CSIAMUN Rules of Procedures

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Contents

Introduction

Chapter 1 | Organizers

Chapter 2 | Committee Sessions

General Rules for All Committees ---------------------------------------------------------------------------------

Procedural Rules

General Committees

Debate

Types of Debate

Points and Motions

Speeches

Types of Speech

Yield

Resolution

Introduction

Preambulatory clauses

Operative clauses and Sub-clauses

Sub-sub clauses

Amendments

Voting

Particular Committees-------------------------------------------------------------------------------------

Press Committee

Introduction

Precautions in Reporting

Style

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Historical Security Council

Procedural Rules

Directives

Veto Power

Chapter 3 | Appendix

Appendix 1 | Organizers Chart

Appendix 2 | Abridged Points and Motions for General Committees

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Introduction

United Nations has played an essential role in upholding humanity and securing peace ever since its

very beginning after World War II. Working as an international organization, United Nations held

forums that provided great opportunities for countries to express their views in the global community

and resolve conflicts peacefully.

Model United Nations conferences are held on the basis of these values UN demonstrates – peace and

security of humanity. Thus, such conferences give students a splendid opportunity to learn and

understand contemporary issues, regarding various field of our society, through diplomatic approaches.

All participants also gain insight in becoming global citizens who are deeply concerned with

prominent social issues.

With long years of history, CSIAMUN is proven as an outstanding and internationally diverse

conference. CSIAMUN organizers have annually hosted grand conferences, notable for its quality

compared to others, with approximately 200 delegates every year. CSIAMUN has always encouraged

and welcomed the participation of foreign students from nations all over the world such as Hong

Kong, India, Bangladesh, Taiwan, and China. Its unique THIMUN style – also referred to as Hague

style – urged passionate debates in the name of cooperation and negotiation between delegates, who

were all full of enthusiasm and eagerness to enhance our world. Therefore, all delegates who

participated in CSIAMUN were able to develop great skills of negotiation, diplomacy, critical

thinking, public speaking, leadership, and finally, a broadened perspective with which they perceive

Without a doubt, CSIAMUN has been a fruitful, enjoyable, and fulfilling experience to all participants

including delegates, secretariats, chairs, and staff members. With its unique style and well-established

set of system, CSIAMUN holds its exclusive rules and procedures that enable meaningful conferences.

Hence, it is officially stated that CSIAMUN abides by the following Rules of Procedure outlined in

this document.

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Chapter 1| Organizers

The following are the roles of CSIAMUN organizers.

Secretary General

Secretary General takes the role of supporting all organizers of CSIAMUN to effectively fulfill their

roles.

Deputy Secretary General

Deputy Secretary General works with Secretary General in order to manage the overall procedures of

CSIAMUN. SG and DSG together build up the actual conference (together with other organizers) into

a systemized, fruitful conference.

Head of Design

Head of Design designs the poster, conference materials, and every other component of CSIAMUN

that is required for the conference.

Head of Press

Head of Press manages the pictures and videos taken during the conference and uploads them for

delegates.

Management Directors

Management Directors educate and supervise staff members and guide delegates before and after

committee sessions.

Chairs

Chairs process the conference and are responsible for delegates during the conference. Chairs support

delegates so that they can experience a worthwhile conference.

Design

Design members help Head of Design prepare conference materials and serve the same role as staff

members during the conference.

Press

Press members also leave memories of the conference by taking magnificent pictures of the

conference.

Staff

Staff members aid chairs manage delegates and process the conference. Staff members also stay in

close proximity with the delegates in order to ensure safety and that there are no problems.

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Chapter 2 | Committee Sessions

General Rules for All Committees

Language

Delegates are not allowed to use first and second pronouns such as “I”, “you”, and “we” during the

conference. When addressing themselves or other delegates, delegates must do so by the names of

their delegation (ex. the delegate of South Korea).

English will be the only language permitted during all sessions, including the Lobbying Session and

Committee sessions. Delegates may use only English for speeches, notes, motions, and points.

Use of Electronic Device

Electronic devices such as cellphones and laptops are not allowed during the debating sessions.

Laptops are recommended only during the Lobbing Session to write draft resolutions. All electronic

devices, including laptops, are prohibited otherwise. Delegates are also not allowed to bring laptops or

any other electronic devices to the podium.

Decorum

Respecting other delegates is crucial. Swearing, criticism, and violence are all prohibited not only in

committee rooms, but also in dormitories. None of the above will be allowed, regardless of who they

are directed to.

Note-Passing

Direct conversation between individual delegates is not allowed during the debating sessions. If a

delegate wishes to deliver a message to another delegate, the delegate must do so through note-

passing. Write the message on a note pad (which will be provided before the conference starts) and

hold it high so that the staff members can recognize it. They will deliver the note pads of all delegates

for the sake of a fruitful debate without disorder caused by conversation between delegates. Note-

passing content will only be written with regard to the actual debate, in English - delegates should

also keep in mind that staff members will not deliver notes irrelevant to the agenda or written in any

language other than English.

*During the conference, chairs, staff members, and secretariats are the guardians of every delegate. If

there are any inconveniences, drawbacks, and illnesses, please notify the organizers immediately and

acquire aid.

Procedural Rules

General Committees

Out of the two different styles of MUNs – UNA/USA (Harvard) and THIMUN (Hague)-, CSIAMUN

follows the latter. Unlike UNA/USA style MUNs, in which every single procedure from setting which

agenda will be discussed first to adjourning the meeting is initiated and carried out through motions

and points, THIMUN style CSIAMUN follows a much more simple system and does not allow

certain procedural rules that are inherent to the UNA/USA style; for example, there are no general

speaker’s list and moderated/unmoderated caucuses in CSIAMUN. The following lists and elaborates

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on the procedural rules used in CSIAMUN:

Debate

Types of debate

Open Debate

Open Debate refers to debate time for discussing draft resolutions as a whole. The default debate time

for open debate is 90 minutes per draft resolution, but the time can be adjusted by Chairs under their

discretion.

Closed Debate

Closed Debate is the debate on the amendments for a certain time period set by the Chairs. For

example, the Chairs can set a closed debate of 10 minutes on an amendment.

Points and Motions

Point of Information

When delegates have questions regarding the contents of other delegates’ speeches or draft resolutions,

they can raise a Point of Information (POI). If a one’s question is not replied with a satisfying answer,

one can request for a “follow-up”, which will be granted only once. All Points of Information should

be made in clear question form, should not ask for personal opinions, and should not include bias.

Point of Clarification

Point of Clarification (POC) is a question related to technicalities and constitution of the draft

resolutions and amendments. When draft resolutions and amendments are introduced by the main-

submitter, delegates may raise POCs to ask questions about the definitions of terminologies or roles of

specific organizations that delegates are unfamiliar with.

Point of Order

When the Chairs make procedural mistakes, delegates may inform them by raising a Point of Order.

Point of Personal Offense

When delegates feel offended by another delegate, they may raise a Point of Personal Offense. Since

this Point is likely to interrupt the flow of the debate, it is strongly recommended that delegates send a

note to the Chairs for help before the motion is raised. If the Point of Personal Offense is

acknowledged by the Chair, the delegate will be recognized to approach the podium and denounce

how they were offended in a one minute speech.

Point of Parliamentary Inquiry

Point of Parliamentary Inquiry is made if delegates are confused about the procedures of the debate.

Questions that are related to procedural rules of the session only may be asked to this point. Examples

of Point of Parliamentary Inquiry would include questions with regard to the vote requirement for a

draft resolution to pass, time per speech, remaining time for the debate, etc.

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Point of Personal Privilege

Delegates may make a Point of Personal Privilege for personal reasons, such as asking to condition

the room temperature or requesting the Chairs to remind the delegate at the podium to speak up.

Please be noted that Point of Personal Privilege can only interrupt another delegate’s speech when it is

related to audibility – therefore, only when delegates cannot hear the delegate at the podium due to

small voice.

Motion to Move into Previous Question

Motion to move into Previous Question is raised when a delegate wishes to vote on a draft resolution

without further debate. Delegates should raise a Motion to Move into Previous Question, not “Motion

to Move into the Voting Procedure”.

Motion to Extend Debate Time

When delegates feel like draft resolutions or amendments have not been discussed sufficiently, they

may raise a Motion to Extend Debate Time with specific requirements of time (ex. “Motion to Extend

Debate Time for three more minutes on this draft resolution”).

Motion to Adjourn the Session

Motion to Adjourn the Session is raised when the session must be ceased temporarily for lunch, dinner

or end of the day.

