35MBA/MCA Admission 2015-16

4. GUIDELINES FOR ONLINE ADMISSION

4.1 PROCEDURE FOR ONLINE CHOICE FILLING:

1. For performing different activities in one’s account different options are given.

Option Activity that can be performed

Home To come back to Home Page

Logout To Exit from your login account

Registration Details Registration Details To view Registration Details

Change Password Candidate can reset the password for thesecurity purpose.

Print Registration To print Registration SlipDetails

Choices Detail Available Choices Candidate can see all the choices available to himaccording to his eligibility. Also candidate can sortthe choices according to the districts and/or thetype of the institute. (Fig. 4.1 & 4.2)

Fill Choices Candidate can fill the choices from the availablechoices and set the priority of choices subsequently.

Filled Choices Candidate can see the priority of choices filled andsaved by him.

Result Information Letter After the final allotment of seats to candidate, hecan see the details of allotted course and instituteand can get print of the Information Letter.

Print Payment Slip Payment Slip for the payment of tuition fees.

Admission Details Admission Cancel To cancel the confirmed admission in respectiverounds of admission

Print Admission To print the receipt of the admission cancellation

Cancel SlipRe-admission To re-instate the cancelled admisision in

respective round of admissionPrint Admission Slip To print Admission Slip

Reshuffling The candidate who wishes to take part in next round of admission, hasto give consent by clicking Yes button. (This button will be visible aftercompletion of first actual round of admission.)

Complaint To lodge complaint/grievances during the admission process.

History Candidate can view his previous login details and activities performed atany time.

2. For filling up of the choices of courses and institutes the candidate has to login to the website

www.gujacpc.nic.in by using login ID and password within the time limit as prescribed by

Admisison Committee. After login, the candidate can see all available choices according to his

eligibility (Gender). There will be so many options of available choices for candidate. The

candidate can sort his choices according to institute name and/or course name, district wise

etc. (Fig. 4.1 & 4.2)

36MBA/MCA Admission 2015-16

3. The candidate can fill single choice at a time.

4. For filling up single choice, by clicking on ADD button in first grid, one can fill single choice

at one time and the choice will be displayed in second grid after the previously selected

choices as shown in Fig. 4.3.

5. As shown in fig. 4.3 in Move Choice Function, the candidate, by entering the current choice

number [4] in the box and the choice number to which it is to be shifted [2] in the box, can

get the current choice number [4] inserted between choices 1 and 3.

6. Using Swap Choice Function, candidate can interchange any two choice priorities. For this

candidate will have to enter choice numbers which are to be interchanged in the boxes

provided. As shown in Fig. 4.4, choice number [3] will be shifted to choice number [4] and

the previous choice number [4] will be shifted to choice number [3].

7. The candidate has to click on Save choices button for saving the filled choices at regular

interval. After filling all choices he has to click on Save and exit button then window will

open as Shown in Fig. 4.5, which will show the filled choices in order of preferences.

8. If the candidate wants to modify choices, he should click on Modify Choices button then

he will be redirected to choice submission page (Ref. Fig. 4.3).

9. The candidate has to lock his final choices within the stipulated time limit. On

clicking Lock Choices button a message “Enter your 14 digit PIN” will be displayed as shown

in Fig. 4.6 After entering your PIN, choices will be locked. If he wants to modify the locked

choices, he may do so by clicking on Unlock Choices button. By entering your 14 digit PIN

you can unlock the filled choices. Repeat the same procedure of locking of choices mentioned

earlier.

4.3 MOCK ROUND :

Mock round is a trial process to understand the choice filling process as well as seat allotment

process, also to know the possible availability of courses / institute as per the merit of

candidate.

There will be one mock (practice) round of seat allotment prior to the actual seat allotment.

During the mock round the candidates have to fill their choices online within the specified

time period. After that as per the counseling schedule the result will be declared. The candidates

have to see their result by login to their login ID on the website. The result and analysis can

also be available on website www.jacpcldce.ac.in. After the declaration of the result of the

mock round, candidates can go through the cutoff marks of the different courses and institutes

so that they can get an idea of filling the choices for the actual round. And at the end, after

declaration of result of mock round, the candidates can fill their Final Choices for first regular

round of counseling.

Since the seat allotment being done in accordance with candidate’s Merit number, Category

and choices given by all the candidates, it is not necessary to get the same seat in the first

round as acquired in the Mock round.

37MBA/MCA Admission 2015-16

4.4 FIRST PHASE OF ALLOTMENT OF SEAT :

1. After the choice filling period is over, the ACPC will process for allotment of seats and

declare the status of allotment on the website www.gujacpc.nic.in. The candidates can

view their status of allotment by login to their own login ID.

2. The statistics of the latest allotment status of seats will also be available on the website

www.gujacpc.nic.in as well as on www.jacpcldce.ac.in.

3. After declaration of results of allotment of seats, if the candidate gets any seat, he can

get Information Letter along with bank fee challans showing requisite tuition fees to

be paid, by clicking on the link Result and thereafter on Information Letter

(as shown in Fig. 4.7). If the candidate didn’t get any seat then message will be shown

as “Sorry! You did not get any seat”. The candidate who has been allotted a seat, shall

take the printout of the Information Letter of seat allotment (two copies). The candidate

wishes to pay fees at bank has to take print out of a Payment Slip and those who

wishes to make the payment online either using debit/credit card or net banking facility

can do so by clicking on “Make Online Payment” button.

4.5 PROCEDURE FOR CONFIRMATION OF ALLOTTED ADMISSION

1. The successful candidate has to pay by cash the requisite amount of tuition fee at any of designatedbranches of Punjab National Bank or through online payment within the time limit specified by theAdmission Committee. By doing so, the admission allotted to the candidate get automaticallyconfirmed. Then candidate has to click on Admission Detail, thereafter click on Print AdmissionSlip link, by doing so, candidate can get the print of “Admission Slip” (Fig. 4.8) after entering in to hislogin ID.

