4-H Record Book Training/Workshop

March 22, 2016

Agenda

• Process of 4-H Record Books and General Information

• Completing Different Types of Records• 4-H Records on Website and Form Filler

Records• Questions

General Information• Tips to make record books less stressful

and easier• Assembly order• Completing Personal Page, Permanent

Record, and Project Sheets• Completing Achievement Pin Application• Completing Excellence in Project

Achievement Award Application

Process of 4-H Record Books• Fall & Winter Months – Take a look at your new

achievement pin applications and record sheets.– This way know what requirements there are and you

can plan what you need to participate in this 4-H year.• Record Books, Achievement Pin Applications are

due September 23 (Friday after KSF) in the Extension Office.

Tips to Make Easier

• Start at beginning of projects• Do a little at a time• Take pictures throughout the year.• Write down things when happen

– Calendar– Notepad– Computer File

Tips

• Set goals for project at the beginning of the project.

• Mount pictures on heavy stock paper.• Signatures on records.• 4-H’ers complete records themselves• Do not include: ribbons, project materials,

newspaper clippings.

Different Types of Records

• Personal Page• Permanent Record• Project Record Sheets• Achievement Plan Applications• Excellence in Project Achievement Awards• Kansas Award Profile (KAP)

Assembly

• Achievement Plan Application• Excellence in Project Achievement Awards• Personal Page• 4-H Story• Permanent Record• Maximum of 3 Pages of Pictures (unless

Photography project – up to 10 pages)• Current Project Sheets – use tab dividers

Personal Page

• Biographical Information• Years in 4-H• Projects Enrolled In• Picture of Yourself• Signatures of member, parent or guardian,

and club leader.

4-H Story

• Introduction -- 1/2 page• Major Project Information -- 2-3 pages• Other Project Information -- 1-2 pages• Leadership/Citizenship -- 1/2 -1 page• Conclusion -- 1/2 page

Permanent Record

• New 4-H Permanent Record (2009)• Four Sections:

– Groups/Organizations– Communications/Presentations, Exhibits,

Contests– Activities– Most Important Recognitions

Permanent Record

• Not everything is “cut & dry.”• Not necessarily a right or wrong answer on

some things.• Permanent Record is used to complete

parts of the KAP (Kansas 4-H Award Portfolio).

• Great tool for keeping track of your 4-H “career.”

Section 1 -Groups/Organizations

• Read Instructions

Section 2 –Communications/Presentations,

Exhibits, Contests

• Read Instructions

Section 3 – Activities

• Read Instructions

Section 4 – Most Important Recognitions

• Read Instructions

Project Record Sheets

Achievement Plans

• Membership• Bronze• Clover• Emerald• Silver

• Silver Guard• Leadership• Gold• Gold Guard

• Key Award

Achievement Plan Applications• Read Instructions• Read Over To Know Requirements• Mark Number of Requirements Needed• Fill in Blanks Where Asks for More Information• Leaders Signature• 4-H events/activities• Silver Pin Application

Pictures

• Should Show Leadership, Citizenship, and Project Involvement

• Pictures with Fair Awards?• Heavier Stock Paper (white)• Do Not Use Photo Album Pages or Photo

Sheets

Pictures

• Captions -- Need Them!– Use Mailing or File Folder Labels

• Can Crop Pictures

• Take Many, Many Pictures -- not all turn out

KAP

• Kansas Award Portfolio• Used for Area and State Judging• County Champion, 14 and Over, and Re-

enroll in Project.

Excellence in Project Achievement Awards

• What is it??

Rolling Prairie Records on Website

• Adobe Acrobat Reader. PDF Files.• Both hard copy and form filler versions.• Rolling Prairie 4-H Records -- website

Questions

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