Motion to Approach the Chair

If delegates wish to approach the Chair, delegates may do so by raising a Motion to Approach the

Chair. After the Chairs’ permission, the delegate may quietly approach the Chair.

*Delegates must note that all points and motions can be ruled out under the Chairs’ discretion.

Speeches

Types of Speech

Opening Speech

All delegates must deliver opening speeches after the roll call on the first day of conference. During

the given time, delegates will be given 90 seconds to introduce their delegations’ stance on both of the

agendas. The minimum speaking time required is 30 seconds for junior delegates and 45 seconds for

senior delegates.

General Speech

General speeches are delivered by delegates throughout the debate sessions. Although 90 seconds is

the default time for each speech made by delegates, the time constraint can be altered by the Chairs

under their discretion.

Authorship Speech (Main Submitter Speech)

The main submitters of the draft resolutions will deliver authorship speeches, for maximum three

minutes, in order to introduce the delegates’ draft resolution and urge other delegates to actively

participate in the debate. An authorship speech is not required for delegates who submit amendments,

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yet they may accept the offer to come up to the podium if they wish to make an authorship speech.

Yield

If delegates have time left after they have delivered their speech, they may “yield” their remaining

time in three ways: Yield back to the Chair, Yield to Points of Information, and Yield to another

delegate. Yielding will only be admitted once per speech.

Yield back to the Chair

If delegates yield their time back to the Chair, the remaining time is disposed and the floor is

automatically returned to the Chair.

Yield to Point of Information

Delegates can yield their time to Points of Information to receive questions from other delegates.

Delegates may open themselves up to specific numbers of POIs or “any and all” POIs. If delegates

state that they will accept Points of Information, delegates are expected to state how many POIs they

would like to receive. For the interest of debate, delegates are highly encouraged to take at least one

Point Of Information from the committee.

Yield to another delegate

If delegates would like to yield their remaining time to another delegate, two requirements must be

met. First, delegates may only yield their time to another delegate if they have more than 20 seconds

left. Second, yielding to another delegate will be accepted out only with mutual consent between the

two delegates. In other words, delegates must agree on the yielding before it is executed. The delegate

who has been yielded the time can reject the yielding if mutual consent has not been met beforehand.

Resolution

Introduction

A Resolution refers to the set of solutions that delegates have come up with to solve the agenda. It

should not contain unrealistic solutions or solutions that have already been executed. Delegates who

are involved in writing the draft resolution (Main-submitters and Co-submitters) should attempt to

persuade other delegates to support the draft resolution and therefore vote for the draft resolution.

Resolutions must have 1 main-submitter and least 6 co-submitters to be approved by the Chair. The

main-submitter will make the Authorship Speech (Main Submitter Speech) and will have to

participate most actively to promote the draft resolution’s plausibility. The co-submitters will act to

aid the main-submitter, though it isn’t necessary for them to agree on every argument that the main-

submitter asserts. A co-submitter of a draft resolution may submit another draft resolution as the main-

submitter. However, the content shouldn’t be plagiarized or redundant.

Resolutions will be written during the first day of the conference, specifically during the Lobbying

Session. They should not be written beforehand - if a pre-written draft resolution is found, the main-

submitter of this resolution will not be granted the opportunity to be awarded.

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A Resolution consists of Preambulatory clauses, Operative clauses, and Sub-clauses.

Preambulatory clauses

Preambulatory clauses are justifications for the resolution. Preambulatory clauses refer to clauses

which all delegates will assume to be true throughout the resolution. Preambulatory clauses should be

written on every draft resolution and they will be considered as applicable to every other clause in the

draft resolution. Preambulatory clauses shouldn’t mention the contents of the operative clauses, but

only contain general information or the settings regarding the agenda.

Operative clauses and Sub-clauses

Operative clauses are the possible solutions that delegates have come up with to solve the agenda.

Operative clauses should be as concise as possible- further explanation ought to be written as Sub-

clauses. Similar operative clauses should be merged and complementary clauses should be merged

into a clause through the usage of Sub-clauses. Sub-clauses contain additional information regarding

the operative clause. Examples and elaborations should be shown as sub-clauses.

Sub-sub clauses

Sub-sub clauses are further additional information that elaborates on sub-clauses. Sub-sub clauses

usually contain lists of nations involved, examples, and names of organizations.

Amendments

Amendments are requests made by delegates to make changes to the draft resolution. Each and every

delegate in the conference may raise amendments, including those who are not co-submitters of the

resolution.

Delegates should send a note to the Chair on an amendment sheet (that will be provided). Every

amendment will have to be approved by the Chair in order to be introduced. There are three types of

amendments: strike, change, and add. All amendment submitters must make a speech to introduce the

amendment when approved by the chair.

Striking amendment serves to delete the whole clause. Points of Clarifications are not to be made by

other delegates for this amendment, since the goal of this amendment is to delete the clause, and all

Points of Information should be answered by the submitter of this amendment.

Changing amendment will alter the content of the clause. All Points of Information/Clarification must

be answered by the submitter of this amendment. Adding amendment will add details to the clause.

All Points of Information/Clarification must be answered by the submitter of this amendment.

Voting

The Voting procedure will be conducted after each debate on draft resolutions/amendments. The

voting results will determine whether the draft resolution/amendment will be accepted or denied as a

committee.

Delegates may vote for, against, or abstain during the voting procedure. Voting for the resolution

means that the delegate agrees to the content of the resolution and therefore supports its

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implementation. Voting against a draft resolution means that the delegate is not willing to accept the

content as a plausible resolution. Abstaining from the voting procedure means that the delegate neither

agrees nor disagrees with the resolution- it is impossible to abstain from the voting procedure if the

delegate answered “Present and Voting” on that day’s Roll call.

A draft resolution requires more than 2/3 of the committee delegate for the resolution to pass. If

exactly 2/3 of the committee votes for the resolution, the resolution automatically fails. An

amendment needs more than 1/2 of the committee for the amendment to pass. If exactly 1/2 of the

committee votes for the amendment, the amendment fails.

*If the voting results are not consistent with the committee’s delegate number or the

“Present”/”Present and Voting” dependency, the Chair may have to process the Voting procedure in a

Roll Call Voting. A Roll Call Voting will be done by addressing each delegate to call out their stances.

Particular Committees

Press Committee

Introduction

The Press Committee is run differently and independently from other committees. Unlike other

committees, the Press Committee does not have a separate agenda. There are no designated topics or

outlines within the Press Committee. Concurrently, no resolutions will be required from delegates of

Press Committee. Instead, each delegate reporter will write articles that cover the discussions of the

whole MUN. This system will enable the Press Committee to specifically describe many different

affairs and thereby represent the diverse ideas existent throughout the committees. Articles written by

all delegate reporters will be highly influential to the other committees, so it is crucial for delegate

reporters to carefully read over all rules of procedure to prevent confusion at the conference.

Precautions in Reporting

Delegate reporters must always keep in mind that they represent the media of the conference, which

practice the freedom of press and the equal right to know.

As members of the Press Committee, delegate reporters should always have objective perspectives

without prejudice or bias of any kind.

Delegate reporters are free to conduct any type of journalism as they wish - news reports, interviews,

editorials, columns, feature stories, and etc.

All reports should be written in a concise, simple, and explicit form, without ambiguity of any kind. It

also must be easily understandable by all readers, containing only truthful and accurate information.

Personal opinions may only be inserted in certain types of reports, such as editorials.

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Reports should be consisted of a headline, lead, and a concise, definite body. The headline should be

specific, informative, and notable enough to catch the reader's’ attention. The lead, which refers to the

first one or two sentences of the article, must contain a brief summary which is highly recommended

to include the five W's and one H: who, what, where, when, why, how. Reports may also contain

bylines, conclusions, or any other features that build up a concrete, precise writing.

The date that the report is conducted must be written right after the headlines or after the byline in

cases where bylines are used.

The committee that the delegate reporters are writing about must be mentioned in the report.

The delegate reporter’s name, age, delegation (news agency), and a photo must be presented at the

end of the report. Additional information such as email addresses may be included.

Visual data, such as graphs, photos, and others are highly recommended to enhance the understanding

of the readers.

Reports on interviews should accurately present the interviewees’ basic information, such as the

name, delegation, and age.

Delegate reporters should keep in mind that excessive and unnecessary usage of adjectives,

progressives, and passive forms, tends to lower the credibility of a report as an objective report.

Delegate reporters must be aware of the restrictions against copyright and plagiarism at all times. The

chairs of the Press Committee will thoroughly check that absolutely no form of plagiarism takes place

in the process of writing. There will be no exceptions to plagiarism, no matter where the source is

from.