2. The candidate, who has been allotted seat, but does not deposit the prescribed fee by thedue date, his particular admission will automatically be cancelled. Therefore, the candidatesare advised to deposit their fee within the stipulated time limit without fail. However he cantake part in the next round of counseling, if any, provided he has to give online consentduring the specified time limit but such a candidate shall not be eligible to get admission onthe particular seat allotted to him in subsequent phases of admission.

3. Those candidates whose Payment Slip generated with zero fee need not go to the bank. Theyhave to confirm their admission online by using their user ID and password. For confirmationof their admission such candidates have to click on Result —> Information Letter, then amessage as shown in Fig. 4.9 will be displayed. To confirm their admission, click on Acceptbutton. Those candidates who click on Decline button, their allotted admission will not beconfirmed, and such candidates shall not be eligible to claim the particular seat allotted tothem in the subsequet phases of admission, if any. Those candidates who accept the admissioncan get the print of “Admission Slip” (Fig. 4.8) after entering in to their login ID.

4. Now, if the admitted candidate is NOT willing to participate in the next round of admissionin order to upgrade his admission, he has to immediately report to the allotted Institute forenrolment with “Information Letter”, “Admission Slip” Bank Challan / Online Fee Receipt andphoto copies of all documents. The candidate is not required to submit original certificates/documents at the institute. Here, the candidate is not required to make any payment in anymanner/on any head until and unless the admission of the current year declared closed

officially by ACPC.

38MBA/MCA Admission 2015-16

Fig. 4.1

Fig. 4.2

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Fig. 4.3

Fig. 4.4

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Fig. 4.5

Fig. 4.6

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Fig. 4.7

PRINT BANK CHALLEN FORMMAKE ONLINE PAYEMENT

42MBA/MCA Admission 2015-16

4.6 TO CANCEL THE ADMISSION AND THEREAFER RE-INSTATE THE ADMISISON

1. After confirmation of admission in particular phases of admission, if the candidate wishes to

cancel his admission within the schedule prescribed by the Committee, he has to click on

Admisison Cancel (Ref. Fig. 4.10) button by login in the website with his user ID and password.

By doing so, his present status of the admisison will be displayed and by clicking the

Submit for Cancellation button (as shown in Fig. 4.11), the details of cancellation can be

seen. If the cadidate wants to cancel the admisison which has already confirmed, he has to

click on OK button shown in Fig. 4.10 Thereafter SMS containing OTP (One Time Password)

will be sent on the mobile number which was registered by the candidate at the time of

registration. On typing the OTP number (See Fig. 4.12) the admission will be cancelled online.

Thereafter such candidate can not take part in the further process of admission.

2. To reinstate the admission: The candidate who wants to reinstate the admission, cancelled by

them as per (1) above, they have to give consent by clicking on Re-Admission button on the

Admission Detail menu (see Fig. 4.10) after login to the portal by using their login ID and

password. By doing so, (OTP (One Time Password) will be sent through SMS on the mobile

number registered at the time of registration. On typing the OTP number as procedure followed

in (1) above the admission can re-instate online. The candiate has to take the print out of the

re-instate admission slip.

Note: The candidate can re-instate his cancelled admission for maximum 2 (two) times only during

the entire admission process, within time limit specified by the admission committee.

4.7 SECOND ROUND OF COUNSELING :

1. After declaration of first allotment of seats by the ACPC and online confirmation of admission,

by the candidates within the stipulated time limit, the ACPC will declare “Vacant Seats”, if any,

on the website www.gujacpc.nic.in and on www.jacpcldce.ac.in

2. After declaration of “Vacant Seats”, if the Admission Committee decides to conduct one more

round of counseling, the candidates will be given certain time period to give consent online

for participation in the next round. While giving consent for next round of counseling, the

candidates can upgrade their choices and/or fill new choices if they want to do so, otherwise

their choices given earlier will remain unchanged and allotment will be made accordingly.

3. In case a candidate is WILLING to participate and take part in the next round of counseling

in order to upgrade his admission choice, he is NOT required to report at the college allotted

in the previous round. In this case, the candidate can wait until the allotment of seat in the

next counseling declares.

4. The candidates, who have not been allotted any seats in the first counseling, will have to give

online consent for participation in the next round of admission process. The candidates who

have been allotted seats in the first counseling and are still keen to participate in the next

round of counseling can also take part in the counseling process after giving online consent.

To participate in the next round of counseling process, the candidate has to login using his

Login ID on the website www.gujacpc.nic.in during the specified time limit and click on

Reshuffling button.

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Fig. 4.9

Fig. 4.8

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Fig. 4.10

Fig. 4.11

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Fig. 4.12

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4.8 COMPLAINTS/GRIEVANCES:

1. Any candidate, during the period of admission process, wants to lodge complaint/grievance

against any institution; he has to register his complaint/grievance through online by login his

Login ID on the website www.gujacpc.nic.in during the specified time limit. To do so, the

candidate has to click on Complaint button at the menu bar on the top of the screen

(Fig. 4.13). In the text box provided as “Description of Complaint” the candidate has to type

the details of complaints briefly. The candidate may upload document, if any, in support to

the complaint/grievance by clicking Browse button. Thereafter, the candidate can view the

status of his complaint by clicking View button at the menu bar on the top of the screen

(Fig.4.14).

4.9 ACTIVITY INFORMATION

The candidate can avail the details of activities performed during the entire admission process

by clicking on History button after login into his account (Fig.4.15).

Fig. 4.13

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Fig. 4.14

Fig. 4.15