4.05 Apply correct report format.

What is a Report?Reports are used to present your research on business and academic topics.

Example: A business report might be used to present information to assist in decision—making of a business related problem.An academic report would be used to present information about the United Kingdom for social studies class.

Types of ReportsUnbound Reports

• Short reports that are prepared without binders or covers.

• If more than one page, held together with a staple or paper clip.

Left Bound Report• Longer reports prepared with binders.• Left margin is wider (1.5”) to

accommodate binding along the left margin.

Top Bound Report• Top margin is wider to

accommodate binding along the top margin.

Unbound ReportShort reports that are prepared without binders or covers. If more than one page, held together with a staple or paper clip. Side margins are the same.

UNBOUND REPORT Short reports that are prepared without binders

or covers. If more than one page, held together

with a staple or paper clip. Side margins are the same

in an unbound report, usually set at 1 inch.

RM and LM are the same (1 inch).

Left Bound ReportLonger reports prepared with binders. Left margin is wider (1.5”) to accommodate binding along the left margin.

LEFT BOUND REPORT Longer reports prepared with binders.

Left margin is wider (1.5) to accommodate binding

along the left margin.

1.5 inch LM 1 inch RM

Top Bound Report

TOP BOUND REPORT Top margin is wider to

accommodate binding along the top

margin.

Top margin is wider to accommodate binding along the top margin.

TM is wider to accommodate

binding.

Margins• Side margins are 1”. • Top margin of the first page

on a business report is 2”. Succeeding pages have a 1” top margin.

• Bottom margin is 1”, although that may vary as page-break decisions are made.

Title• Center the title of the report

in ALL CAPS for business reports. Quadruple space between the report title and the body of the report.

• If the title has more than one line, double space between the main heading and the sub heading,

WHALES(DS)

Their Habitat(QS)

Left Align the body of the report.

Multiple Line TitleMultiple Line Title

Formatting an Unbound Business Report

Formatting an Unbound Business Report Cont…

Font• Standard size and style

font i.e. Times New Roman—12point.

Paragraphs• Double space the body

of the report.• Side Headings should

be keyed at the left margin, underlined, and keyed in initial caps.

Formatting an Unbound Business Report Cont…

Page numbers• The 1st page is not numbered.• All pages after the first have page numbers .5”

from the top of the page and right aligned.

Parts of an Unbound Business Report

•2” Top Margin

•1” Left Margin

•1” Right Margin

•1” Bottom Margin

TitleReport body

Side heading

Unbound Business Report page 2Page numberSide

heading

Insert the page number ½ inch

from the top of the page and right

aligned.

Title Pages•A title page is the first page of a report.

•It gives:

•the title of a report

•the name of the writer

•the name of the school or class

•and the date

Format a Title Page:• Use single spacing• Center all lines of text horizontally• Center the page vertically• Set the top margin at 2 inches• Type the report title in all caps and centered• Press ENTER 12 or 15 times (2” or 2 ½“) and center

the author’s name• Then double space and key the school or class name • Press ENTER 12 or 15 times (2” or 2 ½”) and key the

current date

BibliographyList the sources of information you used in writing a report

Alphabetize sources by author’s last name

Sources are single-spaced and formatted with a hanging indent

Leave a blank line between the sources

If a page number is included, place it ½ inch from top of the page

Title

Alphabetical listing of sources

Bottom Margin 1 inch

Top Margin 2 inches

Left Margin 1 inch

Right Margin 1

inch

Bibliography—Notes to Remember

• The bibliography is a listing of works you cited in the the report.

• Center the title, BIBLIOGRAPHY, in all caps, and leave a quadruple space between the title and the first entry.

• The first line of each entry should be aligned with the left margin. Continuation lines are indented 5 spaces from the left margin. (Hanging Indent)

• Separate the main parts of an entry with a period.

Bibliography—Notes to Remember Cont…

• Single space entries; double space between entries.• Alphabetize the entries according to the last name of

the author.• Underline or italicize book, magazine, and

newspaper titles and place quotation marks around the titles of articles, poetry, or essays

• The bibliography page is at the end of the report.