Style

Abbreviations & Acronyms

Only approved abbreviations and acronyms may be used. Periods should not be used to separate the

letters of an abbreviated organization or agency. All countries and committees should spelt out as the

full name in the first reference and abbreviated starting from the second references.

(Ex. ECOSOC, HRC, UN, UK, USSR, US, DPRK, ROK)

Emotions

In reports, words that represent a strong emotional state, such as “believe”, are not recommended.

However, when presenting opinions, such words may be employed.

Printed References

Proper names should be used for all printed references and they must be capitalized and italicized.

Contractions

No contractions should be used.

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Dates

The format of dates should be in the order of: Day-Month-Year, without any commas or

abbreviations.

(Ex. 12 June 2016)

Delegates

Do not refer to delegates by their names: only refer to delegates by their delegations.

(Ex. Delegate of CNN)

Interviews & Direct Quotes

When using direct quotes, words such as “said”, which does not express further meaning and

implication, are recommended.

Margins

Each writing should follow the requirement of: margin of 1 inch at all sides.

Fonts & Sizes

The font should be in Times New Roman in all reports. The headline should be in 13 pt, bolded, and

aligned at the center. The name and date should be written in 12pt, aligned to the right. The report

itself should be written in 11pt.

If there are any questions, contact Press committee chairs via csiamunpresscommittee@gmail.com

Historical Security Council

Procedural Rules

The conference will set the time to simulate the situations starting in year 1927. Any changes in nation

name after year 1927 will not be taken into account. The Historical Security Committee chair report

includes further details, advices, and precautionary notices. Be sure to confirm it.

Directives

Unlike other committees, where voting procedures will be done for a resolution as a whole, the

Historical Security Council will proceed the voting procedure for every directive clause. During the

Roll Voting procedure on each operative clause, each delegation will be called out by the chair in

alphabetical order. The delegation recognized will call out his/her stance on whether to pass or fail the

clause.

Directives or amendments may be sent to the chairs in note form. It is recommended that directives

are submitted whenever a new crisis situation occurs in order to appropriately address the situation

and maintain the tension of the conference.

The length of the directives is unlimited, but for the sake of the conference, 1 to 2 clauses are

recommended as the most adequate in length.

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Delegates may send crisis notes to the chairs in order to make individual actions. For example, a

nation may decide to send a million military troops in order to support CCP. The content of a crisis

note will be kept unrevealed. However, if the content of the crisis note is influential to the conference

flow or other nations, the content may be unveiled due to chair’s discretion.

Veto Power

If any of the P5 nations (France, U.S.A, United Kingdom, Russia, and China) express that they

abstain from the voting procedure or vote against the operative clause, the committee will instantly

hold a permanent state meeting, a short convention that P5 delegates hold in order to discuss the

validity of the clause. After the permanent state meeting, the committee will restart the voting

procedure. If any of the P5 nation delegates abstain from the voting procedure or vote against the

clause after the permanent state meeting, the operative clause automatically fails.

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Chapter 3 | Appendix

Appendix 1

Appendix 1: Organizers Chart

Appendix 2

Points and

Motions

Explanation Speeches Interrupt other

Speakers

Vote Requirement

To Pass

Point of Information

Questions regarding the

contents of draft

resolutions and speeches

NO

Point of Clarification

Questions regarding

technicalities

(vocabulary) of draft

resolutions

NO

Point of Order

To correct the chairs

when they make

procedural mistake

NO

Point of When a delegate has A speech of 1 to 2 NO

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Personal Offense been offended by other

delegates and wishes to

make a speech regarding

the offense

minute explaining

why he or she has

been offended.

Point of

Parliamentary Inquiry

Questions regarding the

procedure of the debate

NO

Point of

Personal Privilege

When delegates have

personal requests to the

chair (room temperature,

audibility, etc.)

YES

(only for points

regarding

audibility)

Motion to Move into

Previous Question

To move directly into

the voting procedure

If raise an objection, a

1 minute objection

speech

NO No Objections

Motion to Extend

Debate Time

When delegates feel like

draft resolutions need to

be discussed further

through extension of

time.

If raise an objection, a

1 minute objection

speech

NO No Objections

Motion to Adjourn

the Session

To temporarily stop the

meeting for various

reasons.

(meal time, etc)

If raise an objection, a

1 minute objection

speech

NO No Objections

Appendix 2: Abridged Points and Motions for General Committees

*All points and motions can be ruled out by the chairs under their discretion.