years of

demonstrable EHS related training

experience.

1. Minimum of five (5) EHS

related training courses /

events per Field of Work,

totalling at least 25 full training

delivery days within the 3 years

preceding the application date.

2. At least two (2) EHS related

training courses / events per

Field of Work, totalling at least

10 full training delivery days


application date.





C Minimum relevant requirements as in last

column of Schedule B.

1. Minimum 3 EHS related training

courses / events per Field of


training delivery days within the3 years preceding the

application date.

2. At least 1 EHS related training

course / event per Field of


training delivery days within 12


application date.

1 Manpower requirements are in addition to those listed in the ‘Qualifying Requirements per Field of

Work’ column in the General Registration Requirements. 2 If a 100% locally owned EHS Entity is unable to meet the project experience requirements for any grade

the entity is assigned Grade C on the condition that the entity meets the manpower requirements. If, at

the time of renewal, the entity is still unable to meet the necessary project experience requirements of a

higher grade, the entity will retain the Grade C level of registration3 One full training delivery day equals 8 hours of classroom and/or on-site training.

* NOTE: Certification Bodies are not subject to the grading system, and therefore are not included in this table





Schedule D – EHS Professional Entity Type and Fields of Work Open forRegistration

RegistrationCategory

RegistrationType

Fields ofWork

Typical Activities (forinformation only)

Status

Environment,Health and

SafetyManagement

Systems

ConsultingOffice*

EHSConsultancy

Services

General EHS strategicconsultancy

EHSMS Development

EHSMSImplementation

EHS Risk Assessmentand Management

Open forregistration

AD EHSMS Auditing

Auditing of an entityEHSMS againstrequirements of ADEHSMS.

Open forregistration forentities having atleast one Lead

Auditor Registeredwith the AD EHSCenter

Environment,Health and

SafetyManagement

Systems

CertificationBody*

Certificationand / or

Auditing of ISO

14001 andOHSAS 18001

Certification and / or

Auditing of ISO14001 andOHSAS 18001.

Open For

Registration

AD EHSMS Auditing

Auditing of an entityEHSMS againstrequirements of ADEHSMS.

Open forregistration forentities having atleast one Lead

Auditor Registeredwith the AD EHSCenter

* Note: According to current policies of the AD EHS Center, a Professional Entity cannot be registered as Consulting

Office and Certification Body under the same trade license.



AD EHSMS RF – Version 2.0 – July 2012Mechanism 7.0 – AD EHS Professional Entity Registration Page 40 of 43

Schedule E – EHS Professional Entity Declaration and Code of Conduct









Appendix A – EHS Professional Entity Registration MechanismImplementation Process

© Abu Dhabi EHS Center 2012

Applicant / Entity:

a. Provision of Required Additional Information

b. Attendance of Interview, if required

Registered Professional Entity :

a. Ensure No Conflict of I nterest occurs

in any undertaken tasks

Applicant / Entity:

Submission of E-application and

payment of fees (if applicable)

EHS Center:

a. Initial Review

b. Request for Additional Info, if required

c. Interview the entity representative, if required

d. Recommend Approval and Grade - or Non-approval

EHS Higher Committee:

Approval of EHS Registration

Committee

EHS Registration Committee :

Approval of EHS Professional Entity

Registration Mechanism

EHS Center :

Publishing and upkeep of EHS

Professional Entity Registration System

b. Maintenance of Project Experience

Form M

c. Adherence to the Code of Conduct

EHS Registration Committee :

Approval / Non-Approval of EHS

Professional Entity Registration

EHS Center:

a. Issue EHS Professional Entity Certificate if registration

approved, notify Entity and publish in Public List of

Registered Professional Entities, or

b. Notify Entity of Non-approval with reason and Appeal

process information

A n n u a l R e g i s t r a t i o n R e n e w a l

Documents

4) 7.0 - AD EHS Professional Entity Registration Mechanism v5 31 May 